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HomeMy WebLinkAboutR-2006-092 Kraft Consulting Agreement (re: healthy family initiatives)RESOLUTION NO. R-2006-92 A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute a Professional Services Agreement with Kraft Consulting to develop and operate the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project. WHEREAS, the State of Washington has obtained an OCSE Federal Office of Child Support Enforcement Waiver Terms and Conditions allowing the City of Yakima to obtain federal IV -D match funds to operate the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project; and WHEREAS, the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" is a federally funded five-year community demonstration initiative intended to facilitate and study the creation of a community coalition providing programs and supporting efforts designed to strengthen family relations, reduce family violence through education and related public services, cooperate with Child Support Enforcement to reach their clients and increase parental financial responsibility towards their children; and WHEREAS, the City of Yakima is supporting this effort by serving as a subrecipient and fiscal agent for the disbursement of federal IV -D match funds granted for the project and WHEREAS, KRAFT CONSULTING, a business in the State of Washington, with offices in Selah, experienced in directing, developing and managing complex strategic planning, has the skills to develop and operate the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project and WHEREAS, the City Council of the City of Yakima has reviewed the attached Professional Services Agreement, which is responsive to City of Yakima concems; and WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of the City of Yakima to contract with Kraft Consulting to serve as the Executive Director of the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute an agreement substantially similar to the attached document. The City Council of the City of Yakima specifically authorizes minor drafting changes, said changes to be approved by the City Manager in consultation with the Yakima City Attomey. ADOPTED BY THE CITY COUNCIL this 6th day of June, 2006. dirt `/) ATTEST:T 11 )) City Clerk David Edler, ayor • • CITY OF YAKIMA GREATER YAKIMA VALLEY HEALTHY MARRIAGE AND RESPONSIBLE FATHERHOOD COMMUNITY DEMONSTRATION INITIATIVE PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into this _ day of June, 2006, by and between KRAFT CONSULTING, of Selah, Washington hereinafter the "Executive Director', and the CITY OF YAKIMA, a municipal corporation, hereinafter referred to as the "City". WHEREAS, the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative", otherwise known as "Healthy Families Yakima" (HFY), is a federally funded five-year community demonstration initiative intended to assist in the creation of a community coalition providing programs and supporting efforts designed to strengthen family relations, reduce family violence through education and related public services, cooperate with Child Support Enforcement to reach their clients and increase parental financial responsibility towards their children; and WHEREAS, the City of Yakima is supporting this effort by serving as a subrecipient and fiscal agent for the disbursement of federal IV -D match funds granted for the project; and WHEREAS, KRAFT CONSULTING, a business in the State of Washington, with offices at 1209 Fremont Hills Drive, Selah, specializing and experienced in directing, developing and managing complex strategic planning as described in Exhibit A, has the experience and skills to perform the duties of Executive Director for Healthy Families Yakima, and WHEREAS, the parties hereto are desirous of effectuating an agreement whereby Kraft Consulting will serve as the Healthy Families Yakima Executive Director, NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements set forth herein, it is agreed by and between the City of Yakima and Kraft Consulting, as follows: SPECIAL TERMS AND CONDITIONS 1. The following definitions shall apply to this Agreement: a. "Agreement" means this Agreement, including all Exhibits and other documents attached or incorporated by reference. b. "City means the City of Yakima. c. "Contracts Administrator" means the manager, or successor, of the City of Yakima Finance department. d. "DCS" means the Division of Child Support. e. "Debarment" means an action taken by a Federal official to exclude a person or business entity from participating in transactions involving certain federal funds. f. "DSHS" or "the Department" means the state of Washington Department of Social and Health Services and its employees and authorized agents. cim/Healthy Marriage Initiative subcontract/page 1 of 13 g. "Federal Project Officer" means an OCSE employee that monitors and assists DCS in the programmatic activities of the project. h. "MIS" means Management Information System. i. "National Evaluators" means a third party organization selected by OCSE. j. "OCSE" means the federal Office of Child Support Enforcement. k. "Personal Information" means information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of govemmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. I. "RCW' means the Revised Code of Washington. All references in this Agreement to RCW chapters or sections shall indude any successor, amended, or replacement statute. Pertinent RCW chapters can be accessed at http://slc.Ieq.wa.gov/. m. "Regulation" means any federal, state, or local regulation, rule, or ordinance. n. "Executive Director" means the project director or entity performing services pursuant to this Agreement and indudes the Executive Director's officers, directors, trustees, employees and/or agents. For purposes of any permitted Subcontract, "Executive Director" indudes any Subcontractor and its owners, members, officers, directors, partners, employees, and /or agents. For purposes of this Agreement, the Executive Director shall not be considered an employee of the City of Yakima. o. "Subcontract" means any separate agreement or contract between the Executive Director and an individual or entity ("Subcontractor") to perform all or a portion of the duties and obligations that the Executive Director is obligated to perform pursuant to this Agreement. P. q. "Subrecipient" means a non-federal entity that expends federal awards received from a pass-through entity to carry out a federal program, but does not include an individual that is a beneficiary of such a program. A subrecipient may also be a recipient of other federal awards directly from a federal awarding agency. "WAC" means the Washington Administrative Code. All references in this Agreement to WAC chapters or sections shall include any successor, amended, or replacement regulation. Pertinent WAC chapters or sections can be accessed at http://slc.Ieq.wa.gov/. cim/Healthy Marriage Initiative subcontract/page 2 of 13 • • • • • 2. Purpose. The purpose of this agreement is to allow Kraft Consulting, to perform the duties of Executive Director for the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" (YHF) Child Support Enforcement demonstration project. As the Executive Director, Kraft Consulting will develop and operate the demonstration project. This project goal is to explore and study new strategies to strengthen the Child Support Enforcement program. The primary strategies to be researched are the promotion of healthy marriage and healthy parental relationships. 3. Statement of Work. The Executive Director shall provide the services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set in the attached Exhibit B — Statement of Work and the plan documents incorporated by reference listed in section 11 of this agreement. 4. Independent Contractor. The parties agree that KRAFT CONSULTING is an independent contractor with the responsibility and authority to control and direct the performance of the details of the work described herein, in accordance with the terms and conditions of this Agreement The implementation of contracted activities and the results to be achieved are solely the responsibility of the KRAFT CONSULTING. No agent, employee, subcontractor, or representative of KRAFT CONSULTING shall be deemed to be an employee, agent, servant, or representative of the City for any purpose, and the employees, agents, subcontractor, or representative of KRAFT CONSULTING is not entitled to any of the benefits the City provides for its employees. KRAFT CONSULTING will be solely and entirely responsible for its acts and for the acts of its agents, employees, subcontractors, or otherwise, during the performance of this Agreement 5. Consideration. As consideration for contracted activities the Contractor agrees to comply with all payment and/or billing conditions as follows: a. GENERAL PAYMENT CONDITIONS: The Contractor agrees to the following standards in satisfactorily performing the terms and conditions of this Agreement (1) Payments shall only be made for contracted activities rendered by the Contractor, which are identified within the terms and conditions of this Agreement and set forth within a category of the HFY budget, Exhibit C. (2) The Contractor shall submit to the City a written request for modification when the proposed revision would change the scope or objectives of any contracted service. (3) Payments shall be based on the City's receipt of all fiscal and programmatic reports required by this Agreement to substantiate claims for payment. The City expressly reserves the right to withhold payment in whole or in part when: a. the Contractor fails to submit all required documentation; or b. the Contractor fails to submit required documents per prescribed due dates; or cim/Heaithy Marriage Initiative subcontract/page 3 of 13 c. in the City's judgment, additional information is required to substantiate the basis upon which claims for payment are made, provided the request for such additional information is consistent with the requirements of this Agreement; or d. if claims for payment are inconsistent with the terms and conditions of this Agreement. 6. Billing a. The Contractor shall submit written claims for payment for contracted activities provided on the appropriate forms by the tenth day of each month to: The City of Yakima Attn: Cindy Epperson 129 N. 2"d Street Yakima WA 98901 b. The City agrees to make payment for contracted activities within 30 days of receiving invoice subject to conditions stated in Section 5 of the Special Terms and Conditions of this agreement. c. As consideration for services, as described in the Statement of Work, the City agrees to pay the executive Director a sum not to exceed the budgeted amounts contained in the Budget Provisions. This total available sum shall be, payable during the Agreement period only, as expenses are incurred, for services described in the Statement of Work. Payment shall be based on Contracting Agencies' claims for payment and shall be contingent upon the receipt of all required financial and program reports by the respectively assigned due dates. d. If there are no available -program funds at the time a claim for payment is made, the City may delay payment until funds become available. e. Priority of Payment. In the event that there are insufficient funds to pay all program expenses during a given month, the claims for payment shall be paid in the following order. i. Vendor ii. Executive Director in accordance with this agreement iii. Other outside service providers f. Recovery of Costs Claimed In Error—The Executive Director shall reimburse the City for costs reimbursed under this Contract which the City later finds were: (1) Claimed in error, (2) Not allowable under the terms of this Contract, (3) Disallowed by federal, private or state auditors. 6111/Healthy Marriage Initiative subcontract/page 4 of 13 • • • • g. Audit. The Executive Director agrees to participate and cooperate with any fiscal or program audit conducted of the City of Yakima in connection with the demonstration. 7. Review of Records. Upon providing notice of "Intent to Review" at least 24 hours in advance, the City or its auditors may, during regular business hours, review and copy all financial and/or program records maintained by the Executive Director. 