HomeMy WebLinkAbout05/03/2011 12 Wastewater Treatment Plant Design and Construction Agreement with Pharmer Engineering • BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 1 2 --
For Meeting of: May 3, 2011
ITEM TITLE: Request approval of a Resolution authorizing, the City Manager to execute an
Agreement with Pharmer Engineering and the City of Yakima for design and
construction services at the Wastewater Treatment Plant.
SUBMITTED BY: Chris Waarvick, Director of Public Works
Scott Schafer, Wastewater Division Manager
Max Linden, Utility Engineer
CONTACT PERSON/TELEPHONE: Max Linden /575 -6077
SUMMARY EXPLANATION:
Mandatory planning, coordination, process analysis, and implementation is required to address
regulatory requirements including the design and construction related services for an Industrial
Waste Anaerobic Process and North End Treatment Plant Power Distribution Upgrades on the
north side of the Wastewater Treatment Plant. A Professional Licensed Engineer is required by
0 the State of Washington to perform such services. The Engineering Services shall not exceed
$2,168,548. See Exhibit "B ".
(...continued on next page)
Resolution X Ordinance _ Other (Specify) to authorize use of budgeted funds for this
service.
Contract X Mail to (name and address):
Funding Source WW Facilities Project (478 Fund) Budgeted
APPROVED FOR SUBMITTAL: --------"'. = V
City Manager
STAFF RECOMMENDATION: Staff respectfully requests City Council to approve the
Resolution authorizing the City Manager to execute the attached Agreement with
Pharmer Engineering and the City of Yakima for design and construction related
services at the Wastewater Treatment Plant.
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION:
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(...continued from front page)
The City of Yakima Wastewater Division has decided to treat high strength wastewater from its
food processing industries utilizing an anaerobic treatment facility at the wastewater treatment
plant (WWTP). While industrial hydraulic flows are not significant, organic loading from the top
three high strength industrial food processors comprise of more than half the overall waste load
capacity at the WWTP.. By separating the industrial organic loading from the rest of the sanitary
sewer (domestic) system, significant capacity is restored, deferring the requirement for
expansion projects for several years to accommodate future growth and development. In
addition, the anaerobic process is more cost effective in treating high strength process .
wastewater and has the potential of reducing operational costs. Both of which should help to
stabilize future wastewater rates.
The second part of the agreement with Pharmer Engineering is to address the north end
electrical power distribution equipment (primary switching equipment, Unit Substation 1A, 1B,
and distribution switchgear in the Influent Building). It is intended to be replaced as a part of a
continuing upgrade of the plant power distribution system which first began in 2005. The
equipment is well over 30 years old and out of date, and has shown significant corrosion and
degradation from the harsh outdoor environment near the Headworks and is rapidly
approaching the end of its useful service life. The age of the equipment has resulted in
serviceable replacement parts being difficult or impossible to find; including the number of
qualified individuals to work on the specific equipment. These difficulties could contribute in the
WWTP experiencing a major power failure involving the switching equipment /switchgear that
directly serve the Screening /Headworks, Influent Building, Sludge Transfer Building (Primary •
Clarifiers), the Administration Building, the Industrial Waste Pumping Station, Chlorination
Building, Odor Control (De- chlorination Building) and Trickling Filter Degritter Building.
The replacement of the primary distribution (12,470 volt) system has been completed over the
years in multiple steps. The final portion of the work (replacement of primary switching
equipment, switches A &B and north end switchgear and associated service and feeder circuits)
is to be completed under this project.
Pharmer Engineering will provide the required Engineering assistance to design, bid and
construct these projects. Exhibit "A" of the Agreement describes the scope of work in more
detail.
Page 2
• RESOLUTION NO. R -2011-
A RESOLUTION authorizing the City Manager to execute an Agreement with Pharmer
Engineering and City of Yakima for design and construction services at
the Wastewater Treatment Plant.
WHEREAS, the City of Yakima owns and operates wastewater collection and treatment
facilities in accord with applicable Federal, State and Local regulations; and
WHEREAS, mandatory planning, coordination, process analysis and implementation is
required to address regulatory requirements; and
WHEREAS, professional wastewater engineering services are required for
environmental mandates, community growth, replacement needs, and operational efficiencies;
and
WHEREAS, conceptual and pre design development, detailed design, implementation,
bid and construction related services along with other engineering assistance will be required to
comply with mandated requirements; and
WHEREAS, with the addition of these mandated requirements, use of budgeted funding
is required to continue with current efforts to address these issues; and
WHEREAS, the State of Washington requires these services to be performed by a
• Professional Licensed Engineer; and
WHEREAS, the City has completed the process of completively selecting professional
engineering services by virtue of qualifications in compliance with applicable State requirements
for acquisition of professional services; and
WHEREAS, Pharmer Engineering has been selected to provide professional wastewater
engineering services to the City of Yakima Wastewater Division, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the engineering services Agreement
with Pharmer Engineering to provide wastewater engineering services for the Wastewater
Division not to exceed $2,168,548; a copy of which Exhibit "A" of the 2011 agreement is
attached hereto and by reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this3rd day of May, 2011.
ATTEST: Micah Cawley, Mayor
City Clerk
0
CITY OF YAKIMA AND PHARMER ENGINEERING
• PROFESSIONAL SERVICES AGREEMENT -
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement ") is
made and entered into by and between the City of Yakima, a Washington municipal
corporation (hereinafter the "City "), and Pharmer Engineering L.L.C., a company
licensed to do business in Washington (hereinafter the "Engineer ").
WHEREAS, the City desires to retain the Engineer to provide planning,
engineering, design and construction support services for additions and modifications to
the City of Yakima Regional Wastewater Treatment Plant (YRWWTP) industrial waste
separation, power distribution and other wastewater planning support services; and
WHEREAS, the Engineer has the experience and expertise necessary to provide
such independent engineering services and is willing to provide . the services in
accordance with the terms and conditions of this Agreement;
NOW, THEREFORE, in consideration of the mutual covenants, promises, and
agreements set forth herein, it is agreed by and between the City and the Engineer as
follows: '
1. Scope of Services. The Engineer shall provide engineering services, referred to
as Basic Services, related to planning, design and construction oversight for a high rate
or medium rate, anaerobic industrial waste pre- treatment reactor. The scope of work
shall also include engineering services in support for updates to power distribution
• systems at the YRWWTP north end. The scope of services is described in more detail in
Exhibit "A" attached and incorporated by this reference. The City will direct the Engineer
when to proceed with each Phase of the scope of work:
2. .Additional Services.
a. The City and Engineer agree that not all services performed by the Engineer
can be defined in detail at the time this Agreement is executed and that Additional
Services not . covered in Exhibit "A" may be needed during performance of the
Agreement. City may, at any time, by written order, direct Engineer to revise portions of
Basic Services previously completed in a satisfactory manner, delete portions of Basic
Services, suspend Basic Services, terminate Basic Services or request that Engineer
perform Additional Services beyond the scope of Basic Services. Such changes
hereinafter shall be referred to as "Additional Services ".
b. If such Additional Services cause an increase or decrease in Engineer's cost
of, or time required for, performance of any services under this Agreement, a contract
price and /or completion time adjustment pursuant to this Agreement may be made and
this Agreement may be modified in writing accordingly.
c. Compensation for each such request for Additional Services will be
negotiated by the City and the Engineer according to the provisions set forth in Section
3. Engineer shall not perform any Additional Services until authorized by City in writing.
Once so authorized, such Additional Services shall be considered part of Basic Services.
