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HomeMy WebLinkAboutR-2002-052 Steven W. Liddicoat Agreement (re: Yakima Gateway to Wine Center Project)RESOLUTION NO. R-2002 - 52 A RESOLUTION authorizing and directing the City Manager to execute an agreement for professional services between the City of Yakima and Steven W. Liddicoat for professional design and engineering services related to the Yakima Gateway to Wine Center Project. WHEREAS, the City of Yakima desires to engage Steven W. Liddicoat, to perform professional engineering services on an independent contractor basis as Project Manager for the Yakima Gateway to Wine Center Project; and WHEREAS, Steven W. Liddicoat has the experience and expertise necessary to provide said independent contractor services and is willing to provide such services in accordance with the terms and conditions of the attached Agreement; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to enter into the attached agreement with Steven W. Liddicoat for professional engineering services related to the Yakima Gateway to Wine Center Project, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the attached and incorporated professional services agreement with Steven W. Liddicoat for professional design and engineering services related to the Yakima Gateway to Wine Center Project. ADOPTED BY THE CITY COUNCIL this 7th day of May, 2002. ATTEST: City Clerk (1k)res/engineering cony ctr mcguire nov 01.pm ry Place, Mayor SERVICES AGREEMENT Wine Information Center Project Yakima, Washington May 1, 2002 THIS AGREEMENT is made and entered into by and between the City of Yakima, a Washington municipal corporation (hereafter the "City"), and Steven W. Liddicoat, an individual (hereafter "Project Manager"). WHEREAS, the City of Yakima desires to engage Steven W. Liddicoat, to perform professional services on an independent contractor basis as Project Manager for the Yakima Wine Information Center (hereinafter the "Project") WHEREAS, Steven W. Liddicoat has the experience and expertise necessary to provide said services and is willing to so in accordance with the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements set forth herein, it is agreed by and between the City and Project Manager as follows: 1. Scope of Services. a. The Project Manager shall perform, to the best of his ability, services for the City relating to the customary duties for the position of Project Manager for the Project. The Project Manager understands that such duties are diverse and are not fully set forth in this Agreement, but include the work and services described and stated on attached and incorporated Exhibits "Al" through "A8" and the following: i. Prepare and provide construction documents for the new wine information center. These documents shall be in accordance with design intent described on attached and incorporated Exhibit "Al" (Design Intent). ii. Prepare and provide Project documents and drawings in accordance with the schedule of drawings described on attached and incorporated Exhibit "A2" (Schedule of Drawings). iii. Prepare and provide all necessary specifications for general construction of the Project. iv. Coordinate construction documents with City Engineering Division. v. Provide scheduled on-site observations of the Project work in progress during the construction phase in accordance with attached and incorporated Exhibit "A4" (Project Management Tasks). Contract for Services / City of Yakima / Wine Information Center / Page 1 of 11 vi. Process necessary changes in the work or change orders requested in regard to construction of the Project. All changes in work and change orders shall be subject final approval by the City Engineer. vii. Prepare and maintain project budget status report for the City review. b. The City shall: i. Provide the Project Manager with all requested information necessary for the Project Manager to carry out the services required under this Agreement. ii. Provide timely responses to inquiries and request for direction or approvals. iii. Provide compliance information as outlined in attached and incorporated Exhibit "A3" (Project Synopsis). 2. Term. The term of this Agreement shall commence upon execution hereof and shall terminate upon completion of the project, unless terminated sooner by either party in accordance with Section 16. 3. Consideration. The City shall pay the Project Manager for services rendered per the schedule of values and budgeted hourly rate described and provided in attached and incorporated Exhibit "A5" (Fee Schedule). The Project Manager shall submit to the City monthly invoices itemizing all hours worked by date. Upon receipt of said monthly invoice, the City shall make payment to the Project Manager within thirty (30) calendar days. The Project Manager shall maintain adequate time records/logs to substantiate all amounts itemized on the monthly invoices. The total amount of compensation paid to the Project Manager by the City under this Agreement shall not exceed Twenty-five Thousand Five Hundred and Five Dollars ($25,505.00). 