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HomeMy WebLinkAboutR-2003-117 Golder Associates Contract Amendment (re: Contract #98-34 Task Order #7 / Habitat Improvement Master Plan )RESOLUTION NO. R-2003-117 A RESOLUTION authorizing the Assistant City Manager to execute an amendment to Task Order #7 for Contract #98-34, with Golder Associates for services necessary to develop outreach and education programs in compliance with the recently completed Habitat Improvement Master Plan, related to normative flows and habitat restoration within the jurisdictional area of the City of Yakima. WHEREAS, the City of Yakima desires to maintain, preserve and restore functioning aquatic and riparian habitat within the City's jurisdictional area; and WHEREAS, the City must now proceed with the development of outreach and education programs in compliance with the recently completed Habitat Improvement Master Plan, thereby enabling the City to utilize additional grant funding receive from the Bonneville Power Administration (BPA) for implementation and updating of the Plan; and WHEREAS, the City of Yakima is currently in a contract relationship with Golder Associates through Contract #98-34, dated March 2, 1998, which has the expertise and skills necessary to provide the required services and support; and WHEREAS, the City Council deems it to be in the best interest of the City to execute this amendment to Task Order #7 for services necessary to develop outreach and education programs in compliance with the recently completed Habitat Improvement Master Plan, related to normative flows and habitat restoration within the jurisdictional area of the City of Yakima, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The Assistant City Manager is hereby authorized and directed to execute the attached amendment to Task Order #7, with Golder Associates for services necessary to develop outreach and education programs in compliance with the recently completed Habitat Improvement Master Plan, related to normative flows and habitat restoration within the jurisdictional area of the City of Yakima. ADOPTED BY THE CITY COUNCIL this 19th day of August, 2003. ATTEST: Kam,.- Karen Roberts, City Clerk ary Place, Mayor To: From: Dueane Calvin, Interim Water/Irrigation Manager Subject: Amendment to City Contract #98-34m Task #7 — Habitat Improvement Program TRANSMITTAL Water/Irrigation Division 2301 Fruitvale Blvd. Monday, August 04, 2003 The Honorable Mayor, Council Members, and Dick Zais, City Manager The Bonneville Power Administration (BPA) gave the City a grant in July of 2002, Intergovernmental Contract No. 0001017 — Habitat Acquisition in the amount of $349,000 that funded the first year activities for the development of a Master Plan. The. Master Plan was completed earlier this year and reviewed with members of the Council prior to it being submitted to the Northwest Power Planning and Conservation Council (NWPCC) in April. The NWPCC approved the Pian and instructed BPA to extend the City's existing contract for another year, including additional funds in the amount of $351,479 to be utilized for outreach and education. This amount includes carry-over funding from the 2002 program. If BPA elects later in the year to allow land acquisitions (currently in abeyance) the City would then return to the NWPCC and seek additional funding to undertake these types of planned activities. BPA will update their land acquisition status in October of 2003. Concurrently, with CIP program already identified in the Water/Irrigation budget for 2003 there is $65,549 set-aside in the BPA funds to assist in the development of a plan for the consolidation of the diversions for the Fruitvale Power Canal, Old Union and the one at Nelson Dam (308). The following support documents have been provided for your review and use. Yakima Habitat Improvement Project — Interim Project Update Copy of letter to NWPCC members concerning the Master Plan Copy of the BPA funding extension notice Scope of Work, amending City Contract #98-34, Task #7. Golder Associates Inc. 18300 NE Union Hill Road, Suite 200 Redmond, WA USA 98052-3333 Telephone (425) 883-0777 • Fax (425) 882-5498 www.golder.com Golder Associates July 18, 2003 Golder ref: 023-1097 City of Yakima 2301 Fruitvale Blvd. Yakima, WA 98902 Project Name: Yakima Habitat Improvement Project ATTENTION: Dueane Calvin, Irrigation/Water Division Manager RE: YAKIMA HIP SCOPE OF WORK 2003 Dear Dueane: Per your request, we have developed a scope of work and corresponding budget for Golder Associates, Inc. to provide continued support to the City of Yakima on the Yakima Habitat Improvement Project (BPA CONTRACT NO. 00010171). This work will be performed within the BPA contracting period (August 2003. to June 2004), and will involve implementation of the activities prescribed for Phase 2 of the project: Master Plan Implementation Phase. It is anticipated that this new scope of work and corresponding budget would be an amendment to our current contract. This amendment would be completed under existing terms and conditions between the City of Yakima and Golder Associates Inc., Task Order No. 7 of City Contract No. 98-34 (signed March 2, 1998), for the Yakima Habitat Improvement Project. Golder reference is project number 023-1097. This scope of work details our services to assist in the development of an outreach and education program and habitat restoration and acquisition activities. The budget for this scope of work is $292,000. The City also has a budget of approximately $57,000 for project administration under this BPA contract. This work will be completed under existing terms and conditions, using rates established by Golder Associates Inc. for the City of Yakima effective April .1, 2003. The budget for this scope of work includes a waiver of CAD computer fees ($20/hr) within our GIS/CADD services. If these terms and scope of work are acceptable to the City, please arrange for the appropriate authority to sign below and return a copy to us. Please do not hesitate to call if you have any questions concerning the task details and budget. We look forward to working with you on this project! OFFICES ACROSS AFRICA, ASIA, AUSTRALIA, EUROPE, NORTH AMERICA AND SOUTH AMERICA City of Yakima Dueane Calvin 2 July 18, 2003 023-1097 Sincerely, f &lbt- isa Dally Wilson - Senior Water Reso //' y _K. /74 Donna DeFrancesco Project Ecologist ces Project Manager Golder -Yakima SOW 071803 Glenn K. Rice, City of Yakima Golder Associates City of Yakima Dueane Calvin 3 July 18, 2003 023-1097 YAKIMA HABITAT IMPROVEMENT PROJECT Master Plan Implementation Phase. Statement of Work Proiect Goal The overall goal of the project is to maintain, preserve and restore functioning aquatic and riparian habitat within the jurisdictional area of the City of Yakima over the long term. Background The Yakima Habitat Improvement Project was funded through a grant from the Bonneville Power Administration (BPA) to the City of Yakima (project sponsor) under BPA's Fish and Wildlife Program FY 2002 funding cycle. In the first year of the project (August 2002 to May 2003), a Yakima Habitat Improvement Project Master Plan was developed. The Master Plan provides the justification, structure and guidance for future habitat acquisition activities to protect fish and wildlife habitat within the Yakima Urban Growth Area. The Plan also provides support for application to BPA for continued funding of the recommended habitat acquisition projects. This Statement of Work addresses services to be provided by Golder Associates, Inc. (Golder) in the continuation of Yakima Habitat Improvement Project activities during the next BPA funding cycle (August 2003 through June 2004). Golder support includes education and outreach; continued habitat program implementation, and continued project coordination efforts. Work to be Performed I. OVERALL OBJECTIVE: Planning and Design Objective 1: Education and Outreach Activities Develop and implement an education and outreach program for the citizens of the Yakima Urban Area focusing on the fish and riparian and aquatic ecology of the rivers and streams of the Yakima Urban Area. Golder -Yakima SOW 071803 Golder Associates City of Yakima Dueane Calvin 4 July 18. 2003 023-1097 Task 110 Education and Outreach Program Development Convene and administer a meeting of all interested stakeholders currently implementing environmental education and outreach efforts in the Yakima Urban Area. The goals of the Education and Outreach Working Group are to (1) assess and develop an integrated description of current and proposed E&O activities associated with riparian and aquatic habitat and fish in the Yakima Urban Area, and (2) develop an integrated vision and description of how these activities will can be expanded and improved in the future by the Yakima HIP project Develop a summary of the status of education and outreach efforts recently completed or in progress by major agencies and stakeholders. Deliverable An outreach work group will be convened, and an organizational meeting will be held. Organized summary of existing and completed environmental education and outreach efforts. Information will be summarized on the Yakima HIP project website and incorporated into educational materials. Task 120 Implement Education and Outreach Activities Yakima HIP Education and Outreach has three primary constituencies: K-12 Education Community, ServiceNolunteer Organizations and the General Public. The goals of the Yakima HIP Education and Outreach Program are: • To increase the awareness and understanding of riparian and aquatic ecology and salmonids and their habitat within the Yakima Urban Area and to help infuse interest in the importance and preservation of these communities • To increase the general public knowledge and understanding of the Yakima HIP goals and projects and to create excitement and active public and volunteer participation and involvement in Yakima HIP projects Activities to be completed include: Review existing environmental education teaching modules and materials that are currently available and work with