8. Insurance. The Executive Director shall at all times comply with the following insurance requirements. a. Commercial General Liability Insurance. The Executive Director shall maintain Commercial General Liability Insurance, or Business Liability Insurance, including coverage for bodily injury, property damage, and contractual liability, with the following minimum limits: Each Occurrence - $1,000,000; General Aggregate - $2,000,000. The policy shall include liability arising out of premises, operations, independent contractors, products -completed operations, personal injury, advertising injury, and liability assumed under an insured contract. The City of Yakima, its elected and appointed officials, agents, and employees of the City and DSHS, its elected and appointed officials, agents, and employees shall be named as additional insureds. b. Automobile Liability Insurance. The Executive Director shall maintain Automobile Liability Insurance on all vehicles used to transport clients, including vehicles hired by the Executive Director or owned by the Executive Director's employees, volunteers or others, with the following minimum limits: $1,000,000 per accident combined single limit. If the policy is on a commercial form, hired and non -owned auto liability shall be included. If the policy is a personal form, the non -owned coverage shall be provided under the Commercial Liability policy. The City of Yakima, its elected and appointed officials, agents, and employees of the City and DSHS, its elected and appointed officials, agents, and employees shall be named as additional insureds. c. The Executive Director shall maintain Professional Liability Insurance or Errors & Omissions insurance, including coverage for losses caused by errors and omissions, with the minimum limit per claim and aggregate of $1,000,000. cim/Healthy Marriage Initiative subcontract/page 5 of 13 d. Fidelity Bond. The Executive Director shall secure a fidelity bond to cover theft of money designated to the program in the amount of $50,000.00. e. Worker's Compensation. The Executive Director shall comply with all applicable Worker's Compensation, occupational disease, and occupational health and safety laws and regulations. The City of Yakima shall not be held responsible for claims filed for Worker's Compensation under RCW 51 by the Executive Director or its employees under such laws and regulations. f. Employees. g. Insurance required of the Executive Director under the Contract shall include coverage for the acts and omissions of the Executive Director's employees. Subcontractors. The Executive Director shall ensure that all subcontractors have and maintain insurance with the same types and limits of coverage as required of the Executive Director under the Contract. h. Insurers. The Executive Director shall obtain insurance from insurance companies identified as an admitted insurer/carrier in the State of Washington, with a Best's Reports' rating of B++, Class VII, or better. Surplus Lines insurance companies will have a rating of A-, Class VII, or better. i. Evidence of Coverage. (1) The Executive Director shall submit Certificates of Insurance to the City of Yakima point of contact located in section 6 (a) of the contract for each coverage required of the Executive Director under the Contract. The Certificate shall identify the City of Yakima Finance Department as Certificate Holder. A duly authorized representative of each insurer, showing compliance with the insurance requirements specified in this Contract, shall execute each Certificate of Insurance. The Executive Director is not required to submit to the City copies of Certificates of Insurance for personal automobile insurance required of the Executive Director's employees and volunteers under the contract. (2) The Executive Director shall maintain copies of Certificates of Insurance for each subcontractor as evidence that each subcontractor maintains insurance as required by the Contract. cin/Healthy Marriage Initiative subcontract/page 6 of 13 • • j• Material Changes. The insurer shall give the City of Yakima Finance Department, 45 days advance written notice of cancellation or non -renewal. If cancellation is due to non- payment of premium, the insurer shall give the City of Yakima 10 days advance written notice of cancellation. k. General. By requiring insurance, the City does not represent that the coverage and limits specified will be adequate to protect the Executive Director. Such coverage and limits shall not be construed to relieve the Executive Director from liability in excess of the required coverage and limits and shall not limit the Executive Director's liability under the indemnities and reimbursements granted to the State and DSHS in this Contract. All insurance provided in compliance with this Contract shall be primary as to any other insurance or self-insurance programs afforded to or maintained by the State. The Executive Director waives all rights against the City of Yakima for the recovery of damages to the extent they are covered by insurance. 9. Goveming Law. This agreement has been and shall be construed as having been made and delivered within the State of Washington, and it is mutually understood and agreed to by each party hereto that this agreement shall be govemed by the laws of the State of Washington both as to interpretation and as to performance. 10. Venue. Any action at law, suit in equity, or judicial proceeding for the enforcement of this agreement or any provisions thereof, shall be instituted and maintained only in the Superior Court for Yakima County, Yakima, Washington. 11. Incorporation by Reference. a. The 2002 DSHS DCS application to OCSE for a Section 1115 waiver, Exhibit D, entitled The Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative is incorporated by reference into this contract. b. The OCSE Waiver Terms and Conditions for the Washington State Yakima Healthy Marriage Application Child Support Demonstration Project, Exhibit E, are incorporated by reference into this contract. 12. Data Sharing. The City will not be sharing any City client records for the Executive Director's use in performing services in this Contract. 13. Records. The Executive Director shall provide to the City, the original source documents for the following client records, but not limited to: a. Client Records. (1) All records necessary to prove enrollment of participants in project programs; and cim/Healthy Marriage Initiative subcontract/page 7 of 13 (2) All records necessary to comply with the National Evaluators evaluation of the programa (3) All records and reports enumerated in attachment B—Statement of Work, Exhibit D—The 2002 DSHS DCS application to OCSE for a Section 1115 waiver, entitled The Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative, and Exhibit E- -The OCSE Waiver Terms and Conditions for the Washington State Yakima Healthy Marriage Application Child Support Demonstration Project, b. Administrative Records. (1) Press releases and public service announcements; (2) Fiscal records which document costs for services provided under this Contract (3) Organizational records such as five year project work plan; (4) Copies of all reports to DSHS and OCSE; (5) Copies of all program materials and brochures; and (6) Copies of domestic violence protocols. 14. Contract Period of Performance. This Contract may be extended by agreement of the parties for up to three (3) one-year extensions. 15. Federal Waiver Terms and Conditions. The Executive Director shall maintain a copy of the OCSE Waiver Terms and Conditions, State: Washington, Washington (Yakima) Healthy Marriage Application Child Support Enforcement Demonstration Project for the records and comply with all of the terms and conditions that are applicable to the performance and management of this Contract. cim/Healthy Marriage Initiative subcontract/page 8 of 13 • • • • GENERAL TERMS AND CONDITIONS 1. Amendment. This Agreement may only be modified by a written amendment signed by both parties. Only personnel authorized to bind each of the parties may sign an amendment. 2. Assignment. The Executive Director shall not assign this Agreement, its rights or obligations hereunder, without obtaining the prior written consent of the City. The City shall not recognize any assignment without such prior written consent. In the event that consent is given and this Agreement is assigned, all terms and conditions of this Agreement shall be binding upon the Executive Director's successors and assigns. For purposes of this agreement, a change in the ownership or management of Kraft Consulting is considered an assignment. 3. Compliance with Applicable Law. At all times during the term of this Agreement, the Executive Director shall comply with all applicable federal, state, and local laws and regulations. 4. Independent Contractor. The parties understand and expressly agree that the Executive Director will be solely responsible for compensating its employees and for paying all related taxes, deductions, and assessments, including but not limited to, federal income tax, FICA, social security tax, assessments for unemployment and industrial injury, and other deductions from income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, the Executive Director shall pay the same before it becomes due. 5. Nondiscrimination Provision. During the performance of this Agreement, the Executive Director shall not discriminate on the basis of race, age, color, sex, religion, national origin, creed, marital status, political affiliation, or the presence of any sensory, mental or physical handicap. This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision of services under this Agreement. 6. Confidentiality. Except as otherwise provided in this agreement, the Executive Director may use Personal Information and other information gained by reason of this Agreement only for the purpose of this Agreement. The Executive Director shall not disclose, transfer, or sell any such information to any party, except as provided by law or, in the case of Personal Information, without the prior written consent of the person to whom the Personal Information pertains. The Executive Director shall maintain the confidentiality of all Personal Information and other information gained by reason of this Agreement, and shall return or certify the destruction of such information if requested in writing by the City. cim/Healthy Marriage Initiative subcontract/page 9 of 13 7. Debarment Certification. The Executive Director, by signature to this contract certifies that the Executive Director is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement or any Program Agreement by any Federal department or agency. The Executive Director also agrees to include the above requirement into any subcontracts entered into, resulting directly from the Executive Director's duty to provide services under this Contract 8. Goveming Law and Venue. The laws of the state of Washington shall govem this Agreement. In the event of any action brought hereunder, venue shall be proper only in the Superior Court for Yakima County, Yakima, Washington. 9. Indemnification and Hold Harmless. a. The Executive Director agrees to protect, defend, indemnify, exonerate, and hold harmless the City, its elected officials, agents, officers, employees from any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs and expenses (including attorneys' fees and disbursements) resulting from the Executive Director's performance and/or nonperformance of this Agreement or resulting from the administration of the program. b. In the event both the Executive Director and the City are negligent, the Executive Director liability for indemnification of the City shall be limited to the contributory negligence for any resulting suits, actions, claims, liability, damages, judgments, costs, and expenses (including reasonable attomey's fees) that can be apportioned to the Executive Director, its officers, employees, agents, and/or subcontractors. c. Nothing contained in this Section or this Agreement shall be construed to create a liability or a right of indemnification in any third party. 10. Maintenance of Records. During the term of this Agreement and for six (6) years following termination or expiration of this Agreement, the Executive Director shall maintain, and provide the City with reasonable access to, its records sufficient to: a. Document performance of all acts required by law, regulation, or this Agreement; b. Substantiate the Executive Director's statement of its organization's structure, tax status, capabilities, and performance; and c. Demonstrate accounting procedures, practices, and records, which sufficiently and properly document the Executive Director's invoices to the City and all expenditures made by the Executive Director to perform as required by this Agreement. 11. Order of Precedence. In the event of an inconsistency in this Agreement, the inconsistency shall be resolved by giving precedence in the following order. a. Applicable federal, state of Washington, and City statutes and regulations; cim/Healthy Marriage Initiative subcontract/page 10 of 13 • • • • • b. Special Terms and Conditions contained in this Agreement; c. General Terms and Conditions contained in this Agreement; d. Exhibits or other documents incorporated by reference. 12. Ownership of Material. Material created by the Executive Director and paid for by the City as a part of this Contract shall be owned by the City and shall be 'work made for hire" as defined by Title 17 USCA, Section 101. This material includes, but is not limited to: books; computer programs; documents; films; pamphlets; reports; sound reproductions; studies; surveys; tapes; and/or training materials. Material which the Executive Director uses to perform the Contract but is not created for or paid for by the City is owned by the Executive Director and is not "work made for hire"; however, the City shall have a perpetual license to use this material for the City intemal purposes at no charge to the City, provided that such license shall be limited to the extent which the Executive Director has a right to grant such a license. 13. Severability. If any term or condition of this Agreement is held invalid by any court, such invalidity shall not affect the validity of the other terms or conditions of this Agreement. 14. Survival. Any provision of this Agreement which imposes an obligation after termination or expiration of this Agreement shall survive the term or expiration of this Agreement and shall be binding on the parties to this Agreement 15. Subcontracting. Except as otherwise provided in this Agreement, the Executive Director shall not subcontract any of the contracted services without the prior approval of the City as specified in a written amendment to this Agreement. The Executive Director is responsible to ensure that all terms, conditions, assurances and certifications set forth in this Agreement are included in any and all Subcontracts. Any failure of Executive Director or its Subcontractors to perform the obligations of this Agreement shall not discharge the Executive Director from its obligations hereunder or diminish the City's rights or remedies available under this Agreement. 