If mutual agreement on compensation or time adjustment cannot be concluded,
Engineer is required to perform the Basic and Additional Services, reserving a right for
• equitable adjustment; provided, that in no event shall any amount be allowed for
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City of Yakima and Pharmer Engineering •
Professional Services Agreement
anticipated profit or unperformed Basic Services or Additional Services. If City and
Engineer cannot agree upon an equitable adjustment in the time for Additional Services
beyond the scope of Basic Services within thirty (30) days of the Engineer's written
request for equitable adjustment, performance of such Additional Services may be
suspended by Engineer until City and Engineer mutually agree upon the time
adjustment.
3. Term. The term of this Agreement shall commence upon execution hereof and
shall terminate at the time of completion of all services /tasks required hereunder unless
terminated sooner by either party in accordance with Section 20. The Engineer shall
provide such services as are described on executed task orders in accordance with the
time schedule set forth in Exhibit A. When directed by the City, the Engineer shall
proceed in a timely and diligent manner to provide all services required hereunder.
4. Consideration. •
a. The City shall pay the Engineer for basic services described in Exhibit A, in
accordance with the payment schedule set forth in Exhibit "B ", based on the Engineer's
direct salaries plus Direct Expenses, plus applicable sales, use, value added, business
transfer, gross receipts or other similar taxes. Direct salaries are the amount of wages
or salaries paid Engineer's employees for basic services directly performed and
described in Exhibit A, exclusive of all payroll related taxes, payments, premiums and
benefits. Direct salaries may be increased once on an annual basis. Unless the parties
otherwise modify this Agreement, the total compensation paid to the Engineer for all
services provided under this Agreement shall not exceed Two Million One Hundred
Sixty Eight Thousand Five Hundred and Forty Eight dollars ($2,168,548).
b. Direct Expenses are those necessary costs and charges incurred for Basic
Services including, but not limited to: (1) the direct costs of transportation, meals and
lodging; (2) insurance, letters of credit, bonds, and equipment and supplies, specific to
the Basic Services and approved in advance by the City; and Engineer's direct costs
for subcontracted professional services, laboratory tests, analysis, printing and
reproduction services, and CADD services.
c. Travel costs, including transportation, lodging, subsistence and incidental
expenses incurred by employees of the Engineer and each of the Sub - consultants in
connection with Basic Services, shall be subject to the following;
1) That a Maximum of U.S. INTERNAL REVENUE SERVICE allowed cents
per mile will be paid for the operation, maintenance and depreciation
costs of company or individually owned vehicles for that portion of time
they are used for Basic Services. The Engineer, whenever possible, will
use the least expensive form of ground transportation.
2) That reimbursement for meals inclusive of tips shall not exceed a
maximum of $40 per day per person. This rate may be adjusted on a
yearly basis
3) Those accommodations shall be at a reasonably priced hotel /motel.
4) That air travel shall be by coach class, and shall be used only when
absolutely necessary.
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Professional Services Agreement
d. Telephone charges, in -house computer charges, in -house reproduction
• charges, first . class' postage, overnight mail and shipping and . FAX charges are not
reimbursable Direct Expenses, but are considered fully reimbursed as a part of Exhibit
B, Hourly Rate Schedules.
e. Professional Sub - Consultants: Professional Sub - consultants are those costs
for Engineering, management consulting, surveying, geotechnical services and similar
professional services approved in advance by the City. Reimbursement for Professional
Sub- consultants will be on the basis of 1.10 times the actual costs billed by. the
Professional Sub - consultant for services provided to the City through this Agreement.
f. The Engineer shall submit to the City monthly invoices itemizing tasks
accomplished and percent completed to date. Upon receipt of said monthly invoice, the
City shall make payment to the Engineer within thirty (30) calendar days; provided,
however, that all payments are expressly conditioned upon the Engineer's performing
services that are satisfactory to the City.
g. The Engineer shall maintain adequate files and records to substantiate all
amounts itemized on the monthly invoices. In the event that either party exercises its
right to terminate this Agreement in accordance with Section 20, the Engineer shall be
compensated in accordance with the above terms for all satisfactory services provided to
the City up to the effective Agreement termination date.
5. Information Provided by the City. The Engineer shall provide guidance to the
City in determining the data required for purposes of the contemplated services. The
City . agrees to use reasonable efforts to provide data and information specifically
requested by the Engineer.
•
6. Status of Engineer.. The Engineer and the City understand and expressly agree
that the Engineer is an independent contractor in the performance of each and every
part of this Agreement. No officer, employee, volunteer and /or agent of Engineer shall
act on behalf' of or represent him or herself as an agent or representative of the City.
The Engineer, as an independent contractor, assumes the entire responsibility for
carrying out and accomplishing the services required under this Agreement. The
Engineer expressly represents warrants and agrees that its status as an independent
contractor in the performance of the work and services required under this Agreement is
consistent with and meets the six -part independent contractor test set forth in
RCW 51.08.195: The Engineer and its officers, employees, volunteers, agents and /or
subcontractors shall make no claim of City employment nor shall claim against the City
any related employment benefits, social security, and /or retirement benefits. Nothing
contained herein shall be interpreted as creating a relationship of servant, employee,
partnership or agency between the Engineer and the City.
7. Inspection and Audit. The Engineer shall maintain books, accounts, records,
documents and other evidence pertaining to the costs and expenses .allowable and
consideration paid under this Agreement in accordance with generally accepted
accounting practices. All such books of account and records required to be maintained
by this Agreement shall be subject to inspection and audit by representatives of the City
and /or the. Washington State Auditor at all reasonable times and the Engineer shall
afford the proper facilities for such inspection and audit. Such books of account and
records may be copied by representatives of the City and /or the Washington State
• Auditor where necessary to conduct or document an audit. The Engineer shall preserve
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City of Yakima and.Pharmer Engineering
Professional Services Agreement
and make available all such books of account and records for a period of three (3) years
after final payment under this Agreement.
8. Taxes and Assessments. The Engineer shall be solely responsible for
compensating its employees, agents, and /or subcontractors and for paying all related
taxes, deductions, and assessments, including but not limited to federal income tax,
FICA, social security tax, assessments for unemployment and industrial injury and other
deductions from income which may be required by law or assessed against either party
as a result of this Agreement. In the event the City is assessed a tax or assessment as
a result of this Agreement, the Engineer shall pay the same before it becomes due.
