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Home My WebLink AboutR-2003-050 2003 Yakima County Interlocal Agreement for Corrections/Detention ServicesA RESOLUTION RESOLUTION NO. R-2003-50 authorizing and directing the City Manager of the City of Yakima to execute an Interlocal Corrections/Detention Agreement with Yakima County for the provision of jail detention services during 2003. WHEREAS, RCW Chapters 39.34 and RCW 70.48 authorize the City of Yakima and Yakima County to enter into a contract for jail services that specifies the responsibilities of each party; and WHEREAS, under said statutes the County has been providing jail detention services i:o the City for many years pursuant to previous jail detention services contracts; and WHEREAS, the current jail detention service contract expired at midnight, December 31, 2002; and WHEREAS, the County desires to continue providing the City with jail detention services during 2003; and WHEREAS, the City, through its Police Department, desires to continue to utilize the jail facilities maintained by the County for the detention of some City prisoners, and to reasonably compensate the County for the care and custody of said prisoners; and WHEREAS, the County, through its Department of Corrections, is willing to continue to make its jail facilities available to the City for the detention of some City prisoners in accordance with terms and conditions of the attached Interlocal Corrections/Detention Agreement; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to contract with Yakima County for jail detention services in accordance with the terms and conditions of the attached Interlocal Corrections/Detention Agreement, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute the attached and incorporated Interlocal Corrections/Detention Agreement with Yakima County for the provision of jail detention services during 2003. ADOPTED BY THE CITY COUNCIL this 1st day of April, 2003. ATTEST: 91et)t-a-,ti City Clerk (Ik)res/yakima county/jail/2003/jw y Place, Mayor INTERLOCAL CORRECTIONS/DETENTION AGREEMENT THIS INTERLOCAL CORRECTIONS/DETENTION AGREEMENT (hereinafter "Agreement") is made and entered into by and between Yakima County (hereinafter the "County") and the City of Yakima (hereinafter the "City"). WHEREAS, RCW Chapters 39.34 and RCW 70.48 authorize the City and the County to enter into a contract for jail services that specifies the responsibilities of each party. WHEREAS, the City, through its Police Department, City Manager, or Mayor desires to continue to utilize the jail facilities maintained by the County for the detention of some City prisoners, and to reasonably compensate the County for the care and custody of said prisoners. WHEREAS, the County, through its Department of Corrections, desires to continue to make its jail facilities available to the City for the detention of some City prisoners. NOW, THEREFORE, in consideration of the mutual covenants, conditions, and promises contained herein, the parties hereto mutually agree as follows: 1. Purpose. It is the purpose and intent of this Agreement that the County, through the Department of Corrections, and the City, through its Police Department, City Manager, or Mayor shall cooperate for the care and custody of male and female jail prisoners pursuant to the authority of Chapters 39.34, 70.48 and 39.34.180 of the Revised Code of Washington. This Agreement is intended to apply to those instances in which it is desirable that a person arrested for a misdemeanor or gross misdemeanor referred from their respective jurisdiction, whether filed under State law or City ordinance, be held under the control and/or custody of the Yakima County Department of Corrections. 2. Incarceration. The County shall accept and incarcerate male and female prisoners of the City and shall feed and otherwise generally care for those prisoners in the same manner as its own prisoners and in a manner consistent with rules governing its jail, provided that it has available space in its jail. 3. Computation of Fees. The Director of the Department of Corrections arid the City Police Chief or the City Manager shall meet by August of each year to estimate the fees for the following year. This fee will be established by determining the fixed arid variable costs of the forthcoming budget along with the number of beds available and the estimated average prisoner days; provided, however, that this fee estimation shall not be considered a renewal of this Agreement. Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 1 4. Charges and Other Services. 4.1. Daily Rate for Incarceration. The City shall pay the County a daily rate for each day or partial day for each prisoner that is incarcerated in the Yakima County Jail for violation or alleged violation of a misdemeanor or gross misdemeanor referred from their respective jurisdiction, whether filed under State law or City ordinance; provided, however, that the City will not be obligated to pay the County for the last day of incarceration unless the first and last days are the same; and provided further that the City shall not be obligated to pay for incarceration of prisoners charged with any offense initially filed by the prosecuting attorney as a felony offense or an attempt to commit a felony offense. The daily rate for the duration of this Agreement will be per day, per inmate, according to attachment A, except for inmates in the Work Ethic Detention Center program described in Section 4.3.4. 4.2. Fractionalized Fees. In the event a prisoner is held in custody by the County pursuant to this Agreement, and that prisoner is also held in custody at the same time by the County on the basis of State and/or local agency criminal charges, the daily incarceration rate, and all other fees (work ethic detention fees, electronic monitoring charges, medical treatment fees, pre-trial supervision fees, etc.) for the prisoner shall be fractionalized on an equal basis between the respective jurisdictions. "At the same time" as used in this paragraph shall not be interpreted to include time spent while waiting to serve a consecutive sentence for City charges. For example: if a prisoner is held by the County pursuant to City, County, and a third agency's charges, the booking fee, daily incarceration rate charges, and applicable medical treatment charges shall be allocated to each jurisdiction on a 33 1/3% share of the total cost. For purposes of this paragraph, the State of Washington and Yakima County shall be considered one entity. 4.3. Other services. Except as otherwise provided in this Agreement, the City agrees that the County shall be its sole outside source for the following services, and agrees to pay the rates indicated for each service. 4.3.1 Inmate Work Crews. If the City elects to use a supervised inmate work crew, the City shall pay the County for each day or partial day of use of an inmate work crew according to attachment A. 4.3.2. Home Detention. a. The City elects the home detention option indicated below. Option A: If the City so elects, the County will provide home detention electronic monitoring and reporting services to the City for a cost according to attachment A, per day per offender. All offender screening, selection, hookups, scheduling, supervision, re- incarceration, and offender fee collections and use will be the province of the City. The County agrees that all City of Yakima prisoners eligible for home detention shall be referred to the City's home detention program. The County will provide technical assistance as requested; or Option B: If the City so elects, the County will provide any or all of the home detention program service activities listed above. Those activities shall be operated by mutual agreement and in full compliance with the County's program policies, procedures and Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 2 practices. In this case, there will be no daily rate charged to the City for these services, but the City agrees to allow the County to collect and keep all participant and other revenues and fees associated with providing home detention services. THE CITY HEREBY ELECTS THE FOLLOWING HOME DETENTION OPTION (Please initial one) X OPTION A OPTION B b. The County shall maintain reasonable access to a sufficient supply of field monitoring device (FMD) equipment needed to meet the City's home detention service needs. The County shall keep and maintain such equipment in good working order and shall update the equipment as necessary. The County shall also make reasonable efforts to provide the City with additional monitoring capabilities, including but not limited to: alpha numeric paging notification, alcohol sensors, daily fax on each monitored defendant, and automated notification regarding monitored defendants who are not in compliance with the home detention monitoring program. c. The City shall not be liable to the County for the loss of or damage to monitoring equipment caused by defendants and/or offenders provided by the County pursuant to this Agreement. Rather, the County shall seek compensation for lost or damaged monitoring equipment from those monitored defendants and/or offenders who lose or damage such equipment. 4.3.3. Pretrial Supervision Program. The City shall pay the County a daily rate for each day or partial day for each City of Yakima prisoner that is in the Pretrial Supervision program. The daily rate for the duration of this Agreement will be according to attachment A, per day per inmate. 4.3.4 Work Ethic Detention. The County is authorized to place City prisoners who are in County custody in the County's Work Ethic Detention program at the County's discretion. This program shall be operated by mutual agreement and in full compliance with the County's program polices, procedures and practices. The daily rate for inmates participating in the Work Ethic Detention Center program shall be per day according to attachment A.. 4.4. Affirmative Denial. The City agrees that the County may assume that all inmates committed by the City of Yakima Municipal Court are eligible for all correctional options specified in this Agreement unless the Municipal Court's disposition specifically denies such eligibility or the applicable state statute or City ordinance does not allow such option. The County agrees that it will make a good faith effort to select the correctional option for City prisoners that presents the lowest cost for the City. 4.5. Access to County Computer System. The County shall permit the City continuous access to its computer data base regarding any and all City prisoners detained by the County. This continuous access feature shall be accomplished through a computer link between a computer(s) designated by the City at the Police Station/Legal Center and appropriate computer(s) of the County. Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 3 5. Prisoner Delivery and Notification. 5.1. When it becomes necessary to incarcerate City prisoners in the County due to City Detention Facility space limitations or for other reasons, the City shall deliver such prisoners to the County Jail. At the time of delivery, the City shall provide a court commitment order to the County. Said order shall specify the release date of the prisoner. The County shall accept any such prisoner; provided, however, that the County may not accept any prisoner who appears to be sick or injured until such prisoner has received proper medical attention and has been cleared for incarceration by an appropriate medical authority. In the event that the County holds a prisoner beyond the release date, the City shall not be obligated to pay the County any compensation for such additional time. 5.2. In the event a prisoner is held in custody by the County Jail pursuant to this Agreement, and that prisoner is also detained by the County on the basis of other State and/or other local agency charges, the County shall notify the City when such prisoner will complete his/her sentence for the other jurisdictional charges prior to such date. The City, at its option, may pick up and deliver the prisoner to the City Detention Facility for the Completion of his/her jail sentence. 