HomeMy WebLinkAboutR-1998-040 Agreement / Golder Associates, Inc. / Engineering / Water•
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RESOLUTION NO. R-98-4 0
A RESOLUTION authorizing execution of a contract with Golder Associates Inc.,
Consulting Engineers, for engineering services related to an
evaluation of the possibility of developing a new groundwater
source to provide either emergency (back-up) or supplemental
source of water.
WHEREAS, the City of Yakima has need for consulting services related to
developing a new groundwater source; and
WHEREAS, the City does not possess adequate in-house staff, nor the time to
perform the necessary work involved in these evaluations; and
WHEREAS, the City of Yakima has complied with the provisions of RCW 39.80
which concerns the procurement of engineering and architectural services by a city; and
WHEREAS, the City Council deems it to be in the best interest of the City to
contract with Golder Associates Inc., Consulting Engineers for the engineering services
related to developing a new groundwater source, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager, City Clerk, and the Assistant City Manager are hereby
authorized and directed to execute the attached and incorporated "Consulting
Agreement" together with its attachments.
ADOPTED BY THE CITY COUNCIL this 17th day of March , 1998.
ATTEST:
Karen Roberts, City Clerk
John Puccinelli, Mayor
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AGREEMENT
This Agreement, made and entered into this 2nd day of March , 1998 , by and
between the City of Yakima, Washington, hereinafter called the "CITY", and Golder Associates
Inc., Consulting Engineers, hereinafter called "ENGINEER", is for the provision by the Engineer
to the City, professional services in support of the City's efforts to construct a new water supply
well.
In consideration of the covenants and agreements contained herein, and the terms and
conditions hereof, the parties agree as follows:
1. SERVICES Engineer shall provide the City, professional consulting engineering
services through a series of task orders as provided in Section 2, below. The professional
services to which the parties may agree by task orders may include, but are not limited to those
listed in Exhibit A, attached hereto and by this reference incorporated herein.
2. TASK ORDERS Prior to commencement of any services, the City and Engineer shall
mutually agree upon and execute a task order for the specified services. The task order shall
describe the services to be provided, the time for performance of the service, the provisions for
fees for the services, and any provisions additional to this agreement. Execution of this
Agreement and Task Order No., 1 by the Ciy and the Engineer authorizes the Engineer to
proceed with the services described in Task Order No., 1. Execution of each subsequent task
order shall incorporate each subsequent task order into this agreement. The execution of this
agreement does not obligate either of the parties hereto to provide or accept any services
unless and until the parties have mutually agreed upon and executed a specific task order for
such services.
3. TIME PERIOD FOR PERFORMANCE OF SERVICES The Engineer shall commence
such services as are described on executed task orders in accordance with the time schedule
set forth therein, and shall proceed with the provision of such services in a diligent manner. The
Engineer shall not be responsible for delays caused by factors beyond the Engineer's control or
which could not reasonably have been foreseen by the parties at the time the task order was
executed. The anticipated schedule for the project is shown as Exhibit B.
4. PAYMENT TO ENGINEER
A. Fees for Services. For each specified task order executed by the parties, the payment to
be made to the Engineer for services performed shall be either (1) a fixed fee amount, or
(2) pay the Engineer utilizing the hourly rate and expense schedule, "Fee Schedule",
attached hereto as Exhibit C and by this reference incorporated herein. Said fee
Schedule is subject to revision by the Engineer not sooner than one year after the
execution of this agreement, and no more that once each year thereafter. Under the fee
schedule method, the parties shall agree on an amount which represents the maximum
fee to which Engineer shall be entitled under that task order. That amount shall
represent the best estimate of the parties of the maximum cost of the Engineer's
services specified in that task order. In the event the cost of services will exceed that
estimate, the Engineer shall advise the City in advance, and in writing of such excess
costs and shall provide no services in excess of the original estimated costs, without
written approval of the City.
B. Estimated Fees. The estimated fees for anticipated task orders are shown in Exhibit A.
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C. Renegotiation of Fees. The Engineer reserves the right to renegotiate the fee or
estimate of fee specified in any task order if the scope of services as specified in the
task order is modified by the City or by others or by conditions beyond the control of the
parties hereto, whereupon additional expenses shall be incurred by the Engineer. The
City and the Engineer shall agree to such a change in fee and services in writing prior to
the Engineer's provision of such modified or changed services.
D. Time of Payments. Engineer shall periodically submit invoices for the un -billed portion of
the services completed to that date. City agrees to pay the invoiced amounts within 30
days from the date of receipt of the invoice.
The invoice format and complete billing instructions are contained in Exhibit D which are
incorporated and made a part of this agreement.
City agrees to pay Engineer a late charge of 1.5 percent per month or the maximum
amount allowed by taw, if less, on all amounts remaining unpaid, starting 45 days
following the invoice date. City agrees to assess and pay the late charge without further
invoicing from Engineer.
In the event City questions some element of an invoice, that fact shall be made known to
the Engineer immediately. Engineer will assist effect resolution and transmit a revised
invoice as necessary. Amounts not questioned by City shall be promptly paid to
Engineer in accordance with the above payment procedures.
E. Payment in the Event of Termination. In the event of termination of this Agreement,
Engineer shall be compensated for services performed under this Agreement to the
date of termination in accordance with the terms above.
F. Permits and Advertising. City shall pay all regulatory permitting and advertising fees and
all other project fees normally paid by the City for public works projects.
