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Home My WebLink About07/21/2020 06 Unappropriated Funds Appropriation; Budget Amendment (First Reading) a\'4\lyy bxk ik 1 PPP g PPP P A PPPPPP+Pd s' lii it tYlltYlA.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6. For Meeting of: July 21, 2020 ITEM TITLE: Ordinance amending the 2020 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2020 for various purposes (First Reading) SUBMITTED BY: Steve Groom, Director of Finance and Budget Kimberly Domine, Finance Division Manager Jennifer Morris, Financial Services Officer SUMMARY EXPLANATION: This appropriation for prior year encumbrances is part of the annual budgeting process.Attached is an ordinance amending the 2020 Budget to provide appropriations for projects or programs that were uncertain and therefore not included at the time of the 2020 Budget adoption. These adjustments and corrections to the 2020 Budget are primarily due to the COVI D-19 emergency and the CARES Act that are described both in the cover memo and the supporting schedule. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: First reading of Ordinance. ATTACHMENTS: Description Upload Date Type D rdi mace /23/2020 rdi mace fires Act budget Amendment Memo 7/15/ 0 0 r Me o D udget en ent t it ch dule 7/15/ 0 0 backup Material 2 ORDINANCE NO. 2020- AN ORDINANCE amending the 2020 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various funds for expenditure during 2020 for various purposes described in the attached Schedule. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2020 in various amounts and for the purposes mentioned in the attached Schedule; and WHEREAS, at the time of the adoption of the 2020 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided; now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2020, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 3rd day of August, 2020. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk First Reading: July 21, 2020 Publication Date: Effective Date: 3 4 j}s i�r Jt ey FINANCE TO: Mayor and City Council FROM: Steve Groom, Director of Finance and Budget Kimberly Domine, Finance Division Manager Jen Morris, Financial Services Officer DATE: July 15, 2020 RE: Cares Act and 2020 Budget Amendments This budget ordinance effects course corrections based on new information for the 2020 Budget year that was not known at the time of budget adoption, primarily changes pertaining to the CARES Act. Staff requests approval of adjustments and corrections to the 2020 budget per the attached detail spreadsheet provided for transparency, described in more detail as follows: New Revenue: 1) Shorelands Shoreline Master Program grant approved by council, but was not budgeted. Increase of both Revenues and Expenditures in the General Fund $28,000 2) CARES Act (Coronavirus Aid Relief and Economic Security Act) approved by council, but was not budgeted. Increase of both Revenues and Expenditures. General Fund- $2,833,200 Transit Operating- $6,286,035 Airport Operating- $1,286,003 5) Department of Ecology grant approved by council, but was not budgeted. Increase of both Revenues and Expenditures in the General Fund $156,136 From Fund Balance: The adjustments and corrections to the 2020 budget that are now known that were not known at the time of adoption, are: 6) Increase Airport Operating Fund expenditures for new Airport Roof. $39,000 7) Increase Airport Professional Service expenditures (Air Service Grant) $20,000 8) Increase Water Operating Fund expenditures for power motor at Kiwanis well $9,000 9) Increase PD Capital fund expenditures to purchase detective vehicles available during one- time post-COVID rental car agencies bankruptcy sell-off $100,000 City of Yakima 2020 Budget Amendment CARES Act budget impacts From Fund To Fund From Dr(Cr) To Dr(Cr) ftDescription Fund I Account I Name Fund I Account I NameI $ $ Net 2,104,555 True Up Funds INew Revenue-offsetting increases in expenditures and revenues 001 8953445 Dept Of Ecology 001 2164100 Professional Service $ (28,000.00) $ 28,000.00 1 Shorelands Shoreline Master Program 421 8953116 Cares Act-Covid-19 421 2864100 Professional Service $ (1,286,003.00) $ 1,286,003.00 2 (CARES Act)Coronavirus Aid Relief,and Economic Security 462 8953116 Cares Act-Covid-19 462 4594100 Professional Service $ (6,268,035.00) $ 6,268,035.00 3 (CARES Act)Coronavirus Aid Relief,and Economic Security 001 8953116 Cares Act-Covid-19 1 1024100 Professional Service $ (2,833,200.00) $ 2,833,200.00 4 (CARES Act)Coronavirus Aid Relief,and Economic Security 555 8953445 Dept Of Ecology 555 5614812 Professional Service $ (156,136.00) $ 156,136.00 5 Department of Ecology Grant/Tiger Oil Ilncrease Budget Expenditures from Reserves 421 Fund Balance 421 2864800 R&M/Contractors $ (39,000.00) $ 39,000.00 6 Airport Roof 421 Fund Balance 421 2864100 Professional Service $ (20,000.00) $ 20,000.00 7 Air Service Grant 474 Fund Balance 474 7654800 R&M/Contractors $ (9,000.00) $ 9,000.00 8 Water Dept-Power Motor at Kiwanis Well 333 Fund Balance 333 3016420 PD Capital operating equipment $ (100,000.00) $ 100,000.00 9 PD Detective cars one-time rental car agency bankrupty $ (10,739,374.00) $ 10,739,374.00