HomeMy WebLinkAboutR-2002-019 Floyd Snider McCarthy, Inc. Environmental Consulting Services Contract Modification •
RESOLUTION NO. R -2002- 19
A RESOLUTION authorizing and directing the City Manager of the City of Yakima to
execute a contract modification regarding an environmental consulting
services contract with Floyd Snider McCarthy, Inc., in order to complete
environmental cleanup of Kissel Park, Yakima, Washington.
WHEREAS, the City requires environmental consulting services to assist with the
cleanup and development of Kissel Park, Yakima, Washington; and
WHEREAS, on January 16, 2001, the City Council authorized execution of an
environmental consulting services contract with Floyd & Snider, Inc. (now Floyd Snider
McCarthy, Inc.) for said environmental consulting services; and
WHEREAS, on February 1, 2001, the City and Floyd & Snider, Inc. executed said
contract; and
WHEREAS, on May 15, 2001, the City Council authorized modification of said contract
to provide for additional environmental consulting services beyond those specified in the
original environmental consulting services contract; and
WHEREAS, it is now evident that additional environmental consulting services beyond
those specified in the original environmental consulting services contract and subsequent
modification are necessary in order to complete environmental cleanup of Kissel Park; and
WHEREAS, Floyd Snider McCarthy, Inc. is willing to perform these additional
engineering services required by the City in accordance with the terms and conditions of the
attached September 25, 2001 proposal and modification to the original environmental
consulting services contract; and
WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to
authorize execution of the attached modification to the environmental consulting services
contract with Floyd Snider McCarthy, Inc., now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager of the City of Yakima is hereby authorized and directed to execute
the attached and incorporated modification to the February 1, 2001 environmental services
res /floyd & snider contract mod /pm
contract with Floyd Snider McCarthy, Inc. in order to complete environmental cleanup
of Kissel Park, Yakima, Washington.
ADOPTED BY THE CITY COUNCIL this 5th day of March, 2002.
ATTEST: Mary Place, Mayor
Kai Le. A
City Clerk
res /flo & snider contract mod /pm
Floyd
Snider
pl
lvlcCarthy. Inc. 83 South King Seet Suite 614 Seattle, Washington 98104 tl: 206.292.2078 fax
Suaegy a Tai�nd Somorss for Co n, tuJ Pr,sties 206.682.7867
September 25, 2001
Mr. Christopher Waarvick
Public Works Director, City of Yakima
2301 Fruitvale Boulevard
Yakima, WA 98902
Dear Chris:
At your request, we are pleased to provide you with this second addendum to the existing
- contract for environmental services related to cleanup of Kissel Park. We have recently
achieved many milestones, including completion of the final Cleanup Action Plan, award of an
Ecology remedial action grant, completion of park plans and specs, and an accurate cost
estimate. Future work is solely related to the actual cleanup of the park; however, our current
budget ceiling of $101,000 has been reached. Therefore, I am requesting that you approve this
additional addendum so the four tasks below can be performed.
This proposal, if accepted, would amend our contract by authorizing costs for three tasks related
to park construction. The fourth task is a discretionary one related to grant funding. The first
three tasks were originally described in the first contract addendum (letter to you dated May 8,
2001). The estimated amounts for each task remain the same except for Task 2, which has
increased by $2,000 to cover the extra cost of sampling and cleanup oversight in Areas 2 and 4
that now will be excavated instead of covered. Please remember that the first three tasks are
eligible for 75 percent reimbursement from the recently awarded Ecology grant as they are
directly related to the cleanup of Kissel Park.
1. Develop a Maintenance Plan. The required Maintenance Plan describes how the
City of Yakima (City) will handle contaminated soil when performing utility or other
subsurface work following completion of the park, as well as including procedures for
inspecting and maintaining the soil cover, turf, and paved areas. Estimated Cost:
$2,400.
2. Construction Support and Confirmation Sampling. During construction, we will
be available, as necessary, to provide support to the contractor and field inspector to
ensure that the cleanup action is implemented as designed. We must also collect 12
to 16 confirmation samples from excavated or deep tilled areas to document that
these areas are permanently cleaned up. Estimated Cost: 88,800.
3. Final Documentation. The final documentation will be a brief summary report of
approximately 15 pages to document that the cleanup of Kissel Park was
accomplished in accordance with the Cleanup Action Plan. The summary report will
consist of several pages of text followed by copies of field logs, site photographs,
and soil sample analytical results. Estimated Cost: $2,050.
C \WINDOWSTEMP\SecondAddFreldWork
092501.doc Page 1 of 3
Ik 02/19/02
Mr. Christopher Waarvick
September 25, 2001 Floyd Snider McCarthy, Inc.