4. Inspection and Audit. Project Manager shall maintain books, accounts, records, documents and other evidence pertaining to the costs and expenses allowable and consideration paid under this Agreement in accordance with generally accepted accounting practices. All such books of account and records required to be maintained by this Agreement shall be subject to inspection and audit by representatives of the City and/or of the Washington State Auditor at all reasonable times, and Project Manager shall afford the proper facilities for such inspection and audit. Such books of account and records may be copied by representatives of the City and/or of the Washington State Auditor where necessary to conduct or document an audit. Provider shall preserve and make available all such books of account and records for a period of three (3) years after final payment under this Agreement. 5. Status of Project Manager. Project Manager and the City understand and expressly agree that Project Manager is an independent contractor in the performance of each and every part of this Agreement. Project Manager, as an independent contractor, assumes the entire Contract for Services / City of Yakima / Wine Information Center / Page 2 of 11 responsibility for carrying out and accomplishing the services required under this Agreement. Project Manager shall make no claim of City employment nor shall claim against the City any related employment benefits, social security, and/or retirement benefits. Nothing contained herein shall be interpreted as creating a relationship of servant, employee, partnership or agency between Project Manager and the City. 6. Taxes and Assessments. Project Manager shall be solely responsible for compensating his employees, agents, and/or subcontractors and for paying all related taxes, deductions, and assessments, including but not limited to, federal income tax, FICA, social security tax, assessments for unemployment and industrial injury, and other deductions from income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, the Project Manager shall pay the same before it becomes due. 7. Nondiscrimination Provision. During the performance of this Agreement, Project Manager shall not discriminate on the basis of race, age, color, sex, religion, national origin, creed, marital status, political affiliation, or the presence of any sensory, mental or physical handicap. 8. The Americans with Disabilities Act. The Project Manager shall comply with the Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA), and its implementing regulations, and Washington State's anti -discrimination law as contained in RCW Chapter 49.60 and its implementing regulations, with regard to the activities and services provided pursuant to this Agreement. The ADA provides comprehensive civil rights to individuals with disabilities in the area of employment, public accommodations, public transportation, state and local government services, and telecommunications. 9. Compliance With Law. Project Manager agrees to perform those services under and pursuant to this Agreement in full compliance with any and all applicable laws, rules, and regulations adopted or promulgated by any governmental agency or regulatory body, whether federal, state, local, or otherwise. 10. No Insurance. It is understood the City does not maintain liability insurance for Project Manager and/or its employees. 11. Indemnification and Hold Harmless. a. Project Manager agrees to hold harmless, indemnify, and defend the City, its officers, elected officials, employees, and agents from and against any and all suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees) which result from or arise out of the negligence of Project Manager in connection with or incidental to the performance or non-performance the services required under this Agreement. b. In the event that both Project Manager and the City are negligent, each party shall be liable for its contributory share of negligence for any resulting suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees). c. Nothing contained in this Section or this Agreement shall be construed to create a liability or a right of indemnification in any third party. Contract for Services / City of Yakima / Wine Information Center / Page 3 of 11 d. This Section of the Agreement shall survive the term or expiration of this Agreement and shall be binding on the parties to this Agreement. 