5. STANDARD OF PERFORMANCE Engineer shall perform his services in accordance
with generally accepted engineering and consulting standards and shall be responsible for the
technical soundness and accuracy of all work and services fumished pursuant to this
Agreement. The work to be performed under this agreement for professional services shall be
done under the direct supervision of David Banton who will serve as Project Manager. It is
agreed that other staff members may perform tasks under Mr. Banton's direction. However,
should Mr. Banton be unavailable to serve as Project Manager, this agreement will be subject
immediate termination.
6. TERMINATION Either party may terminate this Agreement at any time upon 30 days
written notice to the other party.
7. OPINIONS OF COST Engineer has no control over the cost of labor, materials,
equipment, or services (provided by parties other than Engineer and its subcontractors.
Engineer has no control over contractor's methods of determining prices, or other competitive
bidding conditions or market conditions, and its opinions of probable project or construction
costs are to be made on the basis of its experience with the construction industry. However,
Engineer cannot and does not guarantee that proposals, bids, or actual project or construction
costs will not vary from the opinions of probable costs prepared by the Engineer:
8. CONSTRUCTION AND SAFETY Engineer shall not be responsible for the means,
methods, techniques, sequences, or procedures of construction selected by contractors or the
safety precautions and programs and programs incident to the work of contractors.
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9. OWNERSHIP OF DOCUMENTS The originals of all documents, including drawings and
specifications, prepared by the Engineer shall remain the property of the Engineer. The
Engineer shall provide the City with 'reproducible and/or non -reproducible copies of the
documents, drawings, and specifications, and other work 'products as specified in each task
order. It may further be required that the engineer provided additional copies on computer
media of all documents, drawings, and specifications, and other work products as specified in
each task order. Such documents, drawings, and specifications are not intended or represented
by the Engineer to be suitable. for reuse by the City or others on extensions of the services
provided for the intended project or on any other project. Any reuse without the written
verification or adaptation by the Engineer will be at the City's sole risk and without liability or
exposure to the Engineer, and the City shall indeinnify and hold harmless the Engineer from all
loses, claims, damages, and expenses, including attorney's fees arising out of or resulting
therefrom. Any such verifications or adaptations by the Engineer will entitle the Engineer to
further compensation at rates agreed to by the parties.
Engineer shall provide a reproducible copy of the final record drawings showing the construction
project measurements when authorized to do so by task order.
10. DESIGN INTENT Engineer shall prepare design documents, drawings, and
specifications with the understanding that he may be observing the quality and progress of
resulting construction, for compliance with the intent design, and furthermore that such
observation of any construction will be compensated by the City at the rates agreed upon by the
parties hereto.
11. INDEMNITY The Engineer shall defend, indemnify, and hold harmless City from any
and all claims or liabilities, including reasonable attomeys fees, arising out of Engineer's
negligent performance of this Agreement.
Engineer shall comply with all federal government, state and local laws and ordinances
applicable to the work to be performed under this Agreement.
Prior to beginning work under this Agreement, Engineer shall provide "Certificates of
Insurance" as evidence that polices providing the following coverage and limits of
insurance are in full force and effect.
A. General Comprehensive Liability
With respect to liability for injuries to or death of persons and with respect to
liability for destruction of or damages to property, the insurance coverage shall
be $500,000 combined single limit and such .coverage shall include the special
provisions listed below:
1. The City, its officers, employees, and agents shall be named as an
additional insured and the coverage shall be applicable to and protect the City, its
officers, employees, and agents from liability arising from or relating to Engineer's
activities relating to this Agreement. Such insurance shall be primary and other
insurance maintained or carried by the City shall be separate and distinct and
shall nor be contributing with the insurance listed hereunder.
2. Such insurance shall not include explosion, collapse, or underground
exclusions commonly referred to as the "XCU"hazards.
B. Automobile Comprehensive Liability
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With respect to liability for injury to or death of persons and with respect to liability
for destruction of or damage to property, the City, its officers, employees, and
agents shall be named as additional insured and the insurance coverage shall be
$500,000 combined single limit. Such insurance shall be primary and other
insurance maintained or carried by the City shall be separate and distinct and
shall not be contributing with the insurance listed hereunder.
Failure of either or all of the named insured to report a claim under such insurance shall not
prejudice the rights of the City, its officers, employees, and agents thereunder. The City, its
officers, employees, and agents will have no obligation for the payment of premiums because of
its being named as additional insured under such insurance.
Prior to beginning work for property acquisition, development of contract plans and
specifications, and construction management, the Engineer or its subcontractors shall provide
evidence of errors and omissions coverage for a minimum'of $250,000.
City shall defend, indemnify and hold Engineer harmless from all claims or liabilities, including
attorney's fees, arising out of City's negligent acts.
12. ATTORNEY'S FEES In the event suit or legal action is instituted to enforce any of the
terms or conditions of this Agreement, venue shall be in Superior Court for Yakima County. The
losing party shall pay to the prevailing party, in'addition to the costs and disbursements allowed
by statute, such sum as the court may judge reasonable as attorney's fees in such suit or
action, in both trial and appellate courts.
13. ADDITIONAL SERVICES At the City's option and direction, Engineer shall provide
additional engineering, observation, and/or planning services as authorized by mutually agreed
task orders.
14. INDEPENDENT CONTRACTOR The parties intend that Consultant at all times be an
independent contractor and not an employee of the City, and shall not be entitled to
compensation or benefit of any kind except as specifically provided for herein.
15. GOVERNING LAWS This Agreement is govemed by the laws of the State of
Washington.
16. COMPLETE AGREEMENT
This agreement and referenced attachments contains the complete and integrated
understanding and agreement between the parties and supersedes any understanding,
agreement or negotiation whether oral or written not set forth herein. Amendments, changes, or
modifications hereto shall not be valid unless in writing and duly executed by both parties.