Outreach and Education Work Group to determine additional needs. Develop new habitat teaching modules as necessary. Conduct or coordinate a minimum of 8 school/service group outreach and education programs. Develop a minimum of 4 press releases, information spots, and/or newsletters. Deliverable Summary of pertinent existing environmental education materials. New teaching materials. Teaching topics will include riparian ecology and importance and functions of riparian habitat, fish biology, fish habitat components, impacts on urban streams, litter, plant identification, fish identification, riparian restoration techniques, wetlands, macroinvertebrates, etc. Press releases, information spots, newsletters. School/service group outreach and education programs coordinated/completed. Summary of available volunteer organizations. Golder -Yakima SOW 071803 Golder Associates City of Yakima Dueane Calvin July 18, 2003 023-1097 Develop a summary of all existing potential volunteer source organizations within the Yakima Urban Area. The activities and budget associated with this task are scoped with the assumption that it will be completed by an environmental education intern. If an intern is not available or cannot be hired, the activities and budget for this task will need to be re -scoped. • , Task 130 Maintain and expand project website Deliverable The current project website will be expanded to include outreach and education materials and will continue to be maintained to post downloadable project information, including, quarterly status reports and final reports. Task 140 Continue coordination activities Deliverable Four. TWG meetings TWG group membership will be expanded to a few active members in the community and representatives from private groups Continue TWG meetings: four meetings are anticipated Coordinate with YRBWEP; Yakama Nation; Sub -basin Planning; HB2514 Watershed Planning; Salmon Recovery Lead Entity. . Provide liaison to cooperating agencies, City of Yakima Planning and Yakima City Council. Identify potential partnerships for long term land management and research long term funding options for management of lands. MOAs with TWG members will be completed for habitat management activities. Objective 2: Continue habitat acquisition/restoration project planning Continue project coordination, plans and foundation for acquisition/restoration/habitat management activities of high priority parcels identified in Yakima Habitat Master Plan. Task 210 Identify existing applicable habitat programs Identify existing habitat restoration and land management programs and funding applicable to Yakima Urban Area lands (e.g. CREP, Partners for Wildlife, etc). Identify options for implementation of habitat projects in the Yakima Urban Area from all agencies and organizations. Deliverable List of potential habitat programs containing options for implementation of acquisition and/or restoration habitat projects in the Urban Area. Golder -Yakima SOW 071803 Golder Associates City of Yakima Dueane Calvin 6 July 18, 2003 023-1097 Objective 3. Complete detailed project design and develop schedule and budget for priority parcel project implementation Work with Technical Work Group to plan/design habitat restoration for priority parcels or related critical habitat project as identified in Habitat Master Plan. Task 310 Complete habitat restoration/management plan design for priority parcels Work with landowners and TWG to develop detailed plans and specifications for habitat improvement activities to be conducted on priority parcels or related critical habitat projects. Two types of plans may be developed: 1. Long term management plans for properties to be acquired. Cost share and partnerships will be identified (Nothing will be done on this task until acquisition activities are allowed per BPA) 2. Develop habitat restoration plans as described in Habitat Master Plan Number of habitat plans to be completed will be determined by the number of landowners interested in habitat acquisition/restoration activities. A minimum of 2 habitat restoration/management plans will be completed, more if possible. Activities may include, but are not limited to: riparian restoration/enhancement, live stake or container plantings; cattle exclusion fencing; streambank stabilization or natural channel design; removal of fish barriers; native grass seeding; noxious weed or invasive species control. Deliverable Restoration/habitat management plans with conceptual designs. Golder -Yakima SOW 071803 Golder Associates Task 220 Baseline assessments of high Deliverable priority parcels List of interested landowners for high ranking Contact landowners in an effort to identify level of parcels. Completed baseline assessment field forms interest and involvement in projects identified in for habitat improvement activities on priority Habitat Master Plan. Expand on water rights/ parcels as identified in the habitat master plan water use assessment currently associated with assuming landowner interest. A summary and each priority parcel. Conduct baseline assessments general schedule for implementation of suitable and of properties of interested parties for habitat appropriate habitat programs (acquisition/ improvement activities as outlined in the Master restoration) to be applied to high ranking parcels. Plan. Current habitat improvement activities would focus on restoration of habitat. Research current market value of priority acquisition parcels. Objective 3. Complete detailed project design and develop schedule and budget for priority parcel project implementation Work with Technical Work Group to plan/design habitat restoration for priority parcels or related critical habitat project as identified in Habitat Master Plan. Task 310 Complete habitat restoration/management plan design for priority parcels Work with landowners and TWG to develop detailed plans and specifications for habitat improvement activities to be conducted on priority parcels or related critical habitat projects. Two types of plans may be developed: 1. Long term management plans for properties to be acquired. Cost share and partnerships will be identified (Nothing will be done on this task until acquisition activities are allowed per BPA) 2. Develop habitat restoration plans as described in Habitat Master Plan Number of habitat plans to be completed will be determined by the number of landowners interested in habitat acquisition/restoration activities. A minimum of 2 habitat restoration/management plans will be completed, more if possible. Activities may include, but are not limited to: riparian restoration/enhancement, live stake or container plantings; cattle exclusion fencing; streambank stabilization or natural channel design; removal of fish barriers; native grass seeding; noxious weed or invasive species control. Deliverable Restoration/habitat management plans with conceptual designs. Golder -Yakima SOW 071803 Golder Associates City of Yakima Dueane Calvin 7 July 18, 2003 023-1097 Work with TWG to combine activities with other existing programs such as water rights acquisition/leases; CREP; WRP; etc. Leverage BPA funding to implement activities with partners. Objective 4. Complete feasibility study and implementation plan with schedule and budget for City of Yakima Fruitvale — Old Union — Nelson Consolidation Habitat Rehabilitation Project (a related critical habitat project outlined in the Habitat Master Plan) 410 Complete habitat rehabilitation plan for City of Yakima Fruitvale-Old Union - Nelson Diversion Study alternatives for habitat rehabilitation through the consolidation of the City of Yakima's Fruitvale, Old Union, and Nelson Diversions and present to TWG. Deliverable Plan alternatives, feasibility study, possible interim mitigations and conceptual designs Objective 5: City of Yakima Project Administration Continued operations and administration of the Yakima Habitat Improvement Project activities by Golder Task 520 Golder project administration of Yakima HIP All tasks will be coordinated between the Golder and the City of Yakima project coordinator. Coordination of project activities with BPA will also be completed. The Golder will coordinate all meeting arrangements with the City of Yakima project coordinator, provide intern supervision, develop invoices and quarterly summaries of activities. Golder will maintain communication with City of Yakima project coordinator. Deliverable General project administration Objective 6: Consultant administration, Quarterly and annual reports and RPA reporting, supplementary funding. Task 610 Quarterly and annual reports Quarterly reports will be submitted to the BPA project manager addressing significant issues regarding project implementation - issues, problems, delays, and successes. Based on fiscal year schedule, reports will be for the three months ending Sentember 30. December 31. March 31. Deliverable Quarterly reports and annual report Golder -Yakima SOW 071803 Golder Associates City of Yakima Dueane Calvin 8 July 18, 2003 023-1097 Golder -Yakima SOW 071803 Golder Associates and June 30, or on dates determined by the BPA project manager. Annual reports will be prepared at the directive of the BPA project manager. Task 620 Special Biop Annual Report A special annual report will be required for the FCRPS Biological Opinion Annual Progress Report. The due date for the report will be confirmed by BPA's project manager. The format for this report will be provided by BPA's project manager as soon as the report format is finalized. The 3 action areas under the Biological Opinion that this contract will be required to report on are RPA (Reasonable and Prudent Alternatives) number 150, 152, and 153. This report will be a stand-alone report, quantifying deliverables and accomplishments in flows and habitat for anadromous fish under RPA's No. 150, 152, and 153. Deliverable Special annual report Task 630 Supplementary funding/grant applications Develop a list of potential additional acquisition funds/grants. Complete 2 applications for additional funds (e.g. SRFB, CCWF, private foundations) for identified habitat acquisition projects. Leverage matching funds for BPA funds and identify opportunities for additional funding. Deliverable Completed grant applications Golder -Yakima SOW 071803 Golder Associates City of Yakima Dueane Calvin 9 July 18, 2003 023-1097 PROJECT: Yakima Normative Habitat Structure and Function CLIENT: City of Yakima SUMMARY OF FEES ^,Lp,,, �; x£ d, rYFa 3 fir3 �r y1."