12. Insurance provided by Project Manager. a. Commercial Liability Insurance. On or before the date this Agreement is fully executed by the parties, the Project Manager shall provide the City with a certificate of insurance as proof of commercial liability insurance with a minimum liability limit of One Million Dollars ($1,000,000.00) combined single limit bodily injury and property damage. The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Said policy shall be in effect for the duration of this Agreement. The policy shall name the City, its elected officials, officers, agents, and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initialed by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher m Bests Guide and admitted in the State of Washington. b. Commercial Automobile Liability Insurance. On or before the date this Agreement is fully executed by the parties, the Project Manager shall provide the City with a certificate of insurance as proof of commercial automobile liability insurance with a minimum liability limit of One Million Dollars ($1,000,000.00) combined single limit bodily injury and property damage. The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Said policy shall be in effect for the duration of this Agreement. The policy shall name the City, its elected officials, officers, agents, and employees as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initialed by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. c. Professional Liability Insurance. On or before the date this Agreement is fully executed by the parties, the Project Manager shall provide the City with a certificate of insurance as evidence of Professional Errors and Omissions Liability Insurance with coverage of at least One Million Dollars ($1,000,000.00) per occurrence and an annual aggregate limit of at least One Million Dollars ($1,000,000.00). The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect. The insurance shall be with an insurance company rated A -VII or higher in Bests Guide. If the policy is on a claims made basis, the retroactive date of the insurance policy shall be on or before January 1, 1998, or shall provide full prior acts. The insurance coverage shall remain in effect during the term of this Agreement and for a minimum of three (3) years following the termination of this Agreement. Contract for Services / City of Yakima / Wine Information Center / Page 4 of 11 d. Insurance provided by Subcontractors. The Project Manager shall ensure that all subcontractors it utilizes for work/services required under this Agreement shall comply with all of the above insurance requirements. 13. Delegation of Professional Services. The services provided for herein shall be performed by Project Manager, and no person other than the Project Manager shall be engaged upon such work or services except upon written approval of the City. 14. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by Project Manager to any other person or entity without the prior written consent of the City. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of Project Manager stated herein. 15. Waiver of Breach. A waiver by either party hereto of a breach of the other party hereto of any covenant or condition of this Agreement shall not impair the right of the party not in default to avail itself of any subsequent breach thereof. Leniency, delay or failure of either party to insist upon strict performance of any agreement, covenant or condition of this Agreement, or to exercise any right herein given in any one or more instances, shall not be construed as a waiver or relinquishment of any such agreement, covenant, condition or right. 16. Termination. This Agreement may be terminated by either party at any time after first having given ten (10) calendar days written notice to the other party in the event of the other party's substantial failure to perform in accordance with the terms and conditions of this Agreement. Additionally, either party may terminate this Agreement without cause by providing the other party with written notice of termination thirty (30) calendar days prior to the termination date. 17. Confidentiality. The Project Manager agrees to maintain total confidentiality as regards to information discerned from access to City records. Such information shall be held in strict confidence in accordance with the standards of Conduct of the Designing Profession. 18. Severability. If any portion of this Agreement is changed per mutual agreement or any portion is held invalid, the remainder of the Agreement shall remain in full force and effect. 