17. NO THIRD PARTY BENEFICIARIES OTHER THAN THE STATE OF WASHINGTON
The agreement gives no rights to anyone other than the City , Engineer, and the State of
Washington, and has no other third -party beneficiaries.
18. ASSIGNMENT Neither party to this Agreement shall- assign the Agreement, nor any
interest arising herein, without the written consent of the other. The Engineer, with the City's
consent, shall be authorized to employ or subcontract with any other party or entity it deems
necessary for the performance of any of the services to be provided by the Engineer pursuant
to the terms of this Agreement.
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19. SEVERABILITY OF AGREEMENT In the event any of the terms or clauses of this
Agreement is held to be illegal or unenforceable by any court or arbitrator, the remaining
clauses and terms shall continue in full force and effect and shall be enforceable.
20. MINORITY- AND WOMAN -OWNED BUSINESS; CITY -SPECIFIED
SUBCONTRACTORS Engineer will comply with the City's directives in utilizing the services' of
City -specified subcontractors and/or minority and women -owned businesses on the Project.
The firm selected by Engineer to meet said directives will be subject to approval by the City.
Engineer's liability arising from the work of said subcontractors or businesses is limited to
proceeds available from their insurance.
21. STANDARD OF CARE
Engineer shall exercise the same degree of care, skill, and diligence in the performance of the
services as is ordinarily possessed and exercised by a professional engineer under similar
circumstances. No other warranty; express or implied, is included in this 'Agreement or in any
drawing, specification, report, or opinion produced pursuant to this Agreement.
22. LIMITATIONS
To the fullest extent permitted by law, Engineer shall not be liable to City for any special, indirect,
or consequential damages resulting in any way from the performance of the services stipulated
herein.
To the fullest extent permitted by law, Engineer's total liability to City for all claims, losses,
damages, and expenses resulting in any way from the performance of the services shall not
exceed the total compensation received by Engineer under this Agreement.
GOLDER ASSOCIATES I
WITNESSES:
40.
r.
City Contract #98-34
Resolution #R-98-40
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CI
Y
By:
Richard A. Zais, Jr.
City Manager
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EXHIBIT A
TASK ORDER(S) & ESTIMATED FEES
The cost estimate for Tasks 1• through 3 of the services required in this Agreement are
shown in the table immediately following. Expenses include direct out-of-pocket
expenses and direct charges for computer equipment. Out-of-pocket expenses include
such things as travel, communications, postage, and reproduction costs.
Task
Labor Hours Labor Costs ($) Expenses ($) Total {$)
1.1 Data Review 70 $4;370 ' $1;900 $6,270.
1.2 Specifications 30 $2,450 $180 $2,630
1.3 Dnlling Observation 170 $9,770 $3210 $12,980
1.4 Analysis 84 $5,040 $300 $5,340
& Memorandum
1.5 Management 20 $2,160 $300 $2,460
1.6 0 0 .0 0
Cost not to exceed
Total of the Services required by this Agreement $29,680
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Task Order No 1:
Task Order No. 1: Authorization to Proceed.
City of Yakima
By: Glenn Rice, Assistant City Manager Date
Engineer
By:
Date
EXHIBIT B
SCOPE OF WORK
FOR
CITY OF YAKIMA NEW WELL
Purpose
The City of Yakima would like to evaluate the possibility of developing a new groundwater
source to provide either an emergency (back-up) or supplemental source of water. A minimum
well capacity of 2,000 to 2,500 gpm is required, with the new well drilled and pump tested by fall
of 1,998.
The work to be carried out under this scope of work is an initial evaluation of the potential to
develop a new well. Should the initial evaluation be favorable in terms of groundwater supply
potential, then additional work will be performed consisting of the preparation of drilling and
testing specifications, observation of drilling and testing of a new well and reporting of project
activities.
Scope of Work
The following tasks will be carried out by the Consultant as part of this work. Each task or
subtask shall be authorized by the City prior to the Consultant commencing work.
• Task 1 - Review of Existing Information and Preparation of Recommendations for Well
Location and Design.
• Task 2 — Preparation of Well Construction Specifications
• Task 3 — Observation of Well Drilling, and Pump Testing.
• Task 4 — Analysis and Reporting
• Task 5 - Project Management.
Task 1 - Review and Evaluation of Existing Data and Recommendations for Drilling
Objectives:
• To develop an understanding of the hydrogeotogy and subsurface conditions in the
vicinity of the northeast area of Yakima, and identify the potential todevelopthe required
groundwater supply;
• To undertake a contaminant source inventory and identify potential sources of
contamination; and
• To determine the most appropriate location(s) for a production well to evaluate the
groundwater supply potential.
Approach: The approach will be to review, and evaluate all pertinent existing data and records
related to the local hydrogeotogical conditions. This will include well logs, drilling reports,
hydrogeologic investigations, and other relevant studies. We will sub -contract with a
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specialized firm to complete a contaminant source inventory of the local area. The inventory will
identify possible CERCLA and state clean-up sites and underground storage tank location. We
will contact the Department of Ecology and other local groundwater users regarding
groundwater supply problems.
We will review and evaluate existing well logs collected from the State of. Washington
Department of Ecology, relevant reports, maps and water quality data covering the local vicinity
to determine the geologic conditions, extent and nature of potential aquifers, groundw3ter flow
directions, well yields, and groundwater quality.
Land parcels owned by the City of Yakima will be evaluated to determine which areas show the
greatest potential for groundwater supply development.