16. Subrecipients. a. General. The Executive Director understands that the City is a subrecipient of federal awards as defined by Office of Management and Budget (OMB) Circular A-133 and this Agreement, therefore the Executive Director shall assist the City in the following: (1) Maintain records that identify, in its accounts, all federal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, name of the federal agency, and name of the pass- through entity; (2) Maintain intemal controls that provide reasonable assurance that the Contractor is managing federal awards in compliance with laws, regulations, and provisions of contracts or grant agreements that could have a material effect on each of its federal programs; (3) Prepare appropriate financial statements, including a schedule of cim/Healthy Marriage Initiative subcontract/page 11 of 13 expenditures of federal awards; (4) Incorporate OMB Circular A-133 audit requirements into all agreements between the Contractor and its Subcontractors who are subrecipients; (5) Comply with any future amendments to OMB Circular A-133 and any successor or replacement Circular or regulation; (6) Comply with the applicable requirements of OMB Circular A-87 and any future amendments to OMB Circular A-87, and any successor or replacement Circular or regulation; and (7) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The Department of Justice Non -Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. (Go to www.oip.usdoi.gov/ocr/ for additional information and access to the aforementioned Federal laws and regulations.) 17. Termination. a. Change in Funding. If the funds the City relied upon to establish this Agreement are withdrawn, reduced or limited, or if additional or modified conditions are placed on such funding, the City may immediately terminate this Agreement by providing written notice to the Executive Director. The termination shall be effective on the date specified in the notice of termination. b. Default. If for any cause, either party fails to fulfill its obligations under this Agreement in a timely and proper manner, or if either party violates any of the terms and conditions contained in this Agreement, then the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given 15 working days to correct the violation or failure. If the failure or violation is not corrected, this Agreement may be terminated immediately by written notice from the aggrieved party to the other party. c. Convenience. Either party may terminate this Agreement for any other reason by providing 30 calendar days' written notice to the other party. d. Payment for Performance. If this Agreement is terminated for any reason, the City shall only pay for performance rendered or costs incurred in accordance with the terms of this Agreement and prior to the effective date of termination. 18. Treatment of Client Property. Unless otherwise provided, the Executive Director shall ensure that any adult client receiving services from the Executive Director has unrestricted access to the client's personal property. The Executive Director shall not interfere with any adult client's ownership, possession, or use of the client's property. The Executive Director shall provide clients under age eighteen (18) with reasonable access to their personal property that is appropriate to the client's age, development, and needs. Upon termination of the Contract, the Executive Director shall immediately release to the client and/or the client's guardian or custodian all of the client's personal property. cim/Healthy Marriage Initiative subcontract/page 12 of 13 • • • • 19. No Conflict of Interest. The Executive Director represents that it or its employees do not have any interest and shall not hereafter acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of this Agreement. The Executive Director further covenants that it will not hire anyone or any entity having such a conflict of interest during the performance of this Agreement. 20. Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver of any subsequent breach or default. Any waiver shall not be construed to be a modification of the terms and conditions of this Agreement unless amended as set forth in Section 1, Amendment, of the General Terms and Conditions. Only the Contracts Administrator or designee has the authority to waive any term or condition of this Agreement on behalf of the City. DATED this day of June, 2006. CITY OF YAKIMA KRAFT CONSULTING By: By: R. A. Zais, Jr., City Manager 129 North Second Street Yakima, WA 98901 1111 ATTEST: • City Clerk City Contract No. Resolution No. Linda C. Kraft, Kraft Consulting 1209 Fremont Hills Drive Selah, WA 98942 cim/Healthy Marriage Initiative subcontract/page 13 of 13 Exhibit A Linda C. Kraft 1209 Fremont Hills Drive Selah, Washington 98942 Professionai-Qualities and Stun Facilitation and Process Efficiencies Relationship Building Coaching and Mentoring Leadership and Community Development Fund Raising Kraft Consultring Marketing, Advertising & Public Relations Strategic Visioning and Strategic Planning Budget and Cost Control Productivity and Time Utilization Team Development Professional Highlights 1997 -Present Business Coach: Offering loaned leadership in a creative, focused and excellent manner. Direct, develop, and manage complex strategic planning, marketing, customer service, and leadership development sourcing and productivity projects in the Northwest resulting in more than $1,000,000 in revenue during the past nine years. Organizations served through contracts include: Northwest Food Processors, Tree Top Ingredients, Snokist Growers, Washington State Department of Transportation, Yakima Valley Memorial Hospital, People For People, and Yakima County Auditor's Office. Key Contributions Advisor to Northwest Food Processors executive team for the development of national event held annually in Seattle/Portland Facilitated team comprised of CEOs from food processors located throughout the Northwest for strategic marketing. The event is one of the largest trade shows held in North America, and brings buyers from around the world into the Northwest. It is a major revenue producer for the association, which is a nonprofit group providing guidance to food manufacturers about issues and policies impacting their organizations. Served a wide variety of consulting roles for more than ten years with Memorial Hospital. Directed marketing campaigns for donor fimding of Children's Village, as well as opening of Children's Village, Garden Village, and North Star Lodge. Led Women's Health Center management team through the creation of the first Yakima area "Women's Show". Directed the team that produced newsletters, television campaigns, radio, public service announcements, and special events during 1997-2001. Responsible for community -wide surveys, and focus groups. Wrote customer service curriculum "Must Have Memorial" which was implemented throughout the organization. Developed "For A Better Tomorrow" campaign with hospital CEO and Chamber CEO. With the retirement of an executive leader of more than 25 years impacting People For People, the new leader brought me in to mentor the organization through strategic planning, reorganization, and leadership development. Creatively using resources within the organization, teams have been able to use productivity and management tools that often are only available to Fortune 500 companies. Custom tailored training has been provided for specific areas upon request. Collaborated with executive team leading Tree Top ingredients division in the communication about the development of new products for food companies using apple and other fruit ingredients. Provided leadership for creative services with multiple parties for projects such as video production, website development, photography, trade magazine advertising, and trade magazine editorial coverage. • • • • • Steve Dahl & Associates 1987-1997 Account Manager. Reported to Principal Owner as mentor of teams serving major accounts in the Northwest, developed new accounts for owners, and managed a broad range of projects including marketing, advertising, strategic planning, and public relations at sites located in Washington, Oregon, and Idaho. Key Contributions: Provided leadership to creative teams comprised of employees and contractors who were artists, writers, sign makers, graphic designers, photographers, food stylists, and researchers who won the vast majority of awards and recognition given to those in the advertising and public relations field at that time. Implemented organization development models such as inverted organization leadership, lean manufacturing, and self-directed team management into the process of advertising and public relations that provided customers with inside/outside marketing and communications opportunities. Secured relationships with Washington Apple Commission, Tree Top Ingredients, Oregon Potato, Avail Home Nursing, Snokist Growers, Memorial's Child Health Service, Memorial's Cancer Care, and Northwest Food Processing. Agency grew to have largest sales volume in Eastern Washington and was the premiere agency of choice for major business -to -business organizations Led agency through change of closing when owner accepted position of COO with Jenny Craig Company. With the exception of one employee, all employees were mentored and helped to start their own agencies, collaborating together to continue to serve clients. Central Bancorp 1982-1987 Marketing Director: reporting to the CEO and the Board of Trustees, responsible for the corporate communications of the bank holding company (Central Bancorp), shareholder relations, and bank marketing, new banking products development, and sales development. Key Contributions Developed a five-year strategic plan to develop a sales ilture in banking at the onset of bank deregulation of the early 1980's. Wrote sales and customer service curriculums, which were then used as national courses for American Banking Association. Taught "Managing Change" to leaders. Organized and worked in collaboration with branch management staff to open new bank branch offices in multiple communities in North Central Washington. Developed deposit instrument that brought $5,000,000 in assets to the bank in the first 12 months of being introduced by designing market appropriate fund, employee training and incentive program, and writing, designing, and implementing advertising campaign. Verizon (GTE) 1974-1982 Communications Conte, Communications Service Advisor. reported to the regional manager for the Northwest. Collaborated with other managers in telecommunications office that provided service. to business customers in the Northwest using switchboard and Large multi -line telephones systems—in multiple communities from Chelan and Wenatchee to Tri -Cities. Key Contr�budons Provided training to major business accounts when digital equipment was installed around the Northwest. Collaborated with local telephone company staff to install and provide service to business customers with complex communications needs. Served on team that installed the first digital PBX in the Northwest. Developed customer service curriculum that was implemented by Wenatchee Valley College business courses. Completed all management courses offered at Terrell Education Center. Served as loaned executive to United Way of America, represented company on multiple community board. Managed during volatile changes in telecommunications industry caused by the deregulation of the Bell Companies and subsequent break-up of other major companies. High School College Continuing Education .Education and Honors_ Ellensburg High School Girls State Representative Valedictorian Central Washington University: Business Administration Northwestern: Kellogg School of Business Organization Development Robert Pike, Creative Training Certification Saltwater Institute: Leadership Development Leadership Yakima (Chamber of Commerce) Customer Service Values (MIT) Executive Leadership Program: Terrell Ed. Cnt. • • • Exhibit B Statement of Work The Contractor and or their subcontractor, Kraft Consulting, shall provide the services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set forth in the 2002 DSHS project application to OCSE and as forth below: OCSE Project Teleconferences: The Contractor shall participate in monthly phone calls led by the Federal Project Officer for the purpose of providing program updates by June 30, 2006. Project Set Up: The Contractor shall complete the following by September 1, 2006: (1) Hire a full time executive director who is responsible for the project set-up, overseeing all services and assuring cooperation with evaluation, and assuring implementation according to a 5 -year plan. (2) Provide input to the DSHS Program Manager for the purpose of creating the DCS's monitoring plan, projected client participation and identify altemative strategies for corrective action if the project is not meeting projected targets. (3) Provide staff names, contact information, template of survey tools and survey results to the DSHS Program Manager. The Contractor shall complete the following by January 1, 2007: (4) Conduct a survey of