HomeMy WebLinkAbout09/01/2020 04C Amend Agreement with OIC of Washington, Youth Programming and Services at Henry Beauchamp Jr. Community Center tibYntkt
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 4.C.
For Meeting of: September 1, 2020
ITEM TITLE: Resolution authorizing amendment t the agreement with OI C of
Washington for CDBG Funding for Youth Programming and Services
at the Henry Beauchamp Jr. Community Center
SUBMITTED BY: Scott Schafer, Public Works Director- (509) 576-6411
Archie Matthews, Neighborhood Development Services Manager
SUMMARY EXPLANATION:
This Amendment increases the 2020 Community Development Block Grant(CDBG)allocation for
youth programming and services at the Henry Beauchamp Jr. Community Center by.$.30,000 to a
total of$105,000. The increase is due to the increased costs associated with providing services
during the COVI D-19 pandemic. The contract provides for reimbursement of qualifying expenses
from the date of contract through December 31, 2020.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Neighborhood and Community Building
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description Upload Date Type
C esolutic n /1212020 se c lotion
Ar�end ent to A ree ent /1212020 retract
C Fib Memo-A cities VI 1 /121 0 0 r Memo
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RESOLUTION NO. R-2020-
A RESOLUTION amending an agreement with Opportunities Industrialization Center
of Washington (OIC) to provide youth services and programming in
Yakima at the Henry Beauchamp Community Center.
WHEREAS, OIC is a non-profit service provider that provides, in part, programming
and services to youth in the City of Yakima at the Henry Beauchamp Community Center;
and
WHEREAS, the Yakima City Council originally allocated Seventy-Five Thousand
dollars ($75,000.00) in Community Development Block Grant funding to OIC to provide
youth programming and services to underserved youth in the City of Yakima, specifically at
the Henry Beauchamp Community Center (HBCC) and HBCC's programs; and
WHEREAS, the City is a recipient and is responsible for the administration of its
annual allocation of Community development Block Grant (CDBG) funds made available
through the United States Department of Housing and Urban Development (HUD) and
authorized by Title I of the Housing and Community development Act of 1974, as amended;
and
WHEREAS, federal regulation governing the use of CDBG funds for youth
programming and activities allow the City to use such funds to provide grants to assist non-
profit organizations in providing services that meet the CDBG requirements; and
WHEREAS, this activity is part of the City's Annual Action Plan; and
WHEREAS, the provision of youth programming and services meeting CDBG
guidelines will provide substantial appropriate public benefits to the City, particularly by
providing youth programming and services to underserved youth and OIC has continued to
provide services to youth in the City of Yakima throughout the COVID-19 pandemic,
changing focus to providing at-home materials and activities rather than in-person activities
at the HBCC; and
WHEREAS, due to the COVID-19 pandemic, costs associated with providing
services to youth remotely, rather than at the HBCC, have increased; and
WHEREAS, there is enough CDBG money budgeted for public services to
accommodate an increase in $30,000.00 to the OIC contract at this time; and
WHEREAS, the City Council of the City of Yakima finds that it is in the best interest
of the City and its residents to increase the amount of CDBG money to fund youth
programming and services at the HBCC in the amount of $30,000.00, providing a total of
$105,000.00 to OIC for 2020, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
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The Mayor is hereby authorized to execute a amendment to the grant agreement
entered into on July 8, 2020, with Opportunities Industrialization Center of
Washington (OIC), increasing the amount of Community Development Block Grant
funds allocated to OIC by $30,000.00 (for a total of $105,000.00) to provide youth
programming and youth services within the City of Yakima. A copy of the grant
amendment is attached hereto.
ADOPTED BY THE CITY COUNCIL this day of , 2020.
Patricia Byers, Mayor
ATTEST:
Sonya Clear Tee, City Clerk
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FIRST AMENDMENT
TO
AGREEMENT BETWEEN THE
CITY OF YAKIMA, WASHINGTON
AND OPPORTUNITIES INDUSTRIALIZATION CENTER (OIC) OF WASHINGTON
FOR CDBG SERVICES
THIS AMENDMENT is entered into this_day of , 2020,
between the City of Yakima, State of Washington ("City") and Opportunities Industrialization
Center of Washington ("Agency") and amends the Agreement Between the City of Yakima and
Opportunities Industrialization Center (OIC) of Washington for CDBG Services dated July 8,
2020.