Product:
• A letter summarizing the hydrogeologic conditions, and potential
well yields, identification of potential sources of contamination and including
recommendation for well location and construction. The cost of a new well will be
estimated.
Cost Assumptions:
• • The City shall provide the Consultant with available reports
regarding groundwater contamination investigations in the vicinity of the City.
Task 2 — Preparation of Specifications for Well Drilling and Pump Testing
Objectives:
• To prepare specifications for drilling and testing; and
• To provide assistance to the City in the evaluation of bids and selection of contractor.
Approach: The Consultant will prepare well construction and testing specifications according to
standard practices. The specifications will be provided to the City for review. The Consultant
will revise the specifications based upon the City's review. The City will then be responsible for
preparing a bid package including contract documents. The City shall request bids. rhe
Consultant shall assist the City in the review of the bids and recommend a Contractor to
perform the work.
Product(s):
• Well construction and pump testing specifications; and
• Letter covering bid evaluation and recommendation of contractor.
Cost Assumptions:
• The City will prepare contract documents and request bids for the well drilling.
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Task 3.- Observation of Drilling and Pump Testing
Objectives:
• To drill, install, and pump test one production well to be used as a back-up water -supply
source; and
• To evaluate aquifer potential and groundwater quality.
Approach: Golder shall provide a hydrogeologist to monitor and direct the drilling and testing of
the well. The hydrogeologist will describe the soil samples during drilling, prepare a geologic log
for the borehole, evaluate drilling progress and groundwater supply potential of aquifers
encountered, collect water and soil samples for analysis, determine the depth of the borehole,
and determine the well completion. Upon completion of drilling, the Golder shall oversee well
completion and pump testing.
The well will be step -tested to determine well performance. A constant -rate test (of up to three
days in duration) shall then be performed to determine aquifer characteristics and long-term well
yieid. The actual test duration shall be determined by the Consultant as the test proceeds
based on the data collected. Water levels shall be monitored in the well and in close -by
observation well(s) and domestic wells where access is available to determine the impact of
pumping on local wells, and to determine aquifer properties distant from the well site. Two water
samples will be taken during the pump test; one after the first few hours of pumping and the
second at the end of the test. Each sample will be analyzed for those parameters required by •
the State of Washington Department of Health. Measurements of conductivity, pH and water
temperature will also be taken during the test.
Cost Assumptions:
• On-site supervision assumes 15 days;
• Grain size analyses will be run on six samples;
• Water levels shall be monitored in two other wells during the pump test in addition to the
new well. Electronic transducers will be used for data collection;
• The City shall provide survey services for wellhead elevations; and
• The City shall be responsible for water quality analyses.
Task 4 — Analysis and Reporting
Objective:
• To determine aquifer properties and water quality;
• To determine the long-term yield of the well; and
• To determine the possible wellhead protection area for the well.
Data from the pump test will be analyzed to determine well performance and aquifer properties.
The data will be corrected if affected by recharge, barometric or earth tide -effects to develop
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true drawdown data. The data will be analyzed using well hydraulics techniques to determine
aquifer transmissivity, storativity, leakage and boundaries.
A memorandum will be prepared for the installation and testing of the back-up well. The
memorandum will include a well log, grain -size information;. water quality data, pump test data
and interpretation, well yield and impact on other close -by wells. A preliminary assessment of
the potential wellhead protection area will be conducted.
Products:
• Five copies of a memorandum discussing the well drilling and
pump testing work. The memorandum shall include an assessment of the
hydrogeologic characteristics based on the pump test including, aquifer
parameters, water quality analysis, and potential interference effects with other
wells. Recommendations will be provided regarding the long term yield of the
well and pumping water level. Likely wellhead protection area will be identified.
Cost Assumptions:
• Wellhead area delineation will be based upon the hydrogeologic characterization.
Modeling will not be performed.
Objectives:
Task 5 - Proiect Manaciement
• To provide the City with update of work progress and to gain input
from the City to critical stages in project development and construction.
• To ensure that the project tasks are completed in a timely and
efficient manner.
• To provide monthly billing and status reports to the City regarding
budget and work progress.
Approach: The Consultant shall attend meetings as required by the City to plan the
development of the project and to present the results of work carried out. These meetings shall
be held at the City's offices. Where necessary, meeting will also be held with construction
contractors.
The Consultant shall provide monthly billings for the City. accompanied by a brief status report
which documents progress, costs, schedule, and unanticipated project developments and
future costs.
Products:
• Golder attendance at two meetings; and
• Monthly billing and status reports.
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EXHIBIT C
FEE SCHEDULE
Fees for services estimated in the proceeding tasks, are based on the rate schedule set forth
below. Rates shown include salary costs, overhead costs, profit. All rates shown are on a per
hour basis.
Principal $ 125.00
Associate $ 110.00
Senior Level $ 85.00
Project Level $ 70.00
Staff Level $ 55.00
Technical $ 50.00
Clerical $ 40.00
In addition to the above hourly rates, direct out-of-pocket expenses specifically related to
services provided under the terms of this agreement will be billed at cost. Computer costs are
aiso recovered through a special billing rate and would be applied to the hours billed under the
various tasks.
Computers Category **
PC Computers
CAD Computers
Hourly
$10.00
$20.00
** The above rates include all necessary computer equipment, supplies, hardware,
software and maintenance.
Other direct costs, including materials, travel and subsistence, and subcontractor fees
are managed by Golder Associates Inc. with a handling fee of 15%.
.0225db2 doc
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of 3/17/98
ITEM TITLE: Consideration of a Resolution Authorizing execution of an Agreement with Golder
Associates Inc., Consulting Engineers, for engineering services related to an
evaluation of the possibility of developing a new groundwater source to provide
either emergency (back-up) or supplemental source of water.