9. Nondiscrimination Provision. During the performance of this Agreement,
Engineer shall not discriminate in violation of any applicable federal, state and /or local
law or regulation on the basis of age, sex, race, creed, religion, color, national origin,
marital status, disability, honorably discharged veteran or military status, pregnancy,
sexual orientation and any other classification protected under federal, state, or local
law. This provision shall include but not be limited to the following: employment,
upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay
or other forms of compensation, selection for training and the provision of services under
this Agreement.
10. The Americans with Disabilities Act. The Engineer shall comply with the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA) and its
implementing regulations and Washington. State's anti - discrimination law as contained in
RCW Chapter 49.60 and its implementing regulations with regard to the activities and
services provided pursuant to this Agreement. • The ADA provides comprehensive civil
rights to individuals with disabilities in the area of employment, public accommodations,
public transportation, state and local government services and telecommunications.
11. Compliance with Law. The Engineer agrees to perform those services under
and pursuant to this Agreement in full compliance with any and all applicable laws, rules,
and regulations adopted or promulgated by any governmental agency or, regulatory
body, whether federal, state, local or otherwise.
12. No Conflict of Interest. The Engineer covenants that neither it nor its
employees have any interest and shall not hereafter acquire any interest, direct or
indirect, which would conflict in any manner or degree with the performance of this
Agreement. The Engineer further covenants that it will not hire anyone or any entity
having such a conflict of interest during the performance of this Agreement.
13. No Insurance. It is understood the City does not maintain liability insurance for
the Engineer and its officers, directors, employees and agents.
14. Indemnification.
a. The Engineer agrees to hold harmless and indemnify the City, its elected and
appointed officials, officers, employees, agents and volunteers from and against any
actions, claims, liability, damages, judgments, costs of defense and expenses (including
reasonable attorney's fees) if judged as damages which result from or arise out of the
negligent acts, errors or emissions of the Engineer, its officers, agents, employees or
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City of Yakima and Pharmer Engineering
Professional Services Agreement
subcontractors in connection with or incidental to the performance or non - performance
• of this Agreement.
b. The City agrees to hold harmless and indemnify the Engineer, its officers,
employees, and agents, from and against any and all suits, actions, claims, liability,
damages, judgments, costs of defense and expenses (including reasonable attorney's
fees) which result from or arise out of the negligence of the City, its officers, agents,
employees or subcontractors, in connection with or incidental to the performance or non-
performance of this Agreement.
c. In the event that both the Engineer and the City are negligent, each party
shall be liable for its contributory share of negligence for any resulting suits, actions,
claims, liability, damages, judgments, costs and expenses (including reasonable
attorney's fees).
d. The foregoing indemnity is specifically and expressly intended to constitute a
waiver of the Engineer's immunity under Washington's Industrial Insurance Act, RCW
Title 51, as respects the other party only, and only to the extent necessary to provide the
indemnified party with a full and complete indemnity of claim's made by the Engineer's
employees. The parties acknowledge that these provisions were specifically negotiated
and agreed upon by them:
e. Nothing contained in this. Section or this Agreement shall be construed to
create a liability or a right of indemnification in any third party.
f. This Section of the Agreement shall survive the term or expiration of this
Agreement and shall be binding on the parties to this Agreement.
15. Insurance Provided by Engineer.
a. Professional Liability Insurance. On or before the date this Agreement is fully
executed by the parties, the Engineer shall provide the City with a certificate of
insurance as evidence of professional liability coverage with a limit of at least Two Million
Dollars ($2,000,000.00) for each wrongful act and an annual aggregate limit of at least
Two Million Dollars ($2,000,000.00). The certificate shall clearly state who the provider
is, the amount of coverage, the policy number, and when the policy and provisions
provided are in effect. The insurance shall be with an insurance company rated A -VII or
higher in Best's Guide. If the policy is on a claim made basis, the retroactive date of the
insurance policy shall be on or before the date this contract is executed by both parties
hereto, or shall provide full prior acts coverage. The insurance coverage or substantially
identical coverage sufficient to fully satisfy these requirements shall remain in effect
during the term of this Agreement and for a minimum of three (3) years following the
termination of this Agreement.
•
b. Commercial Liability Insurance. On or before the date this Agreement is fully
executed by the parties, the Engineer shall provide the City with a certificate of
insurance as proof of commercial liability insurance with a minimum liability limit of One
Million Dollars ($1,000,000.00) per occurrence /aggregate limit bodily injury and property
damage. The certificate shall clearly state who the provider is, the amount of coverage,
the policy number, and when the policy and provisions provided are in effect. Said
policy shall be in effect for the duration of this Agreement. The policy shall name the
City, its elected officials, officers;: agents, and employees as additional insured as to this
project only and shall contain a clause that the insurer will not cancel or reduce in limits
• the insurance without first giving the City thirty (30) calendar days' prior written notice.
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City of Yakima and Pharmer Engineering •
Professional Services Agreement
The insurance shall be with an insurance company or a company rated A -VII or higher in
Best's Guide and admitted in the State of Washington.
c. Commercial Automobile Liability Insurance. On or before the date this
Agreement is fully executed by the parties, the Engineer shall provide the City with a
certificate of insurance as proof of commercial automobile liability insurance with a
minimum liability limit of One Million Dollars ($1,000,000.00) per occurrence /aggregate
limit bodily injury and property damage. The certificate shall clearly state who the
provider is, the amount of coverage, the policy number, and when the policy and
provisions provided are in effect. Said policy shall be in effect for the duration of this
Agreement. The policy shall name the City, its elected officials, officers, agents, and
employees as additional insured as to this project only and shall contain a clause that
the insurer will not cancel or reduce in limits the insurance without first giving the City
thirty (30) calendar days' prior written notice. The insurance shall be with an insurance
company or a company rated A -VII or higher in Best's Guide and admitted in the State of
Washington.
d. Insurance Provided by Subcontractors. The Engineer shall ensure that all
subcontractors it utilizes for work/services required under this Agreement shall comply
with all of the above insurance requirements. However, professional liability will not be
required unless the subcontractor is involved in design or Engineering services.
16. Delegation of Professional Services. The services provided for herein shall be
performed by the Engineer and no person other than regular associates or employees of
the Engineer shall be engaged upon such work or services except upon written approval
of the City.
17. Assignment. This Agreement, o
g or any interest herein or claim hereunder, shall
not be assigned or transferred in whole or in part by the Engineer to any other person or
entity without the prior written consent of the City. In the event that such prior written
consent to . an assignment is granted, then the assignee shall assume all duties,
obligations and liabilities of the Engineer stated herein.
18. Waiver of Breach. A waiver by either party hereto of a breach by the other party
hereto of any covenant or condition of this Agreement shall not impair the right of the
party not in default to avail itself of any subsequent breach thereof. Leniency, delay or
failure of either party to insist upon strict performance of any agreement, covenant or
condition of this .Agreement, or to exercise any right herein given in any one or more
instances, shall not be construed as a waiver or relinquishment of any such agreement,
covenant, condition or right.
