HomeMy WebLinkAbout06/07/2011 18 Intergovernmental Cooperative Purchasing Agreement wtih Chemeketa Community College ® BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. �g
For Meeting of 06/07/11
ITEM TITLE: Consideration of a Resolution authorizing execution of an Intergovernmental
Cooperative Purchasing Agreement with Chemeketa Community College for
goods and services
SUBMITTED BY: Michael Morales, Acting Assistant City Manager
CONTACT PERSON/TELEPHONE: Maria Mayhue, Purchasing Senior Buyer — 575 -6094
SUMMARY EXPLANATION:
Staff respectfully requests approval of an agreement authorizing the City of Yakima and
Chemeketa Community College, to arrange joint cooperative purchases of certain goods and
services.
Pursuant to Chapter 39.34 RCW Interlocal Cooperation Act, Chemeketa Community College
has requested this agreement be administered in order to piggy -back off City of Yakima
contracts. The City of Yakima in turn, will be authorized to piggy -back off Chemeketa
Community College contracts.
4110 This agreement shall remain in effect until canceled by either party.
Resolution X Ordinance _ Contract Other (Specify)Agreement
Funding Source: N/A
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Adopt a Resolution to authorize and execute an
Intergovernmental Cooperative Purchasing Agreement with Chemeketa Community College.
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION:
•
• RESOLUTION NO. R -2011-
A RESOLUTION authorizing the execution of an Intergovernmental Cooperative
Purchasing Agreement with Chemeketa Community College.
WHEREAS, the City of Yakima and Chemeketa Community College desire to arrange for
making cooperative purchases of certain goods and services; and the City Council of the City of
Yakima deems it to be in the best interests of the City that such an arrangement be carried out
according to the provisions, terms and conditions of the attached agreement document and that
it is in the best interests of the City that the attached agreement document be executed, now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. The City Manager and City Clerk of the City of Yakima are hereby authorized
and directed to execute an agreement with Chemeketa Community College for the purpose
mentioned above, a copy of which agreement, entitled "Intergovernmental Cooperative
Purchasing Agreement," is attached hereto and by reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this 7 day of June, 2011.
Micah Cawley, Mayor
ATTEST:
City Clerk
• INTERGOVERNMENTAL COOPERATIVE PURCHASING
AGREEMENT
Pursuant to Chapter 39.34 RCW and to other applicable laws, the CITY OF
YAKIMA and, Chemeketa Community College, hereby agree to cooperative
governmental purchasing upon the following terms and conditions.
(1) This Agreement pertains to bids and contracts for supplies,
material, equipment or services that may be required from time to time by both
the City of Yakima and Chemeketa Community College.
(2) Each of the parties from time to time goes out to public bid and
contracts to purchase supplies, material, equipment, and services. Each of the
parties hereby agrees to extend to the other party the right to purchase pursuant
to such bids and contracts to the extent permitted by law, and to the extent
agreed upon between each party and the bidder, contractor, vendor, supplier, or
service provider.
(3) Each of the parties shall comply with all applicable laws and
I I I regulations governing its own purchases.
(4) Each of the parties shall contract directly with the bidder,
contractor, vendor, supplier, or service provider, and pay directly in accordance
with its own payment procedures for its own purchases. Each party will
indemnify and hold the other party harmless as to any claim arising out of its
participation in this Agreement.
(5) Any purchase made pursuant to this Agreement is not a purchase
from either of the parties. This Agreement shall create no obligation to either of
the parties, to purchase any particular good or service, nor create to either of the
parties any assurance, warranty, or other obligation from the other party with
respect to purchasing or supplying any good or service.
(6) No separate legal or administrative entity is intended to be created
pursuant to this Agreement. No obligation, except as stated herein, shall be
created between the parties or between the parties and any applicable bidder or
contractor.
(7) The Purchasing Manager of . the City of Yakima and Chief
0 Financial Officer/Vice President of Chemeketa Community College shall be
representatives of the entities for carrying out the terms of this Agreement.
(8) This Agreement shall continue in force until canceled by either
party, which cancellation may be effected upon receipt by one of the parties of
the written notice of cancellation of the other party.
APPROVED this day of APPROVED this 31st day of May, 2011
,2011
CITY OF YAKIMA Chemeketa Community College
By: B uc GIC,
/C LP�-
City Manager Julie kestein, Chief Financial
Officer/ Vice President
Subscribed and sworn to me this Subscribed and sworn to me this 31st
day of , 2011 day of May, 2011
71
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Notary Public in and for the State of o : ry Public in and f the State of
Washington, residing at Oregon, residing at GC,u A» Cd
My commission expires My commission expires / — a S ` l3.
ATTEST: ATTEST:
Deborah J. Moore, City Clerk Name, Title
OFFICIAL SEAL,
LYNN C MIELOW
'V; NOTARY PUBLIC - OREGON
\,; COMMISSION NO. 434522
14 - MY COMMISSION EXPIRES JAN. 25, 2013