HomeMy WebLinkAboutR-2003-117 Golder Associates Contract Amendment (re: Contract #98-34 Task Order #7 / Habitat Improvement Master Plan )RESOLUTION NO. R-2003-117
A RESOLUTION authorizing the Assistant City Manager to execute an
amendment to Task Order #7 for Contract #98-34, with Golder
Associates for services necessary to develop outreach and education
programs in compliance with the recently completed Habitat
Improvement Master Plan, related to normative flows and habitat
restoration within the jurisdictional area of the City of Yakima.
WHEREAS, the City of Yakima desires to maintain, preserve and restore
functioning aquatic and riparian habitat within the City's jurisdictional area; and
WHEREAS, the City must now proceed with the development of outreach
and education programs in compliance with the recently completed Habitat
Improvement Master Plan, thereby enabling the City to utilize additional grant
funding receive from the Bonneville Power Administration (BPA) for
implementation and updating of the Plan; and
WHEREAS, the City of Yakima is currently in a contract relationship with
Golder Associates through Contract #98-34, dated March 2, 1998, which has the
expertise and skills necessary to provide the required services and support; and
WHEREAS, the City Council deems it to be in the best interest of the City
to execute this amendment to Task Order #7 for services necessary to develop
outreach and education programs in compliance with the recently completed
Habitat Improvement Master Plan, related to normative flows and habitat
restoration within the jurisdictional area of the City of Yakima, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Assistant City Manager is hereby authorized and directed to execute
the attached amendment to Task Order #7, with Golder Associates for services
necessary to develop outreach and education programs in compliance with the
recently completed Habitat Improvement Master Plan, related to normative flows
and habitat restoration within the jurisdictional area of the City of Yakima.
ADOPTED BY THE CITY COUNCIL this 19th day of August, 2003.
ATTEST:
Kam,.-
Karen Roberts, City Clerk
ary Place, Mayor
To:
From: Dueane Calvin, Interim Water/Irrigation Manager
Subject: Amendment to City Contract #98-34m Task #7 — Habitat Improvement
Program
TRANSMITTAL
Water/Irrigation Division
2301 Fruitvale Blvd.
Monday, August 04, 2003
The Honorable Mayor, Council Members, and Dick Zais, City Manager
The Bonneville Power Administration (BPA) gave the City a grant in July of 2002,
Intergovernmental Contract No. 0001017 — Habitat Acquisition in the amount of
$349,000 that funded the first year activities for the development of a Master Plan. The.
Master Plan was completed earlier this year and reviewed with members of the Council
prior to it being submitted to the Northwest Power Planning and Conservation Council
(NWPCC) in April. The NWPCC approved the Pian and instructed BPA to extend the
City's existing contract for another year, including additional funds in the amount of
$351,479 to be utilized for outreach and education. This amount includes carry-over
funding from the 2002 program.
If BPA elects later in the year to allow land acquisitions (currently in abeyance) the City
would then return to the NWPCC and seek additional funding to undertake these types
of planned activities. BPA will update their land acquisition status in October of 2003.
Concurrently, with CIP program already identified in the Water/Irrigation budget for
2003 there is $65,549 set-aside in the BPA funds to assist in the development of a plan
for the consolidation of the diversions for the Fruitvale Power Canal, Old Union and the
one at Nelson Dam (308).
The following support documents have been provided for your review and use.
Yakima Habitat Improvement Project — Interim Project Update
Copy of letter to NWPCC members concerning the Master Plan
Copy of the BPA funding extension notice
Scope of Work, amending City Contract #98-34, Task #7.
Golder Associates Inc.
18300 NE Union Hill Road, Suite 200
Redmond, WA USA 98052-3333
Telephone (425) 883-0777 •
Fax (425) 882-5498
www.golder.com
Golder
Associates
July 18, 2003 Golder ref: 023-1097
City of Yakima
2301 Fruitvale Blvd.
Yakima, WA 98902
Project Name: Yakima Habitat Improvement Project
ATTENTION: Dueane Calvin, Irrigation/Water Division Manager
RE: YAKIMA HIP SCOPE OF WORK 2003
Dear Dueane:
Per your request, we have developed a scope of work and corresponding budget for
Golder Associates, Inc. to provide continued support to the City of Yakima on the
Yakima Habitat Improvement Project (BPA CONTRACT NO. 00010171). This work will
be performed within the BPA contracting period (August 2003. to June 2004), and will
involve implementation of the activities prescribed for Phase 2 of the project: Master
Plan Implementation Phase.
It is anticipated that this new scope of work and corresponding budget would be an
amendment to our current contract. This amendment would be completed under existing
terms and conditions between the City of Yakima and Golder Associates Inc., Task Order
No. 7 of City Contract No. 98-34 (signed March 2, 1998), for the Yakima Habitat
Improvement Project. Golder reference is project number 023-1097.
This scope of work details our services to assist in the development of an outreach and
education program and habitat restoration and acquisition activities. The budget for this
scope of work is $292,000. The City also has a budget of approximately $57,000 for
project administration under this BPA contract.
This work will be completed under existing terms and conditions, using rates established
by Golder Associates Inc. for the City of Yakima effective April .1, 2003. The budget for
this scope of work includes a waiver of CAD computer fees ($20/hr) within our
GIS/CADD services. If these terms and scope of work are acceptable to the City, please
arrange for the appropriate authority to sign below and return a copy to us.
Please do not hesitate to call if you have any questions concerning the task details and
budget. We look forward to working with you on this project!
OFFICES ACROSS AFRICA, ASIA, AUSTRALIA, EUROPE, NORTH AMERICA AND SOUTH AMERICA
City of Yakima
Dueane Calvin
2
July 18, 2003
023-1097
Sincerely, f
&lbt-
isa Dally Wilson -
Senior Water Reso
//' y
_K. /74
Donna DeFrancesco
Project Ecologist
ces Project Manager
Golder -Yakima SOW 071803
Glenn K. Rice, City of Yakima
Golder Associates
City of Yakima
Dueane Calvin
3
July 18, 2003
023-1097
YAKIMA HABITAT IMPROVEMENT PROJECT
Master Plan Implementation Phase.
Statement of Work
Proiect Goal
The overall goal of the project is to maintain, preserve and restore functioning aquatic
and riparian habitat within the jurisdictional area of the City of Yakima over the long
term.
Background
The Yakima Habitat Improvement Project was funded through a grant from the
Bonneville Power Administration (BPA) to the City of Yakima (project sponsor) under
BPA's Fish and Wildlife Program FY 2002 funding cycle. In the first year of the project
(August 2002 to May 2003), a Yakima Habitat Improvement Project Master Plan was
developed. The Master Plan provides the justification, structure and guidance for future
habitat acquisition activities to protect fish and wildlife habitat within the Yakima Urban
Growth Area. The Plan also provides support for application to BPA for continued
funding of the recommended habitat acquisition projects.
This Statement of Work addresses services to be provided by Golder Associates, Inc.
(Golder) in the continuation of Yakima Habitat Improvement Project activities during the
next BPA funding cycle (August 2003 through June 2004). Golder support includes
education and outreach; continued habitat program implementation, and continued
project coordination efforts.
Work to be Performed
I. OVERALL OBJECTIVE: Planning and Design
Objective 1: Education and Outreach Activities
Develop and implement an education and outreach program for the citizens of the
Yakima Urban Area focusing on the fish and riparian and aquatic ecology of the rivers
and streams of the Yakima Urban Area.
Golder -Yakima SOW 071803
Golder Associates
City of Yakima
Dueane Calvin
4
July 18. 2003
023-1097
Task 110 Education and Outreach Program
Development
Convene and administer a meeting of all interested
stakeholders currently implementing environmental
education and outreach efforts in the Yakima Urban
Area.
The goals of the Education and Outreach Working
Group are to (1) assess and develop an integrated
description of current and proposed E&O activities
associated with riparian and aquatic habitat and fish in
the Yakima Urban Area, and (2) develop an integrated
vision and description of how these activities will can be
expanded and improved in the future by the Yakima HIP
project
Develop a summary of the status of education and
outreach efforts recently completed or in progress by
major agencies and stakeholders.
Deliverable
An outreach work group will be convened,
and an organizational meeting will be held.
Organized summary of existing and
completed environmental education and
outreach efforts. Information will be
summarized on the Yakima HIP project
website and incorporated into educational
materials.
Task 120 Implement Education and Outreach
Activities
Yakima HIP Education and Outreach has three primary
constituencies: K-12 Education Community,
ServiceNolunteer Organizations and the General Public.
The goals of the Yakima HIP Education and Outreach
Program are:
• To increase the awareness and understanding
of riparian and aquatic ecology and salmonids
and their habitat within the Yakima Urban
Area and to help infuse interest in the
importance and preservation of these
communities
• To increase the general public knowledge and
understanding of the Yakima HIP goals and
projects and to create excitement and active
public and volunteer participation and
involvement in Yakima HIP projects
Activities to be completed include: Review existing
environmental education teaching modules and materials
that are currently available and work with Outreach and
Education Work Group to determine additional needs.
