HomeMy WebLinkAboutR-1998-135 Yakima Avenue / I-82 Phase 1C Consultant Agreement with Huibregtse Louman Associates•
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RESOLUTION NO. R-98-135
A RESOLUTION authorizing and directing the City Manager and City
Clerk of the City of Yakima to execute Contract
Amendment No. 8, amending Supplemental Agreement
to the Local Agency Agreement 94-57 with Huibregtse,
Louman Associates, Inc., Consulting Engineers for
Professional Engineering Services on the I-82/Yakima
Ave. project in the City of Yakima, City Project 1847.
WHEREAS, the City of Yakima desires to proceed to the
completion of the I-82/Yakima Ave. project, and
WHEREAS, the Yakima City Council deems it to be in the best
interest of the city that the attached document, Contract Amendment No. 8,
be executed by the City of Yakima, accordingly, now therefore.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
YAKIMA:
The City Manager and City Clerk of the City of Yakima are hereby
authorized and directed to execute Contract Amendment No. 8 to the Local
Agency Agreement 94-57 with Huibregtse, Louman Associates, Inc.,
Consulting Engineers in Yakima for Professional Engineering Services for
the purpose mentioned above, a copy of which Contract Amendment is
attached hereto and by reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this 15 th day of
September, 1998.
ATTEST:
2 - 4:19 PM
City Clerk
vvi)
Mayor
Project No.
Agency
Name of Project
Agreement No.
Gentlemen:
The Local Agency of
entered into with
July 20, 1994,
SUPPLEMENTAL AGREEMENT AMENDMENT NO. 8
Task 8 -Additional Services
Completion of State 1A,
1B, and 1C of 1-82/
Yakima Avenue Project
STPUS - 4611 (001)
City of Yakima
Fair Avenue Improvement Project
94-57 (R-94-98)
the City of Yakima desires to supplement the agreement
Huibregtse, Louman Associates, Inc. and executed on
and identified as Agreement No. 94-57 (R-94-98)
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1
Section 1, SCOPE OF WORK, is hereby changed to read
See attached Exhibit B-1, Supplemental.
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read June 30, 1999.
111
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
The maximum amount payable under this agreement as supplemented inclusive of all fees and other costs
is now $ 419,045.90 .
If you concur in this supplement and agree to the changes as stated above, please sign in the appropriate
spaces below and return to this office for final action.
August 21, 1998
Date
Z
Consultant's Signature
William L. Huibregtse, President
Huibregtse, Louman Associates, Inc.
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Sincerely,
September 18, 1998
Date
Approving Aut orityor ty�
R. A. Zais, Jr., City Manager
City of Yakima
City Contract No. 98-101
Resolution No. R-98-135
ilnibreotse. Lohman Associates. Inc.
EXHIBIT "A"
Summary of Payments
(Amendment No. 8)
(Task 8, Additional Services for
Completion of State 1A, 1B, and 1C of
I-82/Yakima Avenue Project.)
Basic
Agreement Supplement Total
+Amendment No. 1
+Amendment No. 2
+Amendment No. 3
+Amendment No. 4
+Amendment No. 5
+Amendment No. 6
+Amendment No. 7
Direct Salary Cost 97,923.60
+Amendment No. 8
29,565.60 127,489.20
Overhead 147,639.42 44.576.06 192,215.48
(including Payroll Activities)
Direct Non -Salary Costs 4,820.00 2,200.00 7,020.00
Fixed Fee 34,273.26 10,347.96 44.621.22
Sub -Consultant
32,700.00
15,000.00 47,700.00
Total 317,356.28 101,689.62 419,045.90
PROJ9-90.wpd
Huibregtse, Louman Associates, Inc.
City of Yakima
Yakima Avenue -1/82 Phase 1C
CONTRACT AMENDMENT NO. 8
CITY PROJECT NO. 1847
EXHIBIT B-1
Scope of Services
General Project Description:
The work covered by this Supplemental Agreement consists of the completion of design and construction of
project elements of Stage 1C and certain work items not completed under Stage 1B of the Yakima Avenue -
1/82 Project
1. Wetlands mitigation
2. Completion of the Lincoln/B street couplet
3. Landscaping
These items are project elements which were included in a previous consultant contract between the City of
Yakima and CH2M HILL. Each of the project elements was completed to a different stage depending upon
the project funding limitations at that time.