19. Dispute Resolution. The parties shall strive to resolve all conflicts through
negotiation in good faith as the preferred approach to dispute resolution and may
consider mediation, or other form of dispute resolution, as a supplement or alternative
where mutually agreed to by the. Parties in writing.
20. Termination. Either party may terminate this Agreement at any time, with or
without cause, by providing the other party with written notice of termination ten (10)
calendar days prior to the termination date. .
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21. Severabilitv. If any portion of this Agreement is changed per mutual agreement
• or any portion is held invalid, the remainder of the Agreement shall remain in full force
and effect.
22. Notices. Unless stated otherwise herein, all notices and demands shall be in
writing and sent or hand delivered to the parties to their addresses as follows:
TO City: Ryan Anderson, Utility Engineer
City of Yakima, Wastewater
2220 East Viola
Yakima, WA 98901
TO Engineer: Dan Barbeau
Pharmer Engineering
1998 W. Judith Lane
Boise, Idaho 83705
or to such other addresses as the parties may hereafter designate in writing. Notices
and /or demands shall be sent by registered or certified mail, postage prepaid or hand
delivered. Such notices shall be deemed effective when mailed or hand delivered at the
addresses specified above.
23. Third Parties. The City and the Engineer are the only parties to this Agreement
and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is
intended to give, or shall be construed to give or provide any right or benefit, whether
III directly or indirectly or otherwise, to third persons.
24. Drafting of Agreement. Both the City and the Engineer have participated in the
drafting of this Agreement. As such, it is agreed by the parties that the general contract
rule of law that ambiguities within a contract shall be construed against the drafter of a
contract shall have no application to any legal proceeding, arbitration and /or action in
which this Agreement and its terms and conditions are being interpreted and /or
enforced.
25. Integration. This written document constitutes the entire Agreement between
the City and the Engineer. There are no other oral or written agreements between the
parties as to the subjects covered herein. No changes or additions to this Agreement
shall be valid or binding upon either party unless such change or addition be in writing
and executed by both parties.
26. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington.
•
27. Venue. The venue for any action to enforce or interpret this Agreement shall lie
in the Superior Court of Washington for Yakima County, Washington.
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28. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original, but all of which shall constitute one and the 411
same Agreement.
CITY OF YAKIMA PHARMER ENGINEERING
By: By:
R. A. Zais, Jr., City Manager
Date: Date:
ATTEST:
Deborah Kloster, City Clerk
City Contract No.
City Resolution No.
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•
.EXHIBIT A -1
Conley Engineering, Inc.
Consulting Electrical Engineers .
. MEMORANDUM
March 24, 2011 .
•
To: Dan Barbeau •
Pharmer Engineering
From: Pat Conley
Re: Professional Services Proposal North Power Distribution, Industrial Waste Digester
City of Yakima`— Waste Water Treatment Facility
Industrial Waste Digester and North Power Distribution — Pharmer Engineering .
Thank you for the opportunity to propose our electrical engineering services on Work Package 1
for . the City of Yakima Wastewater Treatment Facility upgrade project. The following scope of
work is structured to follow the Work Package 1 Scope of Services provided by your office. We
have included services for the scope items identified in the City email of February 25, 2011,
"DRAFT WORK PACKAGE IW Power Dist ".
PURPOSE
• The north end electrical power distribution equipment (primary switching equipment, Unit
Substation 1 A, ,1 B, and distribution switchgear in the Influent Building) is intended to be
0 replaced as a part of a continuing upgrade of the plant power distribution system which was
planned and began starting in 2005. The equipment is over 30 years old, and has been corroded
and degraded from the harsh outdoor environment near the Headworks and is nearing the end of
its service life. The age of the equipment has resulted in serviceable replacement parts being
difficult or impossible to find as well as reducing the number of qualified people who are able to
work on the equipment. These difficulties could contribute to a power failure for the systems
. which the switching equipment/switchgear serves including the Screening /Headworks, Influent
Building, Sludge Transfer Building (Primary Clarifiers), the Administration Building, and the
• Industrial Waste Pumping Station, Chlorination Building, Odor Control (De- chlorination . .
Building) and Trickling Filter Degritter Building. Because primary switching equipment and unit
substations are not readily available pieces of equipment, the remedy to a failure of this type of
equipment would most likely be a temporary service from the utility or the temporary installation
. of a rental engine generator, followed by equipment replacement over the course'of 3 -6 months.
Repair or replacement of the primary switching and unit substations and secondary switchgear
could easily cost several hundred thousand dollars and the City could still end up with an out of
. date power distribution system. Based on this, the City began replacement of the primary
distribution (12,470 volt) system in 2005. The replacement is being completed in multiple steps,
the last one ending in 2010 (Digester /Boiler Areas as part of the Secondary Digester Cover
Replacement project). The first of these steps included the installation of new south end.
switchgear in 2006 to serve the south end portion of the plant. The final portion of the work .
(replacement of primary switching equipment, switches A &B and north end switchgear and
associated service and feeder circuits) is to be completed under this project.
•
C:IDocuments and SettingsldmoorelLocal SettingslTemporary Internet Files1OLK8tExhibit A -1 Conley Proposal -NGP BRB- 20110324.docx .
. P.O. Box 8326, Yakima, WA 98908 • 1433 Lakeside Court, Suite 100, Yakima, WA 98902
. Voice: 509 - 965 -9872 • Fax: 509 - 965 -9873
PHIE 1101 - PROPOSAL NORTH POWER DISTRIBUTION, INDUSTRIAL WASTE DIGESTER
The new south end switchgear currently has sufficient capacity to temporarily power the existing
north end operating loads, which currently remain on the old primary system, in addition to the
south end WWTF normal load which it is currently serving.
A planned sequence of work to revise the power distribution system at the north end of the plant
is as follows:
Step 1: Temporarily feed north end loads through existing feeders from the south end
distribution system as follows:
• Remove the automatic transfer switch and install a temporary tap block in the
Trickling Filter Pump Station... Connect the tap block to the feeder that routes from the
south end distribution Indoor Switchgear SWGR -5.
• Connect the Trickling Filter Pump Station existing Motor Control Center to the
temporary tap block.
• Disconnect the present Unit Substation 1A service to Switchgear 1025 located in the
Influent Building and connect Switchgear 1025 to the temporary tap block in the
Trickling Filter Pump Station using (reversing) the existing feeder from the
switchgear to the Trickling Filter Pump Station. Switchgear 1025 serves the
Administration Building, Influent Building (including Screenings and Headworks)
and Sludge Transfer Building so these buildings will now be served from the south
end distribution system.
• Disconnect the De- Chlorination Building from Unit Substation No. 4. Provide a 0
temporary feeder via existing ductbank and temporary conduits from Switchgear
SWGR -1025 (located in the Influent Building) to the De- Chlorination Building.
• Disconnect the existing feeder for Chlorination Building MCC 3621E from Standby
Power Distribution Switchboard 1026E (located in the Influent Building) and connect
to Switchgear SWGR -1025 (also located in the Influent Building). Disconnect the
existing feeder for Chlorination Building MCC 3620 from Unit Substation No. 4.