19. Integration. This written document constitutes the entire agreement between the City and Project Manager. There are no other oral or written Agreements between the parties as to the subjects covered herein. No changes or additions to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and executed by both parties. Contract for Services / City of Yakima / Wine Information Center / Page 5 of 11 20. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand delivered to the parties to their addresses as follows: TO CITY: City Engineer City Hall 129 North 2nd Street Yakima, WA 98901 TO PROJECT MANAGER: (- Steven W. Liddicoat 370 Homann Lane Selah, Washington 98942 or to such other addresses as the parties may hereafter designate in writing. Notices and/or demands shall be sent by registered or certified mail, postage prepaid or hand delivered. Such notices shall be deemed effective when mailed or hand delivered at the addresses specified above. 21. Survival. Any provision of this Agreement which imposes an obligation after termination or expiration of this Agreement shall survive the term or expiration of this Agreement and shall be binding on the parties to this Agreement. 22. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. 23. Venue. The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of Washington for Yakima County, Washington. CITY OF YAKIMA STEVE . LIDD OAT R. A. Zais, Jr., City Manager DATE: WiLi001_ ATTEST: By: Steven W. Liddicoat DATE: l�'� 7402— SEAL 402 SEAL City Clerk `. s�.�I N CAR City Contract No. o&0O2 -3 I1 City Resolution No. A"-a?44a' 6 Z Contract for Services / City of Yakima / Wine Information Center / Page 6 of 11 Exhibit -Al- Design intent - Program drawings and concept elevation FLOOR PLAN WALE 1/0'-1,0` TOS Or LAT! TRELLIS DCTA- - - - �I OMIIIMIBMMOOM AI N ■ ■■INN MN AL NM MN 11101 ELEVATION WALE lIA"•lb+ Contract for Services / City of Yakima / Wine Information Center / Page 7 of 11 Exhibit A2 Schedule of drawings to be prepared under this contract. Drawing format: 11x17 page size 1. Project location map 2. Index to drawings 3. Code and compliance information 4. Project site plan - information provided by city 5. Schematic landscaping plan - information details by city 6. Utility plan for water and sewer - information provided by city 7. Communication connection plan 8. Floor plan 9. Interior wall elevations 10. Foundation plans 11. Foundation details 12. Exterior elevations 13. Building sections 14. Wall sections 15. Roof framing plans 16. Roof framing details 17. Ceiling plans 18. Room finish schedule 19. Door and window schedule 20. Hardware schedule 21. Cabinet details 22. Rest rooms finish details 23. Framing details 24. Lighting plan 25. Power plan 26. Corrnnunication plan 27. Plumbing plan 28. Alarm and security plan 29. Owner provided equipment schedule 30. Interior design outline 31. Window trim and finishes 32. Exterior finishes - trellis and elevated garden area 33. Exterior lighting scheme Contract for Services / City of Yakima / Wine Information Center / Page 8 of 11 Exhibit A3 Project Synopsis: Use: Wine Information Center Type of Construction: Type 5n - non -sprinkled facility Number of Stories: 1 Area of Building: 1,680 sf Project site Location: Yakima Park and Ride site Compliance Issues: 1997 UBC WAC & RCW Requirements Yakima Health Department Washington State Fire Code City of Yakima Building Department Department of Labor and Industries Electrical Permits Project Narrative: Building systems: Single level wood frame or modular component structure with demonstrated ability to be relocated Exterior elements to be a simulated rock and plaster texture Interior walls to be wood or metal studs Interior finishes to be commercial grade Interior and exterior doors to be hollow metal frame, commercial grade Ceiling system to be 2x4 acoustical Restrooms complete with ADA hardware and dividers Built in counter as indicated Alarm system for compliance with UBC Documents shall provide for the option of a modular manufacture to provide and install the proposed facility. Funding sources require that this facility to be relocated in the future and building systems will be design as such. Contractors will have the option to the modular manufacture option construct the facility off site and transport and assemble on site as an alternative delivery system. Alternative building systems will be considered if financial feasible. Contract for Services / City of Yakima / Wine Information Center / Page 9 of 11 Exhibit A4 Project management Task: Project management will include meeting with the city and contractor or supplier for the installation or construction of the proposed project. Work includes providing weekly job site observation for compliance with construction