�r ,*« qr *trr Aw,.iyg '. ,. frahF 'yl YtS}� {YQ : C4'N.ie^ei ;.S ��ti?� ''Y�A'Y'�tf .Yfv4T �f"`� �f."""�x`47j�`.vnki'ir"`Y '`� '��:. , : 01,4,14,::it,l ,�r $11,550 4Nt LO -i. t. i'•: � � $1,048 "E; i 1 '�C?0'�:' �} $12,598 Task 110: Education and Outreach Program Development Task 120: Implement Education and Outreach Activities $20,700 $13,959 $34,659 Task 130: Maintain and Expand Project Website $9,290 $6,712 $16,002 Task 140: Continue Coordination Activities $29,203 $3,169 $32,382 Task 210: Identify Existing Habitat Programs $6,375 $491 $6,866 Task 220: Baseline Assessments $31,230 $4,602 $35,832 Task 310: Habitat Plan Designs $44,120 $2,624 $46.744 Task 410: Feasibility Study for Consolidation of Yakima Fruitvale $60,945 $4,604 $65,549 Task 520: Subcontractor Project Administration $15,450 $1,144 $16,594 Task 610, 620: Quarterly and Annual Reports $10,710 $1,011 $11,711 Task 630: Supplementary Funding/Grant Applications $12,690 $373 $13,063 Totals $252,263 $39,737 $292,000 Golder -Yakima SOW 071803 Golder Associates City of Yakima Dueane Calvin 10 July 18, 2003 023-1097 Budget GOLDER ASSOCIATES INC 1. PERSONNEL UNIT RATE TOTAL (includes fringe and overhead) Lisa Dally Wilson 400 hr $135/hr $ 54,000 Donna DeFrancesco 800 hr $87/hr $ 69,600 Shelly Lybeck 400 hr $80/hr $ 32,000 Andreas Kammereck/Cathy Smith 375 hr $120/hr $ 45,000 Patrick Valentine 120 hr $54/hr $ 6,480 GIS/Cad/Graphics 205 hr $75/hr $ 15,375 Administrative 100 hr $54/hr $ 5,400 Intern to be named later 720 hr $36/hr $ 25,920 Personnel Subtotal $253,775 2. TRAVEL Lodging 25 days $55.00 $1,375 Per Diem 45 days $30.00 $1,350 Mileage 3800 miles $0.365 $1,387 Travel Subtotal $4,112 (Travel Expenditures are detailed in the Subcontractor Budget Notes page) 3. SUPPLIES/SERVICE Copies, supplies, communications, plots, etc $34;113 (Supplies/Service Expenditures are detailed in the Subcontractor Budget Notes Page) Golder -Yakima SOW 071803 Golder Associates City of Yakima Dueane Calvin 11 July 18, 2003 023-1097 4. TRAINING 5. INDIRECT COSTS 6. CAPITAL EQUIPMENT TOTAL SUBCONTRACTOR COST Golder -Yakima SOW 071803 Golder Associates 0 0 0 $292,000 City of Yakima Dueane Calvin 12 July 18, 2003 023-1097 City of Yakima Budget Notes: 1. City of Yakima Personnel ($40,000) Project Administrator duties: The project coordinator will continue administration of Yakima HIP project for City of Yakima. The project coordinator will provide coordination and subcontractor oversight of all tasks. The project coordinator will serve as City liaison to all outside agencies and to Yakima City Council and other City departments. The project coordinator will submit monthly invoices per contract agreement and maintain budget. Develop MOAs with cooperating agencies. Dueane Calvin is uniquely qualified to continue project coordinator duties for the City of Yakima. He has the requisite experience (as detailed in attached resume) and working relationship with project partners. Dueane has served as project coordinator since the project's inception in 2002. 2. City of Yakima Travel ($1,545) Travel Details: It is anticipated that the Project Coordinator will need to complete several trips (5-10) to Redmond, Washington to coordinate project tasks and activities with the subcontractor, Golder Associates. Golder's office is located in Redmond. It is also anticipated that the Project Coordinator will need to meet with BPA COTR in Portland (1-2 meetings) to discuss project details and schedules and present results. The Project Coordinator may also need to attend Power Planning Council meetings in Portland, Helena, or eastern Washington (1-3 meetings) to meet Council needs. 3. City of Yakima Supplies/Service ($15,455) Supplies Service Details: Copies (B/W) for development of education and outreach materials, outreach meetings, TWG meetings, City Council, othercoordination activities, etc 5000 @ $0.15 ea ..$ 750 Copies (Color) for education and outreach materials, flyers, brochures. outreach meetings. TWG meetings, City Council, other coordination activities 2000 @ $2:00 ea $4,000 Golder -Yakima SOW 071803 Golder Associates City of Yakima ;`':;fid` July 18, 2003 Dueane Calvin 13 023-1097 Graphics production of education/outreach materials, notices, etc $4,750 Fees for posting outreach activities schedules, newspaper ads about activities, etc ..$3,000 Communications (mailings, postage, phone, fax, etc) $2,955 Subcontractor Budget Notes 1. Personnel ($253,775) Golder Associates Personnel are uniquely qualified to complete the tasks outlined in this Scope of Work. Resumes for all key personnel are attached. The personnel outlined in the budget above will fill the following roles and/or complete the following tasks: Lisa Dally Wilson (P.E.): Overall Project Manager Donna DeFrancesco: Task Manager; Riparian Ecologist Shelley Lybeck: Biologist (assist with baseline assessments, habitat management plans; feasibility studies; supplementary funding grants) Andreas Kammereck (P.E.) /Cathy Smith (P.E.): Water Resource Engineers for Task 4.1 Patrick Valentine: Website Maintenance and Development for Task 1.3 GIS/Cadd/Graphics: Support for all tasks Administrative: Support for all tasks 2. Subcontractor Travel ($4,112) Description of Subcontractor Travel: Subcontractor Travels consist of travel by 2 persons to and from Redmond, Washington to Yakima, Washington for 5 meetings (1 outreach meeting and 4 TWG meetings). This effort is essentialfor the implementation of these meetings, as project tasks and schedules will be reviewed, outreach and habitat restoration activities will be discussed, and partnerships for future habitat management activities and outreach will be developed. Subcontractor Travel also includes 3-4 trips from Redmond, Washington to Yakima, Washington to meet with landowners to determine interest in habitat Golder -Yakima SOW 071803 Golder Associates City of Yakima Dueane Calvin 14 July 18, 2003 023-1097 improvement activities and to conduct baseline assessments (approx . 20 field days). These trips are critical to the completion of this task. Subcontractor Travel also includes 2-3 trips from Redmond, Washington to Yakima, Washington to solicit intern services and to meet with intern on education/outreach activities and assist with 1-2 education/outreach activities. These trips are critical to the effective completion of the education/outreach activities. 3. Supplies /Service ($34,113) Description of Subcontractor Supplies/Service: Copies (B/W) 8000 @ $0.15 each $1,200 (field forms, letters to landowners, habitat plan drafts and final reports, feasibility reports, invoices, quarterly and annual summaries, etc) Copies (Color) 2250 @ $2.00 each $4,500 (field forms, letters to landowners, habitat plan drafts and final reports, feasibility reports, invoices, quarterly and annual summaries, etc) CAD plots 100 @ $2.00 each $ 400 Web Server maintenance and hosting fees $500/month $6,000 Communications (phone, fax, etc) (3% of labor fees) . $7,563 Equipment use fees for education and outreach activities, baseline assessments, feasibility study tasks (flowmeters, digital cameras, macroinvertebrate sampling equipment, bottles, water quality equipment, densiometers, tape measures, clinometers, laser level, planting equipment .$10,000 CAD / GIS Computer Use fees 445 hrs @ 10/hr) $4,450 Golder -Yakima SOW 071803 Golder Associates City of Yakima Dueane Calvin 15 July 18, 2003 023-1097 Subcontractor In keeping with the City of Yakima's standard government procurement process for selection of professional consulting services, the City selected Golder Associates Inc of Redmond, Washington to assist in the development of the Habitat Master Plan. Based on Golder's background on this project and their past performance, it is anticipated that subcontractor activities for this project will be sole -sourced to Golder. Golder Associates has been responsible for completion of the Yakima Habitat Master Plan and coordination of Technical Work Group from the inception of the Yakima Habitat Improvement Project. Golder also maintains a detailed GIS database of Urban Area related project files. As a result, Golder Associates is uniquely qualified to continue the project implementation with the requisite expertise and available data necessary to accomplish the requirements. Golder -Yakima SOW 071803 Golder Associates 1 1 1 BRIEFING PACKET Yakima Habitat Improvement Project Golder Associates Golder Associates Inc. 18300 NE Union Hill Road, Suite 200 ®VGolder Redmond, WA USA 98052-3333 �® Telephone (425) 883-0777 Associates ' Fax (425) 882-5498 1 1 1 1 YAKIMA HABITAT IMPROVEMENT PROJECT INTERIM PROJECT UPDATE BRIEFING PACKET Submitted to: City of Yakima Submitted by: ' Golder Associates Inc 18300 NE Union Hill Road, Suite 200 Redmond, Washington 98052 USA 1 1 1 1 February 2003 023-1097 ' 020603dfl.doc OFFICES ACROSS ASIA, AUSTRALASIA, EUROPE, NORTH AMERICA, SOUTH AMERICA February 6, 2003 i 023-1097 YAKIMA HABITAT IMPROVEMENT PROJECT MISSION STATEMENT The City of Yakima is undertaking a project intended to provide significant contribution to the improvement of aquatic and riparian habitat in and around the Yakima Urban Growth Area (UGA). The overall goal of the project is to maintain, preserve and restore functioning aquatic and riparian habitat within and immediately surrounding the Yakima UGA over the long term. The first year of this project involves the development of a Habitat Master Plan that will guide future habitat restoration activities to be performed by the City of Yakima. The project is intended to be a functional element of the sub -basin plan that will be developed for the region. The boundaries of the project area are defined as the Urban Growth Area (UGA) of the City of Yakima and extend slightly