5.3. In the event a prisoner is received by the County through the Cooperative Transport System pursuant to misdemeanor and/or gross misdemeanor charges filed by the City, the County shall immediately notify the City of the receipt of said prisoner. If the City picks up the prisoner within four (4) hours of notification from the County, then the payment/charges specified in Section 4 of this Agreement shall not apply with regard to such prisoner. 5.4. In the event that the City holds a prisoner in custody at the City Detention Facility pursuant to charges from other jurisdictions for which the County is required to detain the prisoner at its jail facilities, the City shall immediately notify the County of the receipt of said prisoner. The County shall notify the City if it desires to detain the prisoner at its detention facility. If the County does pick up said prisoner within four (4) hours of notification from the City, then no charges and no costs shall accrue against the County in relation to said prisoner. In the event the County does not pick up the prisoner within said time, the County shall pay to the City like charges as are set out in Section 4 hereof. 6. Booking Procedure. Prisoners will be booked by Department of Corrections personnel according to the procedures and policies of the Department of Corrections by completing for each such prisoner an appropriate booking sheet with a copy to be provided to the arresting agency if requested. Prisoners' personal property will be held by the County and handled in the same manner as property of its own prisoners. Pursuant to RCW 70.48.130, and as part of the booking procedure, the Department of Corrections shall obtain general information concerning the inmate's ability to pay for medical care, including insurance or other medical benefits or resources to which an inmate is entitled. This information shall be provided to the City upon request within forty-eight (48) hours of receipt of the request by the County. Requests shall only be made between 8:00 a.m. and 5:00 p.m. on weekdays. Requests shall not be made on County holidays. 7. Court Appearance. The County shall be responsible for arranging and delivering City prisoners held pursuant to this Agreement for Yakima County Superior Court Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 4 and District Court appearances. The City shall be responsible for arranging and delivering City prisoners held by the County pursuant to this Agreement for City Municipal Court appearances and then redelivering the prisoner to the appropriate detention facility if necessary. 8. Bail. The County shall deliver all bail to the appropriate court in a manner which is agreeable to the receiving court. 9. Hold Harmless. a. The County agrees to hold harmless, indemnify, and defend the City, its elected officials, officers, employees, and agents from and against any and all suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees) (also including but not limited to claims related to alleged mistreatment, injury, or death to any prisoner, or loss or damage to prisoner property while in County custody) which result from or arise out of the sole negligence of County, its elected officials, officers, employees, and agents in connection with or incidental to the performance or non- performance of the County's services, duties and obligations under this Agreement. b. The City agrees to hold harmless, indemnify, and defend the County, its elected officials, officers, employees, and agents from and against any and all suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees) (also including but not limited to a claim of false arrest or detention) which result from or arise out of the sole negligence of the City, its elected officials, officers, employees, and agents in connection with or incidental to the performance or non- performance of the City's services, duties and obligations under this Agreement. c. In the event that the officials, officers, agents, and/or employees of both the County and the City are negligent, each party shall be liable for its contributory share of negligence for any resulting suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees). d. Nothing contained in this Section or this Agreement shall be construed to create a right of indemnification in any third party. 10. Medical. The County shall provide and furnish for prisoners confined in its facility the minor medical care, attention and treatment which is administered within the facility. The County shall immediately notify the Office of the Chief of Police in writing if a City prisoner requires medical or dental treatment at a medical or health care facility. If neither the inmate nor the Washington State Department of Social and Health Services, nor other source provides payment, the City shall bear the expense of any physician, hospital, convalescent, dental, prescription medicine or medical care expense of its prisoners (other than that administered within the facility) confined (1) for violation or alleged violation of a City Ordinance, or (2) for other charges initiated by the City until the charges are disposed of by sentencing or otherwise; provided, that the County shall bear such expenses if it fails to notify the City pursuant to the requirement of this section. The County shall bear the expense of any such medical care which it directly caused by misfeasance or malfeasance of the County, its officers or agents. "Immediate notification" shall mean notification as soon as reasonably Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 5 possible before the inmate receives medical and/or dental treatment with the understanding that such may not be reasonably possible prior to emergency care. In the event a prisoner is held in custody by the County pursuant to this Agreement, and that prisoner is also detained by the County on the basis of other State and/or other local agency criminal charges, the costs of medical and/or dental treatment shall be fractionalized on an equal basis between the respective jurisdictions. For example: if a prisoner is held by the County pursuant to City, County, and a third agency's charges, the total costs of medical and/or dental treatment (other than minor care) shall be allocated on a 33 1/3% share to each jurisdiction. For purposes of this paragraph, the State of Washington and Yakima County shall be considered one entity. 11. Uniform Alcoholism Treatment. Neither party shall be responsible to the other for those individuals taken into protective custody by a party in accordance with RCW Chapter 70.96A Uniform Alcoholism and Intoxication Treatment. 12. Implementation. The Director of Corrections and the Chief of Police shall be jointly responsible for implementation and proper administration of this Agreement and will refer problems of implementation to the governing bodies of the County and City for resolution if necessary. 13. Termination. Termination of this Agreement by either party may be accomplished on ninety (90) days written notice to the other party and to the State Office of Financial Management as required by RCW 70.48.090 stating the grounds for said termination and specifying plans for accommodating the affected prisoners; provided, however, that either party may terminate the home detention program specified in Section 4.3.2(a) by providing the other party with thirty (30) days written notice of termination that states the grounds for said termination and specifying plans for accommodating the affected prisoners. 14. Duration of Agreement. The duration of this Agreement shall be from January 1, 2003 through midnight December 31, 2003, unless otherwise terminated in accordance with Section 13 of this Agreement. 15. Property. It is not anticipated that any real or personal property will be acquired or purchased by the parties solely because of this Agreement. 16. Equal Opportunity. Neither party shall discriminate against any person on the grounds of race, creed, color, religion, national origin, sex, age, marital status, political affiliation or belief or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (RCW chapter 49.60) or the Americans with Disabilities Act (42 USC 12110 et seq.). In the event of the violation of this provision, the other party may terminate this Agreement immediately. 17. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by Yakima County to any other person or entity without the prior written consent of the City. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of Yakima County stated herein. Interlocal Jail Agreement (1k)agree-county jail contract 3-03-7w 6 18. Non -Waiver. The failure of either party to insist upon strict performance of any provision of this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach shall not constitute a waiver of any right under this Agreement. 19. Severability. If any portion of this Agreement is changed per mutual Agreement or any portion is held invalid, the remainder of the Agreement shall remain in full force and effect. 20. Integration. This written document constitutes the entire Agreement between the City and Yakima County. There are no other oral or written Agreements between the parties as to the subjects covered herein. No changes or additions to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and executed by both parties. 21. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand -delivered to the parties to -their addresses -as -follows: TO CITY: TO COUNTY: Police Chief Yakima Police Department 200 South Third Street Yakima, WA 98901 Kenneth A. Ray, Director Yakima County Department of Corrections 111 North Front Street Yakima, WA 98901 or to such other addresses as the parties may hereafter designate in writing. Notices and/or demands shall be sent by registered or certified mail, postage prepaid, or hand -delivered. Such notices shall be deemed effective when mailed or hand -delivered at the addresses specified above. 22. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. 23. Arbitration. In the event an interlocal correction/detention agreement for calendar year 2004 is desired by both parties but the parties cannot agree upon the terms of the agreement by March 31, 2004, the new agreement shall automatically be submitted to binding arbitration as provided herein and without any notice. Specifically, the parties shall attempt to name a single arbitrator by April 15, 2004. In the event that the parties cannot agree on a single arbitrator by said time, each party shall appoint one arbitrator by April 30, 2004. The two appointed arbitrators shall then mutually agree on a third arbitrator to chair the arbitration panel. The arbitration panel shall thereafter decide the dispute by majority rule and render a written decision within fourteen (14) calendar days of the arbitration hearing. 