It is our understanding that the City of Yakima has received funding for completion of these project elements.
Huibregtse, Lournan Associates, Inc. (HLA), is preparing this Scope of Services as requested by the City of
Yakima and, therefore, assumes the previous contractual relationship between the City and CI -12M HILL has
been terminated and'all previous studies, reports, designs, and information related to these items are available
to HLA.
The City of Yakima will advertise the construction phases of the project elements for bid, and print and
distribute the plans and specifications to prospective bidders, conduct the bid opening(s), and prepare the
contracts for signature and award. The City will also perform construction administration and observation,
project close out, progress payments, and funding requests and reports.
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A.......,:..t.ILC. lose
Task la - Wetlands Mitigation - Current Status Research
The current status of the previous wetlands mitigation work of Boise Cascade property is uncertain and should
be verified. Task 1a - Current Status Research is intended to discover the status of the previous work and
to obtain a more clear need and direction of additional tasks necessary to complete the wetlands mitigation.
A scope of potential additional tasks has been separately outlined under Task 1 b - Mitigation Work.
1 a.1 Contact CH2M HILL and the City of Yakima to obtain copies of all documents relating to the Boise
Cascade wetlands mitigation issue.
1a.2 Review all documents received to determine if there is any outstanding mitigation work to. be
completed.
1a.3 Review the status of project funding allocations for wetlands mitigation.
1a.4 Prepare a technical memorandum summarizing the status of the wetlands mitigation issue, as
determined from information obtained in Tasks 1.1 through 1.3.
1a.5 Prepare estimate of costs of remaining mitigation work.
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Huibregtse, Louman Associates, Inc.
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Task 1b - Wetlands Mitigation - Mitigation Work
Depending upon the information obtained in Task la, additional tasks may be necessary to complete the
wetlands mitigation project element. Subtask 1 b will be authorized by the City of Yakima, if necessary, after
completion of Task la - Current Status Research. Some of the following tasks may not be necessary, while
other tasks not identified below may be required:
1 b.1 Contact Boise Cascade, the Corps of Engineers, the Department of Ecology, WSDOT, and the
Yakima Greenway, as required, to proceed with additional wetlands mitigation work.
1 b.2 Determine wetlands mitigation site(s).
lb.3 Perform field surveying and area calculations of mitigation site(s).
lb.4 Prepare legal descriptions and maps.
lb.5 Provide the City Legal Department with the legal descriptions and maps for their preparation
of necessary agreements.
lb.6 File surveys and legal descriptions with the Yakima County Auditor's Office, as required.
1 b.7 Perform field surveying to permit final design of required mitigation work.
1 b.8 Prepare final PS&E for wetlands mitigation construction.
lb.9 Submit final PS&E to the City of Yakima Engineering Division for review and approval with
follow-up as required.
1 b.10 Deliver original plans and specifications to the City of Yakima Engineering Division for printing,
advertising and bidding.
1 b.11 Provide services during bidding to answer questions from bidders and prepare addenda for
distribution by the City.
1 b.12 Attend the bid opening and assist the City in evaluation of the bids.
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Task 2 - Completion of the Lincoln/B Street Couplet
Previous contract work completed construction of the Lincoln Avenue portion of the Lincoln/B Street couplet.
The B Street portion of the couplet was not constructed.
2.1 Contact CH2M HILL and the City of Yakima to ascertain the 'status of the right of way
acquisition and PS&E for the completion of the Lincoln/B Street couplet.
2.2 Prepare legal descriptions for any outstanding parcels to be acquired on Stage 1C.
2.3 Transmit legal descriptions to the City Legal Department,for acquisition and recording of any
outstanding parcels on Stage 1C.
