HomeMy WebLinkAboutR-2008-131 Easement Machine Sole SourceRESOLUTION NO. R-2008-131
A RESOLUTION authorizing sole source procurement without calling for bids from Titan Sales
Group whereby said entity shall provide a JAJ-600 TH Self -Propelled Easement
Machine to the City of Yakima's Wastewater Division to maintain its sewer lines.
WHEREAS, Article VI, Section 6 of the City of Yakima Charter and the Yakima Municipal Code
Chapter 1.80 generally require that purchases over $25,000 be done by competitive bidding, subject to
certain exceptions; and
WHEREAS, the law recognizes a "sole source" exception from competitive bidding
requirements, when due to the uniqueness of the product to be purchased, it would be futile to utilize
competitive bidding; and
WHEREAS, the Wastewater Division has been actively researching for the purchase
an easement machine to access sewer pipes that otherwise could not be reached by the use
of a standard Vactor truck; and
WHEREAS, the JAJ-600 TH Self -Propelled Easement Machine is the only easement machine
with the following exceptional functions:
• Exclusive Stanley Track Horse Chassis allows the power unit to operate other Stanley -
manufactured hydraulic tools, dump body, crane, etc.; increasing its functions to much
more than a hydro -cleaner.
• Automatic level wind with hydraulic elevation for routing hose over fences and barriers.
Other easement machines with automatic level winds do not have this elevation
capability.
• Narrowest width compared to other easement machines. Has only a width of 34
inches with the reel assembly attached; standard gates are 36 inches. Permits access
to backyard with little to no difficulty; and
WHEREAS, Titan Sales Group is the only vendor in the Northwest that sells a JAJ-600
TH Self -Propelled Easement Machine that meets the needs of the City's Wastewater
Division for a price of $38,142.00 plus tax.
WHEREAS, the City Council finds that it is in the best interest of the City to authorize the
purchase of said JAJ-600 TH Self -Propelled Easement Machine from Titan Sales Group as a sole
source purchase without calling for bids, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute a sole source procurement without calling for
bids, whereby Titan Sales Group agrees to sell said JAJ-600 TH Self -Propelled Easement Machine to
the City of Yakima.
ADOPTED BY THE CITY COUNCIL this 19th day of August, 2008.
City Clerk
avid Edler, Mayor
•
BUSINESS OF, THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 110
For Meeting Of: August 19, 2008
ITEM TITLE: Consideration of a Resolution authorizing a sole source procurement between the
City of Yakima and Titan Sales Group for the purchase of a Easement Machine
SUBMITTED BY: Scott Schafer, Assistant Wastewater Manager
CONTACT PERSON/TELEPHONE: Kim Webster; Wastewater Maintenance Supvr. 576-6302
Sue Ownby, Purchasing Manager 575-6093
SUMMARY EXPLANATION:
Staff respectfully requests City Council consideration of a resolution authorizing sole source
procurement from Titan Sales Group. This would be a sole source purchase and formal bid
requirements would be waived, since Titan Sales Group is the only authorized vendor in the
Northwest Region that sells a JAJ-600 TH Self -Propelled Easement Machine that meets the
needs of the City's Wastewater Division.
The Wastewater Division has been actively researching for the purchase an easement machine
to be used by its Collections workgroup. An easement machine allows access to manholes to
flush and clean sewer pipes that otherwise could not be reached by the use of a standard
Vactor truck.
Titan Sales Group demonstrated their JAJ-600 TH Self -Propelled Easement Machine with a
High Pressure Hydraulic Sewer Cleaner to the Wastewater Division and allowed the crews to
utilize the "new" machine for a two- week period in the field at no charge. Titan Sales Group is
offering the demo easement machine used only by the City at a price of $38,142.00 plus tax..
(Continued on next page)
Resolution X Ordinance Other. (Specify)
Contract Mail to (name and address):
Phone:
Funding Source Fund 473 211 Wastewater Collection Operating Equipment
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Adopt resolution.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION:
•
The JAJ-600 TH Self -Propelled Easement Machine is the only easement machine with
the following exceptional functions:
1. Exclusive Stanley Track Horse Chassis allows the power unit to operate other
Stanley -manufactured hydraulic tools, dump body, crane, etc.; increasing its
functions to much more than a hydro -cleaner.
2. Automatic level wind with hydraulic elevation for routing hose over fences and
barriers. Other easement machines with automatic level winds do not have this
elevation capability.
3. Possesses a narrow width of 34 inches with the reel assembly attached. A
standard gate measures 36 inches in width; thus permitting access to backyards
with little to no difficulty.
The dimensions and functionality of the proposed easement machine from Titan Sales
Group, specifically allows City crews to maintain sewer pipes that are difficult to access
such as along easements, hillsides, behind homes and buildings to name a few. Certain
sections of pipe have not been cleaned due to their locations in respect to property
owner's backyards and fences. The Vactor truck simply cannot gain access to such
areas.
To be proactive with its maintenance schedule, an easement machine is a must for the
Wastewater Division. A single claim from a property owner regarding a sewer back up
could easily exceed the cost of this easement machine.
Therefore sole source authorization is requested on behalf of the Wastewater Division
for the purchase of the JAJ-600 TH Self -Propelled Easement Machine from Titan Sales
Group.