Disconnect Chlorination Building MCC 3621E from its feeder and disconnect
Chlorination Building MCC 3620 from its feeder. Connect Chlorination Building
MCC 3620 to the feeder for Chlorination Building MCC 3621E. This means the
Chlorination Building would now be connected to Switchgear S WGR -1025 located in
the Influent Building.
• At this point all of the existing loads on the north end of the plant except the
Industrial Waste Pumping Station will be removed from the existing north end
primary distribution system and Unit Substations lA and 1B and Unit Substation 4.
Step 2: Demolish primary service from Pacific Power, primary switching equipment and
Substations Number No. 1 and No. 4 and associated transformers and Outdoor Switchgear
SWGR -6011 and Outdoor Switchgear SWGR -6014. Disconnect the Industrial Waste Pumping
Station and demolish/abandon in place.
Step 3: Construct the new north end electrical building with new distribution switchgear and
standby generator in the present location of the existing primary switching equipment and unit
substations lA and 1B and the Industrial Waste Pumping Station.
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PHIE 1101 - PROPOSAL NORTH POWER DISTRIBUTION, INDUSTRIAL WASTE DIGESTER
Step 4: Connect the ten north end plant loads including each of the seven buildings temporarily
• served by the south end distribution system to the new distribution switchgear along with the
Trickling Filter Pumping Station, the replacement Industrial Waste Pumping Station and the new
electrical building using individual feeders.
After the north end distribution system is reworked (or concurrently with the work), some of the
buildings served by the new systems are also planned to have their distribution/motor control
equipment replaced. The reasons for this are as . follows:
1. The equipment is old and reaching the end of its useful life.
2. Many of the buildings need to have their control systems reworked. Because of this, the
motor control centers will need to be modified to work with the new control system; this
can be avoided by replacing them at the same time the control work is done.
3. Some buildings have transfer switches which will no longer be connected to a generator
and will need to be removed.
4. Some buildings have existing distribution equipment which is not rated for use as service
entrance equipment or has other code issues that will need to be corrected in order to
facilitate reconnection to the new north end distribution system without code issues.
At each north end building to be connected to a new service, it is possible that the local L &I code
officials will require the existing buildings to be brought up to current codes. The requirements
of many codes (NEC, WAC /RCW, IBC /IFC, NFPA) may affect the existing power distribution
equipment in buildings, and may also result in reclassification of the hazardous locations due to
• explosive environments in several buildings as defined by NFPA 820: Standard for Fire
Protection in Wastewater Treatment and Collections Facilities.
Buildings that are planned to have their distribution/motor control systems to be reworked
include the following:
1. Influent Building
2. Headworks /Screenings Building
3. Sludge Transfer Building
4. Chlorination Building
5. Degritter Pump Station Building
The remaining buildings (Admin Building, De- Chlorination (Odor Control), Trickling Filter.
Pump Station) should not require any replacement of their distribution/motor control systems.
Similar to the power distribution equipment replacement, the existing TESCO process controllers
are also nearing the end of their service life. The existing controllers are no longer being
manufactured and replacement parts are becoming rare and expensive as well as the difficulty of
finding qualified technicians to service the equipment. Some of the TESCO process . controllers
have been replaced under the recent construction projects. The City intends to continue with
replacement of the existing controllers with the same types of Allen Bradley PLC controllers
used in the recent construction until all of the TESCO process controllers have been replaced
0 throughout the plant. Under this project, the controllers in the following buildings are planned to
be replaced to match the replacement distribution/motor control systems:
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PHIE 1101 - PROPOSAL NORTH POWER DISTRIBUTION, INDUSTRIAL WASTE DIGESTER
1. Influent Building
2. Headworks /Screenings Building
3. Sludge Transfer Building
4. Chlorination Building
5. Degritter Pump Station Building
The De- Chlorination Building and Trickling Filter Pump Station are also planned to have the
TESCO systems replaced but will retain the existing distribution/motor control systems.
At the same time as the above power distribution system is reworked, a new Industrial Waste
Digester building will be constructed. This process building will need a motor control system, a
power connection from the existing south end indoor switchgear, an instrumentation system, and
control panel.
A planned new boiler system to replace the existing hot water boiler system will require
modifications to the existing MCC and revisions to some of the power distribution system for the
Boiler and attached maintenance building.
Site lighting will be upgraded to include new building mounted lighting as well as new pole
mounted area lights at locations designated by the Owner.
SCOPE
The following describes the scope of work for the electrical engineering portion of the project.
These have been grouped into separate line items to match the work described above. Each line
item may be comprised of work for design of the Power Distribution, Control, Instrumentation,
and Communications Systems. The Pre - design portion includes the field investigations and
drawing review to gather enough information to include in a report and as- constructed drawings.
The as- constructed drawings will be used in the bid documents to depict existing conditions and
extent of the Contractor's demolition work.
Conley Engineering, Inc. will provide the following pre - design and design services:
Task 1 - Design and Detailed Power Implementation Plan for:
A North End Power Distribution System Replacement:
A -1 Investigate existing conditions, feeder circuit routing, and available conduits.
A -1.01 Generate report on existing circuits and pathways
A -1.02 Generate as- constructed drawings for use in contract.
A -2 Temporary Refeed from South End Power Distribution System
A -2.01 Trickling Filter Pumping Station
A -2.Ola Replace ATS with temporary tap block to serve northeast and
northwest areas.
A -2.02 Influent Building
A -2.02a Modify switchboard to be refed from Trickling Filter Pump
Station temporary tap block and to feed Chlorination Building
and De- Chlorination Building.
A -2.03 Chlorination Building (C2 Water Building)
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PHIE 1101 - PROPOSAL NORTH POWER DISTRIBUTION, INDUSTRIAL WASTE DIGESTER
A -2.03a Recircuit emergency feeder to feed all loads.
• A -2.04 De- chlorination Building (Odor Control Building)
A -2.04a Temporary Feeder Installation.
A -2.05 Industrial Waste Pumping Station power feeder. •
A -3 Demolish Existing Equipment
A -3.01 Demolish Primary Switching Equipment.
A -3.02 Demolish Substation No. 1 and Associated Equipment
A -3.03 Demolish Substation No. 4 and Associated Equipment
A -3.04 Demolish Industrial Waste Pumping Station Electrical
A -4 Design new Pacific Power Electrical Service Distribution Switchgear and Building
A -4.01 Influent Building switchboard demolition.
A -4.02 Building structure including lighting and power receptacles.
A -4.03 Design new Pacific Power secondary service in cooperation with Pacific
Power.
A -4.04 Design new switchboard and ATS.
A -4.05 Extend Ethernet network to North Power Distribution (Industrial Waste
Pump Station)
A -5 Design for new 800 kW generator and associated systems.
A -6 Design for new feeder circuits to existing buildings.
A -6.01 Reuse Trickling Filter Pump Station feeder circuit.
A -6.02 New, Chlorination Building feeder circuit.
A -6.03 Reuse temporary De- Chlorination Building feeder circuit.