23. Approval and Filing. Each party shall approve this Agreement by resolution, ordinance or otherwise pursuant to the laws of the governing body of each party. The attested signatures of the City Manager and the Yakima County Commissioners below shall Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 7 constitute a presumption that such approval was properly obtained. A copy of this Agreement shall be filed with the Yakima County Auditor's Office pursuant to RCW 39.34.040. CITY OF YAKIMA R.A. Zais, r., City Manager BOARD OF YAKIMA COUNTY COMMISSIONERS Excused Ronald F. Gamache, GIRetiymenr Date: James M. Karen Roberts, City Clerk City Contract No. dee0-34/ Resolution No. /Q•a?DD_3-s6 Is ommissioner Jesse S. Palacios, Comm,ssioner 644444 Attest this day of , 2003: Oa/4 Carla Ward Clerk of the Board Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 8 Yakima County 2003 INTER -LOCAL CORRECTIONS AGREEMENTS RATES and PROPOSAL DETAIL ATTACHMENT A LOCAL CORRECTIONAL RATES 2003 Rate 1. Booking Fee None 2. Last Day None 3. Daily Housing $ 48.75 4. Daily Pretrial Supervision $ 3.96 5. Daily Electronic Home Monitoring $ 5.55 6. Daily Electronic Home Supervision None 7. Daily Work Ethic Detention $ 38.48 8. Hourly Work Crews $ 13.68 Insurance (per worker hour) $ 0.055 Equipment (per mile) $ 0.50 BILLING DETAIL 1. Fractionalized Billing (continue current practice) 2. No Booking Fees 3. No Last Day Charge (unless first and last day are the same)(incarceration only) OTHER SPECIAL AGREEMENTS CONDITIONS 1. Agreement language changes accepted 2. Yakima County shall be sole source for correctional options services Pretrial Services Electronic Home Detention (City determines between monitoring and supervision) Work Ethic Detention Center Work Crews Restitution Center Day Jail, other correctional alternatives 3. Affirmative Denial Commitment approved (placed in the agreement) Yakima County Department of Corrections Daily Housing Rate Calculations Charged vs. Actual Rates Report 2000 - 2003 Year 2000 2001 2002 2003 Actual Average Daily Confined 758 817 905 958 Bed Days (ADC X 365) 276,670 298,205 330,325 349,670 EXPENDITURES: Actual Operating Expenditures $ 11,993,218 $ 13,074,677 $ 14,599,659 $ 16,098,526 Capital $ 250,000 $ 250,000 $ 300,000 $ 300.000 Building Replace $ 1,227,046 $ 1.335,366 $ 1,333,841 S 1,337,091 Indirect Plan $ 569,101 $ 580,220 $ 688,930 $ 927,673 TOTAL (W/O TtI Capital): $ 14,039,365 $ 15,240,263 $ 16,922,430 $ 18,663,290 EXPENDITURE REMOVED FROM CALCULATIONS: (Com Resale) $ (338,826) $ (354,294) $ (325,000) $ (370,000) (Home Detention) $ (352,722) (Pretrial Supervision) $ (185,000) (Contract Housing) $ (360,000) TOTAL: $ (338,826) $ (354,294) $ (325,000) $ (1,267,722) TOTAL BASELINE BUDGET: $ 13,700,539 $ 14,885,969 $ 16,597,430 $ 17,395,568 DAILY HOUSING RATES: Actual Daily Rate $ 49.52 $ 49.92 $ 50.25 $ 49.75 Charged Daily Rate $ 43.54 $ 45.28 $ 45.83 $ 48.75 Variance $ 5.98 $ 4.64 $ 4.42 $ 1.00 Cost Variance to County GF $ 1,654,327 $ 1,383,246 $ 1,458,635 $ 349,155 Notes: Rate variance shown does not include last day rate exemption per agreement. $ 17,048,118 Yakima County Department of Corrections Proposed Jail Rate Calculations DRAFT 2003 Daily Local Bed Rate Calculations Operations Baseline Expenditure Adjustments (Staffing ) Total Projected Operations Baseline Commissary Resale Expenditure Removed Contract Housing Home Detention Removed Pretrial Services Removed Total Operating Baseline Adjustments Adjusted Operating Baseline $ $ MAIN Restitution Center 12,835,432 $ 2,863,094 $ 15,698,526 400,000 $ 400.000 Total (370,000) (360,000) $ (730,000) $ $ 16,098.526 (370,000) (360,000) (352,722) (185, 000) (1.267, 722) $ (352,722) $ (185,000) $ (537,722) $ 12,505,432 $ 2.325,372 Operational Support Costs Capital Building Replacement Full Indirect Allocation Plan $ 250,000 $ $ 970,283 $ $ 580,223 50,000 $ 366,808 $ 300,000 1,337,091 580.223 Total Support Costs $ 1,800,506 $ 416,808 Total Baseline Costs Projected $ 14,305,938 $ 2,742,180 Daily Bed Rate Calculations Total Baseline Costs Projected $ ADC Projection Bed Days Projected ( Projected ADC X 365) New Bed Rate $ 14,305,938 $ 798 291,270 49.12 $ 2,742,180 $ 160 58,400 46.96 Current Bed Rate Bed Rate Difference Percent Difference 17, 048,118 958 349,670 $ 4;8.75 $ 45.28 3.47 7.67% WED Daily Rate Adjustment Calculations Projected WED Client Revenue Projected WED Client Days Project Daily Client Revenue Daily Client Revenue Subtracted From New Bed Rate NEW WED RATE Current WED RATE Rate Difference Percent Rate Difference $ 120,000 11,680 $ 10.27 $ 48.75 $ 38.48 $ 34.11 $ 4.37 12.8% NEW PRE TRIAL SUPERVSION RATE ADS Days in Year Super Days Project 2001 Supervision Days (ADS X 365) Projected Program Budget 132 365 $ 190,600 48,180 3.96 NEW HOME DETENTION SUPERVISION RATE ADS/M Days in Year Super Days Project 2001 Supervision Days (ADS X 365) Projected Program Budget Projected Budget Supplement (equipment upgrades) 2001 Project Client Revenue Budget - Revenue Difference Differece Per Average Daily Supervised / Monitored 86 365 31,390 $ 352,722 $ 35,000 $ 185,000 $ 202,722 12/2/2002 1:48 PM 2003 Rates and Fees RATE CALCULATIONS Yakima County Department of Corrections Proposed Jail Rate Calculations DRAFT 2002 Daily Local Bed Rate Calculations MAIN Restitution Center Operations Baseline $ 11,206,410 $ Expenditure Adjustments (Personnel / Treatment) $ 275,000 $ Total Projected Operations Baseline Commissary Resale Expenditure Removed $ (325,000) 2.568,429 85,000 Total $ 13,774.839 $ 360.000 $ 14,134.839 $ (325.000) Total Operating Baseline Adjustments $ (325,000) $ Adjusted Operating Baseline $ 11,156,410 $ 2,653,429 Operational Support Costs Capital Building Replacement Full Indirect Allocation Plan $ 250,000 $ $ 970,283 $ $ 580,223 $ (325,000) $ 13,809,839 50,000 $ 365,083 $ $ 300,000 1,335,366 580.223 Total Support Costs $ 1,800,506 $ 415,083 Total Baseline Costs Projected $ 12,956,916 $ 3,068,512 Daily Bed Rate Calculations Total Baseline Costs Projected $ 12,956,916 $ ADC Projection 798 Bed Days Projected ( Projected ADC X 366) 291,270 3,068,512 $ 160 58,400 New Bed Rate $ 44.48 $ 52.54 Current Bed Rate Bed Rate Difference Percent Difference 16,025,428 958 349,670 $ 45.83 $ 45.28 0.55 1.21% WED Daily Rate Adjustment Calculations Projected WED Client Revenue Projected WED Client Days Project Daily Client Revenue Daily Client Revenue Subtracted From New Bed Rate NEW WED RATE Current WED RATE Rate Difference Percent Rate Difference $ 100,000 9,125 $ 10.96 $ 45.83 $ 34.87 34.11 0.76 2.2% NEW PRE TRIAL SUPERVSION RATE ADS Days in Year Super Days Project 2001 Supervision Days (ADS X 365) Projected Program Budget 151 365 $ 177,760 55,115 $ 3.23 NEW HOME DETENTION SUPERVISION RATE ADS/M Days in Year Super Days Project 2001 Supervision Days (ADS X 365) Projected Program Budget Projected Budget Supplement (equipment upgrades) 2001 Project Client Revenue Budget - Revenue Difference 102 365 Differece Per Average Daily Supervised / Monitored 12/2/2002 1:48 PM 2002 Rates and Fees 2002 RATE CALCULATIONS 37,230 $ 342,026 $ 35,000 $ 200,000 $ 177,026 $ 4.75 As Of September 30, 2002 GL Code 1 27033116571 1 27033116671 1 27033402704 1 27033402705 1 27033405501 1 27033823001 1 27033823002 1 27033823003 1 27033823004 1 27033823005 1 27033823006 1 27033823007 1 27033823008 1 27033823009 1 27033823011 1 27033823012 1 27033823013 1 27033823014 1 27033823015 1 27033823016 1 27033823017 1 27033823018 1 27033823019 1 27033823025 1 27034170005 1 27034236001 1 27034236003 1 27034236005 1 27034236006 1 27034236007 1 27036190001 1 27036910001 1 27036920001 1 27036981001 1 27036990001 1 27036990003 1 27036990008 1 27036990010 127036990011 1 27036990018 1 27036990020 127036990029 1 27036990030 1 27036990031 127039510001 1 27039700005 YAKIMA COUNTY DEPARTMENT OF CORRECTIONS REVENUES State Crim Alien Assist-SCAA Dept of Just -Bullet Proff Vest Adult Education Act Funds IAC -Salmon Recovery IAC -Salmon Recovery -Fuel St Brd for Comm Col-ROPPE House of Pris-US Marshal House of Pris-WA State House of Pris-BOP House of Pris-INS House of Pris-Grandview House of Pris-Granger House of Pris-Harrah House of Pris-Mabton House of Pris-Moxee House of Pris-Selah House of Pris-Sunnyside House of Pris-Tieton House of Pris-Toppenish House of Pris-Union Gap House of Pris-Wapato House of Pris-Yakima House of Pris-Zillah House of Pris-Boarder Patrol House of Pris-Out of County Sales of Merchand-Commissary Housing -Agency Home Detentioi Housing -Client Home Detention Work Ethics Client Work Ethics Agency Housing -Pre Trial Other Interest Earnings Insurance Premioms & Recovery Sale of Scrap and Junk $ Unclaimed Property Cashiers Over/Short $ Other Misc Revenue $ Misc-Inmate Telephone $ Misc-Medical Sery ReimbursemE $ Misc-Food Service Reinbursement 2000 2001 Actual Actual $ 739,113 $ 523,789 $ 926 $ 14,155 $ 217 2002 thru SEP $ 441,694 $ 10,380 $ 8,405 $ 453 $1,540,311 $1,642,398 $ 895,651 $ 3,940 $ 3,808 $ 421,018 $ 415,806 $ 44 $ 6,203 $ 4,071 $ 52,302 $ 53,866 $ 281,333 $ 588,133 $ 87 $2,084,024 $ 525,847 $ 43,871 $ 213,914 $ 103,863 $ 4,960 $ 3,904 $ 231 Misc-Reimb of Costs Misc-Work Crews Misc-Stamp Reimbursement Reimburse of Costs - SSA Misc Revenue -Firing Range Misc-Medical Clinis Reimbursme Proceeds from Slae/Fixed Asset Operating Transfer In $ 197,392 $ 4,495 $ 1,619 $ 26,220 $ 227,626 $ 106,049 $ 666,974 $ 346,347 $ 1,562 $ 2,225 $3,790,809 $ 551,215 $ 49,341 $ 188,130 $ 108,667 $ 14,924 $ 785 $ 149 1,074 $ 1,543 $ 3,393 (303) $ (1,016) 9,296 $ 13,218 527,463 $ 380,607 37,495 $ 22,553 $ 16,331 $ 61,572 $ 20,974 $ 25,600 $ 900 $ 10,791 $ 305 Total: $7,319,319 $ 1,445 $ 86,700 $ 18,727 $ 21,640 $ 10,498 $ 25,000 $8,848,803 $3,497,443 $ 433,539 $ 28,512 $ 140,468 $ 91,753 $ 5,108 $ 672 $ 119 $ 29,482 1,179 (846) 5,497 268,848 14,972 940 66,390 14,171 28,600 $ 7,068 $6,674,845 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. )o For Meeting Of April 1, 2003 ITEM TITLE: Consideration of a Resolution Authorizing and Directing the City Manager and the City Clerk of the City of Yakima to execute an Interlocal Corrections/Detention Agreement with Yakima County for the Provision of Jail Detention Services for 2003. SUBMITTED BY: Roy Willson, Acting Police Chief Jeff West, Sr. Assistant City Attomey CONTACT PERSON/TELEPHONE: Roy Willson — 575-6211 Lt. Rod Light — 576-6393 SUMMARY EXPLANATION: The County has provided and is willing to continue providing jail services to the City for 2003 in accordance with the terms and conditions of the attached agreement. The City has been engaged in negotiations with the County on this matter for several months and has reached a tentative agreement. Attached hereto for consideration and approval of the City Council is the resolution and Interlocal Corrections/Detention Agreement for 2003. The County has proposed a fractionalized daily rate of $48.75, excluding last day of incarceration. This daily rate reflects an increase of $2.92 per day from the 2002 contracted amount of $45.83. It also indicates an increase in the work ethic program of $3.61, an increase of $.73 per day for pretrial housing, and an increase of $.80 per day for home detention. Based on the above daily rates and the 2003 daily jail population trend, the projected 2003 incarceration cost is $700,000, which is an increase of approximately $76,500 over 2002 expenditures. This increase has been included in the 2003 adopted City budget for the Police Department. Resolution X Ordinance Other (Specify) statistical information Contract X Mail to (name and address): Phone: Funding Source General d APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: It is recommended that Council enact the resolution authorizing execution of this agreement. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2003-50 INTERLOCAL CORRECTIONS/DETENTION AGREEMENT FOR 2003 AMENDMENT The Interlocal Corrections/Detention Agreement for 2003, City Contract Number 2003- 34, is hereby amended and extended from January 1, 2003 through March 31, 2004. Paragraph 23 of the Interlocal Corrections/ Detention Agreement for 2003 is hereby amended to read as follows: 23. Arbitration. In the event an Interlocal Correction/ Detention Agreement for calendar year 2004 is desired by both parties but the parties cannot agree upon the terms of said agreement by March 31, 2004, the proposed new agreement shall automatically be submitted to binding arbitration as provided herein and without notice. From January 1, 2004 until such time as an agreement is reached or until an arbitration award is made, this contract shall remain in full force and effect; provided however, that any rate structure for jail services that is agreed upon or awarded in arbitration shall be retroactive to January 1, 2004. The arbitration shall proceed as follows: the parties shall attempt to name a single arbitrator by April 15, 2004. In the event that the parties cannot agree on a single arbitrator by said time, each party shall appoint one arbitrator by April 30, 2004. The two appointed arbitrators shall then mutually agree on a third arbitrator to chair the arbitration panel. The arbitration panel shall thereafter decide the dispute by majority rule and render a written decision within fourteen (14) calendar days of the arbitration hearing In all other respects, all other terms and conditions of the Interlocal Corrections/ Detention Agreement for 2003 shall remain in full force and effect. Entered into this Al r\ day of December, 2003. CITY OF YAKIMA YAKIMA C UNTY By:� Z By. R. A. Zais, Jr. City Manager jw/Interlonal CorieeUons/Dclention Agreement for 2003 ,/7:21, .407(4i A.if en Ray 4 Directo I of Corrections ATTEST: City Clerk City Contract No.: 0�O0 3 - 3 f jw/Interlocal Corrections/Detention Agreement for 2003 INTERLOCAL CORRECTIONS/DETENTION