documents and process information and clarifications for the construction process. Format of reports and details to be defined by the City Engineer and Steve Liddicoat. Exhibit A5 Fee schedule for scope of work: Wine information center 1. Construction documents per exhibit A2 Fix lump sum fee 2. Structural engineer Estimated 24 hrs @ 125/hr 3. Project management during construction phase Estimated 52 hours @ $85/hr 4. RFP documents / Outline specifications 5. Printing and support services Total not to exceed fee for scope of work: Hourly rate schedule: Principle Project Manager $85/hr Architect $120/hr Structural engineer $95/hr Support services clerical $35/hr Items not included in scope of work: a. survey information b. Soils testing or investigation. c. Landscaping Design / Irrigation sprinkler systems. d. Utility connection details e. Building signage f. Permit applications g. Printing final bid documents. $ 14,800 $ 3,000 $ 4,505 $ 2,000 $ 1,200 $ 25,505 Contract for Services / City of Yakima / Wine Information Center / Page 10 of 11 Exhibit A6 Time frame to complete scope of work: From acceptance and acknowledgement of contract along with approval of design the estimated time to complete the construction documents for City review in six to eight weeks. Exhibit A7 Acknowledgement of sub -contract for A&E services Professional services for Architectural and engineering services shall be sub -contracted. The A&E team shall provide professional liability insurance for services provided. Exhibit A8 General Insurance Policy Project Manager shall provide the owner with certificate of insurance for general business and automobile coverage prior to the start of any project work. End of exhibits Contract for Services / City of Yakima / Wine Information Center / Page 11 of 11 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. q A For Meeting of Mav 7, 2002 ITEM TITLE: Award Consultant Contract for Yakima Gateway to Wine Country Site Design to Steven W. Liddicoat to be a Project Manager. SUBMITTED BY: Department. of Community and Economic Development - Engineering Division CONTACT PERSON/TELEPHONE. William R. Cook, CED Department Director, 575-6227. SUMMARY EXPLANATION: Attached is a Consultant Contract Agreement for the Yakima Gateway to Wine Country Project with Steven W. Liddicoat to assist with the development by acting as the Project Manager. This work will include design of the building and lot layout along with some inspection duties. The cost for this work is $25,500, which includes all costs associated with the work. The time to complete this project will be approximately eight weeks to complete the design and 4 months to complete construction. Resolution X Ordinance Contract X Other (Specify) Funding Source Federal Enhancement Grant APPROVED FOR SUBMITTAL: � � 4 ' City Manager STAFF RECOMMENDATION: Approve Agreement. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: Fulfilling the Promise of Wine Country The Yakima Valley Visitor Information Center Executive Summary Celebrate Washington's Wine Country A Vision for Our Region Our opportunity is now. The ingredients are all here. Sunshine, recreation and the craft industry of wine are key components to our economic future. Central Washington's scenery and climate make it a special destination in the Northwest. Our hills and arid climate produce a landscape of ridges, basalt outcroppings and a treeless horizon that allows one to see for great distance. Irrigation has brought forth the green valleys that sharply contrast with the dry surrounding hillsides. Sunlight is abundant. Clouds are always high and non -oppressive. Our location, only 2.5 hours from the damp forests and mist of Puget Sound, makes our scenery even more dramatic. We need only to solidify our vision and our identity. A strong common vision influences everything around it. Claiming the Wine Country as our centerpiece needs to be our vision. From Yakima and Zillah to Walla Walla, the Wine Country is a special and welcome change from western Washington. We need to speak with a cohesive voice. We can't compete with each other. We need to be unified to sell our products and to attract business from Seattle, Portland, our -regon, the nation and internatiOn We need to think regionally. Seattle and Portland will be enhanced by the ability to showcase another area of the state. Yakima and the Wine country will become a significant sub -destination. Working in cooperation with these metropolitan areas, we can use all the strength of Seattle and Portland's tourism efforts along with our own to brginternationa1vIsitora to theNorthwest and to the Wine Country. The Wine Country will energlze-Our fttelti41-bring an-expenence of