HomeMy WebLinkAbout06/07/2011 04A Draft Minutes 05-03-2011 Business MeetingLA 9 A
YAKIMA CITY COUNCIL
MAY 3, 2011
COUNCIL CHAMBERS, YAKIMA CITY HALL
5:00 P.M. — EXECUTIVE SESSION
1. Roll Call
Present:
Council: Mayor Micah Cawley, presiding, Assistant Mayor Kathy Coffey, Council
Members Maureen Adkison, Dave Edler, Rick Ensey, Dave Ettl and Bill Lover
2. Executive Session
• Prospective Litigation
• Pending Litigation
Executive Session adjourned at 5:48 p.m.
6:00 P.M. — BUSINESS MEETING
1. Roll Call
Present:
Council: Mayor Micah Cawley, presiding, Assistant Mayor Kathy Coffey, Council
Members Maureen Adkison, Dave Edler, Rick Ensey, Dave Ettl and Bill Lover
Staff: City Manager Zais, City Attorney Cutter and City Clerk Kloster
2. Pledge of Allegiance
Mayor Cawley led the Pledge of Allegiance.
3. Open Discussion for the ,Good of the Order
A. Proclamations
1. National Day of Prayer
Mayor Cawley read the National Day of Prayer proclamation. Michelle Strobel
accepted it and thanked the City. She related-.many activities surrounding the event,
and advised that White Swan is having a National Day of Prayer as well, which has
never happened on the YAKAMA reservation before. Assistant Mayor Coffey
questioned the change of title from the "Mayor's Prayer Breakfast." Ms. Strobel
responded that since it is not a political event, it was changed to be inclusive and not
deter people due to politics. Assistant Mayor Coffey expressed how meaningful it
was to have people pray for the City leaders when it was called the Mayor's Prayer
Breakfast.
2. Historic Preservation Month
Assistant Mayor Coffey read the Historic Preservation Month proclamation.
Members of the Historic Preservation Commission, -Nancy Kenmotsu and Jennifer
Wilde- McMurtrie, accepted the proclamation and discussed the many benefits
Historic Preservation provides communities. Ms. Wilde- McMurtrie mentioned the
historic division walking maps are one of the biggest attractions at the Visitor Center.
B. Presentations / recognitions /introductions - -None
C. Status reports on prior meeting's citizen service requests - -None
D. Appointments to Boards, Commissions and Council Committees
Mayor Cawley stated this Committee will be meeting soon to make appointments and
requested citizens to submit applications for the City's various Boards /Commissions.
4. Consent Agenda
Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether
there were any additions or deletions from either Council members or citizens present.
Items 9, 11 and12 were added to the consent agenda. Item 13 was removed from the
consent agenda and Item 10 was deferred for thirty days.
The City Clerk read the Consent Agenda items, including resolutions and ordinances by
title. MOVED BY COFFEY AND SECONDED BY ENSEY TO ADOPT THE CONSENT
AGENDA AS READ. The motion carried by unanimous roll call vote. (Subsequent
paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled
under one motion without further discussion
*A. Consideration of approval of City Council Meeting Minutes
• Business Meeting — March 1, 2011
The minutes of the March 1, 2011- Business Meeting were approved, having been duly
certified accurate by two Council members and no one present wishing to have said
minutes read publicly.
B. Consideration of approval of Council Committee Meeting Minutes
1. City /County Intergovernmental Committee —April 12, 2011
• Consideration of a recommendation from the Intergovernmental Committee
and Economic Development Committee regarding Yakima County
Streetscape Project
Acting Assistant City Manager Morales reviewed the proposal from Yakima
County to continue streetscape improvements on the block surrounding the
County Courthouse. They are asking the City to again participate in this
project to maximize funding to complete the job. The County needs a
commitment from the City to put this project out to bid. The City would take
responsibility, through a zero - interest loan from the County, to repay their
portion over five years at approximately $53,000 each year. MOVED BY
ETTL AND SECONDED BY ENSEY THAT WEACCEPT THE TERMS OF
THIS PROPOSAL TO CONCLUDE OUR PORT /ON OF IST AND "A"
STREETS AS PART OF THE COUNTY'S REFURBISHMENT PROJECT.