beyond the UGA boundary to assure consistency with adjacent projects. The City of Yakima encourages the participation of all entities involved in restoration efforts in and adjacent to the project area to assure the project meets the greater good. The City intends to coordinate closely with other on-going efforts to restore and improve habitat to avoid duplication and enhance the effectiveness of all projects in the basin. The City is forming a project Technical Working Group (TWG) and would appreciate participation from the following entities: Yakima County, the City of Union Gap, the Yakama Nation, WDFW, WDOT, Ecology, NYCD, NRCS, AID, N -CCC, YTID, BPA, US BoR, NMFS, Washington Water Trust, Yakima Greenway Foundation, the Nature Conservancy and USFWS. Meetings of the TWG will be used to assure communication amongst all of the entities and provide the basis for coordinating with other projects. The collective knowledge of the TWG is a valuable resource, and will be tapped to provide input for identifying critical areas for this project. Golder Associates February 6, 2003 ii 023-1097 TABLE OF CONTENTS 1. INTRODUCTION 1 11 Background 1.2 Purpose 1.3 Coordination 1.4 Project Funding 1.5 Current Investigation 2. SUMMARY OF COMPLETED/ONGOING EFFORTS 1 2 2 2 2 5 2.1 Summary of Effort 5 2.2 Participating Agencies 5 3. GIS DATABASE DEVELOPMENT AND PROJECT PRIORITIZATION 6 3.1 GIS Coverages 3.2 Project Prioritization Results DATA SOURCE 6 6 9 4. PROJECT WEBSITE 10 Golder Associates February 6, 2003 1 023-1097 1. INTRODUCTION In 2001, the City of Yakima submitted a proposal to Protect Normative Structure and Function of Critical Aquatic and Terrestrial Habitat within the City of Yakima Urban Area boundary for funding to the Bonneville Power Administration (BPA). This proposal was funded under BPA's FY 2002 funding cycle for the Columbia Plateau Province of the Columbia River Basin. A contract (BPA contract no. 10171) was signed in August 2002 between City of Yakima and the Bonneville Power Administration to implement the project. This project provides support for the water investment action agenda for the Yakima Basin and the 2000 Fish and Wildlife Program through the development of a plan to protect and restore riparian and aquatic habitat. 1.1 Background The City of Yakima and the City of Union Gap, along with the urbanizing area within Yakima County (Terrace Heights and West Valley), are located near the center of the Yakima Basin at the confluence of the Naches and Yakima Rivers. Tributaries to the Naches and Yakima Rivers include Wide Hollow Creek, Bachelor Creek, Hatton Creek, Ahtanum Creek, Cowiche Creek, and their tributaries, all within the Yakima Urban Area Boundary. Over the past 100 years, the rivers and creeks within the Yakima Urban Area Boundary have been significantly impacted as the result of agriculture, and more recently, urban development. Channels have been relocated, levees have been constructed, vegetation removed, off -channel areas filled, roadway culverts removed, wetlands filled, houses and roadways constructed on fill in the channels, and other physical changes have occurred. As a result of these physical changes, the water quality of the rivers and creeks has exceeded standards for temperature, fecal coliform, dissolved oxygen, total suspended solids, turbidity, pesticides (DDT; 4, 4 -DDE; 4, 4 -DDD), and has significantly impacted the ability of the local rivers and creeks to support a normative structure and function for aquatic and terrestrial habitat. Historically, spring chinook, fall chinook, coho, and summer steelhead utilized rivers and creeks in the Yakima Urban Area Boundary to support various stages of spawning and/or rearing, or for migration to upstream areas. The productivity of the rivers and creeks has significantly declined as urbanization has increased. Preservation and protection of the riparian corridors, and the opportunity to restore the potential production of these rivers and creeks is considered to be of great importance. Without immediate action to preserve and protect the riparian corridors, the opportunity to restore the potential production of these rivers and creeks will be placed in jeopardy. This proposed acquisition of lands can be considered an initial step in a Tong -term program for the protection and future restoration of these aquatic and terrestrial habitat resources. The acquisition of lands provides full support of the 2000 Fish and Wildlife Program to provide for the rebuilding of a healthy, naturally producing fish and wildlife population by protecting and providing for the future restoration of habitat and biological systems within the rivers and creeks of the Yakima Urban Area Boundary. Golder Associates February 6, 2003 2 023-1097 1.2 Purpose The overall goal of the project is to maintain, preserve and restore functioning aquatic and riparian habitat within the Yakima Urban Area over the long term. The first phase of this multi- year project includes a series of foundation building efforts including: summary of complementary completed and ongoing efforts in the basin, establishment of a technical work group, summary and review of existing physical and ecological data, community education and outreach, and development of a habitat Master Plan. The Master Plan will provide the structure and guidance for future habitat acquisition and restoration activities to be performed within the Yakima Urban Area. This Master Plan will also support application to BPA for continued habitat acquisition funding in this multi-year effort. 1.3 Coordination A major aspect of this project is the coordination between agencies and other entities involved in habitat related projects in and around the UGA. A Technical Working Group (TWG) of local habitat experts has been established to help guide project selection. The regular meetings of this group provide a coordination function in the basin, and are helping to identify duplicate efforts, project overlap and opportunities to share data. The outcomes of this project, including the working relationships that have been developed on the TWG, have been referred to as one of several key elements of sub -basin planning in the Yakima Basin. 1.4 Project Funding Habitat acquisition and restoration projects that are identified in the Master Planning Stage of this project will be funded through the BPA, the State Salmon Recovery Funding Board or via other partnerships with agencies working on similar projects in the study area. This effort does not anticipate expenditure of City of Yakima revenues to implement the projects prescribed by the Habitat Master Plan. The original application to the BPA indicated $15 million committed to projects over a five year period. However, subsequent to the original application, the economic situation at the BPA and other entity involvement in the basin has given the Northwest Power Planning Council (NWPPC) reason to consider a reduction in out -year funding on this project. Currently, out -year funding is being evaluated as the NWPPC and BPA re-evaluate fish and wildlife related projects for the region. 1.5 Current Investigation The City of Yakima requested Golder Associates to assist and support the City in the implementation of this project. The work plan for the current effort, development of a Habitat Master Plan, was authorized by Task Order #7 to City of Yakima Contract #98-34 between City Of Yakima and Golder Associates (Golder) in August 2002. The scope of work for development of the Master Plan includes a series of 14 inter -related tasks which are listed below. The overall timeline for completing the tasks associated with this project is July 2002 to April 2003. Golder Associates 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 February 6, 2003 3 023-1097 Objective 1: Habitat Assessment/Inventory of Current Conditions Summarize and update existing natural resource information and GIS coverages for aquatic and riparian habitat. Task 11: Summary of completed/ongoing efforts Develop a summary of the status of aquatic and riparian habitat efforts recently completed or in progress by major agencies and stakeholders. Task 12: GIS database development Collect, update, and develop a physical GIS database of habitat and fish and wildlife resources within the City of Yakima jurisdictional area. Digitize other habitat resources from aerial photos of the area. Develop data sets and generate maps. Task 13: Develop/Utilize a Technical Work Group with Appropriate Stakeholders Develop and work with a Technical Work Group comprised of local experts and stakeholders to provide direction, recommendations, and critique of planning documents. Task 14: Data Verification Conduct systematic field reconnaissance of selected and critical natural resource information such as corridor width, outfalls, and fish passage barriers to fill in gaps identified above and to field verify GIS data. Additional verification may occur through aerial photographs; consultation with agencies and landowners, etc. Objective 2: Habitat Summary and Project Prioritization Development Utilizing the habitat assessment data develop a habitat summary and prioritize actions Task 21: Summarize habitat information Summarize habitat information collected in Task 11-14 above and develop a list of potential projects. Task 22: Action prioritization Work with Technical Work Group and stakeholders to determine feasibility, limitations, costs and benefits of activities and improvements. Establish a priority list of projects (with planning level cost estimates) that could be implemented. Secure expert technical review and consensus by the Technical Work Group on the prioritization method and list of prioritized areas. Task 23: Habitat Summary and Project Prioritization Report Complete a report summarizing the past/ongoing projects in the project area, the compilation ofi natural resource data (including GIS maps), the prioritization strategy, potential projects, and prioritization of projects. Golder Associates February 6, 2003 4 023-1097 Objective 3: Education and Outreach Design an education and outreach program for school age children and general public Task 33: Outreach Activities Provide support to City of Yakima for outreach Task 34: Develop a project website Objective 4: Prepare a Master Plan Develop a Master Plan to conduct restoration and/or acquisition projects in selected and prioritized stream reaches within the jurisdiction of the City of Yakima. This Plan will also help define priority activities to be conducted during Years 2 and 3. Task 41: DRAFT Master Plan Development Work with the Technical Work Group and stakeholders to develop a project management structure and build on the Habitat Summary to include specifics of implementation of projects for the next 3 years. Provide a project monitoring plan and schedule. Provide summary of NEPA/SEPA considerations for project activity implementation. Provide a summary of future funding needs and a detailed plan for funding application. Task 42: Public comment Provide DRAFT document to public for public comment Task 43: FINAL Plan Development Incorporate revisions and produce the FINAL Master Plan document Golder Associates February 6, 2003 5 023-1097 2. SUMMARY OF COMPLETED/ONGOING EFFORTS Golder developed a summary of the status of aquatic and riparian habitat efforts recently completed or in progress by major agencies and stakeholders within the Yakima Urban Area. A ' map depicting the project locations and the Urban Growth Area (UGA) boundary and project study area is presented as Figure 1. 