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Home My WebLink AboutR-1998-058 Wastewater Process Risk Management Services• r RESOLUTION NO. R-98- 5 8 A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima. to execute an amendment to the Professional Engineering and Consulting Services Agreement with Dames & Moore, Inc. for the purpose of obtaining an environmental compliance audit for the City Public Works facility at 2301 Fruitvale Boulevard, Yakima, Washington. WHEREAS, under federal and state law, the City requires a focused environmental compliance audit concerning air quality, ventilation systems and potential corrective measures at the Public Works Facility located at 2301 Fruitvale Boulevard; and WHEREAS, the City does not have the staffing levels or specialized expertise necessary to provide said environmental compliance audit; and WHEREAS, pursuant to City Council authorization, the City previously executed a Professional Engineering and Consulting Services Agreement ("Agreement") with Dames & Moore, Inc. on August 16, 1995 for the purpose of obtaining environmental audit services; and WHEREAS, pursuant to City Council authorization the parties have previously amended the aforementioned Agreement on a number of occasions for additional environmental audit services; and WHEREAS, Dames & Moore, Inc. is willing to perform the environmental compliance audit for the Public Works Facility in accordance with terms and conditions of the August 16, 1995 Agreement with the City as previously amended and as modified by the attached Amendment; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to authorize execution of the attached Amendment to the August 16, 1995 Agreement with Dames & Moore, Inc., now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and City Clerk of the City of Yakima are hereby authorized and directed to execute the attached and incorporated Amendment to the Professional Engineering and Consulting Services Agreement with Dames & Moore, Inc. for the (pm)res/Damns k Moon• 9F amendmenL•pm purpose of obtaining an environmental compliance audit for the City Public Works facility at 2301 Fruitvale Boulevard, Yakima, Washington. ADOPTED BY THE CITY COUNCIL this 21st day of April, 1998. ATTEST: G v wvv N /��6`'„' '� j 5 LJ'►1 L City Clerk (poOres/Demes h Moore 98 amendment -pm Puccinelli, Mayor C; • • • 6- DAMES. & MOORE A DAMES & MOORE GROUP COMPANY March 10, 1998 Mr. Chris Waarvick Superintendent, Public Works Department City of Yakima 2220, East Viola Yakima, WA. 98901 RE: 'Proposal for Ventilation System Analysis Municipal Vehicle Repair Facility Yakima WA PN. -0803-98 • Dear Mr. Waarvick 808 East Sprague Avenue, Suite A Spokane. Washington 99202 509 838 7430 Tel 509 456 7377 Fax We are pleased to submit this proposal to the City of Yakima, Public Works Department. This proposal represents what Dames & Moore understands is necessary to investigate air quality and ventilation requirements and make recommendations for improvements. The following paragraphs describe the work we are proposing to provide, and our cost for performing those services SCOPE OF WORK Dames & Moore proposes to make a one -day visit to the site to gather pertinent data on the existing facility configuration. We will evaluate and analyze the work requirements and gather • information from supervisors on the Ventilation system operations. Based on our findings and data provided by the Client, we will make recommendations for facilities corrections and improvements and if appropriate, operating procedures. DELIVERABLES Dames & Moore will prepare a letter.report for the stated Scope of Work to include: • " Code compliance analysis • Ventilation system analysis • Mechanical systems upgrade recommendations • Air quality monitoring system recommendations We will prepare drawings in our standard format for•CADD drawings. CLIENT SUPPLIED ITEMS Dames c.: Moore requires existing facilities design data in the form of drawings and/or specifications. The City of Yakima also needs to make available knowledgeable personnel to assist Bovay in the field portion of the investigation. Offices worldwide 6- DAMES & MOORE A DAMES R. MOORE GROUP COMPANY Mr. Chris Waarvick March 10, 1998 Page 2 SCHEDULE We anticipate that the efforts described in the Scope of Services can be completed within 4 weeks from receipt of the City of Yakima's written Notice to Proceed. DESIGN FEE Dames & Moore proposes to complete the professional services described in the Scope of Work on a time and material basis. We estimate that the Scope 'of Work described in the previous paragraphs to be $4,385.00. Dames & Mooreanticipates performing the work described in this proposal in accordance with the Terms and Conditions of the existing Agreement between the City of Yakima, Washington and Dames & Moore, Inc. for Professional Services, dated'August 16,1995 and as amended and approved by City Council February 18, 1997. Any required tasks, which are not within the Scope of Work described in this proposal, will also be performed on a time and material basis, and at the unit prices provided on the enclosed "Attachment A, Rate Schedule". If the Scope of Work presented in this proposal is acceptable, then please complete the attached authorization page and return a copy to us. We appreciate the opportunity to submit this proposal. If you have any questions or wish to discuss this proposal, please call us at (509) 838-4111. Sincerely, DAMES AND MOORE ,/ E. G: ofrey Beech Pro pct Manager ti Kim L. Marcus Principal Attachments Authorization to Proceed Rate Schedule Offices Worce;ide w • • DAMES & MOORE A DAMES & MOORE GROUP COMPANY AUTHORIZATION TO PROCEED The Scope of Work, estimated costs, and terms and conditions described in this proposal are acceptable to The City of Yakima, Public Works Department. Your signature in the block provided herein will be considered Dames and Moore's Authorization to Proceed. PROPOSAL FOR VENTILLATION SYSTEM ANALYSIS MUNICIPAL VEHICLE REPAIR FACILITY CITY OF YAKIMA, PUBLIC WORKS DEPARTMENT YAKIMA, WASHINGTON D&M PROPOSAL 0803-98 By: �. Signature Printed R.A. Zais, Jr. City Manager For:CITY OF YAKIMA 4r;/ ,2,3, /99? Company Date ATTEST /� City Clerk Individual with authority and companysible for payment to Dames and Moore. City Contract No. 98-53 Resolution No. R-98-58 Offices Worldwide ITEM TITLE: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of 04/21/98 Addendum to the Wastewater Process Risk Management Services Contract to Provide a Compliance Audit on Air Quality and the Ventilation Systems at the Public Works Facility located at 2301 Fruitvale Boulevard SUBMITTED BY: Chris Waarvick, Acting Public Works Dire Don L. Toney, Fleet and Facilities Manag CONTACT PERSON/TELEPHONE: Don L. Toney, Fleet and Facilities Manager / 576-6412 SUMMARY EXPLANATION: The staff requests City Council approval of a resolution authorizing the City Manager to execute the attached contract as an addendum to an existing contract that Dames and Moore has with the City for similar environmental audit services performed at the City's Wastewater Treatment Facility and other facilities. The specific purpose of the addendum is to provide a focused environmental compliance audit concerning air quality and specific ventilation systems and recommending corrective actions to bring into compliance areas that may be found out of compliance at the Public Works Facility located at 2301 Fruitvale Boulevard. The result of the study is to provide a basis for developing future plans and capital improvements that will achieve compliance with mandated regulatory and safety standards overseen by federal and state regulatory agencies. The not to exceed amount for the scope of work is placed at $4,350. Resolution X Ordinance Contract X Other (Specify) Funding Source Environmental Fund APPROVED FOR SUBMITTAL: -City Manager STAFF RECOMMENDATION: Approve resolution authorizing the City Manger to execute the accompanying contract addendum for air quality and ventilation system audit services. BOARD/COMMvIISSION/COMMITTEE RECOMMENDATION: N/A COUNCIL ACTION: