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HomeMy WebLinkAbout09/01/2020 04C Amend Agreement with OIC of Washington, Youth Programming and Services at Henry Beauchamp Jr. Community Center tibYntkt ✓ Og 0 p 8dd { e'e 4t4..h3it BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.C. For Meeting of: September 1, 2020 ITEM TITLE: Resolution authorizing amendment t the agreement with OI C of Washington for CDBG Funding for Youth Programming and Services at the Henry Beauchamp Jr. Community Center SUBMITTED BY: Scott Schafer, Public Works Director- (509) 576-6411 Archie Matthews, Neighborhood Development Services Manager SUMMARY EXPLANATION: This Amendment increases the 2020 Community Development Block Grant(CDBG)allocation for youth programming and services at the Henry Beauchamp Jr. Community Center by.$.30,000 to a total of$105,000. The increase is due to the increased costs associated with providing services during the COVI D-19 pandemic. The contract provides for reimbursement of qualifying expenses from the date of contract through December 31, 2020. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date Type C esolutic n /1212020 se c lotion Ar�end ent to A ree ent /1212020 retract C Fib Memo-A cities VI 1 /121 0 0 r Memo 2 RESOLUTION NO. R-2020- A RESOLUTION amending an agreement with Opportunities Industrialization Center of Washington (OIC) to provide youth services and programming in Yakima at the Henry Beauchamp Community Center. WHEREAS, OIC is a non-profit service provider that provides, in part, programming and services to youth in the City of Yakima at the Henry Beauchamp Community Center; and WHEREAS, the Yakima City Council originally allocated Seventy-Five Thousand dollars ($75,000.00) in Community Development Block Grant funding to OIC to provide youth programming and services to underserved youth in the City of Yakima, specifically at the Henry Beauchamp Community Center (HBCC) and HBCC's programs; and WHEREAS, the City is a recipient and is responsible for the administration of its annual allocation of Community development Block Grant (CDBG) funds made available through the United States Department of Housing and Urban Development (HUD) and authorized by Title I of the Housing and Community development Act of 1974, as amended; and WHEREAS, federal regulation governing the use of CDBG funds for youth programming and activities allow the City to use such funds to provide grants to assist non- profit organizations in providing services that meet the CDBG requirements; and WHEREAS, this activity is part of the City's Annual Action Plan; and WHEREAS, the provision of youth programming and services meeting CDBG guidelines will provide substantial appropriate public benefits to the City, particularly by providing youth programming and services to underserved youth and OIC has continued to provide services to youth in the City of Yakima throughout the COVID-19 pandemic, changing focus to providing at-home materials and activities rather than in-person activities at the HBCC; and WHEREAS, due to the COVID-19 pandemic, costs associated with providing services to youth remotely, rather than at the HBCC, have increased; and WHEREAS, there is enough CDBG money budgeted for public services to accommodate an increase in $30,000.00 to the OIC contract at this time; and WHEREAS, the City Council of the City of Yakima finds that it is in the best interest of the City and its residents to increase the amount of CDBG money to fund youth programming and services at the HBCC in the amount of $30,000.00, providing a total of $105,000.00 to OIC for 2020, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 3 The Mayor is hereby authorized to execute a amendment to the grant agreement entered into on July 8, 2020, with Opportunities Industrialization Center of Washington (OIC), increasing the amount of Community Development Block Grant funds allocated to OIC by $30,000.00 (for a total of $105,000.00) to provide youth programming and youth services within the City of Yakima. A copy of the grant amendment is attached hereto. ADOPTED BY THE CITY COUNCIL this day of , 2020. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk 4 FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF YAKIMA, WASHINGTON AND OPPORTUNITIES INDUSTRIALIZATION CENTER (OIC) OF WASHINGTON FOR CDBG SERVICES THIS AMENDMENT is entered into this_day of , 2020, between the City of Yakima, State of Washington ("City") and Opportunities Industrialization Center of Washington ("Agency") and amends the Agreement Between the City of Yakima and Opportunities Industrialization Center (OIC) of Washington for CDBG Services dated July 8, 2020. RECITALS: 1. The City is an entitlement applicant for Community Development Block Grant (CDBG) funds under the Housing and Community Development Act of 1974 (the Act), Pub. L. 93-383 as amended, and is eligible to receive CDBG funds for the purpose of carrying out community development and housing activities authorized under the Act and under regulations promulgated by the Department of Housing and Urban Development (HUD) at 24 CFR Part 570. 