HomeMy WebLinkAbout08/04/2020 04D Cascade Mill Redevelopment Project – Amendment to HLA AgreementB US INE S S O F T HE C I T Y C O UNC I L
YAK I M A, WAS HING T O N
AG E ND A S TAT E M E NT
I tem No. 4.D.
F or Meeting of: August 4, 2020
I T E M T IT L E :Resolution authorizing amendment to contract with HL A to provide
engineering and project management services for the Cascade Mill
Redevelopment Project
S UB M IT T E D B Y:J oan Davenport, Community Development Director
S cott S chafer, P ublic Works Director
S UM M ARY E X P L ANAT I O N:
I n April 2020, the City of Yakima established a contract with HL A for professional engineering
services related to a variety of tasks which would otherwise be performed by a City E ngineer. The
contract (Contract No. 2020-066) did not include professional services for management of the
Cascade Mill project. Given that this project is now on an accelerated path for construction and
environmental clean-up, the City of Yakima is adding professional engineering services for the
Cascade Mill Redevelopment project to the contract.
I T E M B UD G E T E D:Yes
S T RAT E G I C P RI O RI T Y:E conomic Development
AP P RO V E D F O R S UB M IT TAL B Y T HE C IT Y M ANAG E R
RE C O M M E ND AT I O N:
A dopt Resolution
AT TAC HM E NT S :
Description Upload Date Type
reso 7/28/2020 Cover Memo
Amendment 1 to Contract 2020-066, Scope of Work 7/28/2020 Backup Material
Contract 2020-066 Engineering Services with HLA 7/28/2020 Contract
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RESOLUTION NO. R-2020-
A RESOLUTION authorizing an amendment to contract with HLA Engineering and Land
Surveying, Inc. to include engineering support for the Cascade Mill
Redevelopment project
WHEREAS, the redevelopment of the Cascade Mill site is one of the City of
Yakima highest economic development strategic priorities,
WHEREAS, the City’s Engineering Division, at times, does not have adequate staff to
complete all of its assigned tasks and projects; and,
WHEREAS, the City of Yakima executed a professional services agreement with HLA
Engineering and Land Surveying Services on April 22, 2020 in Contract 2020-066 for
supplemental staffing services and support for the Engineering Division tasks, but did not
expressly provide for project review and management of the Cascade Mill Redevelopment
Project, and
WHEREAS, the City desires to implement the construction and environmental
remediation projects necessary to execute the Cascade Mill Redevelopment tasks; and
WHEREAS, funding for a portion of the first phase of remediation has been awarded
to the City of Yakima from the Washington State Department of Ecology with additional
funding from the Washington State Local Infrastructure Financing Tool (LIFT) and,
WHEREAS, the City Council deems it to be in the best interests of the City to enter
amend the agreement with HLA Engineering and Land Surveying Inc. to perform project
management and review services for the City, now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Interim City Manager is hereby authorized to execute Amendment #1 to Contract
2020-066 with HLA Engineering and Land Surveying, Inc. for project management and review
of the Cascade Mill Redevelopment Project services for the City of Yakima not to exceed
$212,000.
ADOPTED BY THE CITY COUNCIL this 4th day of August, 2020.
___________________________________
Patricia Byers, Mayor
ATTEST:
_______________________________
Sonya Claar Tee, City Clerk
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C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\C0C97F0C-617D-484A-8CDA-ABDF0FE8A26F\Yakima.13718.1.2020-07-09_-
_Supplement_No._1_(Mill_Site_Engineering_Management).docxEngineering\2020-07-09 Supplement No. 1 (Mill Site Engineering Management)
Contract Supplemental Agreement
Supplemental Agreement
Number: 1
Organization and Address:
HLA Engineering and Land Surveying, Inc.
2803 River Road, Yakima, WA 98902
Original Contract Number: 2020-066 Execution Date of Supplement:
July _____, 2020
City Project Number: N/A Completion Date of Supplement:
No Change to Original Contract
Project Title:
Professional Services, General Civil Engineering
and Staff Support Services to the City of Yakima
on Various Projects and Related Work
Maximum Annual Amount Payable this
Supplement:
$212,000
Maximum Annual Amount Payable for the
Agreement: $362,000
Original Contract Amount $150,000 +
Supplement No. 1 $212,000
Section 1: Supplemental Agreement
The City of Yakima, Washington desires to supplement the Agreement for Professional Services first
entered into with HLA Engineering and Land Surveying, Inc., and executed on April 22, 2020, by
Resolution No. 2020-047 and identified as Contract 2020-066. All provisions in the basic contract
remain in effect except as expressly modified by this supplement. The changes to the agreement are
described as follows:
Section 2: Scope of Services
2.1 Basic Services The change in basic services to be performed as part of this Supplemental Agreement
are specific to Project Management assistance of the Cascade Mill Site Infrastructure Improvements, as an
extension of staff. The Consultant shall work on a part-time basis, up to 16 hours per week on average, and
report directly to Joan Davenport, Director of Community Development. Exhibit A of the original Agreement for
Professional Services shall be supplemented to include the following:
q. Primarily work within the Local Infrastructure Financing Tool (LIFT) boundary.
r. Interim Action Work Plan compliance and municipal solid waste removal.
s. Agency coordination including WSDOT, Yakima County, Department of Ecology, BNSF (CWR),
or other agencies as directed.
t. Street and Utility Infrastructure improvements.
u. Private utility company coordination.
v. Funding strategy recommendations and budget coordination.
w. Permit review and compliance.
x. Assist City with contract management.
y. Other duties as assigned.
Section 5: Compensation
5.2 Unless specifically authorized in writing by the CITY, the total budgetary amount for this PROJECT shall
not exceed Three Hundred Sixty-Two Thousand Dollars ($362,000) during any calendar year for the term of
the AGREEMENT.
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C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\C0C97F0C-617D-484A-8CDA-ABDF0FE8A26F\Yakima.13718.1.2020-07-09_-
_Supplement_No._1_(Mill_Site_Engineering_Management).docxEngineering\2020-07-09 Supplement No. 1 (Mill Site Engineering Management)
If you concur with this supplement and agree to the changes as stated above, please sign the appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature City Manager Signature
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