4. Other Support as Necessary. Provide support for the City, via written
correspondence or other communication, to lobby for Kissel Park to receive
supplemental Ecology grant funding. Also provide other assistance as deemed
necessary by the city. Estimated Cost: $1,800.
REASONS FOR EXTRA COSTS TO COMPLETE EXISTING TASKS
The scope of the original 2000 contract and the May 8 addendum contain a series of tasks, with
a cost estimate for each task. The assumptions used to estimate the cost for each task were
preliminary and, therefore, did not accurately account for the actual effort required to complete
the tasks. The beyond -scope tasks are described below.
RUFS and Cleanup Action Plan. The number of samples collected for the RI was greater than
originally estimated. Ecology requested changes to the Cleanup Action Plan document after it
was issued final, so the document was revised and reissued. The amount of funding provided
by Ecology for the tilling pilot test was insufficient to cover the analysis of the data and the
analysis of the Pilot test data required considerable more effort then estimated.
Cost Estimate Review and Assistance. We provided substantial assistance to KDF's cost
estimator, Roen Associates, in order to develop construction cost estimates. Cost estimating
was not a scoped task and involved considerable effort.
Grant Application. This task required substantially more effort than was budgeted due to the
unforeseen complexity of the grant application, which involved a number of conference calls to
develop strategy, prepare and review the grant application by Preston Gates, coordinate the
costs in the grant application with the cost estimate, prepare cover letters, revise the grant
application at the request of Ecology, track grant application progress, and develop a spending
schedule and acceptance letter.
Assisting KDF with Cleanup Plans and Specs. Substantially more effort was spent reviewing
and revising the plans and specs prepared by KDF. We participated in a number of unplanned
conference calls and prepared detailed comments to the plans and specs to reflect the
approved cleanup action and facilitate easy implementation by the contractor.
ADJUSTMENT OF CONTRACT CEILING
Floyd Snider McCarthy, Inc. will be responsible for the above task items at an estimated time
and material cost of $15,050 according to the rate table agreed upon in our existing contract.
This will augment our existing contract maximum of $101,000 to $116,050.
Please note that the cost estimates for each of the above scope items are based upon
professional judgment and experience with projects of similar complexity and scope. Even so,
please note that these are estimates only and subject to change due to unexpected site
conditions, extent of regulatory involvement, and other variables typical of environmental
projects.
DOWS1TEMPLSecondAddFieldWork
092 501 Page 2 of 3
2501doc
Ik 02/19/02
Mr. Christopher Waarvick
September 25, 2001 Floyd Snider McCarthy, Inc.
Floyd Snider McCarthy, City of Yakima City of Yakima
Inc. t^
Thomas H. Colligan Chris Waarvick Richard A. Zais, Jr.
Senior Project Manager Public Works Director City Manager
3/49 3/11_(0 2 YkIA--t-f--- 7 01
Date Dat Date
ATTEST:
City Clerk
Contract No . 2002 -14
Resolution No. R- 2002 -19
C:\ WINDOWSITEMP \SecondAddFieldWork Page 3 of 3
092501.doc g
Ik 02/19/02
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: March 5, 2002
ITEM TITLE: Resolution Authorizing Contract Extension with Floyd
& Snider, Inc. for Kissel Park Construction Phase
Services
SUBMIri'ED BY: Chris Waarvick, Director of Public Works
Denise Nichols, Parks and Recreation Manager
CONTACT PERSON/TELEPHONE: Chris Waarvick, 575 -6005
Denise Nichols, 575 -6020
SUMMARY EXPLANATION:
Staff respectfully requests City Council approval of a contract extension for park construction
overview of specialized environmental services associated with the implementation of the
action plan requirements for the Kissel Park project. This contract extension is necessary in
order to continue overall environmental monitoring in concert with the Department of Ecology
for remedial redevelopment and cleanup of Kissel Park.
This amendment will be known as Contract Modification #2 to Service Agreement 2001 -04
dated February 1, 2001. It is for $15,050 and includes four additional tasks to augment existing
funding as outlined in attached scope of services portion of the document.
Resolution X Ordinance Other (Specify )
Contract X Mail to (name and address) : Floyd and Snider. Inc.. 83 South King Street, Suite
614. Seattle. WA 98104 Phone
Funding Source: Parks Capital Project #1800, $15 050 for this project element
APPROVED FOR SUBMITTAL : �� C City Manager
STAFF RECOMMENDATION: Staff respectfully requests Council to adopt the Resolution
authorizing Amendment Modification No. 2 to the Kissel Park Project Service Agreement 2001 -04.
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R- 2002 -19