HomeMy WebLinkAboutR-2008-081 Anti-Auto Theft GrantRESOLUTION NO. R-2008-81
A RESOLUTION authorizing application for an auto theft reduction grant in an
amount up to $180,000 from the Washington Auto Theft
Prevention Authority; designating the Chief of Police and the City
Manager to act as the official representatives of the City of Yakima
with regard to the grant; and authorizing their actions to accept the
grant and execute all necessary documents and contracts to
implement the grant, if awarded.
WHEREAS, the Washington State Legislature has established the Washington
Auto Theft Prevention Authority (WATPA) within the Washington Association of Sheriffs
and Police Chiefs (WASPC) with a mandate to support auto theft prevention and
enforcement throughout the state; and
WHEREAS, WATPA has been provided with funds that have been reserved for
the purpose of establishing grants to local law enforcement agencies in order to enhance
their ability to perform vehicle theft prevention and enforcement; and
WHEREAS, the City of Yakima and Yakima County continue to be impacted by
high levels of vehicle theft; and
WHEREAS, the City of Yakima does not possess the resources necessary to
carry out sustained auto theft prevention and enforcement operations over extended
periods of time; and
WHEREAS, a joint grant application by the City of Yakima and Yakima County is
not practical at this time due to logistical considerations, and
WHEREAS, the terms of the grant application define the Authorized Official as
the "Chief Executive Officer of the (law enforcement) Agency or his designee"; and
WHEREAS, the City Council of the City of Yakima considered this matter at an
open public meeting in which citizens were provided an opportunity to comment; and
WHEREAS, the City Council of the City of Yakima deems it to be in the best
interests of the City to authorize submission of an application to the Washington Auto
Theft Prevention Authority for said funds and execution of all necessary documents and
contracts to complete said grant transaction, now, therefore.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
1. The City of Yakima is hereby authorized to submit a completed grant
application to the Washington Auto Theft Prevention Authority to obtain a
grant to fund local efforts to carry out sustained auto theft prevention and
enforcement.
2. The Chief of Police and the City Manager are hereby designated as the
official representatives of the City of Yakima with regard to the grant.
3. The Chief of Police and the City Manager are authorized to accept the grant
and execute all necessary documents and contracts to implement the grant,
if awarded.
ADOPTED BY THE CITY COUNCIL this 13th day of May, 2008.
ATTEST:
44
City Clerk
David Edler, Mayor
•
•
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. it
For Meeting of May 13, 2008
ITEM TITLE: Consideration of a resolution authorizing the Yakima Police Department to
apply for an Auto Theft Reduction Grant from the Washington Auto Theft
Prevention Authority; designating the Police Chief and City Manager to act
as the City's official representatives in relation to the grant; and authorizing
their acceptance and implementation of the grant including the execution
of necessary documents, if the grant is awarded.
SUBMITTED BY: Samuel Granato, Chief of Police
CONTACT PERSON/TELEPHONE: Samuel Granato, Chief of Police — 575-6211
Gary Belles, Police Lieutenant — 576-6547
SUMMARY EXPLANATION:
The City of Yakima has been invited to apply for a grant from the Washington Auto Theft
Prevention Authority (WATPA) that will provide funding for equipment, training, overtime and
travel expenses related to auto theft prevention and enforcement. WATPA is an agency
created within the Washington Association of Sheriffs and Police Chiefs (WASPC) by the
Washington State Legislature with a mandate to support auto theft prevention and
enforcement.
With Council approval, the City will apply for a grant in the amount of up to $180,000 to be
used to pay for technology; equipment, overtime, training and travel expenses related to auto
theft prevention and enforcement. This funding will provide the Yakima Police Department
with the ability to mount sustained auto theft prevention and enforcement operations at a level
not currently possible within existing budget constraints. The City's efforts will be coordinated
with those of the Yakima County Sheriff's Office, which is applying for a similar WATPA grant,
in order to achieve a maximum impact throughout the entire Yakima area.
Resolution X Ordinance Contract Other (Specify)
Funding Source
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Adopt the resolution.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION:
WASHINGTON AUTO THEP"' PREVENTION AUTHORITY
WASHINGTON ASSOCIATION OF SHERIFFS AND POLICE CHIEFS
3060 Willamette Drive NE Lacey, WA 98516 - Phone: (360) 486-2380 — Fax: (360) 486-2381 Website: http://watpawaspc.org
Jim LaMunyon, WATPA Executive Director
"preventing auto theft in the State of Washington"
WATPA
GRANT PROGRAM ANNOUNCEMENT
AUTO THEFT REDUCTION GRANTS
INTRODUCTION
The Washington Auto Theft Prevention Authority (WATPA) pursuant to RCW 46.66.080
has authorized the distribution of WATPA funds through a competitive grant process.
The Authority will make multiple awards for state fiscal year 2008-2009 (July 1, 2008 —
June 30, 2009). The total amount of the distribution will be up to $6.3 million in grant
awards to law enforcement and public agencies in Washington State.
In addition there is approximately $3.5 million of carry forward funds from fiscal year
2007-2008 available for one time events, activities, training or purchases of equipment
and technology (activities where there is no expectation of continued funding beyond
June 30, 2009).