The motion carried by unanimous roll call vote. City Manager Zais pointed out
that there will be a resolution coming for a final legal step with the County.
*2. North First Street Committee — April 14, 2011
The Council committee meeting minutes were approved.
5. Audience Participation
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Deanna Pemberton thanked the Council for continuing to pray at their meetings. She
believes prayer is her constitutional right and stated she has hired an attorney to contact
the City regarding this right.
Tom McCormick spoke about how, nice it would be to have an Amtrak passenger train
come through .Yakima. He also wanted to remind the community to lock their doors as
he believes his radio was stolen while he was sleeping.
Firefighters Tom Schneider, Russell Reser and Bill Lealos of the Yakima Fire
Department spoke about an event the Fire Department is conducting on Saturday, May
14, 2011, from 11 a.m. to 2 p.m. at Station 95, 807 E. Nob Hill. They are hosting their
first annual Firefighters Fair, and the purpose of the event is to show the community the
many capabilities of our Fire Department. There will be activities and demonstrations
throughout the day. This event will be conducted by off -duty firefighters.
7:00 P.M. — PUBLIC HEARINGS
6. Public Meeting and consideration of a Resolution approving the final plat of
Mountain View Estates
Assistant Planner Joseph Calhoun reviewed the final plat and stated staff recommends
approval.
• Mayor Cawley opened the public meeting and with no one coming forward to
speak, closed it.
The City Clerk read the resolution by title; ADKISON MOVED AND ENSEY SECONDED
TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote.
RESOLUTION NO. R- 2011 -61, A RESOLUTION approving the final plat of Mountain
View Estates and authorizing the Mayor to sign the final plat.
7. Closed Record Public Hearing concerning the preliminary plat of Apple Blossom
Phase VII submitted, by United Builders
Associate Planner Jeff Peters gave opening statements regarding the closed record
public hearing being held to consider the Hearing Examiner's recommendations. City
Attorney Cutter reminded the Council they must reveal any ex parte contact on this
closed record hearing. There were no comments.
• Mayor Cawley opened and closed the public hearing with no one coming
forward to speak.
EDLER MOVED AND ENSEY SECONDED TO ACCEPT THE HEARING EAAM_INER'S
DECISIONAND DIRECT LEGAL STAFF TO PREPARE THEAPPROPRIATE
LEGISLATION. The motion carried by unanimous voice vote.
• CITY MANAGER'S REPORTS
8. Report form Yakima Fire Department regarding Tiered Response Protocols and
Statistics Report
Interim Chief Willson discussed the report he provided to Council regarding his decision
on the-tiered response issue. He stated it was a simple decision for him to make based
on the welfare of the citizens and the liability to the City. Council Member Edler said the
report was not what he anticipated and may not answer questions from the community.
He requested the Council Public Safety Committee to look at best practices in other
areas for tiered response as he thought tiered response would be the answer to some of
the critical costs facing the City. Council Member Lover agreed and asked for last
month's numbers since they were not included in the report. Interim Chief Willson
stated, due to the software change to the Spillman system, it may take some time to get
those numbers. EDLER MOVED AND COFFEY SECONDED TO ACCEPT THE
REPORT AND ASK THE COUNCIL PUBLIC SAFETY COMMITTEE TO INVEST /GATE
OTHER TIERED RESPONSE PROGRAMS AND HELP TO DISCERN IF TIERED
RESPONSE IS VIABLE FOR US. The motion carried by unanimous voice vote.
*9. Report from Community and Economic Development regarding NEPA review on
street light placement.
The report from Community and Economic Development regarding NEPA review on
street light placement was accepted.
This item was deferred for 30 days.
