HomeMy WebLinkAbout05/17/2011 08 Streets Improvements Interlocal Agreement with Yakima County POSTPONED BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
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For Meeting of: May 17, 2011
ITEM TITLE: Consideration of a Resolution authorizing the City Manager to execute an
Interlocal Agreement with Yakima County for Street Improvements.
SUBMITTED BY: Joan Davenport, Acting Director of Comm. & Economic Development
Chris Waarvick, Public Works Director
Doug Mayo, PE, City Engineer
CONTACT: Doug Mayo, PE, City Engineer, 576 -6678
SUMMARY EXPLANATION:
County Public Services Director, Vern Redifer, presented the City Intergovernmental Committee
with information about the County's remodel of the Courthouse to address security, energy and
safety. Included in this County project is the need to rebuild the sidewalk along Martin Luther
King Jr. Blvd. The County is suggesting that, although not necessary for the building remodel,
the City may want to financially participate in the improvement of sidewalks, pedestrian lighting
and streetscape features along 160 linear feet of E. "A" Street near 1 Street and N. 1 Street
between "A" Street & MLK Jr. Blvd. The estimate for this portion is $267,885.
Discussions in the City Economic Development Committee lead to consideration of options
proposing to fund this portion of the project from REET funds. This includes starting the
payback in 2013 and carrying a five -year payback with zero interest with annual payments of
approximately $53,600. The Intergovernmental Committee endorsed the recommendation by
the Economic Development Committee to move this item to the full Council.
Resolution X Ordinance Contract X Other:
Funding Source: REET 1 (Fund 342)
Approval for Submittal:
City Manager
STAFF RECOMMENDATION: Approve attached Resolution.
BOARD RECOMMENDATION: Council Economic Development and Intergovernmental
Committees recommend to Participate in Streetscape Improvement as described in the
Morales /Davenport memo dated May 3, 2011.
• COUNCIL ACTION:
RESOLUTION NO. R -2011-
A RESOLUTION Authorizing the City Manager to execute an Interlocal Agreement with
Yakima County for Street Improvements.
WHEREAS, the County owns five parcels of property comprising the courthouse
campus located between 1 and 2 "d Streets, and Martin Luther King Jr.. Boulevard and "A" Street
in the City with Assessor's parcel numbers 191319- 22439,22440,22484,22443,and 22444; and,
WHEREAS, the County and City entered into an Interlocal Agreement on September 29,
2009 providing for the construction of street improvements along 2nd and "A" Streets, including
cement concrete sidewalks, trees, pedestrian lighting and irrigation that matches the City's
streetscape theme for the downtown area; and,
WHEREAS, the County is undertaking a similar construction project known as the
County Courthouse Envelope Renovation which will impact the existing sidewalk and street
improvements along Martin Luther King Boulevard and First Street; and
WHEREAS, the County also intends to reconfigure the existing County Courthouse
parking lot along "A" and 2nd Streets; and
WHEREAS, the County desires to provide street improvements along Martin Luther
King Boulevard, First Street, and part of A Street which will enhance the courthouse campus and
® result in the extension of the City streetscape theme for the downtown area around the entire
block; and
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WHEREAS, the City would compensate the County for the cost of street improvements
and provide minor design and inspection assistance; and
WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to
authorize the street improvements and provide direct benefits to the community including the use
and enjoyment of the area by the general public, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute an Interlocal Agreement with
Yakima County for Street Improvements.
ADOPTED BY THE CITY COUNCIL this day of May, 2011.
/s/
Micah Cawley, Mayor
ATTEST:
/s/ Deborah Moore
City Clerk
1
YAKIMA COUNTY SIDEWALK ESTIMATE
. 4/13/2011
Approx. Total Item
Item No. Description Quantity Unit Unit Price Amount
a PREPARATION
1 MOBILIZATION 1 L.S. 15,000 15,000 •
• 2 CLEARING AND GRUBBING 1 L.S. 10,000 10,000 '
3 REMOVING BITUMINOUS PAVEMENT • 50 S.Y. 10 500
4 REMOVING CEMENT CONC. SIDEWALK 1,300 S.Y. 20 26,000
5 . REMOVING CEMENT CONC. CURB . 250 L.F. 6 1,500
SURFACING
6 CRUSHED SURFACING TOP COURSE 150 TON 30 4,500
HOT MIX ASPHALT .