A -6.04 New Trickling Filter Degritter Pump Station feeder circuit.
• A -6.05 New Sludge Transfer Building feeder circuit.
A -6.06 New Influent Building feeder circuit.
A -6.07 New Screenings/Headworks building feeder circuit.
A -6.08 New Administration Building feeder circuit.
A -7 Existing equipment modifications.
A -7.01 Sludge Transfer Building (Primary Clarifiers)
A -7.01 a Investigate existing conditions, branch circuit routing, and
control systems circuits.
A -7.01 b Replace MCCs with new MCCs located in old lab area MCCs
from North Power Distribution.
There may be hazards by an explosive atmosphere in or around
the Sludge Transfer Building. Mitigation strategies will be
required if hazards are present.
._ A -7.01 c Reconnect motors.
A -7.01 d Replace large, walk -in control panel with freestanding
enclosure. Repair office wall.
A -7.01 e Reconnect existing instruments to new control panel.
A -7.01 f Extend Ethernet communications connections to new control
panel, office area.
A -7.02 Chlorination Building (C2 Water Building)
A -7.02a Investigate existing conditions, branch circuit routing, and
control systems circuits. •
•
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PHIE 1101 - PROPOSAL NORTH POWER DISTRIBUTION, INDUSTRIAL WASTE DIGESTER
A -7.02b Replace the existing motor control centers in same location to
consolidate motor control. Refeed from North Power
Distribution.
A -7.02c Reconnect existing motors to new MCC.
A -7.02d Replace the existing control panel and enclosure.
A -7.02e Extend Ethernet network to Chlorination Building
A -7.03 Trickling Filter De- Gritting Station
A -7.03a Investigate existing conditions, branch circuit routing, and
control systems circuits.
A -7.03b Refeed from North Power Distribution.
There may be hazards by an explosive atmosphere in or around
the Trickling Filter De- Gritting Station (and Odor Control
System). Mitigation strategies will be required if hazards are
present.
A -7.03c Reconnect existing motors to new MCCs, VFDs.
A -7.03d Replace the existing control panels and enclosures.
A -7.03e Extend Ethernet network to Station.
A -7.04 Influent Building
A -7.04a Investigate existing conditions, branch circuit routing, and
control systems circuits.
A -7.04b Refeed power from North Power Distribution. There may be
hazards by an explosive atmosphere in or around the Influent
Building. Mitigation will be required if hazards are present.
A -7.04c Replace existing MCCs and VFDs with two new MCCs with
VFDs. Reconnect Existing Motors and other equipment.
A -7.04d Existing lighting fixtures and outlets to remain (part of power
distribution item).
A -7.04e Replace the existing control subpanel. Reuse the existing
control panel enclosure. Reconnect instruments to retrofitted
control panel.
A -7.04f Extend Ethernet network to Influent Building.
A -7.05 Screenings /Headworks Building
A -7.05a Investigate existing conditions, branch circuit routing, and
control systems circuits.
A -7.05b Refeed branch circuits from Influent Building. There may be
hazards by an explosive atmosphere in or around the
Headworks and Screenings Buildings. Mitigation will be
required if hazards are present.
A -7.05c Existing lighting fixtures and outlets to remain (part of power
distribution item).
A -7.05d Connect existing and new instruments to new Control sub -
panel in Influent Building.
B New Industrial Waste Anaerobic Process
B -1 New Control Building
B -1.01 New feeder circuit.
B -1.02 Power Distribution
B -1.03 Motor controls and motor connections.
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PHIE 1101 - PROPOSAL NORTH POWER DISTRIBUTION, INDUSTRIAL WASTE DIGESTER
B -1.04 Building and building loads including lighting and building receptacles.
• B -1.05 Process I &C Locations
B -1.06 Signal /Communications
B -2 Industrial Waste Pumping Station
B -2.01 New feeder circuit.
C Boiler Building
C -1 Replace MCC with new MCC
C -2 Connect new boilers and digester gas compressor to existing MCC
C -3 Connect new boilers and digester gas compressor to existing control panel
D Site Lighting
D -1 New Lighting and existing lighting rehabilitation. Surveillance camera design.
D -1.01
Task 2 - Bid Support Services
A Prebid conference and site walk through
B Answer Contractor questions
C Prepare addendum language to address questions or other issues
Task 3 - Construction Support Services
A Construction Observation services, assist addressing unforeseen construction issues,
submittal review
B PLC Programming
C HMI Programming
Task 4 - Project Management / City Coordination
A Assist in Coordination
III ASSUMPTIONS
• We have divided our SCADA System services into Design and Programming. As we
previously indicated, programming services could be provided as an engineering service or
as a Contractor provided service. For the purposes of this proposal we have assumed that the
programming will be provided by our firm as an engineering service. If this should change,
we will amend our proposal as required.
• This proposal is based on the SCADA programming work being performed sequentially
following the power distribution and process equipment improvements identified above.
FEE
We propose to provide our services for Work Package 1 of the Yakima WWTF Upgrade project
on a time and expense basis. For budgeting purposes, we have endeavored to project hours for
design in each process area by the phases indicated in your scope of work document. However,
we expect that actual time spent may be greater in some categories, and less in others.
Therefore, we are proposing to provide our services on a time and expense basis for the project
as a whole.
We have attached our current rate schedule for your information. If it appears that we will
exceed projected fees because of changes in scope, or additional requests by the City or by
Pharmer Engineering, we will notify Pharmer Engineering before proceeding.
•
Conley Engineering, Inc. Page 7
PHIE 1101 - PROPOSAL NORTH POWER DISTRIBUTION, INDUSTRIAL WASTE DIGESTER
Thank you again for the opportunity to propose our services. If you have any questions or require
any additional information, please feel free to contact our office at your convenience.
cc: Job File / Chron File
•
Conley Engineering, Inc. Page 8
EXHIBIT "B"
• . SCHEDULE OF RATES
FOR
Pharmer Engineering, LLC and theirSub - Consultant Conley Engineering Inc.
Invoices include all labor charges, other direct costs, and costs associated with support
services. Charges include only those services directly attributable to the execution of the work
per Section 4 of the City of Yakima and Pharmer Engineering Professional Services Agreement.
Rates by labor category are as follows:
Pharmer Engineering, LLC
Hourly Rate Schedule
2011
Employee Classification Hourly Rate
Engineer /Specialist VI $160
Engineer /Specialist V $150
Engineer /Specialist IV $130
Engineer /Specialist III $115
Engineer /Specialist 11 $105
Engineer /Specialist 1 $ 98
Technician /IT Manager IV $120
Technician III $ 83
41)
Technician 11 $ 70
Construction Inspector III $ 85
Construction Manager IV $ 98
Administrative Assistant $ 65
Conley Engineering Inc.
Hourly Rate Schedule
2011
Employee Classification Hourly Rate
Principal Engineer /City $145
Senior Professional Engineer $135
Professional Engineer $120
Registered Communications $110
Distribution Designer (RCDD)
Project Engineer $100
Cad Designer $ 90
Cad Technician $ 80
Engineering Technician $ 80
Administrative $ 55
Subcontractor costs will be invoiced at cost. Other direct costs, including materials, travel, and
subsistence will be invoiced at actual cost.