Develop new habitat teaching modules as necessary.
Conduct or coordinate a minimum of 8 school/service
group outreach and education programs. Develop a
minimum of 4 press releases, information spots, and/or
newsletters.
Deliverable
Summary of pertinent existing environmental
education materials. New teaching materials.
Teaching topics will include riparian ecology
and importance and functions of riparian
habitat, fish biology, fish habitat components,
impacts on urban streams, litter, plant
identification, fish identification, riparian
restoration techniques, wetlands,
macroinvertebrates, etc.
Press releases, information spots, newsletters.
School/service group outreach and education
programs coordinated/completed. Summary of
available volunteer organizations.
Golder -Yakima SOW 071803
Golder Associates
City of Yakima
Dueane Calvin
July 18, 2003
023-1097
Develop a summary of all existing potential volunteer
source organizations within the Yakima Urban Area.
The activities and budget associated with this task are
scoped with the assumption that it will be completed by
an environmental education intern. If an intern is not
available or cannot be hired, the activities and budget for
this task will need to be re -scoped.
•
,
Task 130 Maintain and expand project website
Deliverable
The current project website will be expanded
to include outreach and education materials
and will continue to be maintained to post
downloadable project information, including,
quarterly status reports and final reports.
Task 140 Continue coordination activities
Deliverable
Four. TWG meetings
TWG group membership will be expanded to a few
active members in the community and representatives
from private groups
Continue TWG meetings: four meetings are anticipated
Coordinate with YRBWEP; Yakama Nation; Sub -basin
Planning; HB2514 Watershed Planning; Salmon
Recovery Lead Entity. .
Provide liaison to cooperating agencies, City of Yakima
Planning and Yakima City Council.
Identify potential partnerships for long term land
management and research long term funding options for
management of lands. MOAs with TWG members will
be completed for habitat management activities.
Objective 2: Continue habitat acquisition/restoration project planning
Continue project coordination, plans and foundation for acquisition/restoration/habitat
management activities of high priority parcels identified in Yakima Habitat Master Plan.
Task 210 Identify existing applicable
habitat programs
Identify existing habitat restoration and land
management programs and funding applicable to
Yakima Urban Area lands (e.g. CREP, Partners for
Wildlife, etc). Identify options for implementation
of habitat projects in the Yakima Urban Area from
all agencies and organizations.
Deliverable
List of potential habitat programs containing options
for implementation of acquisition and/or restoration
habitat projects in the Urban Area.
Golder -Yakima SOW 071803
Golder Associates
City of Yakima
Dueane Calvin
6
July 18, 2003
023-1097
Objective 3. Complete detailed project design and develop schedule and budget for
priority parcel project implementation
Work with Technical Work Group to plan/design habitat restoration for priority parcels
or related critical habitat project as identified in Habitat Master Plan.
Task 310 Complete habitat
restoration/management plan design for
priority parcels
Work with landowners and TWG to develop
detailed plans and specifications for habitat
improvement activities to be conducted on priority
parcels or related critical habitat projects.
Two types of plans may be developed:
1. Long term management plans for
properties to be acquired. Cost share and
partnerships will be identified (Nothing
will be done on this task until acquisition
activities are allowed per BPA)
2. Develop habitat restoration plans as
described in Habitat Master Plan
Number of habitat plans to be completed will be
determined by the number of landowners
interested in habitat acquisition/restoration
activities. A minimum of 2 habitat
restoration/management plans will be completed,
more if possible.
Activities may include, but are not limited to:
riparian restoration/enhancement, live stake or
container plantings; cattle exclusion fencing;
streambank stabilization or natural channel design;
removal of fish barriers; native grass seeding;
noxious weed or invasive species control.
Deliverable
Restoration/habitat management plans with
conceptual designs.
Golder -Yakima SOW 071803
Golder Associates
Task 220 Baseline assessments of high
Deliverable
priority parcels
List of interested landowners for high ranking
Contact landowners in an effort to identify level of
parcels. Completed baseline assessment field forms
interest and involvement in projects identified in
for habitat improvement activities on priority
Habitat Master Plan. Expand on water rights/
parcels as identified in the habitat master plan
water use assessment currently associated with
assuming landowner interest. A summary and
each priority parcel. Conduct baseline assessments
general schedule for implementation of suitable and
of properties of interested parties for habitat
appropriate habitat programs (acquisition/
improvement activities as outlined in the Master
restoration) to be applied to high ranking parcels.
Plan. Current habitat improvement activities would
focus on restoration of habitat. Research current
market value of priority acquisition parcels.
Objective 3. Complete detailed project design and develop schedule and budget for
priority parcel project implementation
Work with Technical Work Group to plan/design habitat restoration for priority parcels
or related critical habitat project as identified in Habitat Master Plan.
Task 310 Complete habitat
restoration/management plan design for
priority parcels
Work with landowners and TWG to develop
detailed plans and specifications for habitat
improvement activities to be conducted on priority
parcels or related critical habitat projects.
Two types of plans may be developed:
1. Long term management plans for
properties to be acquired. Cost share and
partnerships will be identified (Nothing
will be done on this task until acquisition
activities are allowed per BPA)
2. Develop habitat restoration plans as
described in Habitat Master Plan
Number of habitat plans to be completed will be
determined by the number of landowners
interested in habitat acquisition/restoration
activities. A minimum of 2 habitat
restoration/management plans will be completed,
more if possible.
Activities may include, but are not limited to:
riparian restoration/enhancement, live stake or
container plantings; cattle exclusion fencing;
streambank stabilization or natural channel design;
removal of fish barriers; native grass seeding;
noxious weed or invasive species control.
Deliverable
Restoration/habitat management plans with
conceptual designs.
Golder -Yakima SOW 071803
Golder Associates
City of Yakima
Dueane Calvin
7
July 18, 2003
023-1097
Work with TWG to combine activities with other
existing programs such as water rights
acquisition/leases; CREP; WRP; etc. Leverage
BPA funding to implement activities with partners.
Objective 4. Complete feasibility study and implementation plan with schedule and
budget for City of Yakima Fruitvale — Old Union — Nelson Consolidation Habitat
Rehabilitation Project (a related critical habitat project outlined in the Habitat
Master Plan)
410 Complete habitat rehabilitation plan
for City of Yakima Fruitvale-Old Union -
Nelson Diversion
Study alternatives for habitat rehabilitation
through the consolidation of the City of Yakima's
Fruitvale, Old Union, and Nelson Diversions and
present to TWG.
Deliverable
Plan alternatives, feasibility study, possible interim
mitigations and conceptual designs
Objective 5: City of Yakima Project Administration
Continued operations and administration of the Yakima Habitat Improvement Project
activities by Golder
Task 520 Golder project administration of
Yakima HIP
All tasks will be coordinated between the Golder
and the City of Yakima project coordinator.
Coordination of project activities with BPA will
also be completed. The Golder will coordinate all
meeting arrangements with the City of Yakima
project coordinator, provide intern supervision,
develop invoices and quarterly summaries of
activities. Golder will maintain communication
with City of Yakima project coordinator.
Deliverable
General project administration
Objective 6: Consultant administration, Quarterly and annual reports and RPA reporting,
supplementary funding.
Task 610 Quarterly and annual reports
Quarterly reports will be submitted to the BPA
project manager addressing significant issues
regarding project implementation - issues,
problems, delays, and successes. Based on fiscal
year schedule, reports will be for the three months
ending Sentember 30. December 31. March 31.
Deliverable
Quarterly reports and annual report
Golder -Yakima SOW 071803
Golder Associates
City of Yakima
Dueane Calvin
8
July 18, 2003
023-1097
Golder -Yakima SOW 071803
Golder Associates
and June 30, or on dates determined by the BPA
project manager. Annual reports will be prepared
at the directive of the BPA project manager.
Task 620 Special Biop Annual Report
A special annual report will be required for the
FCRPS Biological Opinion Annual Progress
Report. The due date for the report will be
confirmed by BPA's project manager.
The format for this report will be provided by
BPA's project manager as soon as the report
format is finalized. The 3 action areas under the
Biological Opinion that this contract will be
required to report on are RPA (Reasonable and
Prudent Alternatives) number 150, 152, and 153.
This report will be a stand-alone report,
quantifying deliverables and accomplishments in
flows and habitat for anadromous fish under
RPA's No. 150, 152, and 153.
Deliverable
Special annual report
Task 630 Supplementary funding/grant
applications
Develop a list of potential additional acquisition
funds/grants. Complete 2 applications for
additional funds (e.g. SRFB, CCWF, private
foundations) for identified habitat acquisition
projects.
Leverage matching funds for BPA funds and
identify opportunities for additional funding.