7 HMA CL 1/2 IN. PG 64 -28 10 TON 300 3,000
IRRIGATION AND WATER DISTRIBUTION
8 IRRIGATION SYSTEM 1 L.S. 15,000 15,000 .
EROSION CONTROL AND PLANTING
9 PSIPE SCARLET SENTINEL MAPLE 10 EACH 500 5,000
10 PSIPE CHANTICLEER FLOWERING PEAR 10 EACH 500 5,000
11 TREE GRATE 20 EACH 2,000 40,000 .
12 PRECAST CONCRETE PLANTER 48 IN. DIAM. 8 EACH 1,500 12,000
13 TRASH RECEPTACLE 3 EACH 1,200 4,000
14 ROOT BARRIER 300 L.F. 10 3,000
TRAFFIC
15 EXTRUDED CURB 250 L.F. 25 6,500 .
Ask
16 PERMANENT SIGNING 1 L.S. 3,000 3,000 ..
17 PEDESTRIAN LIGHTING SYSTEM 1 L.S. 90,000 90,000
18 TREE LIGHTING SYSTEM 1 L.S. 27,000 27,000 •
19 PROJECT TEMPORARY TRAFFIC CONTROL 1 L.S. 25,000 25,000
OTHER ITEMS
20 CEMENT CONC. SIDEWALK 1,350 S.Y. 35 47,000
21 CEMENT CONC. SIDEWALK RAMP 4 EACH 1,000 4,000 t
22 CEMENT CONC. DRIVEWAY ENTRANCE 300 S.Y. 45 14,000
23 SIGNPOST SOCKET 20 EACH 100 2,000 •
24 CONCRETE UNIT PAVERS. 125 S.F. . . 80 . 10,000
25 • MINOR CHANGES EST. F.A. 15,000 15,000
• 26 BID CONTINGENCY AT 10% Est. Est 38,800 38,800
• ESTIMATE AMOUNT • $426,800 .
. Total County City Share
Street Segment Length Share
Martin Luther King Blvd. _ 350 350 0
lst Street 430 0 430
A Street • 160 . 0 160
• • Total Length 940 350 590 •
Percentages 100% 37% • 63%
Total Cost Share $426,800 $158,915 $267,885
MEMORANDUM
TO: Honorable Mayor Cawley and Members of the City Council
Dick Zais, City Manager
FROM: Michael Morales, Acting Assistant City Manager
Joan Davenport, Acting Director of Community & Economic Dev.
DATE: May 3, 2011
SUBJ: Recommendation from City Council Economic Development Committee
and Intergovernmental Committee regarding Yakima County Request to
Participate in Streetscape Improvement
In February of 2011, Yakima County Public Services Director Vern Redifer presented
the City Intergovernmental Committee with an information item that the County will soon
begin a major remodel of the Courthouse to include various security, energy and safety
components.
Included in this County project is the need to rebuild the sidewalk along Martin Luther
King Jr. Boulevard. The County requested consideration by the City Council of possible
participation in the improvement of the adjacent sidewalk located on North 1st Street.
Although not necessary for the Courthouse remodel project, the County suggested that
this may be a good time to improve the North 1 Street sidewalk.
The cost estimate for the City contribution to improve the sidewalk and related
streetscape features (such as street lighting, trees, etc) on North 1 Street between "A"
Street and MLK Jr. Blvd; and approximately 160 linear feet of "A" Street is estimated at
$267,885.
This project was presented to the City Economic Development Committee on April 12,
2011 including a financial memorandum and background data on REET1, REET2 and
Gas Tax Revenues (see attached) to consider potential funding options. The Economic
Development Committee recommended the City support the project, and negotiate a
five -year payback process. City Manager Zais was directed to present this
recommendation to the Intergovernmental Committee to work out details.