SUBMITTED BY: Glenn Rice, ACM
Dueane Calvin, water/Irrigation Manager
CONTACT PERSON/TELEPHONE: Dueane Calvin 576-6480
SUMMARY EXPLANATION:
Golder Associates will evaluate the possibility of developing a new groundwater source to replace the Wright Ave. Well.
This includes recommendations for well location and design including capacity estimates in the form of a report.
Preparation of construction documents for drilling. Observing drilling operations and pump testing. A final analysis and
report will be prepared that includes recommendations for pumping facilities and data required for the Wellhead
'otection Program. The cost of the work is not to exceed $29,680.00.
Resolution X Ordinance Contract X Other (specify)
Funding Source Water Division CIP 477
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Staff recommends approval of the resolution authorizing the City
Manager to execute the accompanying contract with Golder Associates Inc., Consulting Engineers, in
an amount not to exceed $29,680.00 for the services described therein..
COUNCIL ACTION:
Golder Associates Inc.
18300 NE Union Hill Road, Suite 200
Redmond, WA USA 98052-3333
Telephone (425) 883-0777
Fax (425) 882-5498
www.golder.com
July 18, 2003
City of Yakima
2301 Fruitvale Blvd.
Yakima, WA 98902
Golder
Associates
Golder ref: 023-1097
Project Name: Yakima Habitat Improvement Project
ATTENTION: Dueane Calvin, Irrigation/Water Division Manager
RE: YAKIMA HIP SCOPE OF WORK 2003
Dear Dueane:
Per your request, we have developed a scope of work and corresponding budget for
Golder Associates, Inc. to provide continued support to the City of Yakima on the
Yakima Habitat Improvement Project (BPA CONTRACT NO. 00010171). This work will
be performed within the BPA contracting period (August 2003 to June 2004), and will
involve implementation of the activities prescribed for Phase 2 of the project: Master
Plan Implementation Phase.
It is anticipated that this new scope of work and corresponding budget would be an
amendment to our current contract. This amendment would be completed under existing
terms and conditions between the City of Yakima and Golder Associates Inc., Task Order
No. 7 of City Contract No. 98-34 (signed March 2, 1998), for the Yakima Habitat
Improvement Project. Golder reference is project number 023-1097.
This scope of work details our services to assist in the development of an outreach and
education program and habitat restoration and acquisition activities. The budget for this
scope of work is $292,000. The City also has a budget of approximately $57,000 for
project administration under this BPA contract.
This work will be completed under existing terms and conditions, using rates established
by Golder Associates Inc. for the City of Yakima effective April 1, 2003. The budget for
this scope of work includes a waiver of CAD computer fees ($20/hr) within our
GIS/CADD services. If these terms and scope of work are acceptable to the City, please
arrange for the appropriate authority to sign below and return a copy to us.
Please do not hesitate to call if you have any questions concerning the task details and
budget. We look forward to working with you on this project!
City of Yakima
Dueane Calvin
2
July 18, 2003
023-1097
Since
isa Dally Wilso
Senior Water Res
ces Project Manager
Donna DeFrancesco
Project Ecologist
Golder -Yakima SOW 071803
Golder Associates
City of Yakima July 18, 2003
Dueane Calvin 3 023-1097
YAKIMA HABITAT IMPROVEMENT PROJECT
Master Plan Implementation Phase
Statement of Work
Project Goal
The overall goal of the project is to maintain, preserve and restore functioning aquatic
and riparian habitat within the jurisdictional area of the City of Yakima over the long
term.
Background
The Yakima Habitat Improvement Project was funded through a grant from the
Bonneville Power Administration (BPA) to the City of Yakima (project sponsor) under
BPA's Fish and Wildlife Program FY 2002 funding cycle. In the first year of the project
(August 2002 to May 2003), a Yakima Habitat Improvement Project Master Plan was
developed. The Master Plan provides the justification, structure and guidance for future.
habitat acquisition activities to protect fish and wildlife habitat within the Yakima Urban
Growth Area. The Plan also provides support for application to BPA for continued
funding of the recommended habitat acquisition projects.
This Statement of Work addresses services to be provided by Golder Associates, Inc.
(Golder) in the continuation of Yakima Habitat Improvement Project activities during the
next BPA funding cycle (August 2003 through June 2004). Golder support includes
education and outreach; continued habitat program implementation, and continued
project coordination efforts.
Work to be Performed
I. OVERALL OBJECTIVE: Planning and Design
Objective 1: Education and Outreach Activities
Develop and implement an education and outreach program for the citizens of the
Yakima Urban Area focusing on the fish and riparian and aquatic ecology of the rivers
and streams of the Yakima Urban Area.
Golder -Yakima SOW 071803
Golder Associates
City of Yakima
Dueane Calvin
4
July 18, 2003
023-1097
Task 110 Education and Outreach Program
Development
Convene and administer a meeting of all interested
stakeholders currently implementing environmental
education and outreach efforts in the Yakima Urban
Area.
The goals of the Education and Outreach Working
Group are to (1) assess and develop an integrated
description of current and proposed E&O activities
associated with riparian and aquatic habitat and fish in
the Yakima Urban Area, and (2) develop an integrated
vision and description of how these activities will can be
expanded and improved in the future by the Yakima HIP
project
Develop a summary of the status of education and
outreach efforts recently completed or in progress by
major agencies and stakeholders.
Deliverable
An outreach work group will be convened,
and an. organizational meeting will be held.