2.4 Contact CH2M HILL and the City of Yakima to obtain alignment and design information.
2.5 Perform additional field surveying to permit final detailed design of the couplet.
2.6 Prepare PS&E for construction of the B Street portion of the couplet.
2.7 Perform field surveying to permit final design of the sidewalks.
2.8 Prepare final PS&E for new sidewalk construction as a separate Schedule.
2.9 Submit final PS&E to the City of Yakima Engineering Division for review and approval, with
follow-up as required.
2.10 Deliver original plans and specifications to the.City of Yakima Engineering Division for printing,
advertising, and bidding.
2.11 Provide services during bidding to answer questions from bidders and prepare addenda for
distribution by the City.
2.12 Attend the bid opening and assist the City in evaluation of the bids.
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Huibregtse, Lounian Associates, Inc.
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Task 3 - Landscaping
Previous consultant work by CH2M HILL provided for the conceptual design of landscaping improvements
to the Fair Avenue area from the Lincoln/B Street couplet to the Terrace Heights undercrossing. Due to
funding limitations, landscaping was not constructed as part of Stage 1A or Stage 1B construction phases.
This outline of tasks covers landscaping design from the Fair Avenue undercrossing ramp to Yakima Avenue
to the TAR Ramp, east of Fair Avenue to the existing right of way fence, and the triangular area between the
Lincoln Street and B Street couplet to Fair Avenue. No irrigation is to be designed for any landscaping.
3.1 Obtain available design information from CH2M HILL, including a copy of Landscaping and
Erosion Control Report, I-82/Yakima Avenue Interchange and Fair Avenue Project (CH2M
HILL), the City of Yakima, and the WSDOT.
3.2 Prepare PS&E for landscaping withing current City funding limitations.
3.3. Review plans with the Yakima Arboretum, the City of Yakima.
3.4 Revise plans as required per comments from reviewing organizations.
3.5 Submit final PS&E to the Yakima Arboretum and the City of Yakima Engineering Division for
review and approval, with follow-up as required.
3.6 Deliver original plans and specifications to the City of Yakima Engineering Division for printing,
advertising, and bidding.
3.7 Provide services during bidding to answer questions from bidders and prepare addenda for
distribution by the City.
3.8 Attend the bid opening and assist the City in evaluation of the bids.
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EXHIBIT D-1 - AMENDMENT NO. 8
CONSULTANT FEE DETERMINATION - SUMMARY SHEET
(LUMP SUM, COST PLUS FIXED FEE, COST PER UNIT OF WORK)
PROJECT: CITY OF YAKIMA TASK: Amendment No. 8
FAIR AVENUE IMPROVEMENT PROJECT Subtask la, Wetlands Mitigation -
Spruce Street to Pacific Avenue Current Status Research
DIRECT SALARY COST (DSC):
Classification Man Hours Rate Cost
Principal Engineer 16 x 37.00 = $592.00
Licensed Engineer 40 x 25.00 = 1,000.00
Word Processing Technician 8 x 16.70 = 133.60
TOTAL DSC = $ 1,725.60
OVERHEAD (OH COST - including Salary Additives):
OH Rate x DSC or 150.77 % x $ 1,725.60 = $ 2,601.69
FIXED FEE (FF):,
FF Rate x DSC
or 35
% x $ 1,725.60. _ $ 603.96
REIMBURSABLE:
Itemized = $ 200.00
SUBCONSULTANT COSTS (See Exhibit G): _ $ 0.00
GRAND TOTAL = $ 5,131.25
PREPARED BY: William L. Huibregtse DATE: August 21, 1998
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Huibregtse, Louman Associates, Inc.