*11. Consideration of a Resolution authorizing execution of an agreement with For a
Better Tomorrow (FART) to raise funds and private donations for pedestrian
bridge replacement at Randall Park
RESOLUTION NO. R- 2011 -62, A RESOLUTION authorizing and directing the City Manager
to execute an agreement between the City of Yakima and For A Better Tomorrow (FABT), a
Washington Nonprofit Corporation, for the purpose of seeking contributions from donors to
fund pedestrian bridge construction at Randall Park.
*12. Consideration of a Resolution authorizing execution of a contract with Pharmer
Engineering for design and construction services at the Wastewater Treatment
Plant
RESOLUTION NO. R- 2011 -63, A RESOLUTION authorizing the City Manager to
execute an agreement with Pharmer Engineering and City of Yakima for design and
construction services at the Wastewater Treatment Plant.
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13. Consideration of a Resolution authorizing execution, of a contract with the 4th of
July Committee
Mayor Cawley questioned why the contract states we pay the funding after the fact. City
Manager Zais said in the past we have paid them after being billed for the service. This
funding is not a gift; it is a contract for services based on public services. As a municipal
endorsement, the City provides personnel from police, fire and transit, which
distinguishes it from different types of funding requests the City receives. Council
Member Lover questioned why this is a three -year agreement. City Manager Zais
stated it is a budgetary. item Council can approve each year if desired. City Attorney
Cutter added that the language was based on a previous contract, which required action
from Council each year. CAWLEY MOVED AND COFFEY SECONDED TO APPROVE
THERESOLUT /ON. Mayor Cawley and Assistant Mayor Coffey also thanked Union
Gap for their support for this event. The motion carried by a 4 -3 roll call vote with
Ensey, Lover and Edler voting no.
RESOLUTION NO. R- 2011 -64, A RESOLUTION authorizing the City Manager of the
City of Yakima to execute an agreement between the City of Yakima and the Yakima
Fourth of July Committee regarding July 4 fireworks displays.
*14. Consideration of a Resolution adopting a set of bylaws for the Yakima City
Planning Commission
RESOLUTION NO. R- 2011 -65, A RESOLUTION establishing a set of bylaws for the
City of Yakima's. Plan ning .Commission.
® *15. Consideration of a Resolution authorizing a sole source service agreement with
Ovivo USA, LLC (formally Eimco Water Technologies) to remove, rebuild and re-
install 4 Dorr - Oliver drive units over a two to four year time frame
RESOLUTION NO. R- 2011 -66, A RESOLUTION authorizing a sole source service
agreement between the City of Yakima and Ovivo USA, LLC. (formally Eimco Water
Technologies, LLC.) to remove, rebuild, and re- install 4 Dorr Oliver Drive Units over a
two to four year time frame without bids. .
*16. Consideration of a Resolution authorizing execution of an agreement with the
Washington State Department of Ecology for assessment of its Underground
Injection Control (UIC) wells, development of a long -term UIC retrofit program
RESOLUTION NO. R- 2011 -67, A RESOLUTION authorizing the City Manager to
execute a Fiscal Year 2011 Stormwater Retrofit and LID Grant Agreement with the
Washington State Department of Ecology for assessment of its Underground Injection
Control (UIC) wells, development of a long term UIC retrofit program and authorization
for the City Manager to sign other documents pertaining to the Ecology grant process.
*17. Consideration of a Resolution setting date of public hearing for May 17, 2011
regarding the intent to modify the Yakima County Tourist Promotion Area
Ordinance
• RESOLUTION NO, R- 2011 -68, A RESOLUTION relating to business regulation; stating
the intent of the City Council to set the date of May 17, 2011 for a public hearing to
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consider modification'of YMC 5.99 of the City of Yakima Municipal Code (hereafter
"Tourist Promotion Area ") by revising the ordinance to reflect the decision of the city of
Union Gap and the city of Selah to terminate their participation in the Tourism Promotion
Area; and to _make the necessary adjustments in membership and assessment
provisions relevant to said termination.