Deliverable
Completed grant applications
Golder -Yakima SOW 071803
Golder Associates
City of Yakima
Dueane Calvin
9
July 18, 2003
023-1097
PROJECT: Yakima Normative Habitat Structure and Function
CLIENT: City of Yakima
SUMMARY OF FEES
^,Lp,,, �; x£ d, rYFa 3 fir3 �r y1."�r ,*« qr *trr Aw,.iyg '. ,. frahF 'yl YtS}� {YQ :
C4'N.ie^ei ;.S ��ti?� ''Y�A'Y'�tf .Yfv4T �f"`� �f."""�x`47j�`.vnki'ir"`Y '`� '��:.
, : 01,4,14,::it,l
,�r
$11,550
4Nt LO -i. t.
i'•: � �
$1,048
"E; i 1 '�C?0'�:'
�}
$12,598
Task 110: Education and Outreach Program Development
Task 120: Implement Education and Outreach Activities
$20,700
$13,959
$34,659
Task 130: Maintain and Expand Project Website
$9,290
$6,712
$16,002
Task 140: Continue Coordination Activities
$29,203
$3,169
$32,382
Task 210: Identify Existing Habitat Programs
$6,375
$491
$6,866
Task 220: Baseline Assessments
$31,230
$4,602
$35,832
Task 310: Habitat Plan Designs
$44,120
$2,624
$46.744
Task 410: Feasibility Study for Consolidation of Yakima Fruitvale
$60,945
$4,604
$65,549
Task 520: Subcontractor Project Administration
$15,450
$1,144
$16,594
Task 610, 620: Quarterly and Annual Reports
$10,710
$1,011
$11,711
Task 630: Supplementary Funding/Grant Applications
$12,690
$373
$13,063
Totals
$252,263
$39,737
$292,000
Golder -Yakima SOW 071803
Golder Associates
City of Yakima
Dueane Calvin
10
July 18, 2003
023-1097
Budget
GOLDER ASSOCIATES INC
1. PERSONNEL UNIT RATE TOTAL
(includes fringe and overhead)
Lisa Dally Wilson 400 hr $135/hr $ 54,000
Donna DeFrancesco 800 hr $87/hr $ 69,600
Shelly Lybeck 400 hr $80/hr $ 32,000
Andreas Kammereck/Cathy Smith 375 hr $120/hr $ 45,000
Patrick Valentine 120 hr $54/hr $ 6,480
GIS/Cad/Graphics 205 hr $75/hr $ 15,375
Administrative 100 hr $54/hr $ 5,400
Intern to be named later 720 hr $36/hr $ 25,920
Personnel Subtotal $253,775
2. TRAVEL
Lodging 25 days $55.00 $1,375
Per Diem 45 days $30.00 $1,350
Mileage 3800 miles $0.365 $1,387
Travel Subtotal $4,112
(Travel Expenditures are detailed in the Subcontractor Budget Notes page)
3. SUPPLIES/SERVICE
Copies, supplies, communications, plots, etc $34;113
(Supplies/Service Expenditures are detailed in the Subcontractor Budget Notes Page)
Golder -Yakima SOW 071803
Golder Associates
City of Yakima
Dueane Calvin
11
July 18, 2003
023-1097
4. TRAINING
5. INDIRECT COSTS
6. CAPITAL EQUIPMENT
TOTAL SUBCONTRACTOR COST
Golder -Yakima SOW 071803
Golder Associates
0
0
0
$292,000
City of Yakima
Dueane Calvin
12
July 18, 2003
023-1097
City of Yakima Budget Notes:
1. City of Yakima Personnel ($40,000)
Project Administrator duties:
The project coordinator will continue administration of Yakima HIP project for
City of Yakima. The project coordinator will provide coordination and
subcontractor oversight of all tasks. The project coordinator will serve as City
liaison to all outside agencies and to Yakima City Council and other City
departments. The project coordinator will submit monthly invoices per contract
agreement and maintain budget. Develop MOAs with cooperating agencies.
Dueane Calvin is uniquely qualified to continue project coordinator duties for the
City of Yakima. He has the requisite experience (as detailed in attached resume)
and working relationship with project partners. Dueane has served as project
coordinator since the project's inception in 2002.
2. City of Yakima Travel ($1,545)
Travel Details:
It is anticipated that the Project Coordinator will need to complete several trips
(5-10) to Redmond, Washington to coordinate project tasks and activities with the
subcontractor, Golder Associates. Golder's office is located in Redmond.
It is also anticipated that the Project Coordinator will need to meet with BPA
COTR in Portland (1-2 meetings) to discuss project details and schedules and
present results. The Project Coordinator may also need to attend Power Planning
Council meetings in Portland, Helena, or eastern Washington (1-3 meetings) to
meet Council needs.
3. City of Yakima Supplies/Service ($15,455)
Supplies Service Details:
Copies (B/W) for development of education and outreach materials, outreach
meetings, TWG meetings, City Council, othercoordination activities, etc
5000 @ $0.15 ea ..$ 750
Copies (Color) for education and outreach materials, flyers, brochures. outreach
meetings. TWG meetings, City Council, other coordination activities
2000 @ $2:00 ea $4,000
Golder -Yakima SOW 071803
Golder Associates
City of Yakima ;`':;fid` July 18, 2003
Dueane Calvin 13 023-1097
Graphics production of education/outreach materials, notices, etc $4,750
Fees for posting outreach activities schedules, newspaper ads about activities,
etc ..$3,000
Communications (mailings, postage, phone, fax, etc) $2,955
Subcontractor Budget Notes
1. Personnel ($253,775)
Golder Associates Personnel are uniquely qualified to complete the tasks outlined
in this Scope of Work. Resumes for all key personnel are attached. The personnel
outlined in the budget above will fill the following roles and/or complete the
following tasks:
Lisa Dally Wilson (P.E.): Overall Project Manager
Donna DeFrancesco: Task Manager; Riparian Ecologist
Shelley Lybeck: Biologist (assist with baseline assessments, habitat management
plans; feasibility studies; supplementary funding grants)
Andreas Kammereck (P.E.) /Cathy Smith (P.E.): Water Resource Engineers for
Task 4.1
Patrick Valentine: Website Maintenance and Development for Task 1.3
GIS/Cadd/Graphics: Support for all tasks
Administrative: Support for all tasks
2. Subcontractor Travel ($4,112)
Description of Subcontractor Travel:
Subcontractor Travels consist of travel by 2 persons to and from Redmond,
Washington to Yakima, Washington for 5 meetings (1 outreach meeting and 4
TWG meetings). This effort is essentialfor the implementation of these meetings,
as project tasks and schedules will be reviewed, outreach and habitat restoration
activities will be discussed, and partnerships for future habitat management
activities and outreach will be developed.
Subcontractor Travel also includes 3-4 trips from Redmond, Washington to
Yakima, Washington to meet with landowners to determine interest in habitat
Golder -Yakima SOW 071803
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City of Yakima
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July 18, 2003
023-1097
improvement activities and to conduct baseline assessments (approx . 20 field
days). These trips are critical to the completion of this task.
Subcontractor Travel also includes 2-3 trips from Redmond, Washington to
Yakima, Washington to solicit intern services and to meet with intern on
education/outreach activities and assist with 1-2 education/outreach activities.
These trips are critical to the effective completion of the education/outreach
activities.
3. Supplies /Service ($34,113)
Description of Subcontractor Supplies/Service:
Copies (B/W) 8000 @ $0.15 each $1,200
(field forms, letters to landowners, habitat plan drafts and final reports, feasibility
reports, invoices, quarterly and annual summaries, etc)
Copies (Color) 2250 @ $2.00 each $4,500
(field forms, letters to landowners, habitat plan drafts and final reports, feasibility
reports, invoices, quarterly and annual summaries, etc)
CAD plots 100 @ $2.00 each $ 400
Web Server maintenance and hosting fees $500/month $6,000
Communications (phone, fax, etc) (3% of labor fees) . $7,563
Equipment use fees for education and outreach activities, baseline assessments,
feasibility study tasks (flowmeters, digital cameras, macroinvertebrate sampling
equipment, bottles, water quality equipment, densiometers, tape measures,
clinometers, laser level, planting equipment .$10,000
CAD / GIS Computer Use fees 445 hrs @ 10/hr) $4,450
Golder -Yakima SOW 071803
Golder Associates
City of Yakima
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July 18, 2003
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Subcontractor
In keeping with the City of Yakima's standard government procurement process for
selection of professional consulting services, the City selected Golder Associates Inc of
Redmond, Washington to assist in the development of the Habitat Master Plan. Based on
Golder's background on this project and their past performance, it is anticipated that
subcontractor activities for this project will be sole -sourced to Golder. Golder Associates
has been responsible for completion of the Yakima Habitat Master Plan and coordination
of Technical Work Group from the inception of the Yakima Habitat Improvement
Project. Golder also maintains a detailed GIS database of Urban Area related project
files. As a result, Golder Associates is uniquely qualified to continue the project
implementation with the requisite expertise and available data necessary to accomplish
the requirements.
Golder -Yakima SOW 071803
Golder Associates
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BRIEFING PACKET
Yakima Habitat
Improvement Project
Golder
Associates
Golder Associates Inc.