2.1 Summary of Effort Golder contacted resource agency representatives from the Yakima Habitat Improvement Project Technical Work Group and other stakeholders and interest groups working within the Yakima Urban Area boundary to obtain information on recently completed or ongoing ecological projects within the project area. 2.2 Participating Agencies Federal Agencies Steve Croci U.S Fish and Wildlife Service Kale Gullett* National Marine Fisheries Service Jim Esget U S Department of the Interior Jessica Wilcox Bonneville Power Administration, Fish and Wildlife Dave Myra National Resource Conservation Service Bill Gillespie National Resource Conservation Service Tribes Scott Nicolai Yakama Nation YKFP Irrigation Rick Deiker Yakima-Tieton Irrigation District Patrick Monk* Ahtanum Irrigation District George Marshall* Ahtanum Irrigation District Dave Garrettson Naches-Cowiche Canal Company Local Agencies Dueane Calvin City of Yakima Joel Freudenthal* Yakima County Kelly Clark* Yakima County Planning Dept. Mike Tobin North Yakima Conservation District Bill Rathbone City of Union Gap Yolanka Wulff Washington Water Trust Betsy Bloomfield The Nature Conservancy Julie Morgan Yakima County Planning Dept. Al Brown Yakima Greenway Foundation State Agencies Ted Clausing* Department of Fish & Wildlife Richard Visser Department of Fish & Wildlife Gary Beeman Washington State Department of Transportation Derek Sandison* Washington Department of Ecology Golder Associates February 6, 2003 6 023-1097 3. GIS DATABASE DEVELOPMENT AND PROJECT PRIORITIZATION Data were collected, updated, and developed for integration into a GIS database of physical habitat, fish and wildlife resources within the project area. The GIS database is being used in a model to prioritize habitat acquisition projects in the UGA. 3.1 GIS Coverages Table 1 lists all GIS data -sets compiled for this project. Table 2 lists the source and data type for coverages that are being used to develop a grid for the Project Prioritization Model. The coverages listed in Table 2 are included in a Compact Disk for delivery to the City of Yakima as part of this interim deliverables report. The CD contains the GIS coverages used in the prioritization process and associated tracking documents. Figure 2 through 6 illustrate several of the GIS coverages that have been developed for this project, that are being used in the ranking of projects. 3.2 Project Prioritization Results Preliminary results from the prioritization model for the northern tributaries within the UGA are shown in Figure 7. This figure shows the top ranking parcels for acquisition within the UGA along the Naches River and Cowiche Creek. Golder Associates 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 February 6, 2003 7 023-1097 TABLE 1 City of Yakima/HIP/WA GIS Database Development Summary Existing Coverages Created or Collected Source Data type Ahtanum Irrigation District Hardcopy maps of Ahtanum Creek; GIS Coverage of Ahtanum Creek City of Yakima 1998 Color Aerial photography Zoning Water pipes Wetlands Urban Growth Area Street lights Streets Soils Schools Rivers Railroads Police PLSS Pipes Parks Parcels FEMA Manholes Irrigation Hydrants Fire response Fire districts Drainage Creeks 20 ft. contours City limits City contours Cities 1990 census Canals Bike paths Airports Climate Source LLC PRISM precipitation and Temperature data Golder Associates Inc. Riparian Buffer Delineations Stream Length Priority Areas Proximity to Stream National Wetlands Inventory Wetlands Golder Associates 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 February 6, 2003 8 023-1097 US Geological Survey SSURGO 100k Geology NLCD Land use (30 m resolution) WAGDA 10 meter Digital Elevation Model (DEM) 7.5 minute USGS Topogrpahic Quadrangles 1996 USGS Digital Ortho Quarter Quads (DOQQ) Washington Conservation Commission WRIA 37-39 Limiting Factors Analysis Washington Department of Fish and Wildlife Bull Trout Distribution Resident Fish Distribution Anadromous Prescence, Rearing and Spawning SASI Fish PHS Species Barriers Banks Facilities Hydrology Washington Department of Ecology 100k Hydrology Washignton Department of Transportation State Routes Reservations Yakama Nation 1998 Bull trout distribution 1998 Anadramous distribution Bank and streams Parcels 2000 Aerial photography (30 meter resolution) Yakima County Agricultural resources data 10 foot and 33 foot contours Ahtanum watershed outlines DIDs FEMA Parcels Riverine open water Soils, stream types Wetlands Orthophotos and aerial photos for 1947, 1968, 1992, and 1998 Golder Associates February 6, 2003 9 TABLE 2 023-1097 City of Yakima/HIP/WA GIS Database Development Summary GIS Coverages Used In Project Prioritization Model DATA TYPE Endangered and Threatened Species 100 Year Flood Plain Land Use Coho Life Stages Fall Chinook Life Stages Spring Chinook Life Stages Steelhead Life Stages Number of Species Wetlands Priority Areas Proximity Areas Parcels containing Riparian Area not adjacent to or containing streams Parcels containing Riparian Area adjacent to or containing streams Stream length per parcel DATA SOURCE WRIA 37-39 LFA, WDFW Bull Trout Yakima County, FEMA City of Yakima, Assessors Data Base by parcel WRIA 37-39 LFA WRIA 37-39 LFA WRIA 37-39 LFA WRIA 37-39 LFA WRIA 37-39 LFA, WDFW Resident Fish Species NWI, National Wetlands Inventory Data Golder Associates Golder Associates Golder Associates Golder Associates Golder Associates a GIS Coverages of fish distribution obtained from both WDFW and the WRIA 37-39 Limiting Factors Analysis (Wa. Conservation Commission) were reviewed for incorporation into the project prioritization model. Based on input from Technical Work Group (TWG) members, and Golders review and comparison of coverages, the LFA coverage was selected for use for all salmonid species. Because the LFA coverage is not available for bull trout and other species of trout (rainbow, brook, etc.), the WDFW coverage was utilized for these species. Golder Associates February 6, 2003 10 023-1097 4. PROJECT WEBSITE Golder Associates is assisting the City of Yakima in providing education and outreach on the project through development and maintenance of a project web site. The website was designed to include updated information on the planning effort; related projects; TWG members; photographs; downloadable reports; maps; data sets; etc. Links to related web sites were provided (e.g., watershed planning, BPA, Yakima County, City of Yakima, conservation districts, etc.). The website will also serve as an avenue to receive public comment on the upcoming Draft Master Plan. The Project Website is located at: http://yakimahip.golder.com Golder Associates M M- N r I OP r I- --- WI r it - M Droving IIIc 023109/121'02 arg fe0 03 2003 - 1 390m > O o Z O T D < D� c m rco NNcom co_ z N mz rn o v n 8d 0 z • • YRBWEP ENVIRONMENTAL EDUCATION PROJECT SITES OLD NACHES HIGHWAY INTERCHANGE MITIGATION 11 > > > CO 7-1 07 C s O > > Z CO N O oc z c_ { m N A >_C > = O Z > 0 " N Z z pm CA Z > m D mo •OT 7C m 0 Z N o `m n n m m co N S3LL213dOdd d3ME L& II0 ••••••••• • WRECKING YARD ACQUISITION/REHABILITATION s> CO O N min' < 12 O m-AiRAWN A m v< o N Z p A s il m � r 0 m,_ m Z m v 2 A O m A A E. n a co m CCT A r v r2> Z Z mAA8> mnf"•0z5 y m m m rnn o = Z m N m m> O m m m w o z d _ -3 0< i g� Z O m m z 1 m m m 1 A 2 m 4 1— — 5 1 i 9 PROJECT SUMMARY MAP CITY OF YAKIMNHIP/WA A MN WOMEN OISONMON GIND Jde 6OLO10 1ZL601£LO 0 tiepuno8 yon 0 sesJnooJaleM HIV UMeJQ saip08 Ja;eM Tz am6,d I EOOL LO uer ale❑ N VM/dIHIWiI)IVA AO ula r m G) m z uoi;eauiIoa yTp!M Ja}4n8 ueued!H 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ide£OLOLO 1ZL601£ZO 011 tiepuno8 yon 0 0 0 spluowleS L - 9 0 y O W ro o a- 3 13 CO C I ci�5$C W 0 K11 O Noirr ag im T � A m. spluowleS 9 - sesJnoweieM SaiiI$ 9 1 = ahs spluowleS £ - 0 salpo8 Ja;eM AMIN :ain8� I E00Z'LO 'tier elea W n 0 m 2 D Number of Salmonid Species Present r m 0 z v Kt £0LO10 1ZL601EZ0 kepuno8 von Land Use Unfavorable For Aquisition sasJno3JateM uogisinbv god algeJoned asn puei saipog Je eM r m m z H1v umeip 0 ain6IA 1 £00Z 'ZZ uer aleO • VM/dIHMWI)IVA AO A.110 V J Ip5C r n Q pN 0 7. � 2m y CD 5 QSS P. 4 g 0 mie £OLOIO 1.7.L60l£ZO tiepuno8 yon e6eJanoo HVV3d ;o lualx3 7 u!eIdpoo13 JeOA 001. sasJnoOJaleM SO!!W S I = ..l 9180S saipog JeleM :am6!j I COOZ'LO ueC.alea U1 uleldpoold JeeA 001 pue AeMpoold v1113d r m m z v Jde £OLOLO LZL601£ZO /Jepunog yon 6uuead pue 6wumeds oN - )1ooui40 6uuds ApO 6uueaa - )oouNo 6uudS sesJnooJaleM 6uueaH pue 6uiumeds - wouNo 6uudS seipog JaleM £m? 