ORDINANCES
18. Consideration of Legislation regarding parking infractions:
A. Resolution approving procurement via sole source of a digital parking infraction
System
Public Works Director Waarvick said this system would replace a patchwork system in
Finance. There are costs associated with implementing the system; however, Finance
reports there are sufficient revenues to purchase it. Council Member Edler asked if the
Committee for Downtown Yakima or the Parking Commission recommended the
proposal and the increase in ticket costs. Mr. Waarvick stated they approved the full
package for Council consideration, but the highest priority of the proposal is to replace
the old system. Council Member Adkison asked if we could purchase the system and
then look at the revenues to determine if the cost of tickets should be increased. Mr.
Waarvick stated that is viable; however, staff continues to recommend the fee increase,
but more importantly is the need to purchase new equipment. Council Member Ensey
stated it sounded like a more efficient system, but efficiencies should pay for itself.
The City Clerk read the resolution by title; EDLER MOVED AND ADKISON SECONDED
TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote.
RESOLUTION NO. R- 2011 -69, A RESOLUTION authorizing the City Manager to
purchase VcitePlus brand products from Velosum, Inc. for a digital parking ticket writing
system, for a purchase price not to exceed $15,000 (plus sales tax) as a sole source
purchase without calling for bids, and further directing the City Manager to execute all
appropriate and necessary documents to complete the purchase and transaction
B. Ordinance amendments changing the parking infractions in YMC 9.60.030 from
$20 to $25
Council Member Edler believes there is a long- standing problem in the downtown core
with employees using customer parking spots and this fee increase will be a deterrent..
Also, as we look at revenue sources they are needed to pay for the costs associated
with sustaining the system. EDLER MOVED AND ADKISON SECONDED TO
APPROVE THE ORDINANCE. The motion failed by a 4 -3 roll call vote with Lover,
Coffey, Cawley and Ensey voting no.
19. - Other Business
• Mayor Cawley spoke about the draft community profile prepared by Mr. Baenziger
for the city manager search and noted the time line was moved back. Council
Member Adkison stated she believes it needs editing to remove some redundancies
and she took exception to the last paragraph about the council wanting to "low ball"
the compensation. Assistant Mayor Coffey said she thought the starting wage is low
and should be increased by $20 -- $30,000. Council Member Edler agreed there are
• some revisions that need tb.be made, specifically the inaccuracy of the reference to
the street bond. Council Member Lover stated he thinks the salary range should be
between $135- 175,000 and agreed that the last sentence should be removed from
the compensation section. Council Member Ettl suggested each Council member
edit their version for further review. Assistant Mayor Coffey suggested Randy
Beehler could work on the changes; Mayor Cawley stated he will ask Mr. Baenziger
and staff to work on it as well.
• Council Member Edler mentioned he and Council Member Adkison had met with
Bears representatives and City staff with regard to some issues recently discussed.
He personally has a goal of trying to keep the Bears in the region and thinks it will
require something from the City.
Council Member Edler stated he believes there are more options available to repair
streets than a street bond. He asked Council to allow him to present other
alternatives, which Council agreed to do. City Manager Zais mentioned this item is
on the agenda for the next Council Trans it/Transportation Committee meeting.
Mayor Cawley stated he will be unable to attend that meeting and asked Council
Member Edler to take his place.
• Council Member Ettl gave a quick update on the Gang Free Initiative indicating they
have made progress since the recent retreat and will soon be completing the
assessments. A grant opportunity was unsuccessful, but they are pursuing another
grant in cooperation with the County. Assistant Mayor Coffey mentioned the
® information derived by the student assessments gives a better idea of risk - taking
behaviors with which the City has had to deal with.
•
20. Adjournment
ENSEY MOVED AND COFFEY SECONDED TO ADJOURN. The motion carried by
unanimous voice vote. The meeting adjourned at 7:24 p.m.
READ AND CERTIFIED ACCURATE BY
ATTEST:
CITY CLERK
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
MICAH CAWLEY, MAYOR
Minutes prepared by Sonya Claar Tee. A CD and DVD of this meeting are available in the City Clerk's Office
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