18300 NE Union Hill Road, Suite 200 ®VGolder
Redmond, WA USA 98052-3333 �®
Telephone (425) 883-0777 Associates
' Fax (425) 882-5498
1
1
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YAKIMA HABITAT IMPROVEMENT PROJECT
INTERIM PROJECT UPDATE
BRIEFING PACKET
Submitted to:
City of Yakima
Submitted by:
' Golder Associates Inc
18300 NE Union Hill Road, Suite 200
Redmond, Washington 98052
USA
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February 2003 023-1097
' 020603dfl.doc
OFFICES ACROSS ASIA, AUSTRALASIA, EUROPE, NORTH AMERICA, SOUTH AMERICA
February 6, 2003 i 023-1097
YAKIMA HABITAT IMPROVEMENT PROJECT
MISSION STATEMENT
The City of Yakima is undertaking a project intended to provide significant contribution to the
improvement of aquatic and riparian habitat in and around the Yakima Urban Growth Area
(UGA). The overall goal of the project is to maintain, preserve and restore functioning aquatic
and riparian habitat within and immediately surrounding the Yakima UGA over the long term.
The first year of this project involves the development of a Habitat Master Plan that will guide
future habitat restoration activities to be performed by the City of Yakima. The project is
intended to be a functional element of the sub -basin plan that will be developed for the region.
The boundaries of the project area are defined as the Urban Growth Area (UGA) of the City of
Yakima and extend slightly beyond the UGA boundary to assure consistency with adjacent
projects. The City of Yakima encourages the participation of all entities involved in restoration
efforts in and adjacent to the project area to assure the project meets the greater good. The City
intends to coordinate closely with other on-going efforts to restore and improve habitat to avoid
duplication and enhance the effectiveness of all projects in the basin.
The City is forming a project Technical Working Group (TWG) and would appreciate
participation from the following entities: Yakima County, the City of Union Gap, the Yakama
Nation, WDFW, WDOT, Ecology, NYCD, NRCS, AID, N -CCC, YTID, BPA, US BoR, NMFS,
Washington Water Trust, Yakima Greenway Foundation, the Nature Conservancy and USFWS.
Meetings of the TWG will be used to assure communication amongst all of the entities and
provide the basis for coordinating with other projects. The collective knowledge of the TWG is a
valuable resource, and will be tapped to provide input for identifying critical areas for this
project.
Golder Associates
February 6, 2003 ii 023-1097
TABLE OF CONTENTS
1. INTRODUCTION 1
11 Background
1.2 Purpose
1.3 Coordination
1.4 Project Funding
1.5 Current Investigation
2. SUMMARY OF COMPLETED/ONGOING EFFORTS
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2.1 Summary of Effort 5
2.2 Participating Agencies 5
3. GIS DATABASE DEVELOPMENT AND PROJECT PRIORITIZATION 6
3.1 GIS Coverages
3.2 Project Prioritization Results
DATA SOURCE
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4. PROJECT WEBSITE 10
Golder Associates
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1. INTRODUCTION
In 2001, the City of Yakima submitted a proposal to Protect Normative Structure and Function of
Critical Aquatic and Terrestrial Habitat within the City of Yakima Urban Area boundary for
funding to the Bonneville Power Administration (BPA). This proposal was funded under BPA's
FY 2002 funding cycle for the Columbia Plateau Province of the Columbia River Basin. A
contract (BPA contract no. 10171) was signed in August 2002 between City of Yakima and the
Bonneville Power Administration to implement the project. This project provides support for the
water investment action agenda for the Yakima Basin and the 2000 Fish and Wildlife Program
through the development of a plan to protect and restore riparian and aquatic habitat.
1.1 Background
The City of Yakima and the City of Union Gap, along with the urbanizing area within Yakima
County (Terrace Heights and West Valley), are located near the center of the Yakima Basin at the
confluence of the Naches and Yakima Rivers. Tributaries to the Naches and Yakima Rivers
include Wide Hollow Creek, Bachelor Creek, Hatton Creek, Ahtanum Creek, Cowiche Creek,
and their tributaries, all within the Yakima Urban Area Boundary.
Over the past 100 years, the rivers and creeks within the Yakima Urban Area Boundary have
been significantly impacted as the result of agriculture, and more recently, urban development.
Channels have been relocated, levees have been constructed, vegetation removed, off -channel
areas filled, roadway culverts removed, wetlands filled, houses and roadways constructed on fill
in the channels, and other physical changes have occurred. As a result of these physical changes,
the water quality of the rivers and creeks has exceeded standards for temperature, fecal coliform,
dissolved oxygen, total suspended solids, turbidity, pesticides (DDT; 4, 4 -DDE; 4, 4 -DDD), and
has significantly impacted the ability of the local rivers and creeks to support a normative
structure and function for aquatic and terrestrial habitat.
Historically, spring chinook, fall chinook, coho, and summer steelhead utilized rivers and creeks
in the Yakima Urban Area Boundary to support various stages of spawning and/or rearing, or for
migration to upstream areas. The productivity of the rivers and creeks has significantly declined
as urbanization has increased. Preservation and protection of the riparian corridors, and the
opportunity to restore the potential production of these rivers and creeks is considered to be of
great importance.
Without immediate action to preserve and protect the riparian corridors, the opportunity to restore
the potential production of these rivers and creeks will be placed in jeopardy. This proposed
acquisition of lands can be considered an initial step in a Tong -term program for the protection
and future restoration of these aquatic and terrestrial habitat resources.
The acquisition of lands provides full support of the 2000 Fish and Wildlife Program to provide
for the rebuilding of a healthy, naturally producing fish and wildlife population by protecting and
providing for the future restoration of habitat and biological systems within the rivers and creeks
of the Yakima Urban Area Boundary.
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February 6, 2003 2 023-1097
1.2 Purpose
The overall goal of the project is to maintain, preserve and restore functioning aquatic and
riparian habitat within the Yakima Urban Area over the long term. The first phase of this multi-
year project includes a series of foundation building efforts including: summary of
complementary completed and ongoing efforts in the basin, establishment of a technical work
group, summary and review of existing physical and ecological data, community education and
outreach, and development of a habitat Master Plan. The Master Plan will provide the structure
and guidance for future habitat acquisition and restoration activities to be performed within the
Yakima Urban Area. This Master Plan will also support application to BPA for continued habitat
acquisition funding in this multi-year effort.
1.3 Coordination
A major aspect of this project is the coordination between agencies and other entities involved in
habitat related projects in and around the UGA. A Technical Working Group (TWG) of local
habitat experts has been established to help guide project selection. The regular meetings of this
group provide a coordination function in the basin, and are helping to identify duplicate efforts,
project overlap and opportunities to share data. The outcomes of this project, including the
working relationships that have been developed on the TWG, have been referred to as one of
several key elements of sub -basin planning in the Yakima Basin.
1.4 Project Funding
Habitat acquisition and restoration projects that are identified in the Master Planning Stage of this
project will be funded through the BPA, the State Salmon Recovery Funding Board or via other
partnerships with agencies working on similar projects in the study area. This effort does not
anticipate expenditure of City of Yakima revenues to implement the projects prescribed by the
Habitat Master Plan.
The original application to the BPA indicated $15 million committed to projects over a five year
period. However, subsequent to the original application, the economic situation at the BPA and
other entity involvement in the basin has given the Northwest Power Planning Council (NWPPC)
reason to consider a reduction in out -year funding on this project. Currently, out -year funding is
being evaluated as the NWPPC and BPA re-evaluate fish and wildlife related projects for the
region.
1.5 Current Investigation
The City of Yakima requested Golder Associates to assist and support the City in the
implementation of this project. The work plan for the current effort, development of a Habitat
Master Plan, was authorized by Task Order #7 to City of Yakima Contract #98-34 between City
Of Yakima and Golder Associates (Golder) in August 2002. The scope of work for development
of the Master Plan includes a series of 14 inter -related tasks which are listed below. The overall
timeline for completing the tasks associated with this project is July 2002 to April 2003.
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Objective 1: Habitat Assessment/Inventory of Current Conditions
Summarize and update existing natural resource information and GIS coverages for aquatic and
riparian habitat.
Task 11: Summary of completed/ongoing efforts
Develop a summary of the status of aquatic and riparian habitat efforts recently completed or in
progress by major agencies and stakeholders.
Task 12: GIS database development
Collect, update, and develop a physical GIS database of habitat and fish and wildlife resources
within the City of Yakima jurisdictional area. Digitize other habitat resources from aerial photos
of the area. Develop data sets and generate maps.
Task 13: Develop/Utilize a Technical Work Group with Appropriate Stakeholders
Develop and work with a Technical Work Group comprised of local experts and stakeholders to
provide direction, recommendations, and critique of planning documents.
Task 14: Data Verification
Conduct systematic field reconnaissance of selected and critical natural resource information
such as corridor width, outfalls, and fish passage barriers to fill in gaps identified above and to
field verify GIS data. Additional verification may occur through aerial photographs; consultation
with agencies and landowners, etc.