Yakima Citizens regarding their attitudes and behaviors on marriage and family. (5) Conduct a survey with churches to identify family needs & future volunteer base. Coalition Leadership: The Contractor shall complete the following by September 1, 2006: (1) Identify partners in the faith communities and provide a list of coalition leaders to the DSHS Program Manager. (2) Establish schedule for quarterly meetings with broad Coalition membership. Provide meeting schedule and location to DSHS Program Manager. (3) Work with the Yakima DCS staff to create strategies and targets for working together on this project. (4) Establish relationships with local domestic violence resources. DSHS Central Contract Services Page 11 6015LF Interlocal Agreement (9-16-05) The Contractor shall complete the following by December 1, 2006: (5) Conduct five town meetings to hear community needs and ideas regarding healthy marriage activities. (6) Establish community relationships with groups identified for entry points of program participants into the program. (7) Develop a site-specific domestic violence protocol that provides a setting for which victims feel comfortable self -disclosing abuse. Work with the Third Party Evaluator to create a screening tool and protocol that responds to the coalition's service delivery model. • (8) Provide a copy of the domestic violence protocol to DSHS program manager for review. Any future revisions will be submitted to the DSHS program manager for review and approval. (9) Provide names of organizations within the coalition, defined roles, and key contact names and address information to the DSHS Program Manager. The Contractor shall complete the following by March 1, 2007: (10) Conduct coalition outreach briefings to current and prospective members on the community survey data. Provide a list of attendees for each briefing to the DSHS Program Manager. Management Information System and program curricula and materials: The contractor shall do the following by October 1, 2006: • (1) Build a centralized MIS system that enables the contractor to track information on all program participants. (2) Work with the National Evaluators and the DCS Program Manager to develop and test the MIS. (3) Obtain written approval from the National Evaluators and the DSHS Program Manager before using the MIS to collect program participant's data. (4) Compile data into a single data base that belongs to the contractor and which is housed on the Contractor's server. (5) Make the data available to DCS and National Evaluators for project purposes. The contractor shall do the following by February 1, 2007: (6) Create program brochures, handouts, and training materials that do not inherently support religious activities. Provide copies of all project material to DSHS Program Manager. Five year Operational Plan: DSHS Central Contract Services Page 12 6015LF Interfocal Agreement (9-16-05) • • The Contractor shall complete a fiver year operational plan that takes into consideration at a minimum the following by Octoberl3, 2006: (1) Program curriculum, (2) Location of service sites, (3) Annual program enrollment goals, (4) Volunteer protocols. OCSE Progress Reports: The Contractor shall complete the following: (1) Complete a progress report to the DSHS Program Manager that will be used to complete the DSHS semi-annual progress report to OCSE. (2) Reports shall contain at a minimum but not be limited to the following: (a) Major activities and accomplishments, (b) Status of the achievement of project goals and objectives, (c) Number of program participants, (d) Characteristics of the participants recruited and enrolled, (e) Number of participants who have left the program and reasons for leaving, (f) Identify any serious problems that occurred. (3) The progress report due date for the first semi-annual report is October 31, 2006. (4) The progress report due date for the second semi-annual report is January 31, 2007. (5) The progress report due date for the second year first semi-annual report is October 31, 2007. (6) The progress report due date for the second semi-annual report is January 31, 2008. (7) Submit all progress reports to the DSHS Program Manager. (All Project dates are tentative: Dates for all progress reports needs to be confirmed with Lewissa Swansen. Deborah Doyle will confirm this before final version of contract. ) Public Awareness Campaign: The contractor shall do the following by December 1, 2006: (1) Develop and release project web site. Provide web site address to DSHS Project Manager. (2) Release public service announcement campaign for first calendar quarter of 2007. DSHS Central Contract Services 6015LF Interlocal Agreement (9-16-05) Page 13 Enrollment: The Contractor shall begin the following by February 15, 2007: (1) Enroll interested parties into the project programs. (2) Provide responsible fatherhood services. (3) Provide pre -marriage, and marriage skill building, and parent education services. (4) Provide monthly relationship roundtables. Data Collection and Evaluation: The contractor shall begin the following by March 1, 2007: (1) Use the MIS database to input and track information on all program participants. (2) Provide pre and post assessment of skill level in subject matter and access to appropriate resources. (3) Ten percent of participants who enroll in classes will be surveyed. (4) Cooperate with National Evaluator in the process and/or implementation evaluation. This will 10 include at the minimum the following: (a) Be available for at least two process related site visits, (b) The first visit shall occur within 6-12 months after the program has started, (c) The last visit shall occur at the conclusion of the waiver. Reports: The contractor shall begin the following by January 1, 2007: (1) Prepare monthly reports that provide information on the (a) Number of participants, (b) Services received, (c) Level of marital satisfaction before and after program, (d) Satisfaction of marriage education, (e) Number of individuals needing job assistance, • (f) If they received it and track exit from program and reason for leaving. DSHS Central Contract Services Page 14 6015LF Interlocal Agreement (9-16-05) • • • (2) Submit the monthly reports to the DSHS Program Manager by the 10th of the following month for review and approval. Training: (1) The Contractor shall ensure all volunteers receive training on the domestic violence protocol. (2) Volunteers receive Prevention and Relationship Enhancement Program training February 1, 2007. DSHS Cental Contract Services Page 15 6015LF Inter oval Agreement (9-16-05) Exhibit C - Yakima Families Budget FuIGFrve,YearFunding fife of Demonstration.Projecf Total Waiver Washington State Administrative - 5% Yakima City Administrative - 5% Strengthening Families Project Dollars Match Total Funding $ 990, 000.00 49, 500.00 940, 500.00 49, 500.00 891,000.00 150,262.00 $ 1,041,262.00 Kiatt:ddhsUltinel Executive Director Administrative assistant (part time) Employee Benefits Travel Office Equipment & Supplies Training, Utilities, Telephone & Misc. Year 1 $ 30,000.00 Year 2 61,800.00 22, 793.00 10, 000.00 20, 600.00 2,000.00 2,000.00 1,000.00 1,000.00 3,500.00 3,500.00 Total 91,800.00 22, 793.00 30,600.00 4,000.00 2,000.00 7,000.00 46,500.00 111,693.00 158,193.00 Waiver Expenses -=J Kraft Consulting, Inc. Research & Data Collection Yakima Valley Marriage, Family & Teen Relationship Survey Family Needs Survey (churches) Identify Local Resources & Services Town Meetings (3-5 in English & Spanish) Assemble Multi -Resource Research of Community Coalition Building & Development Leadership Education & Training Media & Communication Community Enrichment Events Year 1 $ 46,500.00 22,178.00 Year 2 111,693.00 Total 158,193.00 23,250.00 45,428.00 4,089.00 4,000.00 8,089.00 5,000.00 94,315.00 99,315.00 31,000.00 63,000.00 94, 000.00 2,500.00 34,422.00 36,922.00 111,267.00 330,680.00 441,947.00 Match' Income from Donations, Projects & Special Events Year 1 Year2 Total $ 37,831.00 112,431.00 150,262.00 DSHS Central Contract Services 6015LF Interlocal Agreement (9-16-05) Page 16 The Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative APPLICATION Project Budget: $1,546,354.73 I. Project Title and Objectives A. PROJECT TITLE The Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative B. OBJEC!IVES This project is designed to increase paternity establishment and child support enforcement, connect fathers with their families, promote healthy marriages and healthy outcomes for couples, parents and children, especially among families with non-custodial parents and in low-income households. Project objec!ives will include: • Enhance efforts to establish paternity, enforce child support orders and locate non- custodial parents. • Integration of marriage, family formation and responsible parenting programs with child support activities to increase paternity establishment and compliance with child support orders. • Identify existing local resources and services such as premarital preparation and ongoing marriage education so more couples that choose to marry (including couples and individuals referred from the child support agency) receive the knowledge and skills to form and sustain healthy marriages. • Expand local resources and services such as premarital preparation and ongoing marriage education so more couples that choose to marry have access to the knowledge and skills to form and sustain healthy marriages. • Develop new resources and services locally for social service providers to help low- income parents receive education and skill training for healthy relationships to increase financial support for their dependent children, reduce welfare caseloads, increase employability and reduce domestic violence. • Create a public media campaign that promotes financial support by non-custodial parents, responsible fatherhood, investment by the broader community in healthy marriages and healthy family relationships. Because of activities initiated by the Greater Yakima Valley Coalition for Healthy Marriage and Responsible Fatherhood, with special emphasis on low-income populations, we anticipate the following outcomes in Yakima County over the next five years: • Increase paternity establishment • Increase financial support for children by non-custodial parents • Improve compliance with child support orders • Reduce the cost of child support enforcement services • Reduce TANF caseloads • Reduce the percentage and number of children born out -of -wedlock • Decrease the rates and numbers of domestic violence • Reduce the percentage of children living in poverty • Increase the rate of marital success • Increase the rate of marital and family health • Increase the percentage of couples receiving pre -marital education • Reduce the percentage and number of teen pregnancies • Decrease the rates of teenage sexual activity and teen birth rate II. Background and Description of the Problem A. THE PROBLEM In the last three decades of the 20th Century, traditional marriage declined and was replaced by higher levels of divorce, postponement of marriage, cohabitation and out of wedlock parenting. Today in America families are breaking down at a rapid rate. Many more families simply fail to form in the first place. The authors of U.S. Census Bureau reports admit that these changes "...have reshaped the living arrangements of children and adults."' The principle effect of these trends is that fewer children now live with two parents, more parents face the task of raising children by themselves and more adults live alone. From 1970 to 1996, the number of married adults age 18 and over declined from 72 percent to 60 percent. By the mid-90s, the number of divorced people quadrupled from 4 million to more than 18 million and "divorced adults" became the fastest growing marital status category. By the end of the last decade, the number of twenty -something adults who were delaying marriage tripled, cohabiting couples increased sevenfold and the percentage of unwed births quintupled.' As we enter a new century, a growing number of children and adults live without the stability and structure of married, two-parent families. The consequences of this cultural shift are straining the capacity and budgets of public and private social service agencies. Without the benefit of married, two-parent families children are more likely to be poor, abused, commit suicide and crimes, drop out of school and take drugs. Without married family life, fewer fathers have good relationships with their children, and mothers experience higherrates of poverty, substance abuse, depression and domestic violence. B. THE CASE FOR PREVENTION Many public and private programs work to reduce substance abuse, teen pregnancy, high school dropouts and adolescent crime. They strive to improve the academic performance of students, deter youth violence and provide financial assistance for single mothers. Despite the generosity of individuals, foundations, taxpayers and corporations, however, crisis intervention and rescue programs often struggle to demonstrate lasting results. Because these social problems disproportionately afflict women and children in low-income single -parent households, public awareness has increased on the need to reduce domestic violence, provide jobs and economic opportunity for women and early childhood assistance for low-income 2 • • • mothers and their children. These strategies for intervention reflect our society's deep desire to relieve human suffering, and the time has come to direct more resources toward preventive, long-term strategies designed to reduce the incidence of our most pervasive social problems. In short, the time has come to encourage communities to invest in family formation based on proven principles of healthy relationships and marital success. Parents are the primary agents for nurturing, protecting, educating and providing for their children, and the growing body of social science research confirms that a happily married mother and father are the best predictor of a child's physical health, emotional security, economic well-being and academic attainment. The negative consequences of unwed parenting and family fragmentation are similarly well documented: • 92 percent of children on welfare today are from broken homes.' • Boys without biological fathers in the home are three times more likely to commit a crime that leads to incarceration than children from intact families.' • The college attendance rate for children of divorced parents is nearly 60 percent lower than children from intact families." • Never -married women are three times more likely to fall victim to violence (43.9/1000) than married women (12.6/1000). Divorced or separated women are five times more likely to fall victim to violence (66.5/1000) than married women.' C. DEMOGRAPHICS & FAMILY FORMATION STATISTICS IN YAKJMA COUNTY Yakima County: A Demographic Overview Yakima County is one of the fastest growing areas in Eastern Washington with a population of 210,500. The City of Yakima is the 7th largest city in the state with a population of 65,500 residents. In 1990 29.8 percent of the total population in Yakima County was Hispanic. By 1998 the Hispanic population had grown to 43.3 percent of the total. 