RECITALS:
1. The City is an entitlement applicant for Community Development Block Grant
(CDBG) funds under the Housing and Community Development Act of 1974 (the Act), Pub. L.
93-383 as amended, and is eligible to receive CDBG funds for the purpose of carrying out
community development and housing activities authorized under the Act and under regulations
promulgated by the Department of Housing and Urban Development (HUD) at 24 CFR Part 570.
2. The Washington State Legislature has declared in RCW 35.21.735 that carrying
out the purposes of federal grants or programs is both a public purpose and an appropriate
function for a city; and the City desires to contract with the Agency for the services described
within this Agreement, for eligible activities under the Act and HUD regulations.
3. Due to COVID-19 Agency has been unable to operate in-person services for
youth at the Henry Beauchamp Community Center ("HBCC") but has continued to operate and
provide services for qualified youth.
4. Agency requested an additional $30,000.00 in CDBG funding to provide services
as outlined in Exhibit "1", which is attached hereto and fully incorporated herein, which shows
that the CDBG funds will be used to serve low-income youth in the city of Yakima.
5. The City wishes to amend its Agreement with OIC and provide additional CDBG
funding for public services.
AMENDMENT:
Section 1: Amendments.
1. Section 2 of the Agreement shall be replaced by the following:
Scope of Work.
The Agency will provide a public service as allowed under CDBG Activity 570.201(e),
specifically youth education services and programming to youth residents of the City of Yakima.
The Project is more specifically described in the Annual Action Plan as follows:
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A. After school tutoring including literacy, math, and recreation for approximately 50
elementary through high school students.
B. Summer Enrichment Program serving approximately 125 elementary and middle
school youth.
C. "100 Jobs for 100 Kids"which this summer will provide summer employment
educational opportunities to approximately 50 high school youth. Due to the COVID-
19 pandemic these youth may, or may not, also be placed in summer employment
opportunities. The focus this year, however, is on job skills and employment
education.
D. Computer Lab and STEM activities for approximately 50 elementary and middle
school youth.
E. Emergency Supplemental Services for approximately 30 youth which includes
nutritional support for youth during the COVID-19 pandemic and slow re-opening of
the Yakima community, education and career enrichment through a summer bridge
book system based on the participant's grade-level, with consideration given to
learning deficiencies, and recreational activities that can be done at home. Books
are provided to youth to keep so that they may participate in Yakima Valley Library
programs. Workbooks are assembled and include work on writing, math, STEM and
literacy. Tangible recreational items such as jump ropes, water toys, clay and craft
activities are provided to youth participants. These services will continue through the
COVID-19 pandemic until the community center is allowed to open and serve again.
Due to COVID-19, staff time has increased to coordinate the effective and equitable
delivery of services to participants
Youth served will be from census tracts where the majority of the population is low and
moderate income.
This Agreement and compensation to the Agency is specifically and expressly dependent upon
the City receiving an allocation of CDBG funds to pay for some or all of the services provided by
the Agency. These funds will be used exclusively to support the services indicated above. Both
parties understand that the funding from this contract may not cover all expenses incurred by
the Agency for these services. This Agreement may be amended from time to time, in
accordance with the general conditions, for the purpose of adding new projects, amending the
scope of work, or for any other lawful purpose.
2. Attachment#1: Contract General Information shall be amended so that the CDBG
Appropriation amount is $105,000.00.
3. Attachment#4: Program Timeline, Part 2 shall be amended to read as follows:
Part 2. Expenditure Rate
Reimbursement Period CDBG Funds Vouchered Projected
1st Period (0707/20-09/30/20) $52,500.00
2' Period (10/01/20-12/31/20) $52,500.00
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Section 2: All other contractual terms remain. Aside from the specific amendments listed in
Section 1, all other terms, conditions, requirements, and obligations outlined and agreed to in
the Agreement Between the City of Yakima, Washington and Opportunities Industrialization
Center (OIC) of Washington for CDBG Services, and its Attachments, dated July 8, 2020,
remain in full force and effect and are not altered or amended unless specifically set forth
herein.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
effective the day and year first set forth above.
CITY OF YAKIMA OPPORTUNITIES INDUSTIRALIZATION CENTER
OF WASHINGTON
Patricia Byers, Mayor Steven Mitchell, CEO
Attest:
Sonya Claar-Tee, City Clerk
Approved as to Form:
Jeff Cutter, City Attorney
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Henry Beauchamp Community Center
1211 South Seventh Street
Yakima, WA 98901
Serving children and families since 1969
The Henry Beauchamp Community Center has made significant programmatic
adjustments to provide quality and relevant services to our target communities in
response to COVID-19. Since March 2020, we have planned and implemented
comprehensive emergency services, including nutrition, enrichment, and recreational
activities, according to federal, state, OIC, and grantor guidance. Emergency resources
have been distributed to all youth enrolled in our programs, as well as their siblings, who
are pre-kindergarten through high school students who may not be regular participants.
To date, we have served over 200 youth. Additionally, we have also been able to provide
supplementary services to 50 seniors. We primarily utilize a drive-up system to distribute
resources and equipment; however, we deliver resources and equipment on a case by case
basis.
Since Yakima is a primary county affected by the virus and is not in Phase 3 of the
Governor's Reopening Plan, we do not anticipate providing our traditional programs. In
light of this reality, we geared up to enhance and continue our comprehensive emergency
services through the HBCC 2.0 Program. We have received support from various
community agencies (flyer included). We have provided services to youth in their homes
comparable to our on-site summer day camp.
Emergency Service 1 - Nutritional Support: Since youth will not be on-site, summer
meals will be significantly be impacted. The greatest concern is the children not being
fed, so we have partnered with providers in the community to ensure participants are
eating nutritious meals. In past years, each summer, youth have been able to receive
breakfast, lunch, provided by the Yakima School District and snacks are provided by
community donations. The City of Yakima and HBCC Summer Youth Park Programs are
the largest community sites that YSD provides in the summer months. Our average
distribution in one week was over 3,000 meals. The summer meal program with the
Yakima School District at HBCC started on June 24th and expected to at least operate
through August 7th. We will continue to provide supplemental food resources until the
first day of learning for the Yakima School District. We are in conversations regarding
continuing to be a distribution site. We received authorization from OSPI during the
summer months, and so was a process to be the only community site with the four
schools operating. We continue to operate Cora's Food Pantry on Mondays at 12:30pm.
The food pantry is open to everyone and registration is not required. We also provide
supplemental snacks and supplies to seniors every other Friday with their senior meals.
Emergency Service 2 - Education and Career Enrichment - For the academic component,
we utilized the summer bridge book system. The system is developed based on a
student's grade-level, with consideration given to learning deficiencies. Additionally,
student workbooks are assembled by program staff and include Writing, Math
Intervention, STEM, and Literacy. We provided books for youth to keep so that they may
participate in the Yakima Valley Regional Library's "Let's Read Program." Regarding
the 100 Jobs for 100 Kids Program, since the youth will be home, staff made calls to
youth and provided employment education.
Emergency Service 3 - Recreation Enrichment - Programming would not be complete
without recreational activities. We provided tangible items to each home to include, but
not limited to, playground balls, footballs, basketballs, soccer balls,jump ropes, sidewalk
chalk, water toys, hula hoops, clay, and Arts and Crafts activities,journals, schedules,
etc. We have secured funding to purchase items not included in CDBG Funding and
continue to research.
The HBCC 2.0 has taken a significant amount of staff time and coordination to ensure
effective and equitable service delivery. I provided our plan to the HBCC Advisory
Board during the April Quarterly Advisory Board Meeting and follow-up with a program
update in the July 2020 Advisory Board Meeting. Data has been collected on the number
of participants served, the items dispersed, and the activities conducted. I hope this
provides the summary and clarification of our plan to roll out services noted in our
contract.
We will work to the best of our ability to serve others within our capacity. Our goal is to
continue to set in place intervention and prevention measures so our participants can
remain safe and have their basic needs met. There is so much unknown, so we continue
our pursuit for support in helping with our efforts. We started our emergency support
services in March, and we have been able to continue our efforts through help from our
friends and partners. Finally, we received a generous donation of masks from the Yakima
Health Department to distribute to all our participants and families to help slow the
spread of COVID-19. If you have further questions, please just let me know.
Thy nk, %
Adrianne Garner, Director
Henry Beauchamp Community Center
OIC of Washington
(509) 575-6114 Phone
(509) 575 -4649 Fax