Objective 2: Habitat Summary and Project Prioritization Development
Utilizing the habitat assessment data develop a habitat summary and prioritize actions
Task 21: Summarize habitat information
Summarize habitat information collected in Task 11-14 above and develop a list of potential
projects.
Task 22: Action prioritization
Work with Technical Work Group and stakeholders to determine feasibility, limitations, costs and
benefits of activities and improvements. Establish a priority list of projects (with planning level
cost estimates) that could be implemented. Secure expert technical review and consensus by the
Technical Work Group on the prioritization method and list of prioritized areas.
Task 23: Habitat Summary and Project Prioritization Report
Complete a report summarizing the past/ongoing projects in the project area, the compilation ofi
natural resource data (including GIS maps), the prioritization strategy, potential projects, and
prioritization of projects.
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February 6, 2003
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Objective 3: Education and Outreach
Design an education and outreach program for school age children and general public
Task 33: Outreach Activities
Provide support to City of Yakima for outreach
Task 34: Develop a project website
Objective 4: Prepare a Master Plan
Develop a Master Plan to conduct restoration and/or acquisition projects in selected and
prioritized stream reaches within the jurisdiction of the City of Yakima. This Plan will also help
define priority activities to be conducted during Years 2 and 3.
Task 41: DRAFT Master Plan Development
Work with the Technical Work Group and stakeholders to develop a project management structure
and build on the Habitat Summary to include specifics of implementation of projects for the next 3
years. Provide a project monitoring plan and schedule. Provide summary of NEPA/SEPA
considerations for project activity implementation. Provide a summary of future funding needs and a
detailed plan for funding application.
Task 42: Public comment
Provide DRAFT document to public for public comment
Task 43: FINAL Plan Development
Incorporate revisions and produce the FINAL Master Plan document
Golder Associates
February 6, 2003 5 023-1097
2. SUMMARY OF COMPLETED/ONGOING EFFORTS
Golder developed a summary of the status of aquatic and riparian habitat efforts recently
completed or in progress by major agencies and stakeholders within the Yakima Urban Area. A
' map depicting the project locations and the Urban Growth Area (UGA) boundary and project
study area is presented as Figure 1.
2.1 Summary of Effort
Golder contacted resource agency representatives from the Yakima Habitat Improvement Project
Technical Work Group and other stakeholders and interest groups working within the Yakima
Urban Area boundary to obtain information on recently completed or ongoing ecological projects
within the project area.
2.2 Participating Agencies
Federal Agencies Steve Croci U.S Fish and Wildlife Service
Kale Gullett* National Marine Fisheries Service
Jim Esget U S Department of the Interior
Jessica Wilcox Bonneville Power Administration, Fish and Wildlife
Dave Myra National Resource Conservation Service
Bill Gillespie National Resource Conservation Service
Tribes Scott Nicolai Yakama Nation YKFP
Irrigation Rick Deiker Yakima-Tieton Irrigation District
Patrick Monk* Ahtanum Irrigation District
George Marshall* Ahtanum Irrigation District
Dave Garrettson Naches-Cowiche Canal Company
Local Agencies Dueane Calvin City of Yakima
Joel Freudenthal* Yakima County
Kelly Clark* Yakima County Planning Dept.
Mike Tobin North Yakima Conservation District
Bill Rathbone City of Union Gap
Yolanka Wulff Washington Water Trust
Betsy Bloomfield The Nature Conservancy
Julie Morgan Yakima County Planning Dept.
Al Brown Yakima Greenway Foundation
State Agencies Ted Clausing* Department of Fish & Wildlife
Richard Visser Department of Fish & Wildlife
Gary Beeman Washington State Department of Transportation
Derek Sandison* Washington Department of Ecology
Golder Associates
February 6, 2003 6 023-1097
3. GIS DATABASE DEVELOPMENT AND PROJECT PRIORITIZATION
Data were collected, updated, and developed for integration into a GIS database of physical
habitat, fish and wildlife resources within the project area. The GIS database is being used in a
model to prioritize habitat acquisition projects in the UGA.
3.1 GIS Coverages
Table 1 lists all GIS data -sets compiled for this project. Table 2 lists the source and data type for
coverages that are being used to develop a grid for the Project Prioritization Model. The
coverages listed in Table 2 are included in a Compact Disk for delivery to the City of Yakima as
part of this interim deliverables report. The CD contains the GIS coverages used in the
prioritization process and associated tracking documents. Figure 2 through 6 illustrate several of
the GIS coverages that have been developed for this project, that are being used in the ranking of
projects.
3.2 Project Prioritization Results
Preliminary results from the prioritization model for the northern tributaries within the UGA are
shown in Figure 7. This figure shows the top ranking parcels for acquisition within the UGA
along the Naches River and Cowiche Creek.
Golder Associates
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TABLE 1
City of Yakima/HIP/WA
GIS Database Development Summary
Existing Coverages Created or Collected
Source
Data type
Ahtanum Irrigation District
Hardcopy maps of Ahtanum Creek; GIS Coverage
of Ahtanum Creek
City of Yakima
1998 Color Aerial photography
Zoning
Water pipes
Wetlands
Urban Growth Area
Street lights
Streets
Soils
Schools
Rivers
Railroads
Police
PLSS
Pipes
Parks
Parcels
FEMA
Manholes
Irrigation
Hydrants
Fire response
Fire districts
Drainage
Creeks
20 ft. contours
City limits
City contours
Cities
1990 census
Canals
Bike paths
Airports
Climate Source LLC
PRISM precipitation and Temperature data
Golder Associates Inc.
Riparian Buffer Delineations
Stream Length
Priority Areas
Proximity to Stream
National Wetlands Inventory
Wetlands
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US Geological Survey
SSURGO
100k Geology
NLCD Land use (30 m resolution)
WAGDA
10 meter Digital Elevation Model (DEM)
7.5 minute USGS Topogrpahic Quadrangles
1996 USGS Digital Ortho Quarter Quads (DOQQ)
Washington Conservation
Commission
WRIA 37-39 Limiting Factors Analysis
Washington Department of Fish
and Wildlife
Bull Trout Distribution
Resident Fish Distribution
Anadromous Prescence, Rearing and Spawning
SASI Fish
PHS Species
Barriers
Banks
Facilities
Hydrology
Washington Department of
Ecology
100k Hydrology
Washignton Department of
Transportation
State Routes
Reservations
Yakama Nation
1998 Bull trout distribution
1998 Anadramous distribution
Bank and streams
Parcels
2000 Aerial photography (30 meter resolution)
Yakima County
Agricultural resources data
10 foot and 33 foot contours
Ahtanum watershed outlines
DIDs
FEMA
Parcels
Riverine open water
Soils, stream types
Wetlands
Orthophotos and aerial photos for 1947, 1968, 1992,
and 1998
Golder Associates
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TABLE 2
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City of Yakima/HIP/WA
GIS Database Development Summary
GIS Coverages Used In Project Prioritization Model
DATA TYPE
Endangered and Threatened Species
100 Year Flood Plain
Land Use
Coho Life Stages
Fall Chinook Life Stages
Spring Chinook Life Stages
Steelhead Life Stages
Number of Species
Wetlands
Priority Areas
Proximity Areas
Parcels containing Riparian Area not adjacent
to or containing streams
Parcels containing Riparian Area adjacent to
or containing streams
Stream length per parcel
DATA SOURCE
WRIA 37-39 LFA, WDFW Bull Trout
Yakima County, FEMA
City of Yakima, Assessors Data Base by parcel
WRIA 37-39 LFA
WRIA 37-39 LFA
WRIA 37-39 LFA
WRIA 37-39 LFA
WRIA 37-39 LFA, WDFW Resident Fish Species
NWI, National Wetlands Inventory Data
Golder Associates
Golder Associates
Golder Associates
Golder Associates
Golder Associates
a GIS Coverages of fish distribution obtained from both WDFW and the WRIA 37-39 Limiting
Factors Analysis (Wa. Conservation Commission) were reviewed for incorporation into the
project prioritization model. Based on input from Technical Work Group (TWG) members, and
Golders review and comparison of coverages, the LFA coverage was selected for use for all
salmonid species. Because the LFA coverage is not available for bull trout and other species of
trout (rainbow, brook, etc.), the WDFW coverage was utilized for these species.
Golder Associates
February 6, 2003 10 023-1097
4. PROJECT WEBSITE
Golder Associates is assisting the City of Yakima in providing education and outreach on the
project through development and maintenance of a project web site. The website was designed to
include updated information on the planning effort; related projects; TWG members;
photographs; downloadable reports; maps; data sets; etc. Links to related web sites were
provided (e.g., watershed planning, BPA, Yakima County, City of Yakima, conservation districts,
etc.). The website will also serve as an avenue to receive public comment on the upcoming Draft
Master Plan.