AGREEMENT FOR 2003 AMENDMENT The Interlocal Corrections/Detention Agreement for 2003, City Contract Number 2003- 34, is hereby amended and extended from January 1, 2003 through March 31, 2004. Paragraph 23 of the Interlocal Corrections/Detention Agreement for 2003 is hereby amended to read as follows: 23. Arbitration. In the event an Interlocal Correction/ Detention Agreement for calendar year 2004 is desired by both parties but the parties cannot agree upon the terms of said agreement by March 31, 2004, the proposed new agreement shall automatically be submitted to binding arbitration as provided herein and without notice. From January 1, 2004 until such time as an agreement is reached or until an arbitration award is made, this contract shall remain in full force and effect; provided however, that any rate structure for jail services that is agreed upon or awarded in arbitration shall be retroactive to January 1, 2004. The arbitration shall proceed as follows: the parties shall attempt to name a single arbitrator by April 15, 2004. In the event that the parties cannot agree on a single arbitrator by said time, each party shall appoint one arbitrator by April 30, 2004. The two appointed arbitrators shall then mutually agree on a third arbitrator to chair the arbitration panel. The arbitration panel shall thereafter decide the dispute by majority rule and render a written decision within fourteen (14) calendar days of the arbitration hearing In all other respects, all other terms and conditions of the Interlocal Corrections/Detention Agreement for 2003 shall remain in full force and effect. Entered into this day of December, 2003. CITY OF YAKIMA YAKIMA C 7 UNTY By: 25t-, By: '& // A4 R. A. Zais, Jr. 111):'en Ray City Manager Directo I of Corrections Iw/ InLrrlik al Correruons/Detention Agreement for 2003 ATTEST: KaII-4-v,-, City Clerk City Contract No.: e2 00 I - 3 ‘f jw/Interlocal Corrections/Detention Agreement for 2.(X)3 RESOLUTION NO. R-2004- 02 A RESOLUTION ratifying and adopting an amendment to the Interlocal Corrections/Detention Agreement for 2003. WHEREAS, the Interlocal Corrections/Detention Agreement for 2003 expires December 31, 2003; and WHEREAS, The City of Yakima and Yakima County are desire to continue the contract until negotiations for jail services in 2004 are completed; and WHEREAS, negotiations are ongoing but due to the press of other business could not be completed by the last Yakima City Council meeting of December 2004; and WHEREAS, the City Manager, in order to assure the availability of adequate jail space to house Yakima City prisoners entered into an amendment of the Interlocal Corrections/Detention Agreement for 2003 which continues the agreement until continued contract negotiations are completed or the matter is settled by arbitration, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City of Yakima hereby ratifies and adopts the attached and incorporated the Interlocal Corrections/Detention Agreement for 2003 Amendment. ADOPTED BY THE CITY COUNCIL, this 6th day of Jarmary , 2004. S/ PAUL GEORGE Mayor ATTE is/ KAREN S. ROBERTS City Clerk Certified to be a true and correct copy of the original filed in my office. 7-g"JL-/ ' CITY CLERK L-1/ Deputy BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 411-f For Meeting Of January 6, 2004 ITEM TITLE: A resolution ratifying and adopting an amendment to the Interlocal Corrections/ Detention Agreement for 2003 SUBMITTED BY: Jeff B. West, City Prosecutor CONTACT PERSON/TELEPHONE: Jeff B. West 575-6033 SUMMARY EXPLANATION: The City of Yakima and Yakima County are currently in the process of negotiating an Interlocal Corrections/ Detention Agreement for 2004. While this matter should have been concluded in time for the final City Council meeting of 2003, due to the press of priority matters and a billing dispute between the parties, negotiations were delayed into January. The existing contract provides for arbitration if the parties cannot reach an agreement by March 31, 2004. The proposed amendment extends the current agreement until a new contract can be implemented. Any increase in fees for jail services in the 2004 agreement will be retroactively applied to the period of time from the first of the year until the adoption of the new contract. The City Manager has entered into this agreement on behalf of the City of Yakima in order to ensure continued jail services to house Yakima City Prisoners. Resolution X Ordinance _ Contract Other(Specify) Funding Source: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Adopt Resolution. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: Resolution approved. RESOLUTION R-2004-02 Amended Contract 2003-34 INTERLOCAL CORRECTIONS/DETENTION AGREEMENT THIS INTERLOCAL CORRECTIONS/DETENTION AGREEMENT (hereinafter "Agreement") is made and entered into by and between Yakima County (hereinafter the "County") and the City of Yakima (hereinafter the "City"). WHEREAS, RCW Chapters 39.34 and RCW 70.48 authorize the City and the County to enter into a contract for jail services that specifies the responsibilities of each party. WHEREAS, the City, through its Police Department, City Manager, or Mayor desires to continue to utilize the jail facilities maintained by the County for the detention of some City prisoners, and to reasonably compensate the County for the care and custody of said prisoners. WHEREAS, the County, through its Department of Corrections, desires to continue to make its jail facilities available to the City for the detention of some City prisoners. NOW, THEREFORE, in consideration of the mutual covenants, conditions, and promises contained herein, the parties hereto mutually agree as follows: 1. Purpose. It is the purpose and intent of this Agreement that the County, through the Department of Corrections, and the City, through its Police Department, City Manager, or Mayor shall cooperate for the care and custody of male and female jail prisoners pursuant to the authority of Chapters 39.34, 70.48 and 39.34.180 of the Revised Code of Washington. This Agreement is intended to apply to those instances in which it is desirable that a person arrested for a misdemeanor or gross misdemeanor referred from their respective jurisdiction, whether filed under State law or City ordinance, be held under the control and/or custody of the Yakima County Department of Corrections. 2. Incarceration. The County shall accept and incarcerate male and female prisoners of the City and shall feed and otherwise generally care for those prisoners in the same manner as its own prisoners and in a manner consistent with rules governing its jail, provided that it has available space in its jail. 3. Computation of Fees. The Director of the Department of Corrections and the City Police Chief or the City Manager shall meet by August of each year to estimate the fees for the following year. This fee will be established by determining the fixed and variable costs of the forthcoming budget along with the number of beds available and the estimated average prisoner days; provided, however, that this fee estimation shall not be considered a renewal of this Agreement. Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 1 4. Charges and Other Services. 4.1. Daily Rate for Incarceration. The City shall pay the County a daily rate for each day or partial day for each prisoner that is incarcerated in the Yakima County Jail for violation or alleged violation of a misdemeanor or gross misdemeanor referred from their respective jurisdiction, whether filed under State law or City ordinance; provided, however, that the City will not be obligated to pay the County for the last day of incarceration unless the first and last days are the same; and provided further that the City shall not be obligated to pay for incarceration of prisoners charged with any offense initially filed by the prosecuting attorney as a felony offense or an attempt to commit a felony offense. The daily rate for the duration of this Agreement will be per day, per inmate, according to attachment A, except for inmates in the Work Ethic Detention Center program described in Section 4.3.4. 4.2. Fractionalized Fees. In the event a prisoner is held in custody by the County pursuant to this Agreement, and that prisoner is also held in custody at the same time by the County on the basis of State and/or local agency criminal charges, the daily incarceration rate, and all other fees (work ethic detention fees, electronic monitoring charges, medical treatment fees, pre-trial supervision fees, etc.) for the prisoner shall be fractionalized on an equal basis between the respective jurisdictions. "At the same time" as used in this paragraph shall not be interpreted to include time spent while waiting to serve a consecutive sentence for City charges. For example: if a prisoner is held by the County pursuant to City, County, and a third agency's charges, the booking fee, daily incarceration rate charges, and applicable medical treatment charges shall be allocated to each jurisdiction on a 33 1/3% share of the total cost. For purposes of this paragraph, the State of Washington and Yakima County shall be considered one entity. 4.3. Other services. Except as otherwise provided in this Agreement, the City agrees that the County shall be its sole outside source for the following services, and agrees to pay the rates indicated for each service. 4.3.1 Inmate Work Crews. If the City elects to use a supervised inmate work crew, the City shall pay the County for each day or partial day of use of an inmate work crew according to attachment A. 4.3.2. Home Detention. a. The City elects the home detention option indicated below. Option A: If the City so elects, the County will provide home detention electronic monitoring and reporting services to the City for a cost according to attachment A, per day per offender. All offender screening, selection, hookups, scheduling, supervision, re- incarceration, and offender fee collections and use will be the province of the City. The County agrees that all City of Yakima prisoners eligible for home detention shall be referred to the City's home detention program. The County will provide technical assistance as requested; or Option B: If the City so elects, the County will provide any or all of the home detention program service activities listed above. Those activities shall be operated by mutual agreement and in full compliance with the County's program policies, procedures and Interlocal Jail Agreement (Ik)agree-county jail contract 3-03-jw 2 practices. In this case, there will be no daily rate charged to the City for these services, but the City agrees to allow the County to collect and keep all participant and other revenues and fees associated with providing home detention services. THE CITY HEREBY ELECTS THE FOLLOWING HOME DETENTION OPTION (Please initial one) X OPTION A OPTION B b. The County shall maintain reasonable access to a sufficient supply of field monitoring device (FMD) equipment needed to meet the City's home detention service needs. The County shall keep and maintain such equipment in good working order and shall update the equipment as necessary. The County shall also make reasonable efforts to provide the City with additional monitoring capabilities, including but not limited to: alpha numeric paging notification, alcohol sensors, daily fax on each monitored defendant, and automated notification regarding monitored defendants who are not in compliance with the home detention monitoring program. c. The City shall not be liable to the County for the loss of or damage to monitoring equipment caused by defendants and/or offenders provided by the County pursuant to this Agreement. Rather, the County shall seek compensation for lost or damaged monitoring equipment from those monitored defendants and/or offenders who lose or damage such equipment. 4.3.3. Pretrial Supervision Program. The City shall pay the County a daily rate for each day or partial day for each City of Yakima prisoner that is in the Pretrial Supervision program. The daily rate for the duration of this Agreement will be according to attachment A, per day per inmate. 