'Lc) uer °lea VM/dIHMWINVA �O ul0 Spring Chinook - Spawning and Rearing Jclu EOLOLO LZL6OLEZO tiepuno8 yon Fall Chinook - No Spawning and Rearing VM/dIHMWI)IVA JO ALIO FRANK L CASSIDY JR. „may„ CHAIR Washington Tom Karier Washington Eric J. Bloch Oregon John Brogoitti Oregon NORTHWEST POWER PLANNING COUNCIL 851 S.W. SIXTH AVENUE; SUITE 1100 PORTLAND, OREGON 97204-1348 Fax: Phone: 503-820-2370 503-777-5161 • 1-800-452-5161 May 12, 2003 Ms. Sarah McNary Manager, Fish and Wildlife Bonneville Power Administration P.O. Box 3621; KEW Portland, Oregon 97208 Dear Ms. McNary: Internet: www.nwcouncil.org JUDI DANIEISON VICE CHAIR Idaho Jim Kempton Idaho Ed Bartlett Montana John Hines Montana The purpose of this letter is to advise you of the Council decisions regarding certain projects proposed for Bonneville funding in Fiscal Year 2003. These recommendations and decisions were actions by the Fish and Wildlife Committee and the Council at its meeting on May 6 - 7, 2003 in Walla Wall, Washington. In addition, a purpose of this letter is to inform the project sponsors and other interested parties of the status of Council actions on these requests. The following is a summary of the actions taken by the Council at the meeting earlier this week. Council Actions 1. Recommendation for a revised scope of work for Methow Valley Irrigation District Rehabilitation Project - #1996-034-01 The Methow Valley Irrigation District (MVID) requested a change in scope from an enclosed pipe system to upgraded replacement fish screens to address passage and screening problems at the MVID East Side Canal Site on the Methow River and at the MVID West Side Canal Site on the Twisp River. Funding from Bonneville was approved by the Council in 1996 as a part of a regional package of passage improvement and water quantity restoration projects. Bonneville committed a balance of $2.8 million to the Washington Department of Ecology to an initial project scope of a pressurized irrigation delivery system (design and construct - $1.3 million), compensating landowners ($1.5 million) who would be excluded from the irrigation district so that they could install wells and complying with NMFS passage requirements. To date approximately $900,000 has been spent by Bonneville and Washington Department of Ecology (WDOE) of the funds for on-farm efficiencies (e.g. lateral pipe replacement), pre engineering studies, facilitation and environmental analysis. In Fiscal Year 2003 approximately $1,000,000 has been committed to pay compensation to exclude members. The proposed project will address passage and screening problems at the MVID East Side Canal Site on the Methow River and at the MVID West Side Canal Site on the Twisp River. Upgraded replacement fish screens will be constructed at both locations to assure compliance with current NMFS and WDFW criteria. The existing diversion structures at both locations will also be upgraded to provide both improved fish passage and reduced needs for instream O&M work. Conceptual costs associated with these improvements on the east and west diversion canals, based on maximum screen capacity, will range from $715,706 to. $995,706. This leaves a balance in the original capital commitment to the project. Council staff recommended that the scope change be approved, but until there is an agreement provided by Bonneville, Methow Valley Irrigation District, Bureau of Reclamation and the Washington Department of Ecology regarding the final designs and costs associated with the screen replacements that no further decisions regarding this project are warranted. The staff also recommends that the balance of the existing capital commitment should remain available for the resolution of the water quantity improvement elements of the original project scope. The Council approved the staff recommendation that Bonneville approve the change in scope for the construction of diversion screens, not to exceed $995,706, subject to the review of the Council at completion of final design. The staff also recommended that the balance of the existing capital commitment remain available for the resolution of the water quantity improvement elements of the original project scope. 2. Request to extend additional funding for Coeur d' Alene Tribe Trout Production Facility Project - #1990-044-02 On June 27, 2001 Council approved funding recommendations for the Mountain Columbia provincial review (currently in the Intermountain). The Council concluded that the 1SRP's criticisms, as part of their review of the project proposal, were so severe that further consideration of the existing artificial production proposal would be unsuccessful if returned to the ISRP for review. The Council decision recommended that the Coeur d'Alene Tribe be provided an opportunity to revise the project concept. To accomplish the task of revising the project concept the Coeur d'Alene Tribe formed an Interdisciplinary Team comprised of eleven recognized scientists in the fields of hatchery construction, hatchery life support systems, fish ecology, and fishery management. The Coeur d'Alene Tribe and the team built upon the critical uncertainties raised in the previous master plan review and highlighted the importance of research/monitoring and evaluation strategies in the development of a new master plan. This "new" master plan and supporting documents were submitted to the Council on January 13, 2003. On January 30, 2003 the master plan and supporting documents were submitted to the ISRP for their review and comment. On March 17, 2003 the ISRP provided their review to the Council. The ISRP concluded that the master plan did not provide a convincing basis for the implementation of this project and had not adequately addressed critical issues (ISRP 2003-5). On April 9, 2003 the Council approved the release of an issue paper on the master plan (document 2003-3) for public comment. As part of the provincial review the Council supported CDA use of the remaining Fiscal Year 2001 funds approximating $132,000 to initiate a study on the food habits of the predatory fishes and alternative site analysis. Funding in Fiscal year 200.1 and 2002 ($244,616) was conditioned on the 2 implementation of the predation study and alternate site evaluations only. future funding is dependent on the step submittal and favorable review process. The predation project and alternate site evaluations were completed and folded into the master plan submitted to the Council in January 2003. The monies outlined in the provincial decision carried the project to this point in the three-step review process. As outlined in the issue paper. public comment will be taken at the May and June meetings and written comments will be accepted through June 13. 2003. This will lead to a staff recommendation to the Fish and Wildlife Committee at the July meeting with an anticipated Council decision at the August meeting regarding the future of this project. The Council recommends that Bonneville approve this request and that it reallocate $39.988 from the capital funds to maintain the project until the step review decision defines the future direction of the project. 3. Recommendation regarding approval required by the Plateau Province Review for Yakima Habitat Improvement Project #2002-038-00 The primary goal of this project is to acquire lands for the restoration and protection of aquatic/terrestrial habitat, improvements of water quality, and reconnection of the flood plain to establish functioning riparian zones within an urban environment. The project focuses on the habitat within the Yakima Urban Growth Area including the Yakima River with emphasis on the tributaries in this area. The project was a new start as part of the solicitation associated with the Columbia Plateau Province. The project was originally entitled Protect Normative Structure and Function of Critical Aquatic and Terrestrial Habitat in the Yakima UGA (Proposal #25100). and was approved for funding at a reduced level to accomplish initial planning and assessment. The condition.was added at the suggestion of the sponsor based on comments received.during the provincial review process. On April 22, 2003 the City of Yakima submitted to the Council a Master Plan entitled Yakima Habitat Improvement Project Master Plan. The City of Yakima feels that the Master Plan meets the condition placed on this project and has maintained the objectives and tasks as part of the original proposal. The Master Plan received and reviewed by the Council staff seems to be thorough and complete. In addition, two letters of support for the process in the development of the Master Plan and the projects vision as a whole were received from the U.S. Fish and Wildlife Service and Bureau of Reclamation. The document is user friendly and contains the following sections. • Summary of ongoing and completed fish and wildlife projects within the Yakima Urban Growth Area • A detailed description of the project coordination. include details'on the Technical Working Group that was formed to assist in the development of the master plan • A detailed approach to acquiring parcels and the description of the criteria and parcel prioritization used to define this approach • An extensive listing of recommended acquisition projects • A strategy for acquisition and long term management of the lands • A monitoring and evaluation plan to document anticipated benefits to fish and wildlife. As outlined in the cover letter received as part of the Master Plan from the City of Yakima a request is being made for subsequent funding. As part of the provincial decision the Council approved 3 $349,000 for each Fiscal Year 2002 through 2004. In the Fiscal Year 2003 the City of Yakima feels that with the amount approved ($349,000) they can maintain project coordination, establish Site Steward Position, increase the information and knowledge of the public, continued coordination with the TWG, and maintain the project's website (Objectives 1,2 and 4). The approved funding does not address the acquisition (Objective 3), and monitoring activities that were in the original proposal but deferred as part of the Council's provincial decision. Due to the current fiscal climate associated with the Fish and Wildlife