The Project Website is located at:
http://yakimahip.golder.com
Golder Associates
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CHAIR
Washington
Tom Karier
Washington
Eric J. Bloch
Oregon
John Brogoitti
Oregon
NORTHWEST POWER PLANNING COUNCIL
851 S.W. SIXTH AVENUE; SUITE 1100
PORTLAND, OREGON 97204-1348
Fax: Phone:
503-820-2370 503-777-5161
• 1-800-452-5161
May 12, 2003
Ms. Sarah McNary
Manager, Fish and Wildlife
Bonneville Power Administration
P.O. Box 3621; KEW
Portland, Oregon 97208
Dear Ms. McNary:
Internet:
www.nwcouncil.org
JUDI DANIEISON
VICE CHAIR
Idaho
Jim Kempton
Idaho
Ed Bartlett
Montana
John Hines
Montana
The purpose of this letter is to advise you of the Council decisions regarding certain projects
proposed for Bonneville funding in Fiscal Year 2003. These recommendations and decisions were
actions by the Fish and Wildlife Committee and the Council at its meeting on May 6 - 7, 2003 in Walla
Wall, Washington.
In addition, a purpose of this letter is to inform the project sponsors and other interested parties of
the status of Council actions on these requests. The following is a summary of the actions taken by the
Council at the meeting earlier this week.
Council Actions
1. Recommendation for a revised scope of work for Methow Valley Irrigation District
Rehabilitation Project - #1996-034-01
The Methow Valley Irrigation District (MVID) requested a change in scope from an enclosed
pipe system to upgraded replacement fish screens to address passage and screening problems at the
MVID East Side Canal Site on the Methow River and at the MVID West Side Canal Site on the Twisp
River.
Funding from Bonneville was approved by the Council in 1996 as a part of a regional package of
passage improvement and water quantity restoration projects. Bonneville committed a balance of $2.8
million to the Washington Department of Ecology to an initial project scope of a pressurized irrigation
delivery system (design and construct - $1.3 million), compensating landowners ($1.5 million) who
would be excluded from the irrigation district so that they could install wells and complying with NMFS
passage requirements.
To date approximately $900,000 has been spent by Bonneville and Washington Department of
Ecology (WDOE) of the funds for on-farm efficiencies (e.g. lateral pipe replacement), pre engineering
studies, facilitation and environmental analysis. In Fiscal Year 2003 approximately $1,000,000 has been
committed to pay compensation to exclude members.
The proposed project will address passage and screening problems at the MVID East Side Canal
Site on the Methow River and at the MVID West Side Canal Site on the Twisp River. Upgraded
replacement fish screens will be constructed at both locations to assure compliance with current NMFS
and WDFW criteria. The existing diversion structures at both locations will also be upgraded to provide
both improved fish passage and reduced needs for instream O&M work. Conceptual costs associated
with these improvements on the east and west diversion canals, based on maximum screen capacity, will
range from $715,706 to. $995,706. This leaves a balance in the original capital commitment to the
project.
Council staff recommended that the scope change be approved, but until there is an agreement
provided by Bonneville, Methow Valley Irrigation District, Bureau of Reclamation and the Washington
Department of Ecology regarding the final designs and costs associated with the screen replacements that
no further decisions regarding this project are warranted.
The staff also recommends that the balance of the existing capital commitment should remain
available for the resolution of the water quantity improvement elements of the original project scope.
The Council approved the staff recommendation that Bonneville approve the change in scope for
the construction of diversion screens, not to exceed $995,706, subject to the review of the Council at
completion of final design. The staff also recommended that the balance of the existing capital
commitment remain available for the resolution of the water quantity improvement elements of the
original project scope.
2. Request to extend additional funding for Coeur d' Alene Tribe Trout Production Facility
Project - #1990-044-02
On June 27, 2001 Council approved funding recommendations for the Mountain Columbia
provincial review (currently in the Intermountain). The Council concluded that the 1SRP's criticisms, as
part of their review of the project proposal, were so severe that further consideration of the existing
artificial production proposal would be unsuccessful if returned to the ISRP for review. The Council
decision recommended that the Coeur d'Alene Tribe be provided an opportunity to revise the project
concept.
To accomplish the task of revising the project concept the Coeur d'Alene Tribe formed an
Interdisciplinary Team comprised of eleven recognized scientists in the fields of hatchery construction,
hatchery life support systems, fish ecology, and fishery management. The Coeur d'Alene Tribe and the
team built upon the critical uncertainties raised in the previous master plan review and highlighted the
importance of research/monitoring and evaluation strategies in the development of a new master plan.
This "new" master plan and supporting documents were submitted to the Council on January 13, 2003.
On January 30, 2003 the master plan and supporting documents were submitted to the ISRP for
their review and comment. On March 17, 2003 the ISRP provided their review to the Council. The
ISRP concluded that the master plan did not provide a convincing basis for the implementation of this
project and had not adequately addressed critical issues (ISRP 2003-5).
On April 9, 2003 the Council approved the release of an issue paper on the master plan
(document 2003-3) for public comment.
As part of the provincial review the Council supported CDA use of the remaining Fiscal Year
2001 funds approximating $132,000 to initiate a study on the food habits of the predatory fishes and
alternative site analysis. Funding in Fiscal year 200.1 and 2002 ($244,616) was conditioned on the
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implementation of the predation study and alternate site evaluations only. future funding is dependent on
the step submittal and favorable review process.
The predation project and alternate site evaluations were completed and folded into the master
plan submitted to the Council in January 2003. The monies outlined in the provincial decision carried
the project to this point in the three-step review process. As outlined in the issue paper. public comment
will be taken at the May and June meetings and written comments will be accepted through June 13.
2003. This will lead to a staff recommendation to the Fish and Wildlife Committee at the July meeting
with an anticipated Council decision at the August meeting regarding the future of this project.
The Council recommends that Bonneville approve this request and that it reallocate $39.988 from
the capital funds to maintain the project until the step review decision defines the future direction of the
project.
3. Recommendation regarding approval required by the Plateau Province Review for Yakima
Habitat Improvement Project #2002-038-00
The primary goal of this project is to acquire lands for the restoration and protection of
aquatic/terrestrial habitat, improvements of water quality, and reconnection of the flood plain to establish
functioning riparian zones within an urban environment. The project focuses on the habitat within the
Yakima Urban Growth Area including the Yakima River with emphasis on the tributaries in this area.
The project was a new start as part of the solicitation associated with the Columbia Plateau
Province. The project was originally entitled Protect Normative Structure and Function of Critical
Aquatic and Terrestrial Habitat in the Yakima UGA (Proposal #25100). and was approved for funding at
a reduced level to accomplish initial planning and assessment. The condition.was added at the
suggestion of the sponsor based on comments received.during the provincial review process.
On April 22, 2003 the City of Yakima submitted to the Council a Master Plan entitled Yakima
Habitat Improvement Project Master Plan. The City of Yakima feels that the Master Plan meets the
condition placed on this project and has maintained the objectives and tasks as part of the original
proposal.
The Master Plan received and reviewed by the Council staff seems to be thorough and complete.
In addition, two letters of support for the process in the development of the Master Plan and the projects
vision as a whole were received from the U.S. Fish and Wildlife Service and Bureau of Reclamation.
The document is user friendly and contains the following sections.
• Summary of ongoing and completed fish and wildlife projects within the Yakima Urban Growth
Area
• A detailed description of the project coordination. include details'on the Technical Working
Group that was formed to assist in the development of the master plan
• A detailed approach to acquiring parcels and the description of the criteria and parcel
prioritization used to define this approach
• An extensive listing of recommended acquisition projects
• A strategy for acquisition and long term management of the lands
• A monitoring and evaluation plan to document anticipated benefits to fish and wildlife.
As outlined in the cover letter received as part of the Master Plan from the City of Yakima a
request is being made for subsequent funding. As part of the provincial decision the Council approved
3
$349,000 for each Fiscal Year 2002 through 2004. In the Fiscal Year 2003 the City of Yakima feels that
with the amount approved ($349,000) they can maintain project coordination, establish Site Steward
Position, increase the information and knowledge of the public, continued coordination with the TWG,
and maintain the project's website (Objectives 1,2 and 4).
The approved funding does not address the acquisition (Objective 3), and monitoring activities
that were in the original proposal but deferred as part of the Council's provincial decision. Due to the
current fiscal climate associated with the Fish and Wildlife Program and the programmatic issues still
needing to be resolved related to land acquisitions, it is not possible at this time to make this project
whole with funding beyond the $349,000 previously recommended. Extensive work is needed in the
basin before a full understanding of funding targets (i.e. expense and capital) is achieved, and there
remain basinwide programmatic issues (e.g. land acquisitions) that must be resolved before out -years
funding can be defined for this project. Until these issues are resolved, there is no capacity to make a
recommendation for additional funds.
Council recommends to Bonneville that the conditions placed on this project have been addressed
and that this project can proceed to be implemented as defined and with the funds established during the
provincial review ($349,000/year through FY 2004). Additional funds, if needed, will need to be sought
through future sponsor requests in subsequent Council project funding processes.
cc: Bob Austin, BPA
John Rowan, BPA
Mark Shaw, BPA
Linda Hermiston, BPA
Ken Kirkman, BPA
Jessica Wilcox, BPA
Rodney Sando, CBFWA
Tom Iverson, CBFWA
Vaughn Jolly, MVID
Greg Knott, BOR
Paul Ward, YN
Ron Peters, CDA
Dueane Calvin, City Yakima
'•mf to-u.;.ft2i l):.ped-0hDuneildec au._
Sincerely,
4
o g ark
Director .