4.3.4 Work Ethic Detention. The County is authorized to place City prisoners who are in County custody in the County's Work Ethic Detention program at the County's discretion. This program shall be operated by mutual agreement and in full compliance with the County's program polices, procedures and practices. The daily rate for inmates participating in the Work Ethic Detention Center program shall be per day according to attachment A.. 4.4. Affirmative Denial. The City agrees that the County may assume that all inmates committed by the City of Yakima Municipal Court are eligible for all correctional options specified in this Agreement unless the Municipal Court's disposition specifically denies such eligibility or the applicable state statute or City ordinance does not allow such option. The County agrees that it will make a good faith effort to select the correctional option for City prisoners that presents the lowest cost for the City. 4.5. Access to County Computer System. The County shall permit the City continuous access to its computer data base regarding any and all City prisoners detained by the County. This continuous access feature shall be accomplished through a computer link between a computer(s) designated by the City at the Police Station/Legal Center and appropriate computer(s) of the County. Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 3 5. Prisoner Delivery and Notification. 5.1. When it becomes necessary to incarcerate City prisoners in the County due to City Detention Facility space limitations or for other reasons, the City shall deliver such prisoners to the County Jail. At the time of delivery, the City shall provide a court commitment order to the County. Said order shall specify the release date of the prisoner. The County shall accept any such prisoner; provided, however, that the County may not accept any prisoner who appears to be sick or injured until such prisoner has received proper medical attention and has been cleared for incarceration by an appropriate medical authority. In the event that the County holds a prisoner beyond the release date, the City shall not be obligated to pay the County any compensation for such additional time. 5.2. In the event a prisoner is held in custody by the County Jail pursuant to this Agreement, and that prisoner is also detained by the County on the basis of other State and/or other local agency charges, the County shall notify the City when such prisoner will complete his/her sentence for the other jurisdictional charges prior to such date. The City, at its option, may pick up and deliver the prisoner to the City Detention Facility for the Completion of his/her jail sentence. 5.3. In the event a prisoner is received by the County through the Cooperative Transport System pursuant to misdemeanor and/or gross misdemeanor charges filed by the City, the County shall immediately notify the City of the receipt of said prisoner. If the City picks up the prisoner within four (4) hours of notification from the County, then the payment/charges specified in Section 4 of this Agreement shall not apply with regard to such prisoner. 5.4. In the event that the City holds a prisoner in custody at the City Detention Facility pursuant to charges from other jurisdictions for which the County is required to detain the prisoner at its jail facilities, the City shall immediately notify the County of the receipt of said prisoner. The County shall notify the City if it desires to detain the prisoner at itsdetention facility. If the County does pick up said prisoner within four (4) hours of notification from the City, then no charges and no costs shall accrue against the County in relation to said prisoner. In the event the County does not pick up the prisoner within said time, the County shall pay to the City like charges as are set out in Section 4 hereof. 6. Booking Procedure. Prisoners will be booked by Department of Corrections personnel according to the procedures and policies of the Department of Corrections by completing for each such prisoner an appropriate booking sheet with a copy to be provided to the arresting agency if requested. Prisoners' personal property will be held by the County and handled in the same manner as property of its own prisoners. Pursuant to RCW 70.48.130, and as part of the booking procedure, the Department of Corrections shall obtain general information concerning the inmate's ability to pay for medical care, including insurance or other medical benefits or resources to which an inmate is entitled. This information shall be provided to the City upon request within forty-eight (48) hours of receipt of the request by the County. Requests shall only be made between 8:00 a.m. and 5:00 p.m. on weekdays. Requests shall not be made on County holidays. 7. Court Appearance. The County shall be responsible for arranging and delivering City prisoners held pursuant to this Agreement for Yakima County Superior Court Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 4 and District Court appearances. The City shall be responsible for arranging and delivering City prisoners held by the County pursuant to this Agreement for City Municipal Court appearances and then redelivering the prisoner to the appropriate detention facility if necessary. 8. Bail. The County shall deliver all bail to the appropriate court in a manner which is agreeable to the receiving court. 9. Hold Harmless. a. The County agrees to hold harmless, indemnify, and defend the City, its elected officials, officers, employees, and agents from and against any and all suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees) (also including but not limited to claims related to alleged mistreatment, injury, or death to any prisoner, or loss or damage to prisoner property while in County custody) which result from or arise out of the sole negligence of County, its elected officials, officers, employees, and agents in connection with or incidental to the performance or non- performance of the County's services, duties and obligations under this Agreement. b. The City agrees to hold harmless, indemnify, and defend the County, its elected officials, officers, employees, and agents from and against any and all suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees) (also including but not limited to a claim of false arrest or detention) which result from or arise out of the sole negligence of the City, its elected officials, officers, employees, and agents in connection with or incidental to the performance or non- performance of the City's services, duties and obligations under this Agreement. c. In the event that the officials, officers, agents, and/or employees of both the County and the City are negligent, each party shall be liable for its contributory share of negligence for any resulting suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees). d. Nothing contained in this Section or this Agreement shall be construed to create a right of indemnification in any third party. 10. Medical. The County shall provide and furnish for prisoners confined in its facility the minor medical care, attention and treatment which is administered within the facility. The County shall immediately notify the Office of the Chief of Police in writing if a City prisoner requires medical or dental treatment at a medical or health care facility. If neither the inmate nor the Washington State Department of Social and Health Services, nor other source provides payment, the City shall bear the expense of any physician, hospital, convalescent, dental, prescription medicine or medical care expense of its prisoners (other than that administered within the facility) confined (1) for violation or alleged violation of a City Ordinance, or (2) for other charges initiated by the City until the charges are disposed of by sentencing or otherwise; provided, that the County shall bear such expenses if it fails to notify the City pursuant to the requirement of this section. The County shall bear the expense of any such medical care which it directly caused by misfeasance or malfeasance of the County, its officers or agents. "Immediate notification" shall mean notification as soon as reasonably Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 5 possible before the inmate receives medical and/or dental treatment with the understanding that such may not be reasonably possible prior to emergency care. In the event a prisoner is held in custody by the County pursuant to this Agreement, and that prisoner is also detained by the County on the basis of other State and/or other local agency criminal charges, the costs of medical and/or dental treatment shall be fractionalized on an equal basis between the respective jurisdictions. For example: if a prisoner is held by the County pursuant to City, County, and a third agency's charges, the total costs of medical and/or dental treatment (other than minor care) shall be allocated on a 33 1/3% share to each jurisdiction. For purposes of this paragraph, the State of Washington and Yakima County shall be considered one entity. 11. Uniform Alcoholism Treatment. Neither party shall be responsible to the other for those individuals taken into protective custody by a party in accordance with RCW Chapter 70.96A Uniform Alcoholism and Intoxication Treatment. 12. Implementation. The Director of Corrections and the Chief of Police shall be jointly responsible for implementation and proper administration of this Agreement and will refer problems of implementation to the governing bodies of the County and City for resolution if necessary. 13. Termination. Termination of this Agreement by either party may be accomplished on ninety (90) days written notice to the other party and to the State Office of Financial Management as required by RCW 70.48.090 stating the grounds for said termination and specifying plans for accommodating the affected prisoners; provided, however, that either party may terminate the home detention program specified in Section 4.3.2(a) by providing the other party with thirty (30) days written notice of termination that states the grounds for said termination and specifying plans for accommodating the affected prisoners. 14. Duration of Agreement. The duration of this Agreement shall be 2003 through midnight December 31, 2003, unless otherwise terminated in Section 13 of this Agreement. 15. Property. It is not anticipated that any real or personal acquired or purchased by the parties solely because of this Agreement. from January 1, accordance with property will be 16. Equal Opportunity. Neither party shall discriminate against any person on the grounds of race, creed, color, religion, national origin, sex, age, marital status, political affiliation or belief or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (RCW chapter 49.60) or the Americans with Disabilities Act (42 USC 12110 et seq.). In the event of the violation of this provision, the other party may terminate this Agreement immediately. 17. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by Yakima County to any other person or entity without the prior written consent of the City. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of Yakima County stated herein. Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 6 18. Non -Waiver. The failure of either party to insist upon strict performance of any provision of this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach shall not constitute a waiver of any right under this Agreement. 19. Severability. If any portion of this Agreement is changed per mutual Agreement or any portion is held invalid, the remainder of the Agreement shall remain in full force and effect. 20. Integration. This written document constitutes the entire Agreement between the City and Yakima County. There are no other oral or written Agreements between the parties as to the subjects covered herein. No changes or additions to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and executed by both parties. 21. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand -delivered to the parties to their addresses as follows: TO CITY: TO COUNTY: Police Chief Yakima Police Department 200 South Third Street Yakima, WA 98901 Kenneth A. Ray, Director Yakima County Department of Corrections 111 North Front Street Yakima, WA 98901 or to such other addresses as the parties may hereafter designate in writing. Notices and/or demands shall be sent by registered or certified mail, postage prepaid, or hand -delivered. Such notices shall be deemed effective when mailed or hand -delivered at the addresses specified above. 22. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. 23. Arbitration. In the event an interlocal correction/detention agreement for calendar year 2004 is desired by both parties but the parties cannot agree upon the terms of the agreement by March 31, 2004, the new agreement shall automatically be submitted to binding arbitration as provided herein and without any notice. Specifically, the parties shall attempt to name a single arbitrator by April 15, 2004. In the event that the parties cannot agree on a single arbitrator by said time, each party shall appoint one arbitrator by April 30, 2004. The two appointed arbitrators shall then mutually agree on a third arbitrator to chair the arbitration panel. The arbitration panel shall thereafter decide the dispute by majority rule and render a written decision within fourteen (14) calendar days of the arbitration hearing. 23. Approval and Filing. Each party shall approve this Agreement by resolution, ordinance or otherwise pursuant to the laws of the governing body of each party. The attested signatures of the City Manager and the Yakima County Commissioners below shall Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 7 constitute a presumption that such approval was properly obtained. A copy of this Agreement shall be filed with the Yakima County Auditor's Office pursuant to RCW 39.34.040. CITY OF YAKIMA R.A. Zais, r., City Manager Date: 003 ATTEST: Karen Roberts, City Clerk City Contract No. o2D43 Resolution No. ,-,?Do3-s© U BOARD OF YAKIMA COUNTY COMMISSIONERS Excused Ronald F. Gamache, Gq r f7/Aij. James Aida r., M. ommissioner Jesse S. Palacios, Commissioner Attest thi day of (Oa 2003: Carla Ward Clerk of the Board Interlocal Jail Agreement (1k)agree-county jail contract 3-03-jw 8 LOCAL CORRECTIONAL RATES 2003 Rate 1. Booking Fee None 2. Last Day None 3. Daily Housing $ 48.75 4. Daily Pretrial Supervision $ 3.96 5. Daily Electronic Home Monitoring $ 5.55 6. Daily Electronic Home Supervision None 7. Daily Work Ethic Detention $ 38.48 8. Hourly Work Crews $ 13.68 Insurance (per worker hour) $ 0.055 Equipment (per mile) $ 0.50 BILLING DETAIL 1. Fractionalized Billing (continue current practice) 2. No Booking Fees 3. No Last Day Charge (unless first and last day are the same)(incarceration only) OTHER SPECIAL AGREEMENTS CONDITIONS 1. Agreement language changes accepted 2. Yakima County shall be sole source for correctional options services Pretrial Services Electronic Home Detention (City determines between monitoring and supervision) Work Ethic Detention Center Work Crews Restitution Center Day Jail, other correctional alternatives 3. Affirmative Denial Commitment approved (placed in the agreement) Yakima County Department of Corrections Daily Housing Rate Calculations Charged vs. Actual Rates Report 2000 - 2003 Year Actual Average Daily Confined Bed Days (ADC X 365) EXPENDITURES: Actual Operating Expenditures Capital Building Replace Indirect Plan TOTAL (W/O TtI Capital): 2000 758 276,670 2001 817 298,205 2002 905 330,325 2003 958 349,670 $ 11,993,218 $ 250,000 $ 1,227,046 $ 569,101 $ 14,039,365 $ 13,074,677 $ $ 250,000 $ $ 1,335,366 $ $ 580,220 $ $ 15,240,263 $ 14,599,659 300,000 1,333,841 688,930 16,922,430 $ 16,098,526 $ 300,000 $ 1,337,091 $ 927,673 $ 18,663,290 EXPENDITURE REMOVED FROM CALCULATIONS: (Com Resale) $ (338,826) $ (354,294) $ (325,000) $ (370,000) (Home Detention) $ (352,722) (Pretrial Supervision) $ (185,000) (Contract Housing) $ (360,000) TOTAL: $ (338,826) $ (354,294) $ (325,000) $ (1,267,722) TOTAL BASELINE BUDGET: $ 13,700,539 $ 14,885,969 $ 16,597,430 $ 17,395,568 DAILY HOUSING RATES: Actual Daily Rate Charged Daily Rate Variance $ 49.52 $ $ 43.54 $ $ 5.98 $ 49.92 $ 45.28 $ 4.64 $ 50.25 $ 45 83 $ 4.42 $ 49 75 48 75 1.00 Cost Variance to County GF $ 1,654,327 $ 1,383,246 $ 1,458,635 $ 349,155 Notes: Rate variance shown does not include last day rate exemption per agreement. Yakima County Department of Corrections Proposed Jail Rate Calculations DRAFT 2003 Daily Local Bed Rate Calculations MAIN Restitution Center Operations Baseline Expenditure Adjustments (Staffing ) Total Projected Operations Baseline Commissary Resale Expenditure Removed Contract Housing Home Detention Removed Pretrial Services Removed Total Operating Baseline Adjustments $ (730,000) Adjusted Operating Baseline $ 12,505,432 $ $ 12,835,432 $ 400,000 $ (370,000) $ (360,000) $ 2,863,094 (352,722) (185,000) (537,722) 2,325,372 Operational Support Costs Capital Building Replacement Full Indirect Allocation Plan $ 250,000 $ $ 970,283 $ $ 580,223 Total $ 15,698,526 $ 400,000 $ 16,098,526 $ (370,000) $ (360,000) $ (352,722) $ (185,000) $ (1,267,722) 14830;804 50,000 $ 366,808 $ 300,000 1,337,091 580,223 Total Support Costs. $ 1,800,506 $ 416,808 Total Baseline Costs Projected $ 14,305,938 $ 2,742,180 2,217314 17.048.118;. Daily Bed Rate Calculations Total Baseline Costs Projected $ 14,305,938 $ ADC Projection 798 Bed Days Projected ( Projected ADC X 365) 291,270 New Bed Rate $ 49.12 $ 2,742,180 $ 17,048,118 160 958 58,400 349,670 46 96 48.75 Current Bed Rate Bed Rate Difference Percent Difference 45.28 3.47 7.67% WED Daily Rate Adjustment Calculations Projected WED Client Revenue Projected WED Client Days Project Daily Client Revenue Daily Client Revenue Subtracted From New Bed Rate NEW WED RATE $ 120,000 11,680 $ 10.27 $ 48.75 38.48:;'. Current WED RATE Rate Difference Percent Rate Difference NEW PRE TRIAL SUPERVSION RATE ADS Days in Year $ 34.11 $ 4.37 12.8% Super Days Project 2001 Supervision Days (ADS X 365) Projected Program Budget 132 365 $ 190,600 48,180 3'.96: NEW HOME DETENTION SUPERVISION RATE ADS/M Days in Year Super Days Project 2001 Supervision Days (ADS X 365) Projected Program Budget Projected Budget Supplement (equipment upgrades) 2001 Project Client Revenue Budget - Revenue Difference Differece Per Average Daily Supervised / Monitored 86 365 31,390 $ 352,722 $ 35,000 $ 185,000 $ 202,722 4.6 .n r,inr,no r i J C OAT= ("Al r III OT!CM' Yakima County Department of Corrections Proposed Jail Rate Calculations DRAFT 2002 Daily Local Bed Rate Calculations Operations Baseline Expenditure Adjustments (Personnel / Treatment) Total Projected Operations Baseline Commissary Resale Expenditure Removed MAIN Restitution Center Total $ 11,206,410 $ 2,568,429 $ 13,774,839 $ 275,000 $ 85,000 $ 360,000 $ (325,000) $ 14,134,839 $ (325,000) Total Operating Baseline Adjustments $ (325,000) $ $ (325,000) Adjusted Operating Baseline $ 11,156,410 $ 2,653,429 Operational Support Costs Capital Building Replacement Full Indirect Allocation Plan $ 250,000 $ $ 970,283 $ $ 580,223 50,000 $ 365,083 $ $ 343091139 Total Support Costs $ 1,800,506 $ 415,083 300,000 1,335,366 580,223 2,215,589 Total Baseline Costs Projected $ 12,956,916 $ 3,068,512 16.025.428; Daily Bed Rate Calculations Total Baseline Costs Projected $ 12,956,916 $ ADC Projection 798 Bed Days Projected ( Projected ADC X 366) 291,270 3,068,512 $ 16,025,428 160 958 58,400 349,670 New Bed Rate $ 44 48 $ 52.54 45:83:<' Current Bed Rate Bed Rate Difference Percent Difference $ 45.28 0.55 1.21% WED Daily Rate Adjustment Calculations Projected WED Client Revenue Projected WED Client Days Project Daily Client Revenue Daily Client Revenue Subtracted From New Bed Rate $ 100,000 9,125 $ 10 96 $ 45.83 NEW WED RATE Current WED RATE Rate Difference Percent Rate Difference $ 34.11 $ 0.76 2.2% NEW PRE TRIAL SUPERVSION RATE ADS Days in Year Super Days Project 2001 Supervision Days (ADS X 365) Projected Program Budget 151 365 55,115 $ 177,760 23_'; NEW HOME DETENTION SUPERVISION RATE ADS/M Days in Year Super Days Project 2001 Supervision Days (ADS X 365) 102 365 37,230 Projected Program Budget $ 342,026 Projected Budget Supplement (equipment upgrades) $ 35,000 2001 Project Client Revenue $ 200,000 Budget - Revenue Difference $ 177,026 75`; Differece Per Average Daily Supervised / Monitored 12/2/2002 1 48 PM 2002 Rates and Fees 2002 RATE CALCULATIONS YAKIMA COUNTY DEPARTMENT OF CORRECTIONS REVENUES As Of September 30, 2002 GL 2000 2001 2002 Code Actual Actual thru SEP 1 27033116571 State Crim Alien Assist-SCAA $ 739,113 $ 523,789 $ 441,694 1 27033116671 Dept of Just -Bullet Proff Vest $ 926 Adult Education Act Funds $ 10,380 1 27033402704 IAC -Salmon Recovery $ 14,155 $ 8,405 1 27033402705 IAC -Salmon Recovery -Fuel $ 217 $ 453 1 27033405501 St Brd for Comm Col-ROPPE 1 27033823001 House of Pris-US Marshal $1,540,311 $1,642,398 $ 895,651 1 27033823002 House of Pris-WA State 1 27033823003 House of Pris-BOP $ 3,940 $ 3,808 1 27033823004 House of Pris-INS $ 421,018 $ 415,806 $ 197,392 1 27033823005 House of Pris-Grandview 1 27033823006 House of Pris-Granger $ 44 $ 6,203 $ 4,495 1 27033823007 House of Pris-Harrah 1 27033823008 House of Pris-Mabton $ 4,071 $ 1,619 1 27033823009 House of Pris-Moxee 1 27033823011 House of Pris-Selah $ 52,302 $ 53,866 $ 26,220 1 27033823012 House of Pris-Sunnyside 1 27033823013 House of Pris-Tieton 1 27033823014 House of Pris-Toppenish 1 27033823015 House of Pris-Union Gap $ 281,333 $ 227,626 $ 106,049 1 27033823016 House of Pris-Wapato 1 27033823017 House of Pris-Yakima $ 588,133 $ 666,974 $ 346,347 1 27033823018 House of Pris-Zillah $ 87 $ 1,562 $ 2,225 1 27033823019 House of Pris-Boarder Patrol 1 27033823025 House of Pris-Out of County $2,084,024 $3,790,809 $3,497,443 1 27034170005 Sales of Merchand-Commissary $ 525,847 $ 551,215 $ 433,539 1 27034236001 Housing -Agency Home Detentioi $ 43,871 $ 49,341 $ 28,512 1 27034236003 Housing -Client Home Detention $ 213,914 $ 188,130 $ 140,468 1 27034236005 Work Ethics Client $ 103,863 $ 108,667 $ 91,753 1 27034236006 Work Ethics Agency $ 4,960 $ 14,924 $ 5,108 1 27034236007 Housing -Pre Trial $ 3,904 $ 785 $ 672 1 27036190001 Other Interest Earnings $ 231 $ 149 $ 119 Insurance Premioms & Recovery $ 29,482 1 27036910001 Sale of Scrap and Junk $ 1,074 $ 1,543 1 27036920001 Unclaimed Property $ 3,393 $ 1,179 1 27036981001 Cashiers Over/Short $ (303) $ (1,016) $ (846) 1 27036990001 Other Misc Revenue $ 9,296 $ 13,218 $ 5,497 1 27036990003 Misc-Inmate Telephone $ 527,463 $ 380,607 $ 268,848 1 27036990008 Misc-Medical Sery ReimbursemE $ 37,495 $ 22,553 $ 14,972 1 27036990010 Misc-Food Service Reinbursement 1 27036990011 Misc-Reimb of Costs $ 16,331 $ 1,445 $ 940 1 27036990018 Misc-Work Crews $ 61,572 $ 86,700 $ 66,390 1 27036990020 Misc-Stamp Reimbursement $ 20,974 $ 18,727 $ 14,171 1 27036990029 Reimburse of Costs - SSA $ 25,600 $ 21,640 $ 28,600 1 27036990030 Misc Revenue -Firing Range $ 900 1 27036990031 Misc-Medical Clinis Reimbursme $ 10,791 $ 10,498 $ 7,068 1 27039510001 Proceeds from Slae/Fixed Asset $ 305 1 27039700005 Operating Transfer In $ 25,000 Total: $7,319,319 $8,848,803 $6,674,845 MUNICIPAL HOUSING RATES Cl7FiNTX �-��, � -��ADP � , <1995 �1996 1997, :;1998 1999 2000 >-; 2001, 2002 2003 Adams 23 25.00 35 00 40 00 45 00 55 00 55 00 Asotin 42 32.00 33 00 34 00 35 00 44 40 44 40 44 40 54 00 54 00 Benton 309 49.57 48.17 46.68 53.65 55.14 52.71 Chelan 303 44 00 45 00 46.00 47.00 48.00 56 00 56.00 56.00 56.00 Clallam 124 42.54 40 35 47.82 48.06 48.44 57 78 58.00 51.18 Clark 738 48.96 48.98 50.23 51 64 52.87 52.68 53.48 Columbia 4 35 00 40 00 40.00 Cowlitz 242 50.22 50.22 51.50 53.05 54 64 52.69 54.27 55 90 57.58 Douglas Ferry 18 45.00 45.00 45 00 45.00 45 00 50.00 50 00 50 00 50.00 Franklin 175 43.00 45.00 47 00 47 00 48.00 48.00 50 00 51 00 Garfield 6 25.00 25.00 25.00 35.00 35 00 Grant 179 40 00 40 00 40.00 40.00 40.00 40.00 50 00 33.38 33.38 Grays Harbor 127 55.00 60 00 60 00 65.00 65 00 65.00 65.00 65.00 Island 44 50 00 Jefferson 44 50 00 50 00 50.00 50 00 50 00 50.00 58.14 50.00 King 2757 5117 51.68 67.93 68.85 63.54 63.83 70.90 77.37 81.86 Kitsap 270 57 00 65 00 62.00 Kittitas 89 40.00 40.00 40 00 40 00 45.00 50 00 55.00 55.00 55 00 Klickitat 44 00 44 00 54 00 Lewis 175 57.50 53.50 53.50 53.50 53 50 53.50 53 50 53.50 53.50 Lincoln 22 30.00 40 00 40.00 100.00 100.00 Mason 100 54.00 54 00 54.00 54.00 30.00 30.00 Okanogan 54 00 Pacific 35 55.00 65.00 70 00 75.00 75.00 75.00 75.00 Pend Orielle 23 40.00 