the upper Pacific Rim like no other 0.11, Yakima needs to claim its place in the State. As citizens of Eastern Washington, we know we are an honest, recreation and community oriented society, proud of our forefathers who brought irrigation to cultivate the land. We are rich in Native American culture and we understand the care and hard work of farming for generations. We know that the quality of our agriculture is as real as the people who produce it. We have an opportunity to enhance our identity dramatically. And do it with a very nice cachet. We need to get into step with the State at both a local and a regional level to claim our identity as a desirable, craft industry based community in a spectacular arid setting. All industries are related. We need to see tourism as part of a strategic plan. Tourism doesn't just benefit tourism. Tourism is exposure and image. Tourism will get high tech and manufacturing industry here faster than all the ads we could pay for and all of the land we could ever give away. People live in a place for its lifestyle and identity. The high quality of Washington wine has attracted international attention. We have license to embrace this fact, claim it, and celebrate it along with a high quality lifestyle. Everyone can help. This includes the Visitors and the Convention Center, the Chamber of Commerce, the City, the County, the State, New Vision, private industry, all can cooperate with a common goal to claim our identity as Washington's Wine Country. The result is real pride of place and real pride of industry. Viva La Wine Country! Christopher Swanson Yakima Valley Visitors & Convention Bureau Yakima, Washington The Visitors Information Center THE OPPORTUNITY IS NOW Although relatively young, the Washington wine industry has more than doubled in size during the past decade and as a result ranks second nationally in total wine production. A new study shows that the Washington State wine industry is growing rapidly and has become a major player in the state's economy with a $2.4 billion impact and a workforce of more than 11,000. Recently, Washington was named the worldwide "Wine Region of the Year for 2001" by a major industry publication. The growth of the wine industry has created an opportunity to enhance and expand tourism in the Yakima Valley. To capture this market, the region needs a prominent visitor center to attract and acquaint the increasing number of visitors with the diverse characteristics of the region, especially our history and its significance and impact on the state's economy and history. Existing visitor information centers lack both visibility and convenient access, and there is a severe shortage of facilities that make alternative modes of transportation more convenient. Yakima is located at the geographic entrance to the state's first two designated appellations: Yakima Valley and Columbia Valley. The Yakima Valley Appellation is Washington's first approved viticulture area, established in 1983. The foothills of the Cascades form the western boundary with the area extending east to the Kiona Hills near Richland. The Yakima River and the Roza and Sunnyside canals form a network of irrigation that has led to the state's highest percentage of vineyard plantings per square mile. 111 THE INFORMATION CENTER Capitalizing on this emerging opportunity, the Yakima Valley Visitors and Convention Bureau and the City of Yakima, with the endorsement of the Washington Wine Commission and the Washington Office of Tourism Development, have secured $350,000 in federal funding to develop the Gateway to Wine Country Visitor Information Center. The Yakima Valley Appellation is bi-sected by Interstate 82, which provides a convenient arterial route for tourists to visit the many wineries concentrated in the area. Located at the western end of the appellation, and directly off of an interstate exit, the Gateway to Wine Country Visitor Center will provide optimal visibility and accessibility. The Center will provide valuable information and education to travelers in a diverse array of subjects, including: • Travel information for tourists including maps, most convenient route connections, popular bicycle and pedestrian routes, charter transportation, traffic advisories and points of historical and cultural significance. • Wine country visitor information, including viticulture education, history of the industry, featured events, travel information and directions. • Community profiles and calendars of events for cities and towns throughout Washington Wine Country. • History of culture, agriculture and heritage in Central Washington. iv STRATEGIC LOCATION The center will be located on Fair Avenue between Exits #33a and #33b. The City of Yakima has recently built a Park and Ride immediately north of the proposed VIC property. The Center is strategically located at the eastern entrance to the Yakima appellation to capture westbound tourism traffic from the Puget Sound region, which is where most Yakima Valley tourism traffic originates. Located near the confluence of several regional corridors with I-82, the Center will serve to "push" traffic through these important corridors, including US 12, HWY 97, SR 24, SR 241, SR 22, and Wine Country Road. All of these corridors are also significant corridors to the wine industry in Eastern Washington. Regardless of the final destination, the Center will provide information on restaurants, hotels, shopping, attractions, and wineries. It will also have public restrooms available to visitors. The facility will provide local businesses an opportunity to be highlighted to visitors offering a potential for new business sales. The Center will also serve as an information hub for other regions in Washington State. This includes Visitor Guides and brochures on regions and attractions in Washington State, thereby encouraging travel and tourism throughout the State. v Interior Components The facility will include a visitor information counter, extensive shelving, brochure display areas, and a product show room. A large illuminated display map featuring our region will be placed on the main wall behind the reception area. The purpose of the map is to feature the region and its assets. This includes directions, travel distances, attractions, hotel and dining facilities, and other services available to tourists from Yakima to Walla Walla. The visitor information counter will offer an appropriate area for travel counselors to meet the public. The counter will serve as the business center with a computer, Internet, copy services, fax and telephone. Shelving on the walls will allow display and distribution of Visitor Guides, brochures, maps, etc. A product showroom will display items featuring the Valley. vi 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Exterior Components The exterior design of the center evokes a strong Wine Country image using simple forms and Yakima materials. The facility is compact and designed for best interior function and high visibility from the freeway. Clerestory windows provide light and allow for maximization of display walls within the facility. Exterior walls feature native basalt stone. A trellis extending across the front offers shade, vines and a memorable feature to the design. Budget allowing, a patio area will provide space for small gatherings or meetings. Trellises and planting areas offer esthetics to outdoor space. vii SIGNAGE As a designated Visitor Information Center, the facility will be provided with interstate signage from the DOT. The interstate signage will consist of the traditional blue metal signs placed at an adequate distance from the exit, as specified by DOT. The signs will be visible to eastbound visitors prior to Exit #33a and for westbound visitors before Exit #34. It is expected that there will be a minimum of two signs prior to each exit. The signs will be built and placed by DOT. TARGET AUDIENCE Research indicates that the typical traveller to the Yakima Valley is 35-54 years old, eams an annual income of $82,000 per year, and spends 3.4 nights per average visit Of those visiting, 52% of the visitors are man and 48% are women. In terms of marketing, the Puget Sound prevails as the largest single market for Yakima Valley with 56% of the visitors originating from the Seattle/Tacoma area Emerging travel trends fit our area well. It is expected that there will be more close -to - home, drive -to travel. With 56% of Yakima Valley visitors originating from a market 2.5 hours from Yakima, auto travel is an important segment for the local tourist industry. It has become clear that most visitors (71%) come to visit wineries, while 51% come to the Yakima Valley to sightsee or participate in driving tours. Visitors who come to the Yakima Valley are primarily empty -nest couples (49%) and 40% of those who visit spend the night. Source: James Lillstrom and Associates, Washington Wine Country Visitor Profile 2000. 1 OWNERSHIP & LEAD ENTITY The Yakima Valley Visitors and Convention Bureau (YVVCB), a private, non-profit corporation is recognized as Yakima's official visitor promotion agency. The property and the new Visitor Information Center will be owned by the City of Yakima. STAFFING AND HOURS OF OPERATION The Visitor Information Center will be staffed with one full-time paid staff person, and one part-time staff. The primary responsibility of staff is to identify, recruit, train and schedule volunteer travel counselors. Hours of operation for the Visitor Center are as follows: Month Monday - Saturday Sunday March 9:00 a.m.