•
Exhibit "B" Page 1 of 1
Exhibit "A"
City of Yakima Wastewater Treatment Consulting services
Pharmer Engineering scope of work
WORK PACKAGE 1— Power Distribution Project and Industrial Waste Treatment
DESCRIPTION OF PROJECT
Include preliminary design, final design, bidding -phase services and construction management
associated with wastewater treatment plant (WWI?) improvements identified in the 2004
Wastewater Facility Plan and Amendments for Power Distribution Upgrades on the North side of
the Plant and the installation of an Industrial Waste Anaerobic process
TASK 1— Design Development and Detailed Implementation Plan
A. North End Power Distribution System — The north end electrical distribution equipment is
intended to be replaced as part of a continuing upgrade. Existing equipment has been in -use
past its useful equipment life and now presents a moderate to severe risk of failure.
1. General Intent: Develop preliminary and detailed design for power distribution, additional
standby power, electrical building and additional plant outdoor lighting. Determine major
electrical equipment space requirements. Lay out corridors for major conduits in buildings
and on the site; locate cable and conduit, vaults. Develop a power distribution concept and
determine equipment ratings and sizes. Prepare power distribution functional diagram and
switchgear schematics as applicable. Prepare preliminary P&Ids. Develop final design
documents.
2. Specific Scope of Work — Electrical. Specific electrical design scope of work is detailed
in Exhibit A — Attachment 1
3. Specific Scope of Work - General. Provide improvements to buildings and structures
including the following: Influent Building, Headworks/Screening Buidling, Sludge
Transfer Building, Chlorination Building, Degritter Pump Station Building.
a. Provide demolition plans to support north end electrical distribution
b. Retrofit buildings for upgraded HVAC for NFPA820 Compliance. Retrofit buildings
with upgraded ventilation and sensory equipment for NFPA820 and electrical code.
c. Provide new structural/architectural details.
d. Provide building and fuel storage for backup diesel generator.
B. New Industrial Waste Anaerobic process =- The City of Yakima recently went through an
evaluation that considered industrial treatment options as a means to redirect loads that are
currently treated through primary, secondary, and biosolids handling treatment processes. The
conclusion was that industrial treatment of food waste would increase the reliable plant
capacity and, in so doing, help delay large capital projects. The evaluation concluded with
three potential treatment technologies as remaining alternatives.
1
1. General Intent. Assist Yakima staff with selection of anaerobic process for separating
industrial waste from existing aerobic processes. Establish the design flow, maximum flow,
and flow ranges and patterns for the unit process being designed, including as appropriate,
phased expansion. Develop process flow schematic showing process components including
sludge handling systems, pumping stations, flow meters, and points of chemical feed.
Identify odor control equipment (if required) to be provided and areas and points of
application. Evaluate alternative layouts and develop preliminary site plan. Develop
SCADA and computerized control systems. Develop final design documents.
2. Specific Scope of Work
a. Project Management. Will provide contract administration, payment review, schedule
tracking. Pharmer will be the contract lead with the City and will provide overall project
management and design coordination.
b. Preliminary Design. Predesign activities will include further analysis of alternatives of
high rate and medium rate alternatives. Each of the following alternatives seemed
comparable on capital costs. Those costs will be refined. The medium rate
(continuously stirred tank reactor — CSTR) alternative as a custom engineered system
had additional potential merit in that it can serve as backup capacity for the existing
digesters. The disadvantage of the CSTR is there is less experience in North America
with the solids/liquids separation step for anaerobic suspended growth solids.
Activities during the predesign will include:
• On -site meetings / workshops (two)
• Unit process evaluations with cost estimates
• Site visits to facilities with candidate technologies
• Draft report preparation
• Final report production
The predesign product will be a predesign report that documents the unit process
comparisons, brings forward the selected alternative, predesign level cost estimates and
drawings that include a civil site plan, process flow diagram, process mechanical plans,
and predesign level process and instrumentation diagram.
c. Detailed Design. The custom engineered CSTR alternative will require the greatest
amount of engineering labor and so will be used as the basis for labor /fee development.
If a high rate system such as the UASB alternative is selected, the level of effort will be
considerably less because of a greater amount of vendor provided process.
The CSTR alternative is generally defined by the process flow diagram provided in the
January 7, 2011 memorandum, provided here as Attachment A -2. It is generally.
composed of an industrial flow lift station at the industrial waste pump station, influent
screening, a flow equalization tank, digester feed pumps, two stage heat exchangers,
two anaerobic digesters, two dissolved air flotation units, associated recycle pumping,
effluent and biosolids delivery, and biogas delivery over to the boiler area.
2
The design is assumed to be completed through the second and third quarters of 2011
with bid ready documents in the fourth quarter of 2011. This will set the stage for a
single construction season in 2012.
Pharmer will provide and coordinate the design process that includes the following
elements:
• General Design Elements. General equipment schedules and a hydraulic
profile.
• Civil Design. Pharmer will provide civil design that includes any road access
improvments, building siting, process yard piping, storm drain design, any
extension of fire loop as required, and a storm water pollution prevention plan.
• Geotechnical. Engineering. Pharmer will contract with a geotechnical
engineering subconsultant to complete a geotechnical investigation to support
structural design.
• Survey. Pharmer will provide an area survey around the digesters to support
the design. The surveyor will ensure there are temporary bench marks near the
new facilities to facilitate construction surveying by the construction contractor.
• Process Mechanical. Pharmer will complete the process mechanical design,
including process and utilities- related piping, pumping and storage.
• Architectural. Pharmer will provide architectural design through a regular
Pharmer subcontractor. The architect will provide building details for the
digester control building and will facilitate building permit elements.
• Structural. Pharmer will provide structural design through a regular Pharmer
subcontractor. Structural design will include the digester control building, tank
foundations for bolted steel tanks, and an small miscellaneous facilities.
• Mechanical HVAC. Pharmer will provide HVAC design through a regular
Pharmer subcontractor. The HVAC system will comply with NFPA 820.
• Instrumentation and Control. Pharmer will complete the process level
development and Conley Engineering Inc will complete the I&C. elements for
process and instrumentation diagrams. Conley will complete the remaining
elements associated with I &C design to accommodate control architecture and
philosophy at the Yakima Regional WWTP. Conley will work as a
subconsultant through Pharmer.
• Electrical. Conley Engineering Inc. will provide electrical design for the
systems described in the Project Basis above, including power supply and MCC
configuration.
• Drawings and Specifications. This project is expected to delivered in a
conventional design/bid/build method and will comply with public bidding
requirements. Two to three design progress submittals are expected for
drawings. Technical specifications will be provided to support equipment and
3
•
construction requirements. Front end contract conditions are expected to use
EJCDC general conditions.
TASK 2 - Bid Support services - We anticipate two separate bids. One for the North End Power
Distribution and one for the Industrial Wastewater System.