Fish and Wildlife 'vision
WATER /IRRIGATION DIVISIONS
2301 FRUITVALE BLVD.
Yakima, Washington 98902
April 22, 2003
Judi Danielson, Chair
Northwest Power Planning Council
851 SW Sixth Ave., Suite 1020
Portland, OR 97204-1348
RE: BPA Project Name: Habitat Acquisition in the Yakima Basin
BPA Project Number: #2002-038-00
BPA Contract No.: 10171
Dear Mr. Bartlett:
Attached is a copy of our Master Plan entitled Yakima Habitat Improvement Project Master Plan.
We are providing you with this document to inform you of our progress, request Fiscal. Year 2004
implementation funding, request additional funds for land acquisitions, and obtain input about our
project.
To provide some background, according to the ISRP' s "Final Review of Fiscal Year 2002 Project
Proposals for the Columbia Plateau Province," the Yakima Habitat Improvement Project,
previously entitled Protect Normative Structure and Function of Critical Aquatic and Terrestrial
Habitat in the Yakima UGA, was fundable in part at a reduced level as proposed by project
sponsors. The intention was that the reduced budget would accomplish initial planning and
assessment in this first year. Additional implementation funding (for acquisition of riparian
habitat) would be contingent on completion of the following:
1. Technical assessments;
2. Quantitative measures of the habitat protected and/or value to fish and wildlife (e.g.,
quantitative justification for recommended acquisitions);
3. Integration of this program with other BOR and Yakama Nation habitat protection related
projects;
4. Coordination with the fish and wildlife co -managers in the subbasin; and,
5. Indications that proposed activities have the agreement of other agencies within the basin.
We feel that our Habitat Master Plan meets all of these requirements. For example:
1. As part of this project, a technical assessment and detailed literature review of all past
and current projects conducted in the subject area was performed. Data from this
assessment were compiled in GIS format for use in providing quantitative justification for
habitat purchase.
2. The Habitat Master.Plan for this project includes quantitative justification for proposed
habitat acquisition projects within the Yakima Urban Area., We have developed an
innovative GIS based ranking model to prioritize parcel acquisition based .on a set of
physical and biological criteria that represent an overall measure of riparian health in the
watershed.
Water 575-6154 • Water Treatment Plant 575-6177 • Irrigation 575-6194 • Fax 575-6187
Yakima
birtxt
Habitat Acquisition in the Yakima Basin
BPA Project #2002-038-00 2
3. In order to avoid duplication of effort, this project focuses on the tributaries to the
Yakima River, while the BOR and Yakama Nation acquisition projects focus on the
mainstem Yakima River. We continue to meet with representatives from BOR and the
Yakama Nation to ensure supportive partnering in one another's efforts. Several TWG
members have also expressed interest in stewardship and ongoing management of lands
acquired through this project effort.
4. This project involved the establishment of a Technical Working Group (TWG) that
represents most, if not all, fish and wildlife agencies/interests in the subbasin. The
criteria used to rank acquisition projects and produce the final recommendations in the
plan were developed by this TWG. This group is dedicated to coordination in the
subbasin and has decided to continue meeting as a steering committee to assure not only
project success, but that this coordination effort continues unabated. Major players
include: the Bureau of Reclamation, the Yakama Nation, Yakima County, WDFW,
USFWS, Conservation District, City of Yakima, the Nature Conservancy, Yakima-Tieton
Irrigation District, and others.
Now that we have completed the Habitat Master Plan and because the performance period for this
project will end on May 31, 2003, we are requesting your approval of subsequent funding.
According to your funding recommendations, you approved partial funding for this project
($349,000 in each fiscal year 2002 through 2004). This amount ($349,000) will allow us to
accomplish the following general tasks for Fiscal Year 2003:
• Continue Project Coordinator position (eg., project administration; coordinate education
and outreach activities; liason with city planning, coordinate restoration activities;
budget, invoices, city council liason, coordination with BPA; TWG oversight and
planning; coordination with watershed and subbasin planning processes; YRBWEP and
Yakama Nation coordination; ESA coordination; solicit matching funds)
• Establish Site Steward Position or Subcontractor (e.g., identify willing landowners and
discuss restoration of tributary habitat, conduct baseline assessments, coordinate with
existing volunteer/service, work to secure supplementary acquisition/restoration
funds/grants, work to address related critical habitat projects as outlined in the Master
Plan, address stormwater outfall issues)
• Education and outreach
• TWG meeting preparation and coordination: Coordinate with TWG members to identify
other, non -acquisition projects including those identified in the Master Plan
• Ongoing website maintenance
The requested funding does not account for actual acquisition and future land management,
evaluation and monitoring activities. However, several of the identified parcels for acquisition
have pending applications for rezone. We need to move quickly on these parcels in order to be
successful in protecting some of the highest ranking, riparian habitat in the UGA. As such, we are
requesting additional funds to initiate an opportunity for a public land acquisition program. If
additional funds are not available at this time to move the program forward, we would ask your
guidance for the 'Next Step."
Through opportunities provided by the development of this Plan we have established a broad base
of partners, some of them we have known in the past and others are new to our involvements. In
the totality of the process and the development of the Plan these partnerships have been extended
across jurisdictional boundaries. As a direct result of the these relationships, the program will
Habitat Acquisition in the Yakima Basin
BPA Project #2002-038-00 3
benefit the environment, as well as help fulfill the needs encompassed in the Council's Fish and
Wildlife Program to meet the requirements of the Biological Opinion. With the onset of subbasin
planning for the Yakima Basin, we have been asked to include our Plan in that process. Delaying
and/or discontinuing this project will have substantial negative impacts on the new and renewed
relationships developed and severely impair our ability to integrate the identified issues and
solutions into a comprehensive/planned approach to repairing and enhancing fish and wildlife
habitat in this portion of the Yakima Basin.
Lastly, we would appreciate receiving any comments or thoughts you might have that would help
us to make the Habitat MasterPlan stronger.
Thank you for your time. Please feel free to contact me should there be a need to further explain
our methodology, or to provide clarification for any questions you may have.
Sincerely,
Dueane Calvin, Water/Irrigation Manager
City of Yakima
cc: Ed Bartlett, Chair, Fish & Wildlife Program
Doug Marker, Director - Fish and Wildlife Division
Mark Fritsch, Fish and Wildlife Division
Lisa Dally Wilson, Golder Associates, Inc.
Jessica Wilcox - Bonneville Power Administration
In reply refer to: CP -4
July 3, 2003
Duane Calvin
City of Yakima
129 N. 2nd Street
Yakima, WA 98901
Dear Mr. Calvin,
Department of Energy
Bonneville Power Administration
P.O. Box 3621
Portland, Oregon 97208-3621
Subject: Intergovernmental Contract 00010171- Amendment 002
Project No. 2002-038-00
Enclosed are two copies of the subject amendment. Please sign the first copy and send it
back to me, mail stop CP -4. The second copy is for your records.
As discussed in the workshops held in March, you will notice that a new clause, Clause
22.100 has been added to this contract and that a Initial Accrual Limitation (Spending
Cap) of $349,000.00 has been established based on the FY03 Accrual Limit
recommended by the Power Planning Council and modified as applicable through the
Council's Reconciliation Process.
This amendment acknowledges the budget of $349,000.00 for the period July 1, 2003
through June 30, 2004. However, BPA is only authorizing additional funds in the
amount of $2,479.30. This is the amount weestimate necessary to reach the cap after
considering invoices already paid since 10/1/03.
Please read Clause 22.100 carefully. You are not authorized to exceed the Initial Accrual
Limitation (Spending Cap) unless written notice is given to the Contracting Officer prior
to incurring costs over the cap and the Contracting Officer authorizes additional funds.
BPA is not required to reimburse any costs incurred over the cap without authorization
by the CO.
Please contact me and Jessica Wilcox, the COTR, when you first become aware
additional funds may be needed. Given this fiscal years' limited program dollars, the
COTR may need to work with you to re -prioritize or revise your work plan such that no
or limited additional funds are needed through 9/30/03.
All other terms and conditions remain the same.
If you have any technical questions please call Jessica Wilcox at (503) 230-3679.
If you have any administrative questions please call me at (503) 230-4042 or email me
at tlhoffstotPbpa.gov.