- 5:00 p.m. Closed April 9:00 a.m.- 5:00 p.m. 10:00 a.m. - 5:00 p.m. May 9:00 a.m.- 5:00 p.m. 10:00 a.m. - 5:00 p.m. Memorial Day 8:30 a.m. — 5:00 p.m. June 9:00 a.m.- 5:00 p.m. 10:00 a.m. - 4:00 p.m. July 9:00 a.m.- 5:00 p.m. 10:00 a.m. - 4:00 p.m. Independence Day 9:00 a.m. — 5:00 p.m. August 9:00 a.m.- 5:00 p.m. 10:00 a.m. - 4:00 p.m. September 9:00 am.- 5:00 p.m. 10:00 a.m. - 4:00 p.m. Labor Day 9:00 am.- 5:00 p.m. 10:00 a.m. — 4:00 p.m. October 9:00 a.m.- 5:00 p.m. 10:00 a.m. - 4:00 p.m. November - February Monday - Friday Closed 10:00 a.m. — 3:00 p.m. Presidents Day Weekend 9:00 a.m. — 5:00 p.m. 10:00 a.m. — 4:00 p.m. Veterans Day Closed Thanksgiving Closed Day after Thanksgiving 9:00 a.m.- 5:00 p.m. Thanksgiving Weekend 9:00 a.m. — 5:00 p.m. 10:00 a.m. — 4:00 p.m. December Office Closed Office Closed Christmas Day Closed Bronze Level Partnership $275.00 per year Silver Level Partnership $1,000.00 per year Gold Level Partnership $2,000.00 per year Basic Membership and distribution of collateral materials at both Visitor Information Centers. Basic Membership plus a 10" x 10" decorative framed picture on an engraved plaque displaying the name of the business. The picture may have awards, address, etc. incorporated within the picture. Display will be in the new Visitor Center (VIC). Business may distribute collateral materials at both Visitor Information Centers. Minimum two year term. Basic Membership plus identification as a member in a 14" x 12" display case. Sponsors can display products, awards, brochures, etc. A design review committee will approve submitted materials. Display materials will be created and maintained by sponsor. This level receives all preceding benefits including a plaque at the new VIC. Distribution of collateral materials at both Visitor Information Centers. Minimum three year term. Platinum Level Partnership $3,000.00 per year Basic Membership plus a photograph or label of choice mounted on the prominent illuminated display board surrounding the regional location map at the new VIC. A design review committee will approve submitted materials. This level includes distribution of collateral materials at both Visitor Information Centers. Minimum three year term. Diamond Partnership $5,000.00 per year Association Partnership $4,500.00 per year Basic Membership plus a four year term to support the purchase of a Wine Country Display Board at the new VIC. Business photo or label mounted on illuminated display board. This partnership also allows each business partner all of the preceding benefits including plaque, case display and distribution of collateral materials at both Visitor Information Centers. Four year term to support the new VIC. Association name and image displayed on a large decorative engraved plaque. No preceding benefits are included. This is the only sponsorship level available to associations. ®B MOO 'BMW8®® _ Showcase Illuminated Display x Decorative Plaques TILE ROOF FINI51-1 1 0 STORY BOARD DISPLAY COUNTER (DISPLAY UNITS 1 I ENTRY f RECEPTION L_ _ J J 60'-0" BELL 15 ABOVE OI 1 1 I I L__J L J WALL DISPLAY UNITS EVENTS MEETIN6 co 161-0" FLOOF PLAN SCALE 1/8"m110" DRTVIT FINI514 TRELLIS DETAIL- ---ri- I I NATURAL ROCK FINISH .� Uf leN a ELEVATION TOP OF `PLATE m FLNI5H cLR r 1 SCALE 1/8"m1'0" Visitor Information Center WASH 1 N6ITON NOT FOR CONSTRUCTION S1-IEET NUMSER A. 1 Visitor Information Center FAQ'S Where is it Located? On Fair Avenue across from Pier 1 Imports next to the Park & Ride in Yakima. What is the Access? Access is directly off 1-82 on the Fair Ave ue Exit #33A And Westbound at Exit #34 Will there be Signage? Yes, Washigton State Dept of Transportation (DOT) will provide signage prior to both Exits. Wine Country Visitor Demographics 56% from Seattle / Tacoma 71% come to see Wineries Source: James Lillstrom and Associates, Washington Wine Country Visitor Profile 2000 Traffic counts Along 1-82 According to DOT there are approximately 40,000 cars driving by this site per day. ased on counts at both Selab and Union Gap, it is estimated that approximately 18,000 cars pass through the Yakima Valley per day What is the Benefit to Business? A high quality, educational point of interest that draws off 1-82 Exposure of ,: usinesses to Travelers Directions to Businesses are Provided What is the Benefit to Travelers? Understanding of our Region Information Hub Schedules off Events Restroom Stop Hours of Operation Seasonal 7 days a week during Tourism Season What is the Square Footage of the Building? Approximately 1,600 to 2,000 sf depends i g on bid alter ates.