Organized summary of existing and
completed environmental education and
outreach efforts. Information will be
summarized on the Yakima HIP project
website and incorporated into educational
materials.
Task 120 Implement Education and Outreach
Activities
Yakima HIP Education and Outreach has three primary
constituencies: K-12 Education Community,
ServiceNolunteer Organizations and the General Public.
The goals of the Yakima HIP Education and Outreach
Program are:
• To increase the awareness and understanding
of riparian and aquatic ecology and salmonids
and their habitat within the Yakima Urban
Area and to help infuse interest in the
importance and preservation of these
communities
• To increase the general public knowledge and
understanding of the Yakima HIP goals and
projects and to create excitement and active
public and volunteer participation and
involvement in Yakima HIP projects
Activities to be completed include: Review existing
environmental education teaching modules and materials
that are currently available and work with Outreach and
Education Work Group to determine additional needs.
Develop new habitat teaching modules as necessary.
Conduct or coordinate a minimum of 8 school/service
group outreach and education programs. Develop a
minimum of 4 press releases, information spots, and/or
newsletters.
Deliverable
Summary of pertinent existing environmental
education materials. New teaching materials.
Teaching topics will include riparian ecology
and importance andfunctions of riparian
habitat, fish biology, fish habitat components,
impacts on urban streams, litter, plant
identification, fish identification, riparian
restoration techniques, wetlands,
macroinvertebrates, etc. _
Press releases, information spots, newsletters.
School/service group outreach and education
programs coordinated/completed. Summary of
available volunteer organizations.
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Develop a summary of all existing potential volunteer
source organizations within the Yakima Urban Area.
The activities and budget associated with this task are
scoped with the assumption that it will be completed by
an environmental education intern. If an intern is not
available or cannot be hired, the activities and budget for
this task will need to be re -scoped.
Task 130 Maintain and expand project website
Deliverable
The current project website will be expanded
to include outreach and education materials
and will continue to be maintained to post
•
downloadable project information, including,
quarterly status reports and final reports.
Task 140 Continue coordination activities
Deliverable
Four TWG meetings
TWG group membership will be expanded to a few
active members in the community and representatives
from private groups
Continue TWG meetings: four meetings are anticipated
Coordinate with YRBWEP; Yakama Nation; Sub -basin
Planning; HB2514 Watershed Planning; Salmon
Recovery Lead Entity.
Provide liaison to cooperating agencies, City of Yakima
Planning and Yakima City Council.
Identify potential partnerships for long term land
management and research long term funding options for
management of lands. MOAs with TWG members will
be completed for habitat management activities.
Objective 2: Continue habitat acquisition/restoration project planning
Continue project coordination, plans and foundation for acquisition/restoration/habitat
management activities of high priority parcels identified in Yakima Habitat Master Plan.
Task 210 Identify existing applicable
habitat programs
Identify existing habitat restoration and land
management programs and funding applicable to
Yakima Urban Area lands (e.g. CREP, Partners for
Wildlife, etc). Identify options for implementation
of habitat projects in the Yakima Urban Area from
all agencies and organizations.
Deliverable
List of potential habitat programs containing options
for implementation of acquisition and/or restoration
habitat projects in the Urban Area.
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Objective 3. Complete detailed project design and develop schedule and budget for
priority parcel project implementation
Work with Technical Work Group to plan/design habitat restoration for priority parcels
or related critical habitat project as identified in Habitat Master Plan.
Task 310 Complete habitat
restoration/management plan design for
priority parcels
Work with landowners and TWG to develop
detailed plans and specifications for habitat
improvement activities to be conducted on priority
parcels or related critical habitat projects.
Two types of plans may be developed:
1. Long term management plans for
properties to be acquired. Cost share and
partnerships will be identified (Nothing
will be done on this task until acquisition
activities are allowed per BPA)
2. Develop habitat restoration plans as
described in Habitat Master Plan
Number of habitat plans to be completed will be
determined by the number of landowners
interested in habitat acquisition/restoration
activities. A minimum of 2 habitat
restoration/management plans will be completed,
more if possible.
Activities may include, but are not limited to:
riparian restoration/enhancement, live stake or
container plantings; cattle exclusion fencing;
streambank stabilization or natural channel design;
removal of fish barriers; native grass seeding;
noxious weed or invasive species control.
Deliverable
Restoration/habitat management plans with
conceptual designs.
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Golder Associates
Task 220 Baseline assessments of high
Deliverable
priority parcels
List of interested landowners for high ranking
Contact landowners in an effort to identify level of
parcels. Completed baseline assessment field forms
interest and involvement in projects identified in
for habitat improvement activities on priority
Habitat Master Plan. Expand on water rights/
parcels as identified in the habitat master plan
water use assessment currently associated with
assuming landowner interest. A summary and
each priority parcel. Conduct baseline assessments
general schedule for implementation of suitable and
of properties of interested parties for habitat
appropriate habitat programs (acquisition/
improvement activities as outlined in the Master
restoration) to be applied to high ranking parcels.
Plan. Current habitat improvement activities would
focus on restoration of habitat. Research current
market value of priority acquisition parcels.
Objective 3. Complete detailed project design and develop schedule and budget for
priority parcel project implementation
Work with Technical Work Group to plan/design habitat restoration for priority parcels
or related critical habitat project as identified in Habitat Master Plan.
Task 310 Complete habitat
restoration/management plan design for
priority parcels
Work with landowners and TWG to develop
detailed plans and specifications for habitat
improvement activities to be conducted on priority
parcels or related critical habitat projects.