EXHIBIT D-1 - AMENDMENT NO. 8
CONSULTANT FEE DETERMINATION - SUMMARY SHEET
(LUMP SUM, COST PLUS FIXED FEE, COST PER UNIT OF WORK)
PROJECT: CITY OF YAKIMA TASK: Amendment No. 8
FAIR AVENUE IMPROVEMENT PROJECT Subtask lb, Wetlands Mitigation -
Spruce Street to Pacific Avenue Mitigation Work
DIRECT SALARY COST (DSC):
Classification Man Hours Rate Cost
Principal Engineer 16 x 37.00 = $592.00
Licensed Engineer 100 x 25.00 = 2,500.00
Project Engineer 20 x 19.00 = 380.00
Licensed Land Surveyor . 40 x 20.00 = 800.00
Two Man Survey Crew 40 x 33.40 = 1,336.00
CAD Technician • 100 x 16.00 = 1,600.00
Word Processing Technician 40 x 16.70 = • 668.00
TOTAL DSC = $ 7,876.00
OVERHEAD (OH COST - including Salary Additives):
OH Rate x DSC or 150.77 % x $ 7,876.00
FIXED FEE (FF):
FF Rate x DSC
or 35
% x $ 7,876.00
$ 11,874.65
$ 2,756.60
REIMBURSABLE:
Itemized = $ 600.00
SUBCONSULTANT COSTS (See Exhibit G): _ $ 0.00
GRAND TOTAL = $ 23,107.25
PREPARED BY: William L. Huibreatse DATE: August 21, 1998
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EXHIBIT D-1 - AMENDMENT NO. 8
CONSULTANT FEE DETERMINATION - SUMMARY SHEET
(LUMP SUM, COST PLUS FIXED FEE, COST PER UNIT OF WORK)
PROJECT: CITY OF YAKIMA TASK Amendment No. 8
FAIR AVENUE IMPROVEMENT PROJECT Subtask 2, Lincoln/B Street
Spruce Street to Pacific Avenue Couplet
DIRECT SALARY COST (DSC):
Classification Man Hours Rate Cost
Principal Engineer 60 x 37.00 = $2,220.00
Licensed Engineer 200 x 25.00 = 5,000.00
Project Engineer 60 x 19.00 = 1,140.00
Licensed Land Surveyor 40 x 20.00 = 800.00
Two Man Survey Crew 60 x 33.40 2,004.00
CAD Technician 260 x 16.00 = 4,160.00
Word Processing Technician 80 x 16.70 1,336.00
TOTAL DSC = $ 16,660.00
OVERHEAD (OH COST - including Salary Additives):
OH Rate x DSC or 150.77 % x $ 16,660.00 = $ 25,118.28
FIXED FEE (FF):
FF Rate x DSC
or 35
% x $ 16,660.00
$ 5,831.00
REIMBURSABLE:
Itemized = $ 1,000.00
SUBCONSULTANT COSTS (See Exhibit G): _ $ 5,000.00
GRAND TOTAL = $ 53,609.28
PREPARED BY: William L. Huibregtse DATE: August 21, 1998
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Huibreutse, Louman Associates, Inc.
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EXHIBIT D-1 - AMENDMENT NO. 8
CONSULTANT FEE DETERMINATION - SUMMARY SHEET
(LUMP SUM, COST PLUS FIXED FEE, COST PER UNIT OF WORK)
PROJECT: CITY OF YAKIMA TASK: Amendment No. 8
FAIR AVENUE IMPROVEMENT PROJECT Subtask 3, Landscaping
Spruce Street to Pacific Avenue
DIRECT SALARY COST (DSC):
Classification Man Hours Rate Cost
Principal Engineer 8 x . 37.00 = $296.00
Licensed Engineer 40 x 25.00 = 1,000.00
Project Engineer 20 x 19.00 = 380.00
CAD Technician 60 x 16.00 = 960.00
Word Processing Technician 40 x 16.70 = 668.00
TOTAL DSC = $ 3,304.00
OVERHEAD (OH COST - including Salary Additives):
OH Rate x DSC or 150.77 % x $ 3,304.00 = $ 4,981.44
41) FIXED FEE (FF):
FF Rate x DSC
•
or 35
%x$3,304.00
$ 1,156.40
REIMBURSABLE:
Itemized = $ 400.00
SUBCONSULTANT COSTS (See Exhibit G):
GRAND TOTAL
PREPARED BY: William L. Huibreqtse
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= $ 10,000.00
$ 19,841.84
DATE: August 21, 1998
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ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of September 15, 1998
Yakima Avenue/l82 Phase 1C Consultant Agreement
Department of Community and Economic Development
Engineering Division
CONTACT PERSON/TELEPHONE: Fred French, City Engineer / 575-6096
SUMMARY EXPLANATION:
Work on four items of the Yakima Avenue/I82 project are remaining to be completed. These are Wetland
mitigation, HUD access mitigation (tentatively settled with previous Council action), Final design and
construction of the B Street couplet connection and landscaping. These items have been collected into Phase 1C
for completion.