91% of the Hispanic residents are Mexican -American. According to the 1999 Office of Financial Management Washington State Population Survey, the Yakima area has the state's second highest proportion of families in poverty. Yakima also has the lowest median household income. According to the 1990 U.S. Census and the State Superintendent of Public Instruction's Office, in 1998 28 percent of families with children in Yakima County live below poverty level. The City ofYakima's per capita annual income average is $10,735. In rural communities of Yakima County the total is much lower, ranging from $5,826 and $9,633. In contrast, the statewide average per capita income is $14,923. Washington marriage and parenting statistics In calendar year 2000, 27,321 Washington couples were divorced. More than half of these parents had minor dependents and their dissolution had an impact on the lives of 25,852 children. In the same year, 22,816 babies were born to unmarried mothers and 6,283 of these babies were born to unmarried teens. During the last decade alone, 228,554 children were born to unmarried mothers in Washington and 69,755 of these children were born to unmarried teenage mothers. Yakima marriage and parenting statistics In calendar year 2000, 835 Yakima couples were divorced and 57.4 percent of these dissolutions involved children. Yakima ranks ninth among Washington counties for divorce. 3 In the same year, 1,801 babies were born to unmarried mothers in Yakima, 584 to unmarried teens. Yakima has the highest teen -pregnancy rates in the state. Between 1990 and 2000, 10,972 teenage girls in Yakima County became pregnant and 5,676 children were born to unmarried teenage mothers. Yakima County ranks third among Washington counties for out - of -wedlock births to teenage mothers. Washington Paternity and Child Support Statistics (Comment: See if DCS can provide a demographic snapshot — I think it would help to engage the local office and give them a sense of ownership in this project. It also shows more involvement by the child support agency — these should be easy to obtain) Yakima Paternity and Child Support Statistics 01. Waivers Requested The State requests the following waivers of state plan requirements under section 454 of the Act in order to apply Federal matching funds for new purposes not currently allowed under Title IV -D of the Act as follows: A. STATEWIDE APPLICATION The State requests a waiver to the requirement of statewide application of program services to allow services under this application for a Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative to be provided in Yakima County only. B. CONTRIBUTIONS FROM PRIVATE SOURCES The State requests a waiver to allow contributions from private sources as match. The Coalition intends to solicit contributions from private individuals, foundations and corporations within the community and outside Yakima County for the project. C. EXPENDITURES NOT NORMALLY ALLOWABLE The State requests a waiver to allow expenditures under the Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative to cover costs as may be incurred to support Coalition project activities related to marriage education, parenting support groups and family enrichment. The State believes the coalition's project activities including: premarital preparation, relationship inventory training, marriage education, leadership training in family formation, small -group relationship training, countywide marriage and family enrichment events, family wellness training, seminars for step -families, developing a local website of family resources, parenting seminars, relationship education for teens and young adults, marriage and family surveys, creation of sector -specific task forces, youth -leader training, community summits and a countywide media campaign are critical to the success of the Coalition and will achieve the outcome goals of this grant including reduced costs and higher rates of success in enforcement of support obligations by non-custodial parents under Title IV -D as detailed above. IV. Duration of the Project 4 • t • • • • As a result of this project, a leadership team will be formed in Yakima County and coalition activities to promote healthy marriages and responsible fatherhood will continue indefinitely. For the purposes of this grant, the anticipated duration of the project is five years beginning within six months of approval for the project. The official term of the project will begin when local/ state and federal grant funds have been approved and a contract is executed between the state of Washington and Families Northwest as administrator of the grant funds. It is anticipated that the Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative could begin as early as Oct. 1, 2003. The State anticipates an additional six months will be required to complete evaluation of the project. Therefore, The Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Demonstration Initiative project, including evaluation, anticipates beginning Oct. 1, 2003 and ending, for purposes of this grant, no later than Mar. 31, 2009. V. Approach The Greater Yakima Valley Coalition for Healthy Marriage and Responsible Fatherhood will implement a bilingual, multi -sector Community Transformation Plan in cooperation with the (Yakima Division of Child Support Office) and other government and civic agencies. The Project's governing structure, events, training and programs will be developed to serve and involve both English-speaking and Spanish-speaking populations in Yakima County. In addition, the Coalition will bring members of the church and faith -based community together with government social service agencies, nonprofit organizations, public schools, professional organizations, health providers and the leaders of local government. This multi -sector partnership of faith -based and secular entities will provide a comprehensive menu of services to organizations and individuals throughout Yakima County. The plan will include: efforts to mobilize an active, ongoing coalition committed to marital success, healthy relationships and responsible fatherhood; relationship education and training programs to involve all coalition partners; a bilingual media campaign, including materials specifically prepared to encourage non-custodial parents to establish paternity and provide child support as well as raise awareness and knowledge about marriage, responsible fatherhood and the community resources available to help individuals build healthy relationships; community enrichment events to educate, train and inform all population sectors about healthy marriages and parenting; training to help child support and welfare caseworkers identify and prevent domestic violence; and program administration to ensure accountability for project spending and assessment of progress toward established goals. A. COALITION BUILDING/DEVELOPMENT Expansion and training for Yakima's diverse, bilingual coalition partners will be an ongoing project activity with involvement by (Yakima Division of Child Support Office) and other government and civic agencies. More than 30 churches are currently participating in the Yakima Valley Marriage & Family Agreement. In addition, coalition partners representing government, faith -based and nonprofit organizations have already begun meeting to plan healthy marriage and responsible fatherhood activities. In addition to these ongoing activities, project efforts to increase participation and train participants will include: Marriage & Family Agreement 5 Current church participants will join for an anniversary signing of the original Marriage & Family Agreement signed in June 1999. This event will be preceded by an outreach to additional churches with a goal of increasing participation to include 75 church communities in year one and more than 125 churches by year five of the project. Coalition Meetings Briefings Coalition partners will be trained and organized to implement a cultural campaign in Yakima County that promotes healthy marriages and fatherhood programs. The project will assist coalition partners identify and apply for grant funding complementary to healthy marriage and responsible fatherhood promotion. The group will meet quarterly and emphasis will be placed on 1) Providing individual Coalition partners information about family formation trends in Yakima County with an emphasis on clients served by the local child support office and 2) Development of action steps to achieve project goals. An Executive Committee will be formed with representation for each sector of the Coalition (e.g. Church, Business, Government, Education, Nonprofit etc.). The Executive Committee will meet monthly to oversee project management and give direction to project activities. After project completion, it is anticipated that the Coalition and its Executive Committee would continue to function and to maintain ongoing programs and services designed to reduce the effects of family disintegration. B. LEADERSHIP EDUCATION/ TRAINING Coalition Partners (e.g. representatives of Church, Business, Government, Education, Nonprofit, Legal, Health, Military and Tribal entities) will form the core community leadership team. Representatives of the Coalition will receive training in accredited relationship education programs including, but not limited to: 1. PREPARE/ENRICH inventory training 2. PREP relationship training 3 FOCCUS/REFOCCUS facilitator training 4. Family Wellness domestic violence prevention and treatment 5. Marriage, parent and family mentoring with Dr. Les Parrott 6. Love and Logic instructor training 7. Small group training by the Smalley Resource Center 8. Legacy Institute youth leader and parent training 9. Fragile Family training with Ron Deal In addition, Families Northwest Church Leadership Equipping Forums will be presented to Coalition partners with an emphasis on training pastors and family ministers. The church community will spearhead a faith -based initiative to: prepare seriously dating and engaged couples for healthy marriages; mentor married couples after the wedding day; and create outreach to blended families, cohabiting couples, step -families, single -parent families, couples in crisis and couples considering divorce. Coalition partners in government, education, health care and the legal community will develop outreach (materials and programs) designed to educate couples recruited from in-hospital (p)aternity programs and child support caseloads as well as single parents on welfare, domestic violence victims, high school students, sexually active and pregnant single women and couples requesting civil marriage ceremonies. The cultural campaign for community transformation will train leaders in every sector and at every level of contact with target populations, with a special emphasis on training child support (staff) office, to provide (information) on the benefits of healthy marriages and 6 • • fatherhood for custodial and non-custodial parents, teens, young adults, married couples and parents in Yakima County. C. MEDIA/COMMUNICATION Educating citizens of Yakima County regarding paternity establishment, the importance of child support and the benefits of marriage and fatherhood to children will require a multi- media campaign including: survey research on Yakima County family formation trends; data collection on the correlation between child poverty and family instability, a local website, television and radio public service announcements, newspaper columns and advertising campaigns, informational brochures for couples identified through in-hospital paternity programs, custodial and non-custodial parents and interactive publicity campaigns for discrete demographic groups. Media/Communications Project activities will include: 1 Creation of a website with an online information clearinghouse 2. A survey of current family formation attitudes and behavior in Yakima