Two types of plans may be developed:
1. Long term management plans for
properties to be acquired. Cost share and
partnerships will be identified (Nothing
will be done on this task until acquisition
activities are allowed per BPA)
2. Develop habitat restoration plans as
described in Habitat Master Plan
Number of habitat plans to be completed will be
determined by the number of landowners
interested in habitat acquisition/restoration
activities. A minimum of 2 habitat
restoration/management plans will be completed,
more if possible.
Activities may include, but are not limited to:
riparian restoration/enhancement, live stake or
container plantings; cattle exclusion fencing;
streambank stabilization or natural channel design;
removal of fish barriers; native grass seeding;
noxious weed or invasive species control.
Deliverable
Restoration/habitat management plans with
conceptual designs.
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Work with TWG to combine activities with other
existing programs such as water rights
acquisition/leases; CREP; WRP; etc. Leverage
BPA funding to implement activities with partners.
Objective 4. Complete feasibility study and implementation plan with schedule and
budget for City of Yakima Fruitvale — Old Union — Nelson Consolidation Habitat
Rehabilitation Project (a related critical habitat project outlined in the Habitat
Master Plan)
410 Complete habitat rehabilitation plan
for City of Yakima Fruitvale-Old Union -
Nelson Diversion
Study alternatives for habitat rehabilitation
through the consolidation of the City of Yakima's
Fruitvale, Old Union, and Nelson Diversions and
present to TWG.
Deliverable
Plan alternatives, feasibility study, possible interim
mitigations and conceptual designs
Objective 5: City of Yakima Project Administration
Continued operations and administration of the Yakima Habitat Improvement Project
activities by Golder
Task 520 Golder project administration of
Yakima HIP
All tasks will be coordinated between the Golder
and the City of Yakima project coordinator.
Coordination of project activities with BPA will
also be completed. The Golder will coordinate all
meeting arrangements with the City of Yakima
project coordinator, provide intern supervision,
develop invoices and quarterly summaries of
activities. Golder will maintain communication
with City of Yakima project coordinator.
Deliverable
General project administration
Objective 6: Consultant administration, Quarterly and annual reports and RPA reporting,
supplementary funding.
Task 610 Quarterly and annual reports
Quarterly reports will be submitted to the BPA
project manager addressing significant issues
regarding project implementation - issues,
problems, delays, and successes. Based on fiscal
year schedule, reports will be for the three months
endine September 30. December 31. March 31.
Deliverable
Quarterly reports and annual report
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and June 30, or on dates determined by the BPA
project manager. Annual reports will be prepared
at the directive of the BPA project manager.
Task 620 Special Biop Annual Report
A special annual report will be required for the
FCRPS Biological Opinion Annual Progress
Report. The due date for the report will be
confirmed by BPA's project manager.
The format for this report will be provided by
BPA's project manager as soon as the report
format is fmalized. The 3 action areas under the
Biological Opinion that this contract will be
required to report on are RPA (Reasonable and
Prudent Alternatives) number 150, 152, and 153.
This report will be a stand-alone report,
quantifying deliverables and accomplishments in
flows and habitat for anadromous fish under
RPA's No. 150, 152, and 153.
Deliverable
Special annual report
Task 630 Supplementary funding/grant
applications
Develop a list of potential additional acquisition
funds/grants. Complete 2 applications for
additional funds (e.g. SRFB, CCWF, private
foundations) for identified habitat acquisition
projects.
Leverage matching funds for BPA funds and
identify opportunities for additional funding.
Deliverable
Completed grant applications
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PROJECT: Yakima Normative Habitat Structure and Function
CLIENT: City of Yakima
SUMMARY OF FEES
Task 110: Education and Outreach Program Development
$11,550
$1,048
$12,598
Task 120: Implement Education and Outreach Activities
$20,700
$13,959
$34,659
Task 130: Maintain and Expand Project Website
$9,290
$6,712
$16,002
Task 140: Continue Coordination Activities
$29,203
$3,169
$32,382
Task 210: Identify Existing Habitat Programs
$6,375
$491
$6,866
Task 220: Baseline Assessments
$31,230
$4,602
$35,832
Task 310: Habitat Plan Designs
$44,120
$2,624
$46,744
Task 410: Feasibility Study for Consolidation of Yakima Fruitvale
$60,945
$4,604
$65,549
Task 520: Subcontractor Project Administration
$15,450
$1,144
$16,594
Task 610, 620: Quarterly and Annual Reports
$10,710
$1,011
$11,711
Task 630: Supplementary Funding/Grant Applications
$12,690
$373
$13,063
Totals
$252,263
$39,737
$292,000
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Budget
GOLDER ASSOCIATES INC
1. PERSONNEL UNIT RATE TOTAL
(includes fringe and overhead)
Lisa Dally Wilson 400 hr $135/hr $ 54,000
Donna DeFrancesco 800 hr $87/hr $ 69,600
Shelly Lybeck 400 hr $80/hr $ 32,000
Andreas Kammereck/Cathy Smith 375 hr $120/hr $ 45,000
Patrick Valentine 120 hr $54/hr $ 6,480
GIS/Cad/Graphics 205 hr $75/hr $ 15,375
Administrative 100 hr $54/hr $ 5,400
Intern to be named later 720 hr $36/hr $ 25,920
Personnel Subtotal $253,775
2. TRAVEL
Lodging 25 days $55.00 $1,375
Per Diem 45 days $30.00 $1,350
Mileage 3800 miles $0.365 $1,387
Travel Subtotal $4,112
(Travel Expenditures are detailed in the Subcontractor Budget Notes page)
3. SUPPLIES/SERVICE
Copies, supplies, communications, plots, etc $34,113
(Supplies/Service Expenditures are detailed in the Subcontractor Budget Notes Page)
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4. TRAINING
5. INDIRECT COSTS
6. CAPITAL EQUIPMENT
TOTAL SUBCONTRACTOR COST
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Golder Associates
0
0
0
$292,000
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City of Yakima Budget Notes:
1. City of Yakima Personnel ($40,000)
Project Administrator duties:
The project coordinator will continue administration of Yakima HIP project for
City of Yakima. The project coordinator will provide coordination and
subcontractor oversight of all tasks. The project coordinator will serve as City
liaison to all outside agencies and to Yakima City Council and other City
departments. The project coordinator will submit monthly invoices per contract
agreement and maintain budget. Develop MOAs with cooperating agencies.
