HomeMy WebLinkAboutR-2019-064 Amendment to Interlocal Agreement with County; Flood Control ProjectA RESOLUTION
RESOLUTION NO. R-2019-064
authorizing an amendment to an Interlocal agreement with Yakima
County for Shaw Creek and Wide Hollow Creek Pre -Disaster Mitigation
Flood Control Project.
WHEREAS, the current Interlocal Agreement (ILA) adopted by resolution R-2014-136 on
November 18, 2014 outlines the tasks and responsibilities of the City of Yakima and Yakima
County in the management of the grant funds provided by other government agencies to
implement the Shaw and Wide Hallow Creek Pre -Disaster Mitigation Flood Control Project; and,
WHEREAS, the City still provides the local financial match of 25% and the Federal
Emergency Management Agency's grant [FEMA grant] still provides the remaining 75% of the
cost of the bridge structures, and
WHEREAS, the City's current Washington State Department of Ecology [DOE]
Floodplains by Design grant will increase their reimbursement of City's match from 25% to 80%
of the City's matching contribution to the match for box culverts which includes land acquisition
and related costs, and
WHEREAS, the City finds that it is in the best interest of the City to accept the change in
the terms of the December 2, 2014 ILA to reflect that the City will reimburse the County the
City's 80% matching contribution authorized by the amended DOE Floodplains by Design grant.
WHEREAS, this amendment is necessary to adjust the increase of the reimbursement
allocation due to the Washington State Department of Ecology grant having been amended to
provide 80% of the City's matching funds, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute an amendment to Interlocal
Agreement adopted by resolution R-2014-136, attached hereto and incorporated herein by this
reference, to amend the previously adopted Interlocal Agreement as described in the
Amendment.
ADOPTED BY THE CITY COUNCIL this 2nd day of July, 2019
ATTEST
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ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 6.E.
For Meeting of: July 2, 2019
Resolution authorizing an amendment to an I nterlocal Agreement
with Yakima County for Shaw Creek and Wide Hollow Creek Pre -
Disaster Mitigation Flood Control Project
Scott Schafer, Director of Public Works
Bob Desgrosellier, Acting Chief Engineer,575-6228
SUMMARY EXPLANATION:
In 2014, Yakima County Public Services Division received a FEMA grant of $2,667,500 to
address deficiencies with two bridges within the City of Yakima limits at Wide Hollow Creek and
Shaw Creek, as well as relocation of the Shaw Creek channel. Yakima County is the lead agency
for Environmental Review under SEPA, as well as project manager for this project. The City of
Yakima is obligated to contribute $200,000 as the local match, which was provided by a
Department of Ecology (DOE) grant.
A recent design and cost estimate to replace the two bridges, indicated that it exceeds available
project funds at a cost of over $2,000,000. The original grant estimated a cost of only $500,000
for the replacement of one bridge, while providing adequate funding for the remainder of the
project. Updated engineering and modeling studies indicated that installing box culverts as high
flow bypass channels parallel to the existing bridges rather than replacing the bridges, would
increase the required conveyance capacity to pass the 100-year flood event and be constructed
within the project's original budget. The two box culverts were estimated to cost approximately
$600,000.
The City of Yakima requests an amendment to Floodplain by Design grant No. G1400651 to
accomplish the following objectives:
1. Amend the grant's scope of work from bridge design and replacement, to the design of box
culverts and right-of-way acquisition for part of the Shaw Creek relocation channel.
2. Amend the Scope of Task 2 to design of box culverts.
3. Amend the Scope of Task 3 to right-of-way acquisition for part of the Shaw Creek
relocation channel.
4. Amend the cost share rate to 80% State share and 20% City of Yakima share, up to a
maximum eligible project cost of $250,000
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5. Extend the grant agreement effective date to December 31, 2019
No City General Funds are involved with this project. The City will continue to pass through the
$200,000 Department of Ecology grant in order to match the F E MA grant administered by
Yakima County.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: Public Safety
APPROVED FOR
SUBMITTAL:
City Manager
STAFF RECOMMENDATION:
Adopt Resolution
BOARD/COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Description Upload Date
D Resulut(un 6r1312019
D Amendment to ILA 6r2012019
D StRtement of Purpose far1ar2t}19
Type
Reaulufiun
CcAer Memo
E3sck up Material
DEPARTMENT OF
ECOLOGY
MOM State of Washington
AMENDMENT NO. 3 to GRANT NO. G1400651
BETWEEN THE
STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND THE
CITY OF YAKIMA
PROJECT TITLE: Shaw Creek Flood Mitigation Project: Wide Hollow Creek Bridge
Conveyance
PURPOSE: To amend the Agreement between the State of Washington Department of Ecology,
hereinafter referred to as "ECOLOGY," and the City of Yakima, hereinafter referred to
as "RECIPIENT," for the Shaw Creek Flood Mitigation Project: Wide Hollow Creek
Bridge Conveyance project.