Program and the programmatic issues still needing to be resolved related to land acquisitions, it is not possible at this time to make this project whole with funding beyond the $349,000 previously recommended. Extensive work is needed in the basin before a full understanding of funding targets (i.e. expense and capital) is achieved, and there remain basinwide programmatic issues (e.g. land acquisitions) that must be resolved before out -years funding can be defined for this project. Until these issues are resolved, there is no capacity to make a recommendation for additional funds. Council recommends to Bonneville that the conditions placed on this project have been addressed and that this project can proceed to be implemented as defined and with the funds established during the provincial review ($349,000/year through FY 2004). Additional funds, if needed, will need to be sought through future sponsor requests in subsequent Council project funding processes. cc: Bob Austin, BPA John Rowan, BPA Mark Shaw, BPA Linda Hermiston, BPA Ken Kirkman, BPA Jessica Wilcox, BPA Rodney Sando, CBFWA Tom Iverson, CBFWA Vaughn Jolly, MVID Greg Knott, BOR Paul Ward, YN Ron Peters, CDA Dueane Calvin, City Yakima '•mf to-u.;.ft2i l):.ped-0hDuneildec au._ Sincerely, 4 o g ark Director . Fish and Wildlife 'vision WATER /IRRIGATION DIVISIONS 2301 FRUITVALE BLVD. Yakima, Washington 98902 April 22, 2003 Judi Danielson, Chair Northwest Power Planning Council 851 SW Sixth Ave., Suite 1020 Portland, OR 97204-1348 RE: BPA Project Name: Habitat Acquisition in the Yakima Basin BPA Project Number: #2002-038-00 BPA Contract No.: 10171 Dear Mr. Bartlett: Attached is a copy of our Master Plan entitled Yakima Habitat Improvement Project Master Plan. We are providing you with this document to inform you of our progress, request Fiscal. Year 2004 implementation funding, request additional funds for land acquisitions, and obtain input about our project. To provide some background, according to the ISRP' s "Final Review of Fiscal Year 2002 Project Proposals for the Columbia Plateau Province," the Yakima Habitat Improvement Project, previously entitled Protect Normative Structure and Function of Critical Aquatic and Terrestrial Habitat in the Yakima UGA, was fundable in part at a reduced level as proposed by project sponsors. The intention was that the reduced budget would accomplish initial planning and assessment in this first year. Additional implementation funding (for acquisition of riparian habitat) would be contingent on completion of the following: 1. Technical assessments; 2. Quantitative measures of the habitat protected and/or value to fish and wildlife (e.g., quantitative justification for recommended acquisitions); 3. Integration of this program with other BOR and Yakama Nation habitat protection related projects; 4. Coordination with the fish and wildlife co -managers in the subbasin; and, 5. Indications that proposed activities have the agreement of other agencies within the basin. We feel that our Habitat Master Plan meets all of these requirements. For example: 1. As part of this project, a technical assessment and detailed literature review of all past and current projects conducted in the subject area was performed. Data from this assessment were compiled in GIS format for use in providing quantitative justification for habitat purchase. 2. The Habitat Master.Plan for this project includes quantitative justification for proposed habitat acquisition projects within the Yakima Urban Area., We have developed an innovative GIS based ranking model to prioritize parcel acquisition based .on a set of physical and biological criteria that represent an overall measure of riparian health in the watershed. Water 575-6154 • Water Treatment Plant 575-6177 • Irrigation 575-6194 • Fax 575-6187 Yakima birtxt Habitat Acquisition in the Yakima Basin BPA Project #2002-038-00 2 3. In order to avoid duplication of effort, this project focuses on the tributaries to the Yakima River, while the BOR and Yakama Nation acquisition projects focus on the mainstem Yakima River. We continue to meet with representatives from BOR and the Yakama Nation to ensure supportive partnering in one another's efforts. Several TWG members have also expressed interest in stewardship and ongoing management of lands acquired through this project effort. 4. This project involved the establishment of a Technical Working Group (TWG) that represents most, if not all, fish and wildlife agencies/interests in the subbasin. The criteria used to rank acquisition projects and produce the final recommendations in the plan were developed by this TWG. This group is dedicated to coordination in the subbasin and has decided to continue meeting as a steering committee to assure not only project success, but that this coordination effort continues unabated. Major players include: the Bureau of Reclamation, the Yakama Nation, Yakima County, WDFW, USFWS, Conservation District, City of Yakima, the Nature Conservancy, Yakima-Tieton Irrigation District, and others. Now that we have completed the Habitat Master Plan and because the performance period for this project will end on May 31, 2003, we are requesting your approval of subsequent funding. According to your funding recommendations, you approved partial funding for this project ($349,000 in each fiscal year 2002 through 2004). This amount ($349,000) will allow us to accomplish the following general tasks for Fiscal Year 2003: • Continue Project Coordinator position (eg., project administration; coordinate education and outreach activities; liason with city planning, coordinate restoration activities; budget, invoices, city council liason, coordination with BPA; TWG oversight and planning; coordination with watershed and subbasin planning processes; YRBWEP and Yakama Nation coordination; ESA coordination; solicit matching funds) • Establish Site Steward Position or Subcontractor (e.g., identify willing landowners and discuss restoration of tributary habitat, conduct baseline assessments, coordinate with existing volunteer/service, work to secure supplementary acquisition/restoration funds/grants, work to address related critical habitat projects as outlined in the Master Plan, address stormwater outfall issues) • Education and outreach • TWG meeting preparation and coordination: Coordinate with TWG members to identify other, non -acquisition projects including those identified in the Master Plan • Ongoing website maintenance The requested funding does not account for actual acquisition and future land management, evaluation and monitoring activities. However, several of the identified parcels for acquisition have pending applications for rezone. We need to move quickly on these parcels in order to be successful in protecting some of the highest ranking, riparian habitat in the UGA. As such, we are requesting additional funds to initiate an opportunity for a public land acquisition program. If additional funds are not available at this time to move the program forward, we would ask your guidance for the 'Next Step." Through opportunities provided by the development of this Plan we have established a broad base of partners, some of them we have known in the past and others are new to our involvements. In the totality of the process and the development of the Plan these partnerships have been extended across jurisdictional boundaries. As a direct result of the these relationships, the program will Habitat Acquisition in the Yakima Basin BPA Project #2002-038-00 3 benefit the environment, as well as help fulfill the needs encompassed in the Council's Fish and Wildlife Program to meet the requirements of the Biological Opinion. With the onset of subbasin planning for the Yakima Basin, we have been asked to include our Plan in that process. Delaying and/or discontinuing this project will have substantial negative impacts on the new and renewed relationships developed and severely impair our ability to integrate the identified issues and solutions into a comprehensive/planned approach to repairing and enhancing fish and wildlife habitat in this portion of the Yakima Basin. Lastly, we would appreciate receiving any comments or thoughts you might have that would help us to make the Habitat MasterPlan stronger. Thank you for your time. Please feel free to contact me should there be a need to further explain our methodology, or to provide clarification for any questions you may have. Sincerely, Dueane Calvin, Water/Irrigation Manager City of Yakima cc: Ed Bartlett, Chair, Fish & Wildlife Program Doug Marker, Director - Fish and Wildlife Division Mark Fritsch, Fish and Wildlife Division Lisa Dally Wilson, Golder Associates, Inc. Jessica Wilcox - Bonneville Power Administration In reply refer to: CP -4 July 3, 2003 Duane Calvin City of Yakima 129 N. 2nd Street Yakima, WA 98901 Dear Mr. Calvin, Department of Energy Bonneville Power Administration P.O. Box 3621 Portland, Oregon 97208-3621 Subject: Intergovernmental Contract 00010171- Amendment 002 Project No. 2002-038-00 Enclosed are two copies of the subject amendment. Please sign the first copy and send it back to me, mail stop CP -4. The second copy is for your records. As discussed in the workshops held in March, you will notice that a new clause, Clause 22.100 has been added to this contract and that a Initial Accrual Limitation (Spending Cap) of $349,000.00 has been established based on the FY03 Accrual Limit recommended by the Power Planning Council and modified as applicable through the Council's Reconciliation Process. This amendment acknowledges the budget of $349,000.00 for the period July 1, 2003 through June 30, 2004. However, BPA is only authorizing additional funds in the amount of $2,479.30. This is the amount weestimate necessary to reach the cap after considering invoices already paid since 10/1/03. Please read Clause 22.100 carefully. You are not authorized to exceed the Initial Accrual Limitation (Spending Cap) unless written notice is given to the Contracting Officer prior to incurring costs over the cap and the Contracting Officer authorizes additional