40.00 40 00 45 00 45.00 45 00 45.00 Pierce 1264 45.26 52.78 52.71 55 04 55.50 57 00 57.00 59.00 San Juan Skagit 185 45 00 47 00 47 00 50 00 50 00 50.00 52.00 57.00 60.00 Skamania 36 50 00 50.00 50.00 50 00 50.00 Snohomish 910 46.74 50 00 51 98 51.98 51 66 53.08 60.21 63.01 59.99 Spokane 640 46.32 50.88 48.72 48.72 48.72 60.72 59.30 60.00 58.00 Spokane (Geiger) 466 35.00 36 00 35 00 35 00 35 00 38.00 38 00 39.50 42.50 Stevens 44 50 00 50.00 50 00 50 00 50.00 50.00 Thurston 386 62.54 62.54 -62.54 62.54 54.44 54 44 54.44 54 44 54 44 Wahkiakum 10 52.88 52.86 52.86 Walla Walla 88 67.12 67 12 67 12 67 12 Whatcom 231 37.21 37.21 37.21 37.21 50 00 50 00 61.00 68.00 68.00 Whitman 28 40 00 Yakima 911 42.73 40.00 44.54 45.55 44 95 43 54 45.28 45 83 48.75 Averages 307 45 58 46.13 48.17 48.42 48.25 50.85 53.22 54 66 55.32 Notes: ADP was current as of October 2002 City of Yakima Police De•artment - RECEIVED CRTY OF YAKIM4,OOS'3r YakiPa/ashin o Street 98901 Don Blesio, Chief of Police e hone(509)575-6200 Fax (509 57 FFICE UF CzT'l MANAGER Memorandum February 7, 2003 TO: Captain Roy Willson, Acting Chief of Police CC: Lt. Rod Light, Police Services and Detention Division FROM: John Campos, Corrections Administrative Specialist SUBJECT: 2001 and 2002 YTD Jail Financial Information -6007 Please find attached the 2001 & 2002 Combined Jail Comparison, followed by each respective year's financial and population information and the 2002 Budget Year Expenditure Report. Also enclosed is the spreadsheet re -projecting YPD Year -End Estimates for the jail facilities. The analysis compares 2001 expenditures for each facility with the 2002 expenditures. The analysis report details each facilities performance for each year in Table 1 and Table 2. The analysis breaks down the variance and percentage changes in Table 3. Table 3 demonstrates a substantial decrease in incarceration charges for all jails, approximately $230,499. This is due to the significant drop in prisoner days served. 4,753 less beds were utilized in 2002 compared to the previous year. The financial and population reports for 2001 and 2002 detail booking information, number of prisoners handled, prisoner days served, and expenditure performances for each facility for each respective year. Overall, the 2002 Budget Year Expenditure spreadsheet demonstrates that the jail facilities are operating 12% ($252,766) below original budget. The jails were budgeted $2,222,773 for the year and have expended $1,850,349. These are direct savings generated by the Yakima Police Department. When jail performances are compared against the 2002 revised year-end budget, the facilities are operating 3% ($55,635) below this budget. The revised budget for 2002 was re -projected at $1,905,984 and the facilities expended $1,850,349. An indicator of City Jail performance can be found in the number of days prisoners have served in its jail. In 2002, prisoners in the Yakima City Detention Facility served 25,006 days. Without our own jail the City of Yakima would have expended an additional $122,642 at the County Jail. City Prisoner Days Served 25,006 County contract Rate @ $45.83 Total Cost at County Rate $ 1,146,025 Actual Cost With City Facility 1,023,383 Savings with City Jail $ 122,642 The total cost at the County may even exceed these figures. These are conservative numbers based on incarceration and do not account medical treatment of our prisoners at their facility. It also does not account for patrol officer's time spent at the County facility booking inmates. TABLE 1 2001 Facility 2001 & 2002 COMBINED JAIL ANALYSIS FINANCIAL AND POPULATION INFORMATION JANUARY - DECEMBER COMPARISON Average Daily Prisoner Days Population Served Medical Costs Incarceration Charges Total Charges City Detention Sunnyside Jail Toppenish Jail Wapato Jail Yakima County Jail 67.9 13.6 5.8 9.6 43.0 24,672 4,981 2,127 3,514 15,953 $ 15,445.38 2,508.58 8,545.73 1,248.90 142,359.18 $ 1,027,187.48 174,335.00 74,445.00 122,990.00 534,049.05 $ 1,042,632.86 176,843.58 82,990.73 124,238.90 676,408.23 Combined Totals TABLE 2 2002 Facility 139.9 Average Daily Population 51,247 Prisoner Days Served $ 170,107.77 $ 1,933,006.53 Medical Costs Incarceration Charges $ 2,103,114.30 Total Charges City Detention Sunnyside Jail Toppenish Jail Wapato Jail Yakima County Jail 68.7 3.8 2.6 9.3 43.0 25,006 1,367 963 3,406 15,752 $ 17,358.38 431.47 654.45 1,565.15 124,896.07 $ 1,006,024.21 47, 845.00 33,705.00 119,210.00 498,658.92 $ 1,023,382.59 48,276.47 34,359.45 120,775.15 623,554.99 Combined Totals TABLE 3 127.4 46,494 $ 144,905.52 2001 vs 2002 Comparison $ 1,705,443.13 $ 1,850,348.65 2001 - 2002 Variance by Facility Average Daily Population Prisoner Days Served Medical Costs Incarceration Charges Total Charges City Detention 0.8 334 $ 1,913.00 $ (21,163.27) $ (19,250.27) Sunnyside Jail -9.8 -3614 (2,077.11) (126,490.00) (128,567.11) Toppenish Jail -3.2 -1164 (7,891.28) (40,740.00) (48,631.28) Wapato Jail -0.3 -108 316.25 (3,780.00) (3,463.75) Yakima County Jail 0.0 -201 (17,463.11) (35,390.13) (52,853.24) Combined Variance -12.5 -4753 $ (25,202.25) $ (227,563.40) $ (252,765.65) Percentage Change -9% -9% -15% -12% -12% 2/7/2003 Prepared by J.Campos (509) 575-3583 2001 JAN FEB MAR APR MAY JUN JUL AUG 1. SEP OCT NOV DEC 2001 JAN FEB MAR APR MAY JUN JUL AUG SEP [' OCT NOV , DEC 2001 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2001 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2001 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2001 2001 COMBINED JAN.. STATISTICS FINANCIAL AND POPULATION INFORMATION CITY JAIL # OF # OF # OF HOUSING MEDICAL ADP BOOKINGS PRSNERS DAYS COST COST 62 240 291 1918 62,368.25 308.31 63 235 287 1837 88,764.84 78.31 67 247 293 2075 88,568.25 1,321.98 68 236 298 2045 82,194.97 736.90 70 256 320 2168 85,093.47 516.95 70 243 298 2008 88,095.99 2,481.23 69 235 286 2136 79,081.83 3,186.69 72 232 301 2246 92,850.02 2,351.49 70 190 252 2112 79,455.81 1,108.19 70 245 319 2168 79,027 05 521.28 66 214 286 1974 91,418.70 1,076.84 64 191 247 1985 110, 268.30 1,757.21 67.9 2764 3478 24672 $ 1,027,187.48 5 15,445.38 SUNNYSIDE JAIL TOTAL COST 62,676.56 88,843.15 89,890.23 82,931.87 85,610.42 90,577.22 82,268.52 95,201.51 80,564.00 79,548.33 92,495.54 112,025.51 $ 1,042,632.86 Original Budget 5 1,07/,170.62 Revised Y/E Budget $ 1,045,436.00 ADP ° # OF # OF # OF BOOKINGS PRSNERS DAYS HOUSING COST MEDICAL COST TOTAL COST 14 5 23 435 15,225.00 253.22 15,478.22 12 10 23 330 11,550.00 208.50 11,758.50 10 19 26 306 10,710.00 - 10,710.00 14 26 42 414 14,490.00 10.54 14,500.54 9 28 35 278 9,730.00 - 9,730.00 20 36 57 613 21,455.00 525.00 21,980.00 19 30 50 593 20,755.00 - 20,755.00 20 32 51 614 21,490.00 - 21,490.00 16 17 27 478 16,730.00 - 16,730.00 13 12 25 416 14,560.00 234.00 14,794.00 8 1 12 227 7,945.00 - 7,945.00 '?k 9 17 24 277 9,695.00 1,277.32 10,972.32 13.6 233 395 4981 $ 1 /4,335.00 $ 2,508.58 $ 176,843.58 rigfnal budget $ 125,006. Revised Y/E Budget $ 168,000.00 TOPPENISH JAIL ADP # OF # OF # OF BOOKINGS PRSNERS DAYS HOUSING COST HOUSING COST UNSENTC'D FELON $ 6,836.11 8,609.38 9,438.18 4,757.11 7,041.29 5,751.79 8,874.61 4,609.89 6,525.23 7,227.66 8,625.84 6,446.98 MEDICAL COST TOTAL COST TOTAL COST 3 2 5 96 6,055.00 3,360.00 1,058.97 6,055.00 4,418.97 5 10 12 149 2,905.00 5,215.00 - 2,905.00 5,215.00 4 7 10 116 9,800.00 4,060.00 1,849.53 9,800.00 5,909.53 4 9 12 106 10,955.00 3,710.00 r 308.37 11,056.38 4,018.37 6 11 17 181 8,575.00 6,335.00 - 8,575.00 6,335.00 2 0 6 68 11,830.00 2,380.00 945.65 11,830.00 3,325.65 3 10 11 107 8,750.00 3,745.00 163.80 8,760.00 3,908.80 6 14 19 192 17,675.00 6,720.00 766.02 17,675.00 7,486.02 13 22 27 398 17,430.00 13,930.00 130.80 17,539.00 14,060.80 9 12 21 265 14,490.00 9,275.00 1,252.05 14,912.36 10,527.05 7 8 17 209 8,120.00 7,315.00 847.21 8,120.00 8,162.21 8 9 16 240 6,405.00 8,400.00 1,223.33 7,011.16 9,623.33 5.8 114 173 2127 5 74,445.00 5 8,545.73 5 82,990.73 WAPATO JAIL Original Budget $ 50,000.00 Revised Y/E Budget $ 60,000.00 ADP # OF # OF # OF BOOKINGS PRSNERS DAYS HOUSING COST MEDICAL COST UNSENTC'D FELON $ 6,836.11 8,609.38 9,438.18 4,757.11 7,041.29 5,751.79 8,874.61 4,609.89 6,525.23 7,227.66 8,625.84 6,446.98 WORK HOME DET TOTAL ETHICS &PRE -TR. COST $ 1,057.41 $ - $ 53,865.75 955.08 - 41,770.15 1,534.95 - 42,314.29 306.99 122.48 38,963.71 204.66 - 72,218.86 •; 1,432.62 - 48,067.21 579.87 - 92,316.29 1,057.41 - 58,197.30 1,944.27 - 76,457.51 238.77 - 46,012.61 - - 55,138.71 - - 51,085.84 '. TOTAL COST $ 524,614.54 1 $ 57,615.11 1 $ 84,/44.01 1 5.6 14 20 173 6,055.00 - 6,055.00 3.0 5 12 83 2,905.00 - 2,905.00 9.0 43 43 280 9,800.00 - 9,800.00 10.4 23 36 313 10,955.00 101.38 r 11,056.38 7.9 13 27 245 8,575.00 - 8,575.00 11.3 26 34 338 11,830.00 - 11,830.00 8.1 12 23 250 8,750.00 10.00 8,760.00 16.3 28 33 505 17,675.00 - 17,675.00 .?4 16.6 11 34 498 17,430.00 109.00 17,539.00 13.4 28 39 414 14,490.00 422.36 14,912.36 7.7 4 22 232 8,120.00 - 8,120.00 5.9 13 17 183 6,405.00 606.16 7,011.16 9.6 220 340 3514 $ 122,990.00 $ 1,248.90 5 124 238.90 t COUNTY JAIL riglnal t3uaget SU,000. Y -T -D Expended 97% 100% Y -T -D Expended 141% 105% Y -T -D Expended 166% 138% Y -T -D Expended 248% Revised Y/E Budget $ 100,000.00 124% [ACTUAL) # OF (NON-FRACT) [SQL] BOOKINGS* # OF # OF ADP ESTIMATED PRSNERS DAYS 48 126 162 1,482 28 85 111 794 23 113 113 707 33 118 118 982 65 153 153 1,953 39 156 156 1,184 75 150 167 2,326 37 147 147 1,158 56 171 171 1,724 33 104 149 1,026 43 139 140 1,338 41 159 171 1,279 MEDICAL COSTS. HOUSING COST MISDEMEANANT $ 43,599.21 $ 2,373.02 27,974 78 4,230.91 25,702.31 5,638.85 31,625.93 2,151.20 63,940.79 1,032.12 37,239.63 3,643.17 77,009.51 5,852.30 45,083.01 7,446.99 61,021.59 6,966.42 35,101.96 3,444.22 38,123.95 8,388.92 38,191.87 6,446.99 UNSENTC'D FELON $ 6,836.11 8,609.38 9,438.18 4,757.11 7,041.29 5,751.79 8,874.61 4,609.89 6,525.23 7,227.66 8,625.84 6,446.98 WORK HOME DET TOTAL ETHICS &PRE -TR. COST $ 1,057.41 $ - $ 53,865.75 955.08 - 41,770.15 1,534.95 - 42,314.29 306.99 122.48 38,963.71 204.66 - 72,218.86 •; 1,432.62 - 48,067.21 579.87 - 92,316.29 1,057.41 - 58,197.30 1,944.27 - 76,457.51 238.77 - 46,012.61 - - 55,138.71 - - 51,085.84 '. 43 1621 1758 15953 $ 524,614.54 1 $ 57,615.11 1 $ 84,/44.01 1 $ 9,312.04 1 $ 122.48 $ 676,408.23;`. rig)nal tsuaget $ 663,000. Y -T -D Expended 102% Revised Y/E Budget $ 653,000.00 104% COMBINED FINANCIAL AND POPULATION INFORMATION AT ALL JAILS AVG (NON•FRACT) MEDICAL COSTS DAILY # OF # OF # OF HOUSINGUNSENTC'D WORK PRE-TRIAL TOTAL POPUL.BOOKINGS* PRSNERS DAYS COST MISDEMEANANT' FELON ETHICS SUPERV'N COST 140.4 4952 6144 51247 5 1,923,572.02 $ 85,363.70 $ 84,744.07 $ 9,312.03 5 122.48 5 2,103,114.30 Original Budget $ 1,965,170.62 Revised Y/E Budget $ 2,026,436.00 * City Jail financial data retrieved from Finance Month -End Reports Y -T -D Expended 107% 104% 2002 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2002 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2002 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2002 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2002 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2002 2002 COMBINED JAIL STATISTICS FINANCIAL AND POPULATION INFORMATION CITY JAIL # OF #OF #OF ADP BOOKINGS PRSNERS DAYS 70 245 308 2179 63 217 286 1819 67 299 351 2071 68 265 321 2037 67 262 313 2083 66 252 312 1983 68 251 309 2115 73 229 274 2258 73 236 303 2177 67 281 347 2089 71 236 296 2135 66 257 311 2060 68.7 3030 HOUSING COST 74,151.23 92,349.36 88,724.83 91,116.03 66,638.34 97,302.04 70,029.08 76,201.39 87,726.60 84,708.09 84,996.16 92,081.06 MEDICAL COST 928.10 1,711.40 437.14 1,245.42 2,334.91 230.00 979.74 1,946.86 246.19 764.57 6,534.05 3731 25006 $ 1,006,024.21 $ 17,358.381 TOTAL COST 74,151.23 93,277.46 90,436.23 91,553.17 67,883.76 99,636.95 70,259.08 77,181.13 89,673.46 84,954.28 85,760.73 98,615.11 $ 1,023,382.59 Original -Budget $ 1,072,772.45 Revised Y/E Estimates $ 1,060,984.00 ADP # OF # OF # OF BOOKINGS PRSNERS DAYS HOUSING COST MEDICAL COST TOTAL COST 2 7 7 14 218 7,630.00 - 7,630.00 2 3 1 8 94 3,290.00 14.97 3,304.97 0 0 1 1 3 42 1,470.00 - 1,470.00 »: 3 1 3 80 2,800.00 - 2,800.00 3,045.00 1 0 3 34 1,190.00 - 1,190.00 20.90 0 0 1 0 1 0 2 0 70.00 - -{ 70.00 5,950.00 1 7 7 13 7 20 44 222 1,540.00 7,770.00 - - 1,540.00 7,770.00 ;, 5 4 12 144 5,040.00 - 5,040.00 8 3 6 7 99 3,465.00 4 3,465.00 ' 13 25 29 388 13,580.00 416.50 13,996.50 ;. 