On April 12, 2011 the City Intergovernmental Committee reviewed the recommendation
of the Economic Development Committee. The recommendation included a 5 -year
repayment option of the $267,885, beginning in 2013 with zero interest. The City
contribution is expected to come from REET funds and will be a continuation of the
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0 repayment project the City is currently paying for the North 2 Street sidewalk project.
Annual payments will be approximately $53,600.
The City Intergovernmental Committee endorsed the recommendation and additional
details of this project and moved to forward this proposal to the full City Council.
Yakima City Council and Yakima County Commissioners
Intergovernmental Committee Meeting
Tuesday, April 12, 2011
Yakima City Council present: Chair Rick Ensey, Kathy Coffey, Dave Ettl
County Commissioners present: Mike Leita
City staff: Dick Zais, Michael Morales, Jeff Cutter, Joan Davenport, Scott Schafer
County staff: Terry Austin, Vern Redifer, Steven Erickson, Terry Keenhan
Update on Ahtanum & Wide Hollow Comprehensive Flood Hazard Management Plan (CFHMP)
Process: Terry Keenhan explained that the CFHMP is a concern to the city because of
expansion into floodplain areas. The Wide Hollow plan is currently under review. He expects to
see the Ahtanum plan in about six months. He reported some of the details and potential
solutions included in the plan, including the potential to re -route streams. He expects a 90 -day
appeal process to begin at the end of April for the Wide Hollow plan. The timeline following the
appeal is for communities to adopt the plan within six months with the plan becoming final
twelve months after adoption. Keenhan noted that the Flood Control District's role is to look for
project funding. He pointed out several new "tools" in the plan that will help with a variety of
planning issues. The City Council will be asked to adopt the plan sometime within the next
several months.
Interlocal Agreement: Commissioner Leita reminded that there are just a couple of issues to be
resolved to complete the ILA. Dick Zais said city and county staffs need a little more time with it .
and then will put it back in the hands of the Committee.
County Streetscape: Zais reported that the solution forwarded from the Council Economic
Development Committee for consideration by the Intergovernmental Committee was to
participate in the project with a five year, zero interest loan with payback beginning in 2013.
Zais said he had spoken to Leita earlier and Leita thought it would work but he needs to confirm
with the BOCC. Councilmember Coffey asked about plans for a new loading zone and if the
City would be compensated for the parking spaces. Vern Redifer said the plan does not include
additional spaces; just moving the existing MLK loading zone farther east. Also, the latest
estimate from the County would charge the City an additional $27,000 for the parking to be
gained on North First Street. The current estimate for the City is $267,900 and $159,000 for the
County. The term will be five years at zero interest with a payback beginning in 2013. The
Councilmembers moved to forward the project to the full Council with a recommendation to
approve.
East — West Connector / 1 -82 Access: Redifer reported that staff met with DOT and has come
up with what he regards as achievable alternatives. The next step will be for the engineers and
planners to create a preferred alternative for discussion with the Federal Highway
Administration (FHWA). He estimates the plan will be ready to go to FHWA by the end of the
year. He complimented Don Whitehouse and his staff at DOT on their work.
Interlocal Agreement on Stormwater: Yakima County proposed an extension of the stormwater
ILA that is set to expire in February 2012. The extension will be in place until the stormwater
permit is issued, at which time a new ILA will be drafted. The stormwater permit process has
been delayed for at least six months. The matter will go to the full Council on April 19.
4 -Party Agreement: Jeff reported that all willing parties have executed the 4 -Party Tolling
Agreement. A. meeting will be organized within the next few weeks to initiate the process of
updating the 4 -Party Agreement. -
Discussion regarding Intergovernmental Committee Sub - committees: Leita led a discussion
regarding the potential formation of sub - committees to consider some of the items on the IG
Committee work program, including DIDs, airport issues, the East — West Corridor, the 4 -Party
Agreement and possibly other matters. Work on the ILA on GMA would stay with the main
Committee. He suggested that the IG Committee would oversee the sub - committees to which
other electeds and staff could be assigned. Councilmembers will discuss the proposal with the
full Council on April 19. Leita would like to discuss the candidates for the sub - committees at the
April 26 IG meeting. He anticipates that work on the ILA on GMA will be complete by the end of
2011, and the Committee could then focus on incentive corridors, infrastructure, economic
development and so on.