The grant funds must be used to prevent and reduce vehicle theft through the
development and implementation of:
• Effective law enforcement investigation/enforcement/prosecution
programs.
• Prevention/public awareness/community education projects.
• Equipment/technology related to auto theft prevention and reduction.
• Training directly related to motor vehicle theft initiatives.
Grant applications are available at http://watpa.waspc.orq. See the APPLICATION
PROCESS section for additional information.
The deadline for submission of applications is 5:00 p.m. on June 1, 2008. No
applications will be accepted after that deadline for any reason. A signed hard
copy must be postmarked or hand delivered to WATPA and an electronic copy
must be submitted to WATPA by the application deadline.
ALLOWABLE COSTS
INVESTIGATION/APPREHENSION/PROSECUTION
• Personnel and overtime for criminal investigations and prosecution of offenders.
• Equipment to be used for vehicle theft investigations such as bait cars, tracking
devices, license plate readers, cameras, etc.
• Operational and administrative expenses.
• Training for equipment to be used for vehicle theft investigations.
Washington Auto Theft Prevention Authority Page 1
WASHINGTON AUTO THEFT PREVENTION AUTHORITY
• Other costs as may be required to successfully implement the proposed
program.
PUBLIC AWARENESS:
• Overtime for prevention/public awareness/community education events (no FTE
positions will be funded).
• Equipment to be used for prevention/public awareness/community education
events.
• Operation and administrative expenses.
PROHIBITED USE OF FUNDS
• WATPA funding must supplement and not supplant agency funding,
• Requests for equipment to be used for other crimes or public awareness
activities other than vehicle theft must document prorated cost share for
percentage of time to be used on other activities.
• No FTE positions will be funded for public awareness.
EQUIPMENT
For all equipment costing $1,000 or more three bids are required to be attached to the
application. If three bids cannot be obtained, or if equipment is selected to be
compatible with existing equipment, documentation should be provided in Section E of
the application. If equipment is purchased on pre -negotiated govemment contract or
through a special WATPA negotiated price, bids are not required but the source shall be
documented.
REPORTING REQUIREMENTS
Applicants are required to submit quarterly financial and performance reports to the
Authority and cooperate fully in any evaluation efforts required. Applicants whose
proposals are approved are required to allow the Authority or its duly authorized
representatives access to and the right to examine any books, documents, papers,
records, and other evidence of activities conducted pursuant to awards.
APPLICATION REVIEW PROCESS
The WATPA will be hosting an informational Applicationworkshop on April 16,
2008 at 10:00 a.m. in the Washington Association of Sheriffs and Police Chiefs
training room at 3060 Willamette Dr. NE, Lacey, WA 98516. Please RSVP Ms.
Jamie Yoder, at 360-486-2380 or ivoder0Waspc.orq if you plan on attending.
This grant program is competitive. The approval of an application request will be based
on the review of all applications received, the greatest need, the total amount of all
funding requests and the following criteria:
1. Was the application received on time? (yes/no)
2. Was the application signed by an authorized. official? (yes/no)
3. Does the application state that the agency reports crime statistics to the Washington
r
•
•
r
WASHINGTON AUTO THEN PREVENTION AUTHORITY
Association of Sheriffs and Police Chiefs Uniform Crime Reporting or National
Incident Based Reporting systems and that reported stolen motor vehicles are
entered in the WACIC/NCIC system operated by the Washington State Patrol?
4. Submission: The application was complete and accurate. All requested
information was provided.
5. Documentation: For each category where funding is requested an accurate and
complete explanation is provided to document the amount requested.
6. Budget: Budget costs are reasonable and allowable. Agency funds are clearly
identified if available to the program.
7. Problem Statement and Historical Data: The problem statement clearly identifies
a vehicle theft problem within the community or jurisdiction.
8. Proposed Project: The proposed project is reasonable and addresses the vehicle
theft problem within the community.
9. Effective and Efficient: The proposed project will be an effective and efficient
utilization of WATPA grant resources.
10. Evaluation and Assessment: An evaluation/assessment mechanism is identified,
appropriate, and complete; with measurable goals, objectives, and performance
measures. Not just outputs but measurable outcomes.
11. Goals, Objectives, and Performance Measures: The stated goals, objectives and
performance measures are reasonable, achievable and consistent with the mission
of the Washington Auto Theft Prevention Authority.
12. Internal Controls: The applicant has appropriate administrative and fiscal controls
to adequately manage the award.
13. Program Performance History: Previously funded projects have been in
compliance with award requirements including timely, accurate submission of reports
and no reportable deficiencies during site visits or program compliance reviews.
Applications will be evaluated to determine whether they meet any of the funding
priorities listed below. Those applicants that meet a funding priority will be given up to
five additional points for each funding priority met, for an additional twenty-five points
possible. The five funding priorities are:
1. Strong multi jurisdictional collaboration and sharing of resources.
2. Original and innovative projects.
3. Future sustainability.
4. Identified high priority motor vehicle theft area of need.
5. Inclusion of local funding.
Applications will be scored using the Scorecard shown on the following page.