3.8 66 107 1367 $ 41,845.00 $ 431.4/ $ 48,276.47 257.13 Orginai Budget $ Revised Y/E Estimates $ Y -T -D Expended 95% 96% Y -T -D Expended ,000.00- 23% 60,000.00 80% ADP # OF # OF # OF BOOKINGS PRSNERS DAYS HOUSING COST MEDICAL COST TOTAL COST 2 1 5 71 2,485.00 243 PS, 2,485.00 1 2 4 36 1,260.00 68.29 1,328.29 Igl 0 0 0 0 0 0 0 0 - - 135.00 - 135.00 1 ? 1 7 7 42 1,470.00 (135.00) 1,335.00 3 8 10 87 3,045.00 131.03 3,176.03 3 11 13 81 2,835.00 20.90 2,855.90 5 6 12 170 5,950.00 7.9 5,950.00 3 3 6 82 2,870.00 21.93 2,891.93 4 16 18 123 4,305.00 377.81 4,682.81 5 8 13 158 5,530.00 34.49 5,564.49 4 2 8 113 3,955.00 26 3,955.00 s� 2.6 64 96 963 $ 33,705.00 $ 654.45 $ 34,359.45 P+ Original Budget $ 110,000.0 Revised Y/E Estimates $ 25,000.00 WAP :`. ADP # OF # OF # OF BOOKINGS PRSNERS DAYS HOUSING COST MEDICAL COST TOTAL COST TOTAL COST UNSENTC'D WORK FELON ETHICS 7.8 24 31 243 8,505.00 $ 4,923.49 $ 8,765,95 $ - 8,505.00 $ 46,487.86 7.5 17 29 210 7,350.00 18.72 5,573.22 7,368.72 8.1 16 24 250 8,750.00 - 2,221.31 8,750.00 - 8.3 13 21 248 8,680.00 199.10 41,160.75 8,879.10 ,. h 9.5 29 34 295 10,325.00 - 1,214 10,325.00 11,264.21 7.9 29 36 237 8,295.00 22.60 166 8,317.60 38,647.06 9.0 18 29 280 9,800.00 - 136 9,800.00 1,160 12.8 36 43 396 13,860.00 - 45 13,860.00 191 11.0 26 45 330 11,550.00 155.00 51,269.66 11,705.00 169 9.2 26 32 285 9,975.00 257.13 - 10,232.13 50 11.0 12 31 329 11,515.00 862.60 r - 12,377.60 52,003.30 9.8 32 36 303 10,605.00 50.00 5,560.23 10,655.00 'y ( 9.3 178 391 340b $ 119,410.00 $ 1,565.15 5 120,775.15 1,743.50 Original Budget $ 1 ,000.00 Revised Y/E Estimates $ 125,000.00 COUNTY JAIL [ACTUAL] # OF (NON-FRACT) [SQL] BOOKINGS' # OF # OF ADP ESTIMATED PRSNERS DAYS HOUSING COST MEDICAL COSTS HOME DET &PRE -TR. TOTAL COST 1 MISDEMEANANT' UNSENTC'D WORK FELON ETHICS 32 119 154 1,000 $ 32,798.42 $ 4,923.49 $ 8,765,95 $ - $ - $ 46,487.86 56 187 193 1,561 50,934.91 5,782.41 5,573.22 62,290.54 26 118 146 807 24,404.20 2,221.31 4,301.40 - - 30,926.91 41 153 157 1,260 41,160.75 4,047.17 2,028.85 331.27 - 47,568.04 39 159 193 1,214 44,079.75 11,264.21 5,669.91 - - 61,013.87 40 123 166 1,248 38,647.06 3,069.83 8,400.81 - - 50,117.70 37 136 167 1,160 36,919.73 7,005.16 4,808.82 34.87 - 48,768.58 45 165 191 1,404 42,203.43 1,869.10 6,987.91 209.22 - 51,269.66 47 169 207 1,453 44,049.96 8,295.88 5,712.50 104.61 - 58,162.95 50 166 209 1,538 43,135.19 2,119.80 6,748.31 r - - 52,003.30 50 181 220 1,561 50,521.16 1,791.02 5,560.23 - - 57,872.41 50 182 229 1,546 47,380.89 3,954.80 3,993.98 1,743.50 - 57,073.17 43 1858 2232 15752 $ 496,235.45 1 $ 55,344.18 1 $ 68,551.89 1 $ 2,423.4/ 1 5 - $ 623,554.99 Original budget $ Revised Y/E Estimates $ COMBINED FINANCIAL AND POPULATION INFORMATION AT ALL JAILS AVG (NON•FRACT) MEDICAL COSTS DAILY # OF # OF # OFHOUSING UNSENTC'D POPUL.BOOKINGS' PRSNERS DAYS I COST MISDEMEANANTI FELON 127.3 5296 6557 46494 $ 1,703,019.66 $ 76,353.63 $ 68,551.89 Y -T -D Expended 31% 137% Y -T -D Expended 121 % 97% 1 Y -T -D Expended ,000.00 85% 635,000.00 98% " City Jail financial data retrieved from Finance Month -End Reports WORK PRE-TRIAL TOTAL ETHICS SUPERV'N COST $ 2,423.47 $ - $ 1,850,348.65 Original Budget $ 2,222,772.45 Revised Y/E Estimates $ 1,905,984.00 Y -T -D Expended 83% 97% YAKIMA CITY DETENTION FACILITY 2002 REVISED YEAR-END ESTIMATES Line Item ACCT NAME 031115-52360xxx 2002 ORIGINAL BUDGET REVISED YEAR-END ESTIMATES 2002 Y -T -D EXPENDED 1/31/2003 REVISED 2002 UNEXPENDED BALANCE % OF REVISED BUDGET SPENT 100 Salaries/Benefits $. 810,272.55 $ 794,484.00 $ 755,949.02 $ 38,534.98 95% 120 Overtime 31,000.00. 35,000.00 33,633.91 1,366.09 96% 841,272.55 829,484.00 789,582.93 39,901.07 952 Rentals (ERR) TIER CII TIER III TIER III TIER III TIER III 311 Office Supplies 7,500.00 7,500.00 6,438.02 1,061.98 86% 312 Inmate Food 129,000.00 129,000.00 133,666.80 (4,666.80) 104% Inmate General 14,000:.00 14,000.00 17,202.60 (3,202.60) 123% 143,000.00 143,000.00 150,869.40 (7,869.40) 350 Small Tools/Equip 1,000.00 1,000.00 965.96 34.04 97% 410 YNHS Medical Contract 55,398.00 58,167.90 58,167.90 - 100% Inmate Unantic. Med. 24,602.00 21,832.10 17,358.38 4,473.72 80% 80,000.00 80,000.00 75,526.28 4,473.72 City Jail Budget $ 1,072,772.55 $ 1,060,984.00 $ 1,023,382.59 $ 37,601.41 96% Line ACCT NAME ORIGINAL YEAR-END Y -T -D Y -T -D BUDGET Item 031119-52360xxx BUDGET ESTIMATES EXPENDED BALANCE SPENT 511 COUNTY JAIL 580,000.00 " 485,000.00 496,235.45 (11,235.45) 102% 511 COUNTY JAIL (medical) 150,000.00 150,000.00 127,319.54 22,680.46 85% /30,00ILOU 535,000.1U 523,554.99 11,445.01 51S SUNNYSIDE JAIL 210,000.00 60,000.00 48,276.47 11,723.53 80% 51T TOPPENISH JAIL 110,000.00 25,000.00 34,359.45 (9,359.45) 137% 51W WAPATO JAIL 100000.00 125,000.00 120,775.15 4,224.85 97% Contracted Jail Budgets $ 1,150,000:00 $ 845,000.00 $ 826,966.06 $ 18,033.94 98% TOTAL JAIL EXPENDITURES $ 2,222,772.55 $ 1,905,984.00 $ 1,850,348.65 $ 55,635.35 97% 2002 Revised Y -E Budget Printed: 2/7/2003 Prepared by J.Campos (509) 575-3583 YAKIMA POLICE DEPARTMENT 2002 & 2003 JAIL BUDGET SPREADSHEET YTD MONTHLY ANALYSIS FACILITY 1999 ACTUAL 2000 ACTUAL 2001 ACTUAL YPD ORIGINAL 2002 BUDGET 3/31/2002 YPD [12 -MONTH] Y -T -D EXPENDITURES: 12/31/2002 YPD RE -PROJECTED YEAR-END 2002 12/31/2002 2003 PROJECTED BUDGET 12/31/2002 YPD HISTORICAL EXPENDITURES (1999-2002) AVERAGE City Jail County Jail County Jail Medical Sunnyside Jail Toppenish Jail Wapato Jail Total Jail Budgets $ 940,003.00 511,635.00 108,172.00 619,807.00 119,914.00 29,714.00 49,413.00 $ 1,002,168.53 465,088.36 134,680.72 599,769.08 118,940.55 34,284.55 36,664.15 $ 1,042,632.87 534,048.87 142,359.36 $ 1,072,772.55 580,000.00 150,000.00 $ 1,023,382.59 496,235.45 127,319.54 $ 1,060,984.00 485,000.00 150,000.00 $ 1,087,455.90 525,000.00 150,000.00 $ 1,011,447.10 498,943.06 133,803.02 676,408.23 176,843.58 82,990.73 124,238.90 730,000.00 210,000.00 110,000.00 100,000.00 623,554.99 48,276.47 34,359.45 120, 775.15 635,000.00 60,000.00 25,000.00 125,000.00 675,000.00 125,000.00 50,000.00 125,000.00 632,746.08 118,924.53 42,997.32 83,829.01 $ 1,758,851.00 $ 1,791,826.86 $ 2,103,114.31 $ 2,222,772.55 $ 1;850,348.65 $ 1,905,984.00 $ 2,062,455.90 $ 1,889,944.04 Revised: 2/7/2003 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 0 For Meeting Of April 1, 2003 ITEM TITLE: Consideration of a Resolution Authorizing and Directing the City Manager and the City Clerk of the City of Yakima to execute an Interlocal Corrections/Detention Agreement with Yakima County for the Provision of Jail Detention Services for 2003. SUBMITTED BY: Roy Willson, Acting Police Chief Jeff West, Sr. Assistant City Attomey CONTACT PERSON/TELEPHONE: Roy Willson — 575-6211 Lt. Rod Light — 576-6393 SUMMARY EXPLANATION: The County has provided and is willing to continue providing jail services to the City for 2003 in accordance with the terms and conditions of the attached agreement. The City has been engaged in negotiations with the County on this matter for several months and has reached a tentative agreement. Attached hereto for consideration and approval of the City Council is the resolution and Interlocal Corrections/Detention Agreement for 2003. The County has proposed a fractionalized daily rate of $48.75, excluding last day of incarceration. This daily rate reflects an increase of $2.92 per day from the 2002 contracted amount of $45.83. It also indicates an increase in the work ethic program of $3.61, an increase of $.73 per day for pretrial housing, and an increase of $.80 per day for home detention. Based on the above daily rates and the 2003 daily jail population trend, the projected 2003 incarceration cost is $700,000, which is an increase of approximately $76,500 over 2002 expenditures. This increase has been included in the 2003 adopted City budget for the Police Department. Resolution X Ordinance Other (Specify) statistical information Contract X Mail to (name and address): Phone: Funding Source General Find APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: It is recommended that Council enact the resolution authorizing execution of this agreement. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: Resolution adopted. Resolution R-2003-50 (1k)county jail agreement 3-03.jw BOARD OF YAKIMA COUNTY COMMISSIONERS A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT WITH CITY OF YAKIMA AMENDING THE CORRECTIONS/DETENTION AGREEMENT FOR 2003 AND RATIFYING THE SIGNATURE OF KEN RAY, DIRECTOR OF CORRECTIONS, ON SAID AGREEMENT. RESOLUTION NO. 22-2004 WHEREAS, Yakima County and the city of Yakima have entered into a Corrections/Detention Agreement relating to the housing of city prisoners in the corrections facilities of the County; and, WHEREAS, there has been no agreement between the city and County relating to the costs under said agreement for the year 2004 and pursuant to said agreement the contract would either terminate on December 31, 2003 or continue in negotiations until March 31, 2004 when the arbitration clause, section 23, takes effect; and, WHEREAS, due to the imprecise language of the agreement the County could be without authority to house city prisoners after December 31, 2003 which could result in the city prisoners be removed from the county jail without corresponding space being available in the city jail; and, WHEREAS, the attached agreement was negotiated between the Yakima City Manager and Corrections Director to provide that the contract would be extended through March, 2004 and that any amounts allegedly determined for compensation for the housing of city prisoners would be retroactive to January 1, 2004; now, therefore, BE IT HEREBY RESOLVED by the Board of Yakima County Commissioners that the agreement attached hereto between the city of Yakima and Yakima County extending the existing agreement with the city to house their prisoners is hereby approved, and the actions of the Director of Corrections are hereby ratified. Done this 6th day of January, 2004. ATTEST: Carla M. # and Clerk of the Board Jennifer Adams Deputy Clerk of the Board James M. Le mss, C aiiman :EeeG�b.r^&dfa *A ., ;e,°e f, ':Ronald F. Gamache, Commissioner -. L Vv o� t; Excused esse S. Palacios, Commissioner constituting the Board of County Commissioners for ^' Yakima County, Washington INTERLOCAL CORRECTIONS/DETENTION AGREEMENT FOR 2003 AMENDMENT The Interlocal Corrections/Detention Agreement for 2003, City Contract Number 2003- 34, is hereby amended and extended from January 1, 2003 through March 31, 2004. Paragraph 23 of the Interlocal Corrections/Detention Agreement for 2003 is hereby amended to read as follows: 23. Arbitration. In the event an Interlocal Correction/Detention Agreement for calendar year 2004 is desired by both parties but the parties cannot agree upon the terms of said agreement by March 31, 2004, the proposed new agreement shall automatically be submitted to binding arbitration as provided herein and without notice. From January 1, 2004 until such time as an agreement is reached or until an arbitration award is made, this contract shall remain in full force and effect; provided however, that any rate structure for jail services that is agreed upon or awarded in arbitration shall be retroactive to January 1, 2004. The arbitration shall proceed as follows: the parties shall attempt to name a single arbitrator by April 15, 2004. In the event that the parties cannot agree on a single arbitrator by said time, each party shall appoint one arbitrator by April 30, 2004. The two appointed arbitrators shall then mutually agree on a third arbitrator to chair the arbitration panel. The arbitration panel shall thereafter decide the dispute by majority rule and render a written decision within fourteen (14) calendar days of the arbitration hearing In all other respects, all other terms and conditions of the Interlocal Corrections/Detention Agreement for 2003 shall remain in full force and effect. Entered into this c k day of December, 2003. CITY OF YAKIMA YAKIMA C NTY By:By. --�� R. A. Zais, Jr. Iden Ray City Manager Directoi of Correction jw/intvrlot al Currvrlium/Drtvntmn Agrvomvnt for 2(103 ATTEST: City Clerk City Contract No.: Iw/Interlocal Corrections/Detention Agreement for 2(X)3