Sincerely,
ina L. Polizos
Contracting Officer
Enclosures
BONNEVILLE
POWER ADMINISTRATION
INTERGOVERNMENTAL CONTRACT
illnvoice To:
Program Analyst - KEWB-4
Bonneville Power Admin. - PBL
P. O. Box 3621
Portland OR 97208-3621
Contract :00010171
Release
Page : 1
Vendor:
CITY OF YAKIMA
129 N 2ND STREET
YAKIMA WA 98901
Attn: DUEANE CALVIN
Please Direct Inquiries to:
TINA L. POLIZOS
Title: CONTRACT SPECIALIST
Phone: (503) 230-4042
Fax : (503) 230-4508
Contract Title: 2002-038-00 HABITAT ACQUISITION IN THE YAKIMA BASIN
_ .,tal Value :
Pricing Method:
$351,479.30
COST, NO FEE
Performance Period: 06/01/0
— 06/30/03
actor Signtu
Pri . ted
ame
Q
e S gned
itle
** NOT TO EXCEED **
Payment Terms:
BPA Contracting Officer
Date Signed
Days Net 30
Contract Amendments
Title : 2002-038-00 HABITAT ACQUISITION IN THE YAKIMA BASIN
Amendment: 002
Amended Performance Period: - 06/30/03
Amendment Value: $2,479.30
Pricing Method :
BONNEVILLE
Power Admlulstr.11au
COVER SHEET ATTACHMENT
Habitat Acquisition in Yakima Basin
Proj. No. 2002-038-00
Intergovernmental Contract No. 00010171
Amendment No. 002
This Amendment is executed for the following:
1] Add $2,479.30 for continued work on this project in accordance with the
attached statement of work and budget.
2] Extend Performance Period:
FROM: July 1, 2003
TO: June 30, 2004.
3] Reporting Requirements:
Quarterly Progress Reports: The Contractor must submit quarter
reports that coincide with the Federal fiscal year, i.e., December 31,
March 31, June 30 and September 30 or each year. These quarterly reports
are due to the COTR no later than two weeks after the end of the quarter.
Annual Report: The Contractor must submit an Annual Report no later than
30 days after the end of the annual performance period.
4] Requested Award Amount: The budget amount for this new performance
period is $394,000. For the period of October 1, 2002 through September 30,
2003, the Accrual Limitation (Spending Cap) under this contract is $349,000.
The unallocated balance remaining in the contract is $80,695.77. The amount to
be added by this amendment is $2,479.30. This amendment authorizes
spending through September 30, 2003.
5] Incorporate the following clauses into this IGC.
SCHEDULE OF ITEMS
SETTING THE ACCRUAL LIMITATION (SPENDING CAP) 22.101 (May 03)
With this contract amendment, BPA acknowledges the 12 -month statement of
work and budget submitted by the Contractor. The 12 -month budget is $349,000
Page 2
BONNEVILLE
Power Ado,ioiar.uoo
COVER SHEET ATTACHMENT
for the period July 1, 2003 through June 30, 2004. Nevertheless, pursuant to this
contract renewal, BPA's obligation extends only to funds authorized. BPA is
authorizing funds by setting a Fiscal Year 2003 contract Spending Cap of
$349,000 for the period October 1, 2002, through September 30; 2003. BPA
expects the Contractor to perform, according to the statement of work, within this
FY03 Spending Cap through the period ending September 30, 2003. If the
Contractor's total actual and forecasted expenditures are expected to exceed the
FY03 Spending Cap before September 30, 2003, the Contractor must give.notice,
in writing, to the Contracting Officer for authorization for additional funds in
accordance with the attached Clause, 22.100, Accrual Limitation (Spending Cap).
If the notice is given prior to September 30, 2003, BPA may, but is not obligated
to, authorize additional funds by increasing the amount of the FY03 Spending
Cap. By October 1, 2003, BPA shall authorize additional funds by establishing a
subsequent Spending Cap equal to the amount in the 12 -month budget not
previously distributed. Similarly, if the notice is given that a subsequent Spending
Cap may be exceeded, BPA may, but isnot obligated to, authorize additional
funds by increasing the amount of any subsequent Spending Cap. The Contractor
is not authorized to accrue expenses under the contract that exceed the FY03
Spending Cap or any subsequent Spending Cap without prior written approval of
the Contracting Officer. BPA will not reimburse the Contractor for any expenditure
exceeding a designated Spending Cap without prior written authorization.
22.100 ACCRUAL LIMITATION (Spending. Cap)
Notwithstanding contract clause 22.7:
(a) The Contractor agrees to use its best efforts to perform the work
specified in the Schedule and all obligations under this contract within
the FY03 Accrual Limitation (Spending Cap) or any subsequently
established Spending Caps.
(b) For purposes of determinirig if and when the:
0 FY03 Spending Cap will be exceeded, the Contractor shall include all actual and
forecasted expenditures under this contract, both direct and indirect, for the
Page 2
BONNEVI LLE
Power Administration
COVER SHEET ATTACHMENT
period beginning October 1, 2002 through September 30, 2003, whether or not
already invoiced or paid.
• Subsequent Spending Cap will be exceeded, the Contractor shall include all
actual and forecasted expenditures under this contract, both direct and indirect
for the period beginning October 1, 2003 through the end of the performance
period, whether or not already invoiced or paid.
(c) Notification of CO. The Contractor shall _continuously monitor its expenditures
and compare them against the FY03 SpendingCap (or any subsequent
Spending Cap) to ensure the established limitation is not exceeded. The
Contractor shall notify the CO, in writing, as early as possible if the sum of the
actual and forecasted expenditures is expected to exceed the FY03. Spending
Cap (or any subsequent Spending Cap).
(d) Notification Requirements:
• FY03 Spending Cap: If the Contractor anticipates that the FY03 Spending Cap
will be exceeded prior to September 30, 2003, as part of the notification, the
Contractor shall indicate to the CO the reasons its expected expenditures will
exceed the FY03 Spending Cap and the amount of the adjustment to the FY03
Spending Cap needed to continue performance through September 30, 2003.
• Subsequent Spending Cap: If the Contractor anticipates that any Subsequent
Spending Cap will be exceeded prior to the end of the performance period, as
part of the notification, the Contractor shall indicate to the CO the reasons its
expected expenditures will exceed the Subsequent Spending Cap and the
amount of the adjustment to the Subsequent Spending Cap needed to continue
performance through the end of the performance period.
(e) Accrual Limit.
• BPA is not required to reimburse the Contractor; for costs incurred in excess of
the FY03 Spending Cap or any subsequent .Spending Cap.
• The Contractor is not obligated to continue performance under this contract
(including actions under the Termination clause of this contract) or otherwise
incur expenses in excess of the -FY03 or any subsequent Spending Cap until the
CO notifies the Contractor in writing that the limitation has been increased. Any
costs incurred by the Contractor in excess of the FY03 or Subsequent Spending
Cap are at the contractor's risk, as the costs may not be reimbursed by BPA.
(0
Only the CO has the authority to adjust or modify the FY03 or any Subsequent
Spending Cap. No notice, communication, or representation from any person,
other than the CO, shall affect the limitation in this contract.
Page 2
B ONNE VII.LE
rower warm abua0on
COVER SHEET ATTACHMENT
Current Total: $349,000.00 I
1 Increase this Mod: $ 2,479.30
New Total: $351,479.30 I
ALL OTHER SPECIFICATIONS, TERMS & CONDITIONS REMAIN THE SAME.
Page 2
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of 8/19/03
ITEM TITLE: A resolution authorizing the Assistant City Manager to execute an amendment
to Task Order #7 for Contract #98-34, with Golder Associates for services
necessary to undertake public outreach and education program in compliance
with the recently approved Habitat Improvement Master Plan, and for the
development of a plan to consolidate the diversions for the Fruitvale Power
Canal, the Old Union Canal, and the City's diversion at Nelson Dam.
SUBMITTED BY: Dueane Calvin, Interim Water/Irrigation Manager
CONTACT PERSON/TELEPHONE: Dueane Calvin, 576-6154
SUMMARY EXPLANATION: Staff is proposing that Golder Associates' current contract
(#98-34, Task #7) for work on the Habitat Improvement Project be amended through the
addition of services identified in the attached Scope of Work, relevant to undertake public
outreach and education program in compliance with the recently approved Habitat
Improvement Master Plan, and to assist in the development of a plan to consolidate the
diversions for the Fruitvale Power Canal, the Old Union Canal, and the City's diversion at
Nelson Dam. For the services to be provided in keeping with the attached Scope -of -Work,
Golder Associates Inc., shall receive an amount not to exceed $292,000.
Funding authorization from the Bonneville Power Administration includes carry-over funds in
the amount of $2,479.30 to be utilized by the City in the outreach and education program for
fiscal 2003. This carry-over funding makes the total funds available for the FY 2003 work
program $351,479.30.
Resolution X Ordinance _ Other (Specify) Consulting Agreement Amendment
Contract X Mail to (name and address): Golder Associates, Atten: Donna
DeFancesco, 18300 NE Union Hill Road — Suite 200, Redmond, WA 98052-0777
Phone: (425) 883-0777
Funding Source Fund 477 — Domestic W r Im jr ement
APPROVED FOR SUBMITTAL: / t AC"- City Manager
STAFF RECOMMENDATION: Adopt the resolution authorizing amendment to the present
Agreement with Golder Associates Inc.
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2003-117