Dueane Calvin is uniquely qualified to continue project coordinator duties for the
City of Yakima. He has the requisite experience (as detailed in attached resume)
and working relationship with project partners. Dueane has served as project
coordinator since the project's inception in 2002.
2. City of Yakima Travel ($1,545)
Travel Details:
It is anticipated that the Project Coordinator will need to complete several trips
(5-10) to Redmond, Washington to coordinate project tasks and activities with the
subcontractor, Golder Associates. Golder's office is located in Redmond.
It is also anticipated that the Project Coordinator will need to meet with BPA
COTR in Portland (1-2 meetings) to discuss project details and schedules and
present results. The Project Coordinator may also need to attend Power Planning
Council meetings in Portland, Helena, or eastern Washington (1-3 meetings) to
meet Council needs.
3. City of Yakima Supplies/Service ($15,455)
Supplies Service Details:
Copies (B/W) for development of education and outreach materials, outreach
meetings, TWG meetings, City Council, other coordination activities, etc
5000 @ $0.15 ea ...$ 750
Copies (Color) for education and outreach materials, flyers, brochures. outreach
meetings. TWG meetings, City Council, other coordination activities
2000 @ $2.00 ea $4,000
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Graphics production of education/outreach materials, notices, etc $4,750
Fees for posting outreach activities schedules, newspaper ads about activities,
etc ...$3,000
Communications (mailings, postage, phone, fax, etc) $2,955
Subcontractor Budget Notes
1. Personnel ($253,775)
Golder Associates Personnel pre uniquely qualified to complete the tasks outlined
in this Scope of Work. Resumes for all key personnel are attached. The personnel
outlined in the budget above will fill the following roles and/or complete the
following tasks:
Lisa Dally Wilson (P.E.): Overall Project Manager
Donna DeFrancesco: Task Manager; Riparian Ecologist
Shelley Lybeck: Biologist (assist with baseline assessments, habitat management
plans; feasibility studies; supplementary funding grants)
Andreas Kammereck (P.E.) /Cathy Smith (P.E.): Water Resource Engineers for
Task 4.1
Patrick Valentine: Website Maintenance and Development for Task 1.3
GIS/Cadd/Graphics: Support for all tasks
Administrative: Support for all tasks
2. Subcontractor Travel ($4,112)
Description of Subcontractor Travel:
Subcontractor Travels consist of travel by 2 persons to and from Redmond,
Washington to Yakima, Washington for 5 meetings (1 outreach meeting and 4
TWG meetings). This effort is essential for the implementation of these meetings,
as project tasks and schedules will be reviewed, outreach and habitat restoration
activities will be discussed, and partnerships for future habitat management
activities and outreach will be developed.
Subcontractor Travel also includes 3-4 trips from Redmond, Washington to
Yakima, Washington to meet with landowners to determine interest in habitat
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improvement activities and to conduct baseline assessments (approx . 20 field
days). These trips are critical to the completion of this task.
Subcontractor Travel also includes 2-3 trips from Redmond, Washington to
Yakima, Washington to solicit intern services and to meet with intern on
education/outreach activities and assist with 1-2 education/outreach activities.
These trips are critical to the effective completion of the education/outreach
activities.
3. Supplies /Service ($34,113)
Description of Subcontractor Supplies/Service:
Copies (B/W) 8000 @ $0.15 each $1,200
(field forms, letters to landowners, habitat plan drafts and final reports, feasibility
reports, invoices, quarterly and annual summaries, etc)
Copies (Color) 2250 @ $2.00 each $4,500
(field forms, letters to landowners, habitat plan drafts and final reports, feasibility
reports, invoices, quarterly and annual summaries, etc)
CAD plots 100 @ $2.00 each $ 400
Web Server maintenance and hosting fees $500/month $6,000
Communications (phone, fax, etc) (3%.of labor fees) .. $7,563
Equipment use fees for education and outreach activities, baseline assessments,
feasibility study tasks (flowmeters, digital cameras,macroinvertebrate sampling
equipment, bottles, water quality equipment, densiometers, tape measures;
clinometers, laser level, planting equipment $10,000
CAD / GIS Computer Use fees 445 hrs @ 10/hr) $4,450
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Subcontractor
In keeping with the City of Yakima's standard government procurement process for
selection of professional consulting services, the City selected Golder Associates Inc of
Redmond, Washington to assist in the development of the Habitat Master Plan. Based on
Golder's background on this project and their past performance, it is anticipated that
subcontractor activities for this project will be sole -sourced to Golder. Golder Associates
has been responsible for completion of the Yakima Habitat Master Plan and coordination
of Technical Work Group from the inception of the Yakima Habitat Improvement
Project. Golder also maintains a detailed GIS database of Urban Area related project
files. As a result, Golder Associates is uniquely qualified to continue the project
implementation with the requisite expertise and available data necessary to accomplish
the requirements.
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Golder Associates