County 3. Outreach/referral brochures for non-custodial parents 4. Outreach/referral brochures for welfare parents 5. (Marriage and family formation) brochures for couples identified through in-hospital paternity programs 6. A fatherhood PSA campaign focused on child support 7. Brochures to publicize the project 8. A "Marriage Matters" PSA campaign 9. A "My Marriage Matters" pledge campaign for local leaders 10. Healthy relationship materials targeting teens 11. A "Healthy Relationships" pledge campaign for high school students 12. A "Healthy Relationship" PSA campaign 13. Healthy family materials for married and unmarried parents 14. A "Healthy Family" pledge campaign 15. A survey and report on changes in family formation over the course of the project D. COMMUNITY ENRICHMENT EVENTS The Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative will engage the entire community with an emphasis on clients identified through in-hospital paternity programs, custodial and non-custodial parents, low- income parents and teens. Opportunities will be provided to increase the number of couples identified through in-hospital paternity programs, seriously dating young adults and engaged couples that attend pre -marriage seminars. Parents, especially those identified through in- hospital paternity programs, low-income parents and non-custodial parents, will have expanded access to parenting classes, relationship training and conflict resolution services. Community -wide events will be conducted to teach the skills needed for relationship success with scholarships for low-income parents in target populations. Events will include: 1. PREP Training for volunteers 2. "Becoming Soul Mates" Seminar with Drs. Les and Leslie Parrott 3. "Parenting with Love & Logic" by Cline and Fay 4. "Can You Relate" by Drs. Les & Leslie Parrott 5. "Marriage for a Lifetime" by the Smalley Resource Center 6. Outreach to single -parent and step -families on youth relationships 7 7. "Survival Skills for Families" by Family Wellness 8. Conununity-wide relationship events 9. Community -wide "Festival of Families" to celebrate marriage, parenting and family life 10. Community Summit to rally leaders and develop ongoing plans for community transformation VI. Evaluation Plan: Research & Data Collection A. MEASURING OUTCOMES The Greater Yakima Valley Coalition for Healthy Marriage and Responsible Fatherhood will focus its efforts on increasing marital health and responsible parenting in Yakima County. Research and data collection will begin upon approval of the grant. Baseline data on child support activities, family formation trends related to child poverty, births outside marriage, teen pregnancy, teen births, per capita marriage rate, per capita divorce rate and the incidence of domestic violence. Family formation goals for the project (see Section I) will be established to track changes in paternity establishment, compliance with child support orders and overall family stability. Baseline data collected in the first year will verify the validity of certain statistical assumptions (e.g. the divorce rate is declining in Washington but so is the marriage rate. Therefore, a decline in the divorce rate is not a de facto indication of improvements in family stability.). In addition to family formation goals, the project will measure its success by tracking declines in the number of child support orders, increases in compliance with support orders, reduced costs for child support enforcement services and reductions in TANF caseloads in Yakima County. In addition, the project will work directly with the local child support office to prepare a comprehensive evaluation of processes and procedures affecting child support clients and their children. Assessment standards and procedures will be developed in cooperation with the project's technical assistant. The baseline data will be compiled and reported in the first year of the grant. Results will be measured against the baseline in the fifth year of the project. B. MEASURING ATTITUDES, BEHAVIOR AND FAMILY NEEDS In addition, two research projects managed locally by the Coalition are anticipated. A countywide Marriage, Family & Teen Relationship survey will be conducted to determine attitudes and behaviors related to family formation. For instance, adults will be surveyed on their attitudes toward the institution of marriage and teens will be surveyed on attitudes related to marriage, cohabitation and the influence of parents on behavior." A special emphasis will be placed on identifying attitudes among custodial and non-custodial parents. Survey data from attitudinal research will be used to recruit couples from in-hospital paternity programs, construct public service announcements and a comprehensive media campaign to publicize and promote the Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative. A follow-up survey will be conducted at the end of the fourth year of the project to measure changes in attitudes and behavior among target populations. A second survey will target Yakima County Church congregations to identify family needs. The Family Needs Survey will be used by faith -based leaders to construct locally relevant ministry options that: increase knowledge among teens regarding healthy relationships; 8 • • • • • improve premarital preparation; better support married couples; provide assistance to struggling marriages; and guide development of new ministries for step -families, blended families, single parents, parents who have experienced divorce and outreach ministries targeted for high-risk families both inside and outside church congregations. VH. Work Plan, Schedule and Reports""' (See work plan Page 9-13) 9 Greater Yakima Valley Healthy Marriage Responsible Father Initiative- Events/Activities community F community community community F B-E-F_G-H-J-S B -E -F G-H-hS B -E -F -G -H -J -S B -E -F -G -H -J -S RESEARCH & DATA COLLECTION Yakima Valley Marriage & Family Survey. Dec Survey attitudes & behaviors of Yakima citizens Family Needs Survey (churches) Feb -Mar Survey MFA churches - identify family needs & future volunteer base Identify local resources & services OctSep Identify local marriage, family, relationship services Town meetings Jan -Apr Five public venues to hear needs, ideas of general population Assemble secondary research of community child support activities etc. Oct -May Combine state, county and census data for accurate baselines Paternity establishment, child support and other family formation trends COALITION BUILDING/DEVELOPMENT MFA anniversary signing Jan -Feb Rally 75+ churches to sign (or re-sign) MFA Coaltion Outreach Briefings Oct -Sep Brief current and prospective members on community survey data Coalition Leadership Meetings octSep Monthly meeting of Coalition Executive Committee Coalition Quarterly Meetings OctSep Quarterly meeting with broad membership of Project Coalition Prospect Meetings Oct -Sep Regular one-on-one meetings with potential investors, partners, etc. LEADERSHIP EDUCATION/TRAINING B -E -F -G -H -J -S Child Support Enforcement Briefin E -F -G -H -S E -F -H -J -S B -E -F G -H -J -S community community community Mar -June Leaders briefing on ways to link with local child support activities Relationship Inventory training Mar -Aug PREPARE/ENRICH inventory training Leadership Equipping Forum Apr -May "Preparing Couples for Marriage Success" for ideas & strategies Sector -focused Leadership Briefings Mar -June Brief leaders on research findings & the importance of marriage MEDIA/COMMUNICATION Develop Project web site Feb -Apr Online presence for news updates, information clearinghouse, etc. Create Coalition/Project materials Feb -Apr Development of informational materials about the Project & Coalition PSA (radio, TV, billboard, web) campaign Jun -Aug Prepare for PSA campaign for Winter 2004 kickoff COMMUNITY ENRICHMENT EVENTS community Community -wide premarital classes May community Premarital class for custodial & non- custodial parents, high-risk couples etc. Promote local activities Feb -Sep Pre -marriage, marriage and parent education opportunities in Yakima Planning for PREP training & couple event Apr Form volunteer base and pay guarantee to PREP 10 Community Sector Key: B Business // )=Education 1/ F=Faith // GGovernment 11 ii }iealth // J=Judicial // S=Social Services // Community=Greater Yakima Valley general population • 1 , - treatei• Yalcima-Valley Healthy Marriage Responsible Father, Initiative- Events/Activities 1 TARGET GENERAL ACTIVITIES DATE DESCRIPTION RESEARCH & DATA COLLECTION community community B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S E -F -G -H -S E -F -H -S E -F -G -H -S E -F -H -S E -F -G -H -S Update research Oct -Sep Update existing research with newly released information Identify local resources & services Oct -Sep Identify local maniage, family, relationship services C AUT1ON BUILDING/DEVELOPMENT Coaltion Outreach Briefings Oct -Dec Brief current and prospective members on community survey data Coalition Leadership Meetings Oct -Sep Monthly meeting of Coalition Executive Committee Coalition Quarterly Meetings Oct -Sep Quarterly meeting with broad membership of Project Coalition Create Sector Task Forces Oct -Sep Develop sector -focused task forces to plan, coordinate, launch efforts Prospect Meetings Oct -Sep Regular one-on-one meetings with potential investors, partners, etc. LEADERSHIP EDUCATION/TRAINING -S Child Su ort Enforcement Briefin community community community • community community community community community Oct -Sep Leaders Briefing on Ways to Link with Child Su ort Activities . . PREP multi -sector training Sep PREP 3 -day training with Dr. Scott Stanley Leadership Equipping Forum Feb 'How the Community Can Respond to Today's Unmarried Families' Relationship Inventory Facilitator Training Feb FOCCUS/REFOCCUS facilitator training by Dr. Barbara Markey Mentor Training Nov Marriage, Parent and Family Mentoring with Dr. Les Parrott Youth Leader, Educator and Parent Instructor Training Apr Love and Logic Institute Instructor Training by Cline & Fay MUNICATION Web site expansion Oct -Sep Expand online presence and resources Create information brochures for paternity establishment, etc. Feb -Apr Development of informational materials, outreach brochures, etc. Launch PSA's (radio, TV, billboard, web) on marriage Dec Launch PSA campaign Create strategy and materials for pledge campaigns Mar identify high profile leaders for "My Marriage Matters- proclamation Yakima on Marriage & Family Survey Report Jan Produce report on results of research and surveys NITY ENRICHMENT EVENTS Promote local activities Oct -Sep Pre-mamage, mamage and parent education opportunities in Yakima PREP couple event Sep One -day PREP event for couples (prospect future mentors) Couple and singles event Nov "Becoming Soul Mates" Seminar by Drs. Les & Leslie Parrott Parent Seminar Apr Parenting with Love & Logic by Cline and Fay 11 Community Sector Key: IBusiness // E=Education // F=Faith // Government // FI=Health // J=Judicial // S=Social Services // Community=Greater Yakima Valley general population --Greater Yakiina-Valley -Healthy Marriageresponsible F-ether-Initiative=-EventsiActivities- TARGET GENERAL ACTIVITIES DATE DESCRIPTION community community B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S J B -E -F -G -H -J -S E -F -G -H -S E -F -G -H -S E -F -H -S E -F -H -S community community community community community community community community community RESEARCH & DATA COLLECTION Update research Oct -Sep Update existing research with newly released information Identify local resources & services Oct -Sep Identify local marriage, family, relationship services COALITION BUIL DINGIDEVELOPMENT Coalition Leadership Meetings Oct -Sep Monthly meeting of Coalition Executive Committee Coalition Quarterly Meetings Oct -Sep Quarterly meeting with broad membership of Project Coalition Expand Sector Task Forces Oct -Sep Develop sector -focused task forces to plan, coordinate, launch efforts Judicial Community Wedding Policy Oct Judges sign agreement to offer pre - marital education Prospect Meetings Oct -Sep Regular one-on-one meetings with potential investors,partners, etc. LEADERSHIP EDUCATION/TRAINING Relationship Inventory training Oct -Jan PREPARE/ENRICH inventory training Leadership Equipping Forum Feb "Investing in the Future Generation of Marriage & Parenting" Marriage/Family/Singles Small Group Training Oct Teach small group strategies by Smalley Resource Center Youth Leader and Parent Training Feb Create a focus on healthy relationships for youth by Legacy Institute M EDIA/COM M UNICATION Web site expansion Oct -Sep Expand online presence and resources Produce Healthy Relationships materials Nov -Feb Develop informational materials for youth to have healthy relationships "My Marriage Matters" leadership proclamation Oct Feature high profile leaders celebrating impact of m arriage on life "Healthy Relationships Pledge" Campaign Feb -Sep Pledge campaign for young people and singles PSA's (radio, TV, billboard, web) on youth relationships Feb -Sep PSA campaign targeting healthy relationships COM M UNITY EI lRICHM ENT EVENTS Promote local activities Oct -Sep Pre -marriage, marriage and parent education opportunities in Yakima Marriage e'ent Oct Marriage fora Lifetime by Sm alleys Parent Seminar Feb Outreach to high-risk parents about relationship health of kids Youth/single event Oct Relationship event featuring Michael Smalley 12 Community Sector Key: B=Business // E=Education // F=Faith // G --Government // H=Health //J=Judicial // S=Social Services // Community=Greater Yakima Valley general population T -Greater -Yakima Valley Healthy -Marriage Resp ea,tyParrta e2esp vns>ule-Fathe• Initiative- ve= EW@nt�rc�iiii ea- TARGET GENERAL ACTIVITIES DATE DESCRIPTION LIEou ��nmunrt ndanss teg oatem: o tlEilE e i nEpgi community community community B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S E -F -G -H -S 4110 E -F -G -H -S E -F -H -S E -F -G -H -S community community community community community community community community RESEARCH & DATA COLLECTION Yakima Valley Marriage, Family & Teen Relationship Survey Jun Survey attitudes & behaviors of Yakima citizens Identify local resources & services OctSep Identify local marriage, family, relationship services Update research Oct -Sep Update existing research with newly released information COALITION BUILDING/DEVELOPMENT Coalition Leadership Meetings OctSep Monthly meeting of Coalition Executive Committee Coalition Quarterly Meetings Oct -Sep Quarterly meeting with broad membership of Project Coalition Expand Sector Task Forces OctSep Develop sector -focused task forces to plan, coordinate, launch efforts Prospect Meetings OctSep Regular one-on-one meetings with potential investors, partners, etc. LEADERSHIP EDUCAT1ON/TRAINING Relationship Inventory training Nov -Jan, Jul PREPARE/ENRICH inventory training Leadership Equipping Forum Nov "Stabilizing Today's Fragile Families" by Ron Deal Mentor Training May Marriage, Parent and Family Mentoring with Dr. Les Parrott Family Wellness training Feb Train leaders to conduct local Family Wellness Seminar MEDIA/COMMUNICATION Web site expansion Oct -Sep Expand online presence and resources Produce Healthy Families materials Oct -Dec Develop informational materials for all parents on healthy families "Marriage & Family Builders" Pledge Campaign Nov -Apr Pledge campaign for couples & parents to commit to healthy families Fatherhood PSA (radio, TV, billboard, web) campaign on child support Nov -Apr PSA campaign targeting healthy relationships COMMUNITY ENRICHMENT EVENTS Promote local activities Oct -Sep Pre -marriage, marriage and parent education opportunities in Yakima Step -family seminar Nov "Building Successful Step -families" by Ron Deal Family Wellness Seminar Feb Feature "Survival Skills for Families" by Family Wellness Relationship Seminar _ May Relationships seminar for all by Drs. Les & Leslie Parrott Community Sector Key: B= Business // E=Education // F=Faith 1/ Government // H=Health // .1=Judicial // S=Social Services // Community --Greater Yakima Valley general population 13 Gr-eater_Yakima_Valley_Healthx MarriageRespansibls FFathecIaitiative__Events/Activities_..__—_ TARGET GENERAL ACTIVITIES DATE DESCRIPTION tee. community community community B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S E -F -G -H -S B -E -F -G -H -J -S community community community community RESEARCH & DATA COLLECTION Family Needs Survey (churches) Feb -Mar Survey MFA churches - assess changes - Update research Oct -Sep Update existing research with newly released information Identify local resources & services Oct -May Identify local marriage, family, relationship services Town meetings Jan -Apr Five public venues to hear progress and needs of general population COALITION BUILDING/DEVELOPMENT MFA anniversary signing Jan -Feb Rally 125+ churches to sign (or re - sign) MFA Coalition Leadership Meetings Oct -Sep Monthly meeting of Coalition Executive Committee Coalition Quarterly Meetings Oct -Sep Quarterly meeting with broad membership of Project Coalition Prospect Meetings Oct -Sep Regularone-on-one meetings with potential investors, partners, etc. LEADERSHIP EDUCATION/TRAINING Relationship Inventory training Nov -Jan, Jul PREPARE/ENRICH inventory training Sector -focused Leadership Briefings Mar -June Brief sector leaders on progress of campaign and plans for future MEDIA/COMMUNICATION Web site expansion Oct -Sep Expand online presence and resources PSA's (radio, TV, billboard, web) on Project success Jun -Aug PSA campaign targeting community on Project successes & future COMMUNITY ENRICHMENT EVENTS Promote local activities Oct -Sep Pre -marriage, marriage and parent education opportunities in Yakim a Community Summit Sep Event to rally community around progress and next steps for Project 14 Community Sector Key: B=Business // E Education // F=Faith // C Government // E Health // J=.Tudicial S=Social Services // Community—reater Yakima Valley general population • • • VIII. Project Staff, Facilities, Training and Budget Families Northwest will administer grant funds for the coalition and be responsible for financial costs and reporting associated with the project including staff salaries, benefits, office space, supplies, equipment, travel, training and consultation fees. A Project Director and part-time administrative assistant, who will be employees of Families Northwest, will be hired and office space will be secured. Criminal background checks will be conducted for all employees and volunteers. In addition, all staff will receive domestic violence training. Project Staff, Facilities & Personnel Training Budget Project Director $289,307.25 Project Assistant (half time) $ 91,172.48 Travel $ 10,000.00 Equipment & Supplies $ 30,000.00 Training, insurance & miscellaneous $ 17,500.00 Total $437,979.73 (See Budget Pages 15-19) • 15 Greater. Yakima Valley Healthy Marriage. Responsible. Father- Initiative= ..-Events/Activity --Budget -_.______. TARGET GENERAL ACTIVITIES DATE ESTIMATED BUDGET community F community community community F B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S E -F -G -H -S E -F -H -J -S B -E -F -G -H -J -S community community community • community Buitdr RESEARCH & DATA COLLECTION $91,250 Yakima Valley Marriage, Family & Teen Relationship Survey Dec $50,000 Family Needs Survey (churches) Feb -Mar (75 © $350) $26,250 Identify local resources & services Oct -Sep $2,000 Town meetings (3-5 in english & spanish) Jan -Apr (5 © $2,000) $10,000 Assemble multi -resource research of community Oct -May $3,000 COALITION BUILDING/DEVELOPMENT *17,700 MFA anniversary signing Jan -Feb (50 CO $125 + exp) $7,000 Leadership Equipping Forum $2,500 Coaltion Outreach Briefings Oct -Sep (4 @ $750) $3,000 Coalition Leadership Meetings Oct -Sep (12 @ $150) $1,800 Coalition Quarterly Meetings Oct -Sep (4 © $500) $2,000 Prospect Meetings Oct -Sep $8,400 LEADERSHIP EDUCATION/TRAINING $12,375 Relationship Inventory training Mar -Aug (50 CO $125 + exp) $7,000 Leadership Equipping Forum Apr -May _4 (75 © $25) $1,875 Sector -focused Leadership Briefings Mar -June (7 @ $500) $3,500 MEDIA/COMMUNICATION $31,000 Develop Project web site Feb -Apr $10,000 Create Coalition/Project materials Feb -Apr $5,000 PSA (radio, TV, billboard, web) campaign Jun -Aug $16,000 COMMUNITY ENRICHMENT EVENTS $6,000 Promote local activities . Feb -Sep $4,000 Planning for PREP training & couple event Apr _ $2,000 TOTAL YEAR ONE $157,725 16 Community Sector Key: B= Business // E=Education // F=Faith // G=Government // H=Health // J=JJudicial // C=Cnriol Carvirna // ('nmmnnity=(_rnatar Valrimo Vallav aannral nnnnlotinn • Greater Itikiiiii-Vailey Healthy Marriage Responsible Father Initiative- Events/Activiti-Birdget • 1 ..-.! 1 i 1 T. TARGET GENERAL1ACTIVITIES DATE ESTIMATED BUDGET RESEARCH & DATA COLLECTION $3,250 community community • B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S E -F -G -H -S E -F -H -S E -F -G -H -S E -F -H -S E -F -G -H -S community community community community ' community community community community community Update research Oct -Sep $1,750 Identify local resources & services Oct -Sep $1,500 COALITION BUILDING/DEVELOPMENT $18,600 Coaltion Outreach Briefings Oct -Dec (4 @ $750) $3,000 Coalition Leadership Meetings Oct -Sep Relationship Inventory training S1,800 Coalition Quarterly Meetings Oct -Sep (4 (41$600) $2,400 Create Sector Task Forces Oct -Sep (3 @ $1,000) $3,000 Prospect Meetings Oct -Sep • $8,400 LEADERSHIP EDUCATION/TRAINING $113,000 PREP multi -sector training Sep (200 @ $300 + exp) $67,000 Leadership Equipping Forum Feb $3,500 Relationship Inventory training Feb (50 © $175 + exp) $10,000 Mentor Training Nov $7,500 Youth Leader, Educator and Parent Training Apr (50 CO) $400 + exp) $25,000 MEDIA/COM MUNICATIOH *69,000 Web site expansion Oct -Sep $10,000 Create information brochures for marriage health, etc. Feb -Apr •$8,000 Launch PSA's (radio, TV, billboard, web) on marriage Dec $40,000 Create strategy and materials for pledge campaigns Mar $3,500 Yakima on Marriage & Family Survey Report Jan $7,500 COMMUNITY ENRICHMENT EVTS . *44,250 Promote local activities Oct -Sep $10,000 PREP couple event • Sep (250 couples @ $40 + exp) $13,750 Couple and singles event Nov $8,000 College-age relationship seminar Nov $2,500 Parent Seminar Apr $10,000 TOTAL YEAR TWO *248,100 Community Sector Key: lBusiness /1 E=Education II F=Faith G—..overnment 11 HHeaIth // Social Services // Community=Greater Yakima Valley general population 17 Greater Y-ak%ma_ValleyJlealthy.MarciageResponsihl4.Father_Initiative- Events/Activity Budget 1 TARGET GENERAL ACTIVITIES DATE ESTIMATED BUDGET community community B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S J B -E -F -G -H -J -S E -F -G -H -S E -F -G -H -S E -F -H -S E -F -H -S community community community community community community community community RESEARCH & DATA COLLECTION $3,250 Update research Oct -Sep $1,750 Identify local resources & services Oct -Sep $1,500 COALITION BUILDING/DEVELOPMENT Coalition Leadership Meetings Oct -Sep $1,800 Coalition Quarterly Meetings Oct -Sep $3,000 Expand Sector Task Forces Oct -Sep $5,000 Judicial Community Wedding Policy Oct $1,500 Prospect Meetings Oct -Sep $8,400 LEADERSHIP EDUCATION/TRAINING $32,500 Relationship Inventory training Oct -Jan Leadership Equipping Forum Feb Marriage/Family/Singles Small Group Training Oct Youth Leader and Parent Training Feb M EDW/COM M UNICATION (50 @ $125 + exp X 2 events) $14,000 $3,50ria (250 trained) $10,000 $87,000 $5,000 Web site expansion Oct -Sep $12,000 Produce Healthy Relationships materials Nov -Feb $15,000 "My Marriage Matters" leadership proclamation Oct $10,000 "Healthy Relationships Pledge" Campaign Feb -Sep $20,000 PSA's (radio, TV, billboard, web) on youth relationships Feb -Sep $30,000 COMMUNITY ENRICHMENT EVENTS *90,000 Promote local activities Oct -Sep $10,000 Marriage event Oct (5000-7000 people) $65,000 Youth/single event Oct (1,500 youth & singles) $15,000 TOTAL YEAR THREE $232,450 18 Community Sector Key: B=Business // E=Education // I Faith // G—overnment // I Health // J=Judicial // S=Social Services // Community=Greater Yakima Valley general population • • Greater Yakima Valley Healthy Marriage Responsible;; Father Initiative- Events//Aetivrty Budget TARGET GENERAL ACTIVITIES DATE. ESTIMATED BUDGET community community community B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S B -E -F -G -H -J -S E -F -G -H -S E -F -G -H -S E -F -H -S E -F -G -H -S community community community community community community community community RESEARCH & DATA COLLECTION ;18,250 Yakima Valley Marriage, Family & Teen Oct -Sep $1,800 Relationship Survey Jun $15,000 Identify local resources & services Oct -Sep $1,750 Update research _ Oct -Sep - $1,500 COALITION BUILDING/DEVELOPMENT Coalition Leadership Meetings Oct -Sep $1,800 Coalition Quarterly Meetings Oct -Sep $3,000 Expand Sector Task Forces Oct -Sep $5,000 Prospect Meetings Oct -Sep $8;750 LEADERSHIP EDUCATION/TRAINING Relationship Inventory training Nov -Jan, Jul $10,000 Produce Healthy Families materials $14,000 Leadership Equipping Forum Nov Nov -Apr $20,000 $5,000 Mentor Training May $7,500 Family Wellness training Feb _ (50 @ $700 + exp) $40,000 MEDIA/COMMUNICATION ;85,000 Web site expansion Oct -Sep $10,000 Produce Healthy Families materials Oct -Dec $25,000 "Marriage & Family Builders" Pledge Campaign Nov -Apr $20,000 PSA (radio, TV, billboard, web) campaign on families Nov -Apr $30,000 COMMUNITY ENRICHMENT EVENTS ;35,500 Promote local activities Oct -Sep $10,000 Step -family seminar Nov $7,500 Family Wellness Seminar Feb $10,000 Relationship Seminar May $8,000 TOTAL YEAR FOUR ;223,800 Community Sector Key: B=Business // E=Education // F Faith // G=Government // H Health 1/ J=Judicial // S=Social Services // Community Greater Yakima Valley general population 19 Greater Yakima Valley Healthy Marriage Responsible Father Initiative- Events/Activity Budget GENERAL ACTIVITIES DATE ESTIMATED BUDGET RESEARCH & DATA COLLECTION $62,750 Family Needs Survey (churches) Feb -Mar (125 (4; $350) $43,750 Update research Oct -Sep $7,500 Identify local resources & services Oct -May $1,500 Town meetings (3-5 in english & spanish) Jan -Apr $10,000 COALITION BUILDING/DEVELOPMENT $13,850 MFA anniversary signing Jan -Feb $2,500 Coalition Leadership Meetings Oct -Sep $1,800 Coalition Quarterly Meetings Oct -Sep $3,000 Prospect Meetings Oct -Sep $8,750 LEADERSHIP EDUCATIONITRAINING $35,000 Relationship Inventory training Nov -Jan, Jul $14,000 Sector -focused Leadership Briefings Mar -June (7 events Goy $3,000) $21,000 MEDIA/COMMUNICATION $32,500 Web site expansion Oct -Sep 37,500 PSA's (radio, TV, billboard, web) on Sep $90,000 Project success Jun -Aug $25,000 COMMUNITY ENRICHMENT EVENTS $100,000 Promote local activities Oct -Sep $10,000 Community Summit Sep $90,000 TOTAL YEAR FIVE TOTAL EVENTS FOR FIVE YEAR PROJECT $244,100 $1,108,375 20 Community Sector Key: B=Business // E=Education // F=Faith // G --Government // H=Health // .1 .Judicial // S=Social Services // Community=Greater Yakima Valley