This consultant agreement is an amendment to the existing agreement with Huibregtse, Louman and Associates
for previous phases of the 182 project originally entered into by Resolution R-94-98 and subsequently amended.
This amendment number 8 to the original agreement is within the budget for this project. The costs for the
specific services included in the scope of work will not exceed $101,689.62.
Resolution X Ordinance _Contract X Other (Specify) Project Budget
Funding Source Arterial Street Fund (143)
APPROVED FOR SUBMITTAL:
ity Manager
er
STAFF RECOMMENDATION: Adopt the attached resolution authorizing the City Manager
and City Clerk to execute the contract amendment for
Professional Engineering Services.
BOARD/COMMISSION RECOMMENDATION:
• COUNCIL ACTION:
September 8, 1998
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City of Yakima Yakima Avenue / I82 Interchange Area Phase IC
Project
9E-180)001)-1
Letter to TIB of 1-12-98 from Denny Covell
Original Phase 1C Budget
Engineering
Construction Total
Wetland Mitigation
$28,750
$115,000
$143,750
HUD Access Mitigation
$41,250
$165,000
$206,250
B Street Couplet Connection
$44,000
$176,000
$220,000
Landscaping
$19,550
$58,650
$78,200
Total
$133,550
$514,650
$648,200
Revised Project Budget as of 9-8-98
Engineering
Construction Total
Wetland Mitigation
$28,239
$150,000
$178,239
HUD Access Mitigation
$2,000
$85,000
$87,000
B Street Couplet Connection
$53,609
$225,000
$278,609
Landscaping
$19,842
$84,510
$104,352
Total
$103,690
$544,510
$648,200
Huibregtse, Louman Associates, Inc.
August 21, 1998
CIVIL ENGINEERING • LAND SURVEYING • PLANNING
City of Yakima
Engineering Division
129 North Second Street
Yakima, WA 98901
Attn: Fred French, PE
City Engineer
Re: City of Yakima - I-82/Yakima Avenue Project
Completion of Stage 1A, 1B, and 10
City Contract No. 94-57 (R-94-98)
Proposed Contract Amendment No. 8
City of Yakima Project No. 1847
Dear Fred:
William L Huibregtse, PE
Jeffrey T. Louman, PF
Theodore W. Pooler,
Dennis J.Whitcher, Pk
Francis J. Jaeger, PE
Eric T. Herzog, PLS
Heidi C. Herzog, PE
Michael T. Battle, PE
HUIBREGTSE, LOUMAN ASSOCIATES, INC. (HLA), is pleased to submit the following proposed Contract
Amendment per your request for the above referenced project. We have based our proposal on. the scope
of work as we understand it today. Due to our limited understanding of this project's status and various stages
of completion, we ask for your consideration of future adjustment in scope and fees, if changes are necessary.
This Contract Amendment addresses Completion of Stade 1A, 1B, and 1C for the I-82/Yakima Avenue
Project. Please refer to the attached Exhibit B-1 for the proposed Scope of Services for this Amendment.
We have also enclosed completed Supplemental Agreement forms from the LAG Manual inforder to expedite
this process.
We will be glad to meet with you after you have had a chance to review this information. Please call if you
have any questions or if we may provide additional information. We are prepared to begin immediately upon
authorization to proceed. Thank you for the opportunity to provide these services to the City of Yakima.
Very ruly yours,
gic0
William L. Huibregtse, PE
WLH/jc
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Enclosure
3800 Summitview, Suite 100 a Yakima,WA 98902 a (509) 966-7000 + FAX (509) 965-3800
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