2. The Washington State Legislature has declared in RCW 35.21.735 that carrying out the purposes of federal grants or programs is both a public purpose and an appropriate function for a city; and the City desires to contract with the Agency for the services described within this Agreement, for eligible activities under the Act and HUD regulations. 3. Due to COVID-19 Agency has been unable to operate in-person services for youth at the Henry Beauchamp Community Center ("HBCC") but has continued to operate and provide services for qualified youth. 4. Agency requested an additional $30,000.00 in CDBG funding to provide services as outlined in Exhibit "1", which is attached hereto and fully incorporated herein, which shows that the CDBG funds will be used to serve low-income youth in the city of Yakima. 5. The City wishes to amend its Agreement with OIC and provide additional CDBG funding for public services. AMENDMENT: Section 1: Amendments. 1. Section 2 of the Agreement shall be replaced by the following: Scope of Work. The Agency will provide a public service as allowed under CDBG Activity 570.201(e), specifically youth education services and programming to youth residents of the City of Yakima. The Project is more specifically described in the Annual Action Plan as follows: 5 A. After school tutoring including literacy, math, and recreation for approximately 50 elementary through high school students. B. Summer Enrichment Program serving approximately 125 elementary and middle school youth. C. "100 Jobs for 100 Kids"which this summer will provide summer employment educational opportunities to approximately 50 high school youth. Due to the COVID- 19 pandemic these youth may, or may not, also be placed in summer employment opportunities. The focus this year, however, is on job skills and employment education. D. Computer Lab and STEM activities for approximately 50 elementary and middle school youth. E. Emergency Supplemental Services for approximately 30 youth which includes nutritional support for youth during the COVID-19 pandemic and slow re-opening of the Yakima community, education and career enrichment through a summer bridge book system based on the participant's grade-level, with consideration given to learning deficiencies, and recreational activities that can be done at home. Books are provided to youth to keep so that they may participate in Yakima Valley Library programs. Workbooks are assembled and include work on writing, math, STEM and literacy. Tangible recreational items such as jump ropes, water toys, clay and craft activities are provided to youth participants. These services will continue through the COVID-19 pandemic until the community center is allowed to open and serve again. Due to COVID-19, staff time has increased to coordinate the effective and equitable delivery of services to participants Youth served will be from census tracts where the majority of the population is low and moderate income. This Agreement and compensation to the Agency is specifically and expressly dependent upon the City receiving an allocation of CDBG funds to pay for some or all of the services provided by the Agency. These funds will be used exclusively to support the services indicated above. Both parties understand that the funding from this contract may not cover all expenses incurred by the Agency for these services. This Agreement may be amended from time to time, in accordance with the general conditions, for the purpose of adding new projects, amending the scope of work, or for any other lawful purpose. 2. Attachment#1: Contract General Information shall be amended so that the CDBG Appropriation amount is $105,000.00. 3. Attachment#4: Program Timeline, Part 2 shall be amended to read as follows: Part 2. Expenditure Rate Reimbursement Period CDBG Funds Vouchered Projected 1st Period (0707/20-09/30/20) $52,500.00 2' Period (10/01/20-12/31/20) $52,500.00 6 Section 2: All other contractual terms remain. Aside from the specific amendments listed in Section 1, all other terms, conditions, requirements, and obligations outlined and agreed to in the Agreement Between the City of Yakima, Washington and Opportunities Industrialization Center (OIC) of Washington for CDBG Services, and its Attachments, dated July 8, 2020, remain in full force and effect and are not altered or amended unless specifically set forth herein. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed effective the day and year first set forth above. CITY OF YAKIMA OPPORTUNITIES INDUSTIRALIZATION CENTER OF WASHINGTON Patricia Byers, Mayor Steven Mitchell, CEO Attest: Sonya Claar-Tee, City Clerk Approved as to Form: Jeff Cutter, City Attorney 7 Henry Beauchamp Community Center 1211 South Seventh Street Yakima, WA 98901 Serving children and families since 1969 The Henry Beauchamp Community Center has made significant programmatic adjustments to provide quality and relevant services to our target communities in response to COVID-19. Since March 2020, we have planned and implemented comprehensive emergency services, including nutrition, enrichment, and recreational activities, according to federal, state, OIC, and grantor guidance. Emergency resources have been distributed to all youth enrolled in our programs, as well as their siblings, who are pre-kindergarten through high school students who may not be regular participants. To date, we have served over 200 youth. Additionally, we have also been able to provide supplementary services to 50 seniors. We primarily utilize a drive-up system to distribute resources and equipment; however, we deliver resources and equipment on a case by case basis. Since Yakima is a primary county affected by the virus and is not in Phase 3 of the Governor's Reopening Plan, we do not anticipate providing our traditional programs. In light of this reality, we geared up to enhance and continue our comprehensive emergency services through the HBCC 2.0 Program. We have received support from various community agencies (flyer included). We have provided services to youth in their homes comparable to our on-site summer day camp. Emergency Service 1 - Nutritional Support: Since youth will not be on-site, summer meals will be significantly be impacted. The greatest concern is the children not being fed, so we have partnered with providers in the community to ensure participants are eating nutritious meals. In past years, each summer, youth have been able to receive breakfast, lunch, provided by the Yakima School District and snacks are provided by community donations. The City of Yakima and HBCC Summer Youth Park Programs are the largest community sites that YSD provides in the summer months. Our average distribution in one week was over 3,000 meals. The summer meal program with the Yakima School District at HBCC started on June 24th and expected to at least operate through August 7th. We will continue to provide supplemental food resources until the first day of learning for the Yakima School District. We are in conversations regarding continuing to be a distribution site. We received authorization from OSPI during the summer months, and so was a process to be the only community site with the four schools operating. We continue to operate Cora's Food Pantry on Mondays at 12:30pm. The food pantry is open to everyone and registration is not required. We also provide supplemental snacks and supplies to seniors every other Friday with their senior meals. Emergency Service 2 - Education and Career Enrichment - For the academic component, we utilized the summer bridge book system. The system is developed based on a student's grade-level, with consideration given to learning deficiencies. Additionally, student workbooks are assembled by program staff and include Writing, Math Intervention, STEM, and Literacy. We provided books for youth to keep so that they may participate in the Yakima Valley Regional Library's "Let's Read Program." Regarding the 100 Jobs for 100 Kids Program, since the youth will be home, staff made calls to youth and provided employment education. Emergency Service 3 - Recreation Enrichment - Programming would not be complete without recreational activities. We provided tangible items to each home to include, but not limited to, playground balls, footballs, basketballs, soccer balls,jump ropes, sidewalk chalk, water toys, hula hoops, clay, and Arts and Crafts activities,journals, schedules, etc. We have secured funding to purchase items not included in CDBG Funding and continue to research. The HBCC 2.0 has taken a significant amount of staff time and coordination to ensure effective and equitable service delivery. I provided our plan to the HBCC Advisory Board during the April Quarterly Advisory Board Meeting and follow-up with a program update in the July 2020 Advisory Board Meeting. Data has been collected on the number of participants served, the items dispersed, and the activities conducted. I hope this provides the summary and clarification of our plan to roll out services noted in our contract. We will work to the best of our ability to serve others within our capacity. Our goal is to continue to set in place intervention and prevention measures so our participants can remain safe and have their basic needs met. There is so much unknown, so we continue our pursuit for support in helping with our efforts. We started our emergency support services in March, and we have been able to continue our efforts through help from our friends and partners. Finally, we received a generous donation of masks from the Yakima Health Department to distribute to all our participants and families to help slow the spread of COVID-19. If you have further questions, please just let me know. Thy nk, % Adrianne Garner, Director Henry Beauchamp Community Center OIC of Washington (509) 575-6114 Phone (509) 575 -4649 Fax