WHEREAS: The RECIPIENT partnered with Yakima County in 2012 to begin the Shaw and Wide
Hollow Creek Flood Control Project (flood risk reduction project) to reduce flood risk to
residences and infrastructure in the Cottonwood Grove, Westbrook, and Clinton Way
subdivisions in Yakima, WA. The objective of the flood risk reduction project is to
remove residences from the regulatory floodplain by re-routing Shaw Creek through a
relocation channel following South 92nd Avenue until it joins Wide Hollow Creek at its
intersection with Wide Hollow Road.
WHEREAS: The original objective of this grant was to provide increased fish passage and greater
conveyance up to a 1 percent chance annual flood along Wide Hollow Creek by
removing and replacing City of Yakima Bridge No. 80 on Wide Hollow Road and City of
Yakima Bridge No 449 on South 80th Avenue. This grant was obtained as match to a
pre -disaster mitigation grant awarded to Yakima County to fund other elements of the
flood risk reduction project.
WHEREAS: Several issues have surfaced that preclude completion of this grant. Cost estimates for the
bridge replacements in August 2018 revealed the overall budget for the flood risk
reduction project was insufficient to include replacing City of Yakima Bridge Nos. 80
and 449. Updated engineering and modeling studies indicated that installing box culverts
as high flow bypass channels parallel to the existing bridges will increase conveyance
capacity to pass the 100-year flood under the existing road prism and can be constructed
within the overall flood control project budget. Utilizing this information, the
RECIPIENT and partners made the decision to modify elements of the flood risk
reduction project from replacing City of Yakima Bridges Nos. 80 and 449, to installing
box culverts adjacent to the existing bridges. However, in October 2019, the RECIPIENT
and partners informed ECOLOGY that the planned Shaw Creek relocation channel had to
be abandoned due to funding issues and only one box culvert would be installed. In
recognition of these changes to the flood risk reduction project, Grant no. G1400651 is
closed at the end of the period of performance.
WHEREAS The current grant cost -share percentages are incorrect. This amendment corrects state
percentages for reimbursement to RECIPIENT on payment four. Payments one, two, and
three will remain unaltered as they are unable to be correct in arrears.
Amendment 3.Grant G|4O00i
Ci,yvt'Yukimx
Shaw Creek Flood N4itigation Projecr Wide Hollow Creek Bridge Conveyance
VVULK6AS: The expira(ion date is hereby extended to allow reimbUrsernent of remaining design costs
incurred hu,1xsk2ofthis pnoJect.
Tl/CR0\}KL,([|S MUTUALLY AUKE[Dtile grant |yamended owfollows:
\) The Period o[Porfonnonco|samended from June ]0.2O|V.mDecember 3|.20|9.
2) 1'he'[oty| F|igih|cCnm will decrease 6om $000,000.N$250,000. FCOiOGY'x 80%(Stute)share
will remain at $200,000, 'file RFOPIENT's 20% share will decrease ftoin $600,000, to $50,000,
]) The Task |/Pr(ju1Coordination budgetviUdcureamcRnm$25,000.m$b,0O0 The Task |
ECU|.UGY'x 80%ehmz will remain the same u( $5,000. 'file Task | K[C|P|ENT'x20Y6share will
decrease 6um$20.000`N$|.000,
4) The Task 2U'rc�ljcmDesign bodgc will increase from $75.0OO.W$\|0,000. |he1awk2[COL0Q`/`s
80%ohorr will incn:unr from $25,000. m$88.UO0. ThcTak2 KCC|III|Ey4T`x20%share will
decrease from $50,000, to $22,000.
5) [ho permitting, and bidding and cons(1u: inn estimate packet deliverables will he deleted from Task
2/Design since the project will not houmstruoted. The deliverable for Task 2/Design will be the Oou|
design plans and specs of the box culvert bridge crossing.
h) Construction Will not be completed due to changes in the project scope. The Task 3 scope ol'work
and associated deliverables will be deleted from the agreement.
7) After the fimU payment tor the design costs is uohmk(ed approved, and pmcessod. Lhc remaining
ECOLOGY's share will be cleolbligated from the grant, and the grant wi I] be closed.
Payment will hereleased NR6C|P|CN'[onreceipt o[ucompleted Ecology's A|Y'|A invoice vouchcrood
fully docurnented progress report for the associated payment.
All other terms oxd conditions ofthe original Agnomum including any other amendments remain in full
fnum and effect, except as expressly provided by this Amendment.
This Amendment is signed by persons who represent that they have the authority to execute this
Amendment and bind their respective organizations to this Amendment.
IN WITNESS W||BKU}Ktile parties below, having read this Amendment inits entirety, including any
attachments, do agree in each and every pal'tiCUlar as indicated by their signature below.
State o[Washington Otyo|'Yak Ina
Department ofFcology
7/1/2020
Gox]oo VVhi|o Date
Program Manager
Shoru|undsand Environmental Assistance Program
Approved wmflonnonly,
Assistant Attorney General
Meycrhoff�AFJA -CM, i"I'llp Date
Interim City Manager
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