APPLICANTS MUST SCORE AT LEAST 70 POINTS TO BE CONSIDERED FOR
FUNDING. HOWEVER, A MINIMUM SCORE OF 70 POINTS DOES NOT ENSURE AN
AWARD.
WASHINGTON AUTO THEFT PREVENTION AUTHORITY
Washington Auto Theft Prevention Authority Grant Program
Grant Application Scorecard
Applicant:
1. Was the application received on time? ['Yes ❑No
2. Was the application signed by an authorized official? ❑Yes ❑No
3. Does the application state that the agency (law enforcement agencies only) reports motor
vehicle theft information to UCR/NIBRS and WACIC? DYes ❑No
(Questions answered no require disqualification)
Category
Description
Maximum
Possible
Score
Actual
Score
Submission
The application was complete and accurate. All
requested information was provided.
10
Documentation
For each category where funding is requested an
accurate and complete explanation is provided to
document the amount requested.
10
Budget
Budget costs are reasonable and allowable.
Local funding participation, if any, is clearly
identified and available to the program.
10
Problem Statement &
Historical Data
The problem statement clearly identifies a vehicle
theft problem within the jurisdiction.
10
Proposed Project
The proposed project reasonably addresses the
vehicle theft problem within the jurisdiction.
10
Effective and Efficient
The proposed project will be an effective and
efficient utilization of WATPA grant resources.
10
Evaluation and
Assessment
Evaluation mechanisms are outcome based and
are identified, appropriate, and complete, with
measurable goals, objectives and performance
measures.
10
Goals, Objectives,
and Performance
Measures
The stated goals, objectives and performance
measures are reasonable and achievable and
consistent with the mission of the Washington Auto
Theft Prevention Authority.
10
Internal Controls
The applicant has appropriate administrative and
fiscal controls to adequately manage the award.
10
Program Performance
History
Projects previously funded have complied with
requirements of the award including timely,
accurate submission of reports and no reportable
deficiencies during site visits or program
compliance reviews.
10
Priority Funding
Original/Innovative _ Sustainability_ High
Priority Need _ Collaboration/Partnership_
Use of local funds _
25
Total Points
125
•
•
•
WASHINGTON AUTO THEFT PREVENTION AUTHORITY
REVIEW PROCESS
Applications will be reviewed by WATPA staff to ensure compliance with grant
requirements and certifications. Each grant application will be evaluated according to
the priorities established by the Authority. WATPA staff will prepare a proposed
allocation plan and will present it to the Grant Review Committee for review. The
Committee, consisting of at least three Authority members appointed by the Authority
Chair will present recommendations to the full Authority for review and final action. The
proposed allocation plan will be made available to applicants prior to the final grant
award meeting of the Authority. Funds will be disbursed to agencies in accordance with
the Authority's final approved allocation plan.
Final approval will be determined by the full Authority on June 19, 2008, in the WASPC
training room at 3060 Willamette Dr. NE, Lacey, WA 98516. Agencies may appear and
make presentations and/or answer questions on their specific proposals at this Authority
meeting. Any agency wishing to participate must notify the WATPA by contacting
Ms. Jamie Yoder at 360-486-2380 or via e-mail at ivoder(a�waspc.org.
APPLICATION PROCESS
While the Washington Auto Theft Prevention Authority would like to fund each worthy
program, only a limited amount of funding is available.
Applications are available at http://watpa.waspc.orq in the GRANTS section of the
website. One (1) signed original and one -(1) electronic copy of the completed
application must be submitted to the Authority. The electronic copy should be submitted
on CD or emailed to the Executive Director.
The Authority staff may request additional information, documentation or clarification on
individual grant applications.
SUBMITTING APPLICATIONS
The application must be received at the Authority office no later than 5:00 p.m. on
June 1, 2008. Applications may be submitted in person, by the U.S. Postal Service or
delivery services to:
Washington Auto Theft Prevention Authority
Grant Programs
3060 Willamette Dr. NE
Lacey, WA 98516
CONTACT INFORMATION
For grant related issues or questions, please contact:
Jim LaMunyon
360-486-2384 or 2380
E-mail: ilamunyon cAwaspc.orq
WASHINGTON AUTO THEFT PREVENTION AUTHORITY
For computer related issues or questions regarding the interactive application, please contact
Ms. Gina Sterner at 360-486-2380 or via e-mail at gstemer(&.waspc.orq.
APPEAL PROCESS
The decisions regarding approval, denial or modification of all grant applications rests
with the Washington Auto Theft Prevention Authority members. The decisions of the
Authority are final.
GRANT CONTRACTS AND FUNDING
Grant award notification letters which will include the effective award date will be mailed
immediately after the WATPA final approval and will include three original grant award
agreements. Two of the agreements with original signatures are to be returned to the
office of the Washington Auto Theft Prevention Authority no later than thirty (30) days
after receipt.
A 30 -day extension on returning signed contracts may be requested.
If the signed contract or extension request has not been received within the thirty
(30) days the Authority will cancel the grant award.
All Grant funds will be disbursed on a reimbursement basis and will be processed upon
receipt of monthly invoices for ongoing programs or an invoice for one-time purchases.
•
•
•