The next meeting of the Intergovernmental Committee will be April 26.
Approved by:
Rick Ensey, Chair Date
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Yakima City Council Committee Meeting Minutes
CounciCEconomic Development Committee
Wednesday, April 6, 2011
2:30 p.m.
Council Members present: Maureen Adkison, David Edler, Bill Lover
Staff: Dick Zais, Michael Morales, Chris Waarvick, Joan Davenport, Greg Copeland,
Cynthia Martinez, Cindy Epperson, Tara Lewis, Scott Schafer, David Schneider, Max
Linden, Pete Hobbs, Maria Mayhue,
Guests: Rich Austin, Luz Gutierrez, Jamie Stickel, Jamie Lee Stickel -
Hot Shots request for approval of small banner replacement: The banner design has
not been completed. Rich Austin will report back to the Committee when the
design is ready.
Request for License Agreement — Smoke Out Choke Out: Joan Davenport reported
that the organizers of the Smoke Out Choke Out event have requested a license
agreement. The Committee gave approval to take the agreement to the full
Council when it is complete.
WWTP Industrial Waste Bio- Reactor: Scott Schafer and David Schneider explained
their research regarding the potential installation of a bio- reactor at the WWTP. The auk
new process would allow more efficient treatment of food waste and other industrial
waste; increasing capacity at the plant and reducing energy requirements and costs. IP
Extension of an industrial waste line is also expected to attract business. The estimated
timeline for the project would extend the line in phases and install the reactor in 2013.
Restoring capacity in this manner would allow the plant to .defer more expensive and
less efficient expansion projects. The Committee took no action but is looking forward
to progress updates.
Automated Parking Infraction System: Chris Waarvick reported on an opportunity to
replace the city's parking infraction management system with a new, more efficient
digital management system. Cost to replace the system is estimated at $15,000,
including $5,000 in one time expenses and approximately $10,000 in annual costs. The
Finance Department reported that the Parking Fund has sufficient resources to cover
the initial cost. Waarvick suggested raising the parking fees perhaps even on a 4 .
temporary basis could help cover the cost of the upgrade. Lover expressed a concern
that high fees could keep people away from the downtown. Jamie Stickel of the
Committee for Downtown Yakima (CDY) said the goal is not to raise revenue by writing
tickets but to encourage turn over. Councilmember Edler moved to forward both a
sole source procurement action and an increase of the fee for parking citations
(to $25.00) to the full Council. The motion was unanimously approved.
On Street Parking Citation Authority: The concept was brought to the Committee to
discuss a memo from Senior Assistant City Attorney Cynthia Martinez regarding
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privatization of on- street parking enforcement in the downtown area. Waarvick said the
matter has gone through significant discussion at CDY and with the Parking
Commission but is not yet ready for action by the Council. Stickel said turn over and Ji
availability of parking in the downtown area is crucial to the success of the downtown
revitalization. Martinez characterized the privatization as a gray area since the RCW is
silent on the matter. She said she imagines the privatization would be very limited in
scope, such as contracting out the ticketing for "over the time limit" parking.
Councilmember Edler said he asked for the matter to come to this Committee because
of a request from CDY and he agreed it seems to be related to economic development.
Waarvick said the next step would be to use the data to create a plan. Councilmember
Adkison asked to have the plan come back to the Committee when it is ready for
review.
Capital funding options for County sidewalks: Dick Zais reviewed a memorandum and
REET 1, REET 2 and gas tax spreadsheets in regard to funding options for the
proposed Courthouse block sidewalk project. The Committee supported the project and
recommended that a plan be negotiated for a five -year payback starting in 2013. Zais
will work through the details with the Intergovernmental Committee.
Mill District update: Michael Morales reported that seven firms were invited to submit a
statement of qualifications for infrastructure design. A pre - submittal conference was
held at the end of March.
The next meeting of the Council Economic Development Committee will be Wednesday,
May 4, 2011.
Maureen Adkison, Chair Date
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