Conley Engineering Inc will provide the bulk of the bid phase services for the North End Power
Distribution. We have assumed up to 25 hard copies of contract documents for distribution to
contractors. We will administer distribution of contract documents, hold a pre -bid meeting on -site,
answer and keep track of questions, produce addendums, attend the bid openings, review the
lowest responsive bid, and recommend to the City a construction contract award.
Pharmer will provide the bulk of the services for the bid phase work of the industrial wastewater
system. We have assumed up to 25 hard copies of contract documents for distribution to
contractors. We will administer distribution of contract documents, hold a pre -bid meeting on -site,
answer and keep track of questions, produce addendums, attend the bid openings, review the
lowest responsive bid, and recommend to the City a construction contract award.
TASK 3 — Services During Construction Pharmer will consult with Owner and act as Owner's
representative as provided in the Terms and Conditions. Owner's instructions to Contractor will be
issued through Pharmer, which shall have authority to act on behalf of Owner in dealings with
Contractor to the extent provided in this Agreement and the General Conditions except as otherwise
provided in writing. Constriction work is expected to be under the EJCDC standard contracts.
The North End Power Distribution project is expected to be anl8 month project.
The construction of the Industrial Wastewater project is expected to be an 8 month project from start to
finish, beginning in the spring of 2012.
A. Off -site non - resident services — Industrial Wastewater Treatment Facility. The non-
resident services will be divided into a number of subtasks including clarifications, RFI's, review
of requests for equals, design continuance, design changes, construction management and shop
drawings. The following breakdown is true for the North End Power Distribution project as well as
the new Industrial Wastewater project.
1. Industrial Wastewater Treatment Facility
a) Organize and chair a pre - construction meeting
b) Site Visits. Visit PROJECT site as needed to observe the general progress and
quality of the work and to determine, in general, if the work is preceding in
accordance with the intent of the contract documents.
a) Review of Payment Requests. Pharmer will provide a secondary review of Contractor
pay requests after AECOM review.
b) Requests for Information (RFIs) and Clarifications. Questions come throughout
construction project as formal RFIs as well as informal discussion. When the Owner
has a fall time Resident Project Representative on site, many of those questions are
filtered and never make it to the engineering team. Pharmer will issue necessary
4
clarifications and interpretations of the Contract Documents as appropriate to the
orderly completion of Contractor's work. Such clarifications and interpretations will be
consistent with the intent of and reasonably inferable from the Contract Documents.
c) Requests for Equals. The process equipment for the project was selected based on
past experience in North America but did not necessarily include regional specific
issues related to equipment service and support. Pharmer will review equipment
substitution requests on a case by case basis and make a good faith recommendation to
the Owner on what is best for the Owner.
d) Design Modifications and Change Orders. During the course of the construction
project, the project can be expected to undergo changes related to customizing
equipment into the facility, a shift in Owner intent, or other reasons unknown during
the detailed design process. Pharmer will complete modifications as authorized by the
Owner and provide change orders to the Contractor.
e) Shop Drawing Review. Review and approve or take other appropriate action in
respect to Shop Drawings and Samples and other data which Contractor is required to
submit, but only for conformance with the information given in the Contract
Documents and compatibility with the design concept of the completed Project as a
functioning whole as indicated by the Contract Documents. Such reviews and
approvals or other action will not extend to means, methods, techniques, sequences, or
procedures of construction or to safety precautions and programs incident thereto.
Pharmer shall meet any Contractor's submittal schedule that Engineer has accepted.
2. Industrial Wastewater Treatment Facility
a) Organize and chair a pre - construction meeting
b) Site Visits. Visit PROJECT site as needed to observe the general progress and
quality of the work and to determine, in general, if the work is preceding in
accordance with the intent of the contract documents.
c) Review of Payment Requests. Pharmer will provide a secondary review of Contractor
pay requests after AECOM review.
d) Requests for Information (RFIs) and Clarifications. Questions come throughout
construction project as formal RFIs as well as informal discussion. When the Owner
has a full time Resident Project Representative on site, many of those questions are
filtered and never make it to the engineering team. Pharmer will issue necessary
clarifications and interpretations of the Contract Documents as appropriate to the
orderly completion of Contractor's work. Such clarifications and interpretations will be
consistent with the intent of and reasonably inferable from the Contract Documents.
e) Requests for Equals. The process equipment for the project was selected based on
past experience in North America but did not necessarily include regional specific
issues related to equipment service and support. Pharmer will review equipment
substitution requests on a case by case basis and make a good faith recommendation to
the Owner on what is best for the Owner.
5
f) Design Modifications and Change Orders. During the course of the construction
project, the project can be expected to undergo changes related to customizing
equipment into the facility, a shift in Owner intent, or other reasons unknown during
the detailed design process. Pharmer will complete modifications as authorized by the
Owner and provide change orders to the Contractor.
g) Shop Drawing Review. Review and approve or take other appropriate action in
respect to Shop Drawings and Samples and other data which Contractor is required to
submit, but only for conformance with the information given in the Contract.
Documents and compatibility with the design concept of the completed Project as a
functioning whole as indicated by the Contract Documents. Such reviews and
approvals or other action will not extend to means, methods, techniques, sequences, or
procedures of construction or to safety precautions and programs incident thereto.
Pharmer shall meet any Contractor's submittal schedule that Engineer has accepted.
B. On -site Resident Services. The purpose of the on -site representation is to ensure the project is
being built according to the Contract Documents, provide an interface for the construction field
superintendent, and document the work.
North End Power Distribution project will have part time field representation. Conley
Engineering will visit the site frequently to observe progress as appropriate to determine that
the construction in general is performed in accordance with the contract documents.
The Industrial Wastewater project will have a full time resident project representative (RPR)
provided by Pharmer. The RPR will be on -site and help determine the project is built according
to the Contract Documents. The RPR will provide observation, document work progress, check
work, answer a very limited scope of field questions, route scope -of -work or substitution
questions to the Pharmer project manager. The RPR will be single point of contact with the
construction field staff and will communicate to the construction superintendent.
The RPR will also ensure third party testing laboratory conduct materials testing as required.
Set -up and conduct a one -day final inspection, and prepare final project deficiencies punch list.
Monitor the completion of punch -list work, and inform the City about completion status and
remaining General Contractor work prior to construction document closure. Monthly progress
reports accompanying recommendations for payment.
C. Owner and Special Inspections. International Building Code requires certain third party
special inspections depending on the work. Pharmer will coordinate quality assurance testing
(shop and filed). Provide technical specialists to witness and review specific construction
issues in the field. Provide interpretations of the contract drawings and specifications during
the construction period and evaluate requested deviations from the approved drawings and
specifications.
Pharmer has budgeted a nominal amount for regular compaction and concrete testing in
addition new special inspection requirements related to 2009 IBC. Compliance with the new
IBC is considerably more rigorous than in the past so building permit official interpretation of
IBC special inspection will have a strong influence on final special inspection costs.
• 6