funds. BPA is not required to reimburse any costs incurred over the cap without authorization by the CO. Please contact me and Jessica Wilcox, the COTR, when you first become aware additional funds may be needed. Given this fiscal years' limited program dollars, the COTR may need to work with you to re -prioritize or revise your work plan such that no or limited additional funds are needed through 9/30/03. All other terms and conditions remain the same. If you have any technical questions please call Jessica Wilcox at (503) 230-3679. If you have any administrative questions please call me at (503) 230-4042 or email me at tlhoffstotPbpa.gov. Sincerely, ina L. Polizos Contracting Officer Enclosures BONNEVILLE POWER ADMINISTRATION INTERGOVERNMENTAL CONTRACT illnvoice To: Program Analyst - KEWB-4 Bonneville Power Admin. - PBL P. O. Box 3621 Portland OR 97208-3621 Contract :00010171 Release Page : 1 Vendor: CITY OF YAKIMA 129 N 2ND STREET YAKIMA WA 98901 Attn: DUEANE CALVIN Please Direct Inquiries to: TINA L. POLIZOS Title: CONTRACT SPECIALIST Phone: (503) 230-4042 Fax : (503) 230-4508 Contract Title: 2002-038-00 HABITAT ACQUISITION IN THE YAKIMA BASIN _ .,tal Value : Pricing Method: $351,479.30 COST, NO FEE Performance Period: 06/01/0 — 06/30/03 actor Signtu Pri . ted ame Q e S gned itle ** NOT TO EXCEED ** Payment Terms: BPA Contracting Officer Date Signed Days Net 30 Contract Amendments Title : 2002-038-00 HABITAT ACQUISITION IN THE YAKIMA BASIN Amendment: 002 Amended Performance Period: - 06/30/03 Amendment Value: $2,479.30 Pricing Method : BONNEVILLE Power Admlulstr.11au COVER SHEET ATTACHMENT Habitat Acquisition in Yakima Basin Proj. No. 2002-038-00 Intergovernmental Contract No. 00010171 Amendment No. 002 This Amendment is executed for the following: 1] Add $2,479.30 for continued work on this project in accordance with the attached statement of work and budget. 2] Extend Performance Period: FROM: July 1, 2003 TO: June 30, 2004. 3] Reporting Requirements: Quarterly Progress Reports: The Contractor must submit quarter reports that coincide with the Federal fiscal year, i.e., December 31, March 31, June 30 and September 30 or each year. These quarterly reports are due to the COTR no later than two weeks after the end of the quarter. Annual Report: The Contractor must submit an Annual Report no later than 30 days after the end of the annual performance period. 4] Requested Award Amount: The budget amount for this new performance period is $394,000. For the period of October 1, 2002 through September 30, 2003, the Accrual Limitation (Spending Cap) under this contract is $349,000. The unallocated balance remaining in the contract is $80,695.77. The amount to be added by this amendment is $2,479.30. This amendment authorizes spending through September 30, 2003. 5] Incorporate the following clauses into this IGC. SCHEDULE OF ITEMS SETTING THE ACCRUAL LIMITATION (SPENDING CAP) 22.101 (May 03) With this contract amendment, BPA acknowledges the 12 -month statement of work and budget submitted by the Contractor. The 12 -month budget is $349,000 Page 2 BONNEVILLE Power Ado,ioiar.uoo COVER SHEET ATTACHMENT for the period July 1, 2003 through June 30, 2004. Nevertheless, pursuant to this contract renewal, BPA's obligation extends only to funds authorized. BPA is authorizing funds by setting a Fiscal Year 2003 contract Spending Cap of $349,000 for the period October 1, 2002, through September 30; 2003. BPA expects the Contractor to perform, according to the statement of work, within this FY03 Spending Cap through the period ending September 30, 2003. If the Contractor's total actual and forecasted expenditures are expected to exceed the FY03 Spending Cap before September 30, 2003, the Contractor must give.notice, in writing, to the Contracting Officer for authorization for additional funds in accordance with the attached Clause, 22.100, Accrual Limitation (Spending Cap). If the notice is given prior to September 30, 2003, BPA may, but is not obligated to, authorize additional funds by increasing the amount of the FY03 Spending Cap. By October 1, 2003, BPA shall authorize additional funds by establishing a subsequent Spending Cap equal to the amount in the 12 -month budget not previously distributed. Similarly, if the notice is given that a subsequent Spending Cap may be exceeded, BPA may, but isnot obligated to, authorize additional funds by increasing the amount of any subsequent Spending Cap. The Contractor is not authorized to accrue expenses under the contract that exceed the FY03 Spending Cap or any subsequent Spending Cap without prior written approval of the Contracting Officer. BPA will not reimburse the Contractor for any expenditure exceeding a designated Spending Cap without prior written authorization. 22.100 ACCRUAL LIMITATION (Spending. Cap) Notwithstanding contract clause 22.7: (a) The Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations under this contract within the FY03 Accrual Limitation (Spending Cap) or any subsequently established Spending Caps. (b) For purposes of determinirig if and when the: 0 FY03 Spending Cap will be exceeded, the Contractor shall include all actual and forecasted expenditures under this contract, both direct and indirect, for the Page 2 BONNEVI LLE Power Administration COVER SHEET ATTACHMENT period beginning October 1, 2002 through September 30, 2003, whether or not already invoiced or paid. • Subsequent Spending Cap will be exceeded, the Contractor shall include all actual and forecasted expenditures under this contract, both direct and indirect for the period beginning October 1, 2003 through the end of the performance period, whether or not already invoiced or paid. (c) Notification of CO. The Contractor shall _continuously monitor its expenditures and compare them against the FY03 SpendingCap (or any subsequent Spending Cap) to ensure the established limitation is not exceeded. The Contractor shall notify the CO, in writing, as early as possible if the sum of the actual and forecasted expenditures is expected to exceed the FY03. Spending Cap (or any subsequent Spending Cap). (d) Notification Requirements: • FY03 Spending Cap: If the Contractor anticipates that the FY03 Spending Cap will be exceeded prior to September 30, 2003, as part of the notification, the Contractor shall indicate to the CO the reasons its expected expenditures will exceed the FY03 Spending Cap and the amount of the adjustment to the FY03 Spending Cap needed to continue performance through September 30, 2003. • Subsequent Spending Cap: If the Contractor anticipates that any Subsequent Spending Cap will be exceeded prior to the end of the performance period, as part of the notification, the Contractor shall indicate to the CO the reasons its expected expenditures will exceed the Subsequent Spending Cap and the amount of the adjustment to the Subsequent Spending Cap needed to continue performance through the end of the performance period. (e) Accrual Limit. • BPA is not required to reimburse the Contractor; for costs incurred in excess of the FY03 Spending Cap or any subsequent .Spending Cap. • The Contractor is not obligated to continue performance under this contract (including actions under the Termination clause of this contract) or otherwise incur expenses in excess of the -FY03 or any subsequent Spending Cap until the CO notifies the Contractor in writing that the limitation has been increased. Any costs incurred by the Contractor in excess of the FY03 or Subsequent Spending Cap are at the contractor's risk, as the costs may not be reimbursed by BPA. (0 Only the CO has the authority to adjust or modify the FY03 or any Subsequent Spending Cap. No notice, communication, or representation from any person, other than the CO, shall affect the limitation in this contract. Page 2 B ONNE VII.LE rower warm abua0on COVER SHEET ATTACHMENT Current Total: $349,000.00 I 1 Increase this Mod: $ 2,479.30 New Total: $351,479.30 I ALL OTHER SPECIFICATIONS, TERMS & CONDITIONS REMAIN THE SAME. Page 2 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of 8/19/03 ITEM TITLE: A resolution authorizing the Assistant City Manager to execute an amendment to Task Order #7 for Contract #98-34, with Golder Associates for services necessary to undertake public outreach and education program in compliance with the recently approved Habitat Improvement Master Plan, and for the development of a plan to consolidate the diversions for the Fruitvale Power Canal, the Old Union Canal, and the City's diversion at Nelson Dam. SUBMITTED BY: Dueane Calvin, Interim Water/Irrigation Manager CONTACT PERSON/TELEPHONE: Dueane Calvin, 576-6154 SUMMARY EXPLANATION: Staff is proposing that Golder Associates' current contract (#98-34, Task #7) for work on the Habitat Improvement Project be amended through the addition of services identified in the attached Scope of Work, relevant to undertake public outreach and education program in compliance with the recently approved Habitat Improvement Master Plan, and to assist in the development of a plan to consolidate the diversions for the Fruitvale Power Canal, the Old Union Canal, and the City's diversion at Nelson Dam. For the services to be provided in keeping with the attached Scope -of -Work, Golder Associates Inc., shall receive an amount not to exceed $292,000. Funding authorization from the Bonneville Power Administration includes carry-over funds in the amount of $2,479.30 to be utilized by the City in the outreach and education program for fiscal 2003. This carry-over funding makes the total funds available for the FY 2003 work program $351,479.30. Resolution X Ordinance _ Other (Specify) Consulting Agreement Amendment Contract X Mail to (name and address): Golder Associates, Atten: Donna DeFancesco, 18300 NE Union Hill Road — Suite 200, Redmond, WA 98052-0777 Phone: (425) 883-0777 Funding Source Fund 477 — Domestic W r Im jr ement APPROVED FOR SUBMITTAL: / t AC"- City Manager STAFF RECOMMENDATION: Adopt the resolution authorizing amendment to the present Agreement with Golder Associates Inc. COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2003-117