general population • • • • PROGRAM INCOME It is anticipated that projects and events conducted by the coalition will produce income of $216,775 over five years. Program income will be applied toward the state and local resources required to receive federal funding. All projects and events will be provided at low cost or no cost to target organizations, their employees and clients to ensure maximum participation. Projects and events expected to generate program income include: Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Projects & Events — Program Income Total Funds First Year $17,625 Second Year $66,375 Third Year $41,700 Fourth Year $37,200 Fifth Year $53,875 Total $216,775.00 First Year Projects & Events Family Needs survey $13,125 PREPRE/ENRICH training $3,500 Leadership equipping forum $1,000 Total Income $17,625.00 Second Projects & Events PREP instructor training $33,500 Leadership equipping forum $1,000 Mentor training $3,000 FOCCUS/REFOCCUS training $4,375 Youth/Educator/Parent training $10,000 Marriage/Family/Teen Survey $1,000 PREP couples vent $5,000 Couple/Singles Event $4,000 Parent Seminar $3,500 Relationship Seminar $1,000 Total $66,375.00 21 Third Year Projects & Events PREPARE/ENRICH training $3,200 Small group training $5,000 Leadership equipping forum $1,000 Youth/Parent Training $2,500 Couples event $25,000 Youth/Single event $5,000 Total $41,700.00 Fourth Year Projects & Events PREPARE/ENRICH training $3,200 Leadership equipping forum $1,000 Mentor training $3,000 Family Wellness training $17,500 Step -family seminar $3,500 Family Wellness seminar $5,000 Relationship Seminar $4,000 Total $37,200.00 Fifth Year Projects & Events Community Summit $25,000 Family Needs Survey $21,875 PREPARE/ENRICH training $7,000 Total $53,875.00 IX. Project Coalition Division of Child Support/Yakima Field Office—S.H.A.R.E Project The goal of S.H.A.R.E. is for the non-custodial parent to begin, resume and/or increase child support payments, encourage parental responsibility and strengthen families. S.H.A.R.E. also provides the Courts and DCS an avenue for review of the non-custodial parent's job -search efforts and barriers to employment before and after rendering court decisions. Families Northwest Families Northwest is a nonprofit organization incorporated in Washington State since 1989 under Internal Revenue Service code section 501 (c) 3. Families Northwest is dedicated to building a cultural foundation that supports marriage, family life and children. The vision of Families Northwest is to make our state and region the best place in the world for families and children. Families Northwest unites and equips community leaders to increase the success and rate of marriage, reduce family fragmentation and increase the amount of time parents spend with their children. 22 • • • Tri -County Workforce Council - WIA The Tri -County Workforce Council coordinates workforce and education services in Yakima, Kittitas and Klickitat Counties and oversees federal and state workforce programs for youth, adults and dislocated workers. The council also has representation on the Executive Council for the Yakima/Kittitas Local Planning Area. Executive Council membership includes the Department of Social and Health Services (Community Service Office and the Division of Child Support), Employment Security, Yakima Valley Community College and the Tri -County Workforce Council. Enterprise for Progress in the Community (EPIC) —Head Start Grantee Enterprise for Progress in the Community (EPIC) was incorporated in 1979 by the Educational School District as a management organization of Head Start programs and funding. Its mission is: Working hand-in-hand with children, youth and families, EPIC provides services to strengthen communities. We accomplish this mission by valuing the worth of individuals, cultural diversity, the whole person, involvement of families, staff growth, collaboration and the changing needs of our community. People for People People for People is a community based non-profit agency that has provided employment and training services to the Yakima Valley for the past 37 years. Services are currently provided through the Workforce Investment Act (WIA) adult program, Community Jobs and the Welfare to Work -funded S.H.AIZE. program. The Circle of Success The Circle of Success, Inc. is an early childhood initiative. Our mission is to ensure all children succeed for life. The vision of the organization is that all families will possess the knowledge, the skills and a sense of responsibility to assist their children in developing to their fullest potential. Circle of Success, Inc. incorporates multi -strategies in supporting parents in their role to raise children to enter school ready to learn including: resource linkages, parents support groups and parenting education on early childhood brain development. La Casa Hogar/Yakima Interfaith Coalition La Casa Hogar/Yakima Interfaith Coalition is a neighborhood based organization located in the City of Yakima serving Hispanic women and their preschool aged children. The clients utilizing our services are typically first generation immigrants from Mexico living at or below the federal poverty level. La Casa Hogar/Yakima Interfaith Coalition services 10 different classes including: English as a Second Language, pre -GED, Spanish literacy for Spanish speakers, computer literacy, driving permit classes, sewing, exercise, support groups for early childhood parenting, domestic violence and social change advocacy. First Presbyterian Church (Yakima)/Growing Capable Families Growing Capable Families offers services for difficult -to -serve, impoverished mothers and fathers who are pregnant and parenting. The goal is to reduce child abuse and neglect, instill positive marital co -parenting relationships and develop productive, employable members of society. First Presbyterian Church is a participant in the Greater Yakima Valley Marriage Agreement. We have established a Marriage Mentoring 23 program for our own congregation to assist couples with counseling. Our church also has helped sponsor training for pastors in Prepare/Enrich, a pre -marital inventory for couples. The Dispute Resolution Center The Dispute Resolution Center of Yakima and Kittitas Counties is a private non-profit organization working with people who experience conflict in their day-to-day lives. The center's trained volunteers provide mediation services in cases of marriage dissolution, parenting plan modification, relationship building, conflict management and internal family conflict mediation. The center also offers training in conflict resolution, communication and mediation training. Signers of the Yakima Valley Marriage and Family Agreement In June of 1999, leaders representing more than 30 church congregations signed the Greater Yakima Valley MFA. In addition to raising standards for marriage in their congregations, signers have continued to meet as an active group to promote healthy marriages in Yakima for the past four years. Signers include: Ahtanum Pioneer Church Bethel Church of the Nazarene Church on the Move Congregational Christian Church First Baptist Church of Yakima First Presbyterian Church of Yakima Holy Family Catholic Church Holy Rosary Catholic Church Iglesia En Moviniento Mead Avenue Gospel Tabernacle Memorial Bible Church Mountain View Christian Fellowship Nile Valley Community Church Restoration Church of God in Christ Stone Church St. Paul's Cathedral Summitview Baptist Church Summitview Christian Reformed Church Summitview Church of Christ Terrace Heights Lutheran Church Terrace Heights Assembly Church Valley Fellowship of Yakima Vineyard Christian Fellowship Westminster Presbyterian Church Westpark United Methodist Church West Side Baptist Church West Valley Nazarene Church Wiley Heights Covenant Church Yakima Evangelical Church Yakima Seventh Day Adventist Church Yakima Foursquare Church 24 • • • • Agencies and organizations that have been contacted by the Coalition regarding support and participation include: • Yakima Valley OIC — CJ • Yakima Valley FWC • Yakima Valley Colllege • Washington State Employment Security — Workfirst Division • Greater Yakima Chamber of Commerce • Washington State Office of Trade and Economic Development • City of Yakima • Yakima County Commission • YWCA Domestic Violence Program X. Implementation Potential Assessment of project goals will determine the effectiveness of a community -wide saturation model for community transformation that engages multiple sectors in efforts to promote family formation around healthy marriages and best practices in parenting. It is anticipated that the Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative will be a model program for replication in other communities and populations faced with high rates of poverty and family disintegration. Expected outcomes are reductions in divorce numbers compared to marriages, increased responsibility by fathers including non-custodial fathers, reductions in teen pregnancy, domestic violence and out -of -wedlock births. Successfully reducing these impacts on family stability will result in lower TANF and IV -D caseloads. XL Reporting Requirements The State of Washington and Families Northwest will meet all ACF financial and program reporting requirements that require semi-annual reports. The State and Families Northwest will cooperate with ACF and the TA contractor in providing data required for evaluation purposes. XII. Other Application Contents The following forms are included with this application: 1. SF 424 2. Budget Information — Non Construction Programs (SF 424A) 3. Assurances Non -Construction Programs form (SF 424B) 4. Certification Regarding Lobbying form 25 5. Disclosure of Lobbying Activities 6. Certification Regarding Debarment, Suspension, and Other Responsibility Matters 7. Certification Regarding Drug -Free Workplace Requirement form 26 • • • • • Endnotes U.S. Department of Commerce, Economics and Statistics Administration; "Marital Status and Living Arrangements: March 19%, Arlene F. Saluter and Terry A. Lugaila. Ibid. Patrick F. Fagan, "The Breakdown of the Family: The Consequences for Children and American Society." ' Longitudinal study presented to the American Sociological Association, 1998. " Hillevi M. Aro and Ulla K. Palosaari, American Journal of Orthopsychiatry. David Popenoe, "Life Without Father," Free Press, 1996. See "Washington Marriage Report," 1998-99, and "Teen Talk on Parents, Marriage & Sex" 2001, by Families Northwest General activities of the work plan integrate efforts to raise awareness and educate leaders and target populations regarding applicable child support services. PREP and Prepare/Enrich training incorporate 27 1 WAIVER TERMS AND CONDITIONS State: Washington Washington (Yakima) Healthy Marriage Application Child Support Enforcement Demonstration Project SECTION 1: GENERAL ISSUES 1.0 The Department of Health and Human Services (hereinafter referred to as the Department) will grant waivers to the State of Washington (hereinafter referred to as the State) under section 1115 of the Social Security Act, as amended (the Act), to operate a "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project (hereinafter referred to as the demonstration) as set forth in these Waiver Terms and Conditions. The waivers will allow the State to: (1) conduct the project in Yakima County only; (2) claim Federal Financial Participation (FFP) for expenditures for certain activities and purposes related to child support enforcement (services to promote healthy marriages primarily among couples who have children and those expecting to have children) but not provided for in the Act; and 3) treat funds provided to the State by one or more private, non-profit foundations as if such funds were State -provided funds for. purposes of claiming FFP. The Department reserves the right, at its sole discretion, to withdraw any and all waivers granted by the Department at such time(s) that the Department determines that the State has materially failed to meet the requirements as set forth in these Waiver Terms and Conditions. The State also retains the right to terminate the demonstration. 1.1 Failure to operate the demonstration as approved and according to Federal and State statutes and regulations will result in withdrawal of waivers. The Federal statutes and regulations with which the State must comply in the operation of the demonstration include, among others, civil rights statutes and regulations that prohibit discrimination on the basis of race, color, national origin, disability, sex and age, including title VI of the Civil Rights Act of • r • • 1964, section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, title II of the Americans with Disabilities Act and the nondiscrimination provisions of Title IX of the Education Amendments of 1972. After waivers are granted, the Department reserves the right to withdraw them if agreement cannot be reached on any item(s) cited in this document as needing approval by the Department. The State also has the same right. 1.2 If Federal or State statutes or regulations that would have a major effect on the design and impacts of this demonstration are enacted, the Department and the State will reassess the overall demonstration and develop a mutually agreed-upon strategy for dealing with the demonstration in the context of such changes. If such a mutually agreed-upon strategy cannot be developed, the Department reserves the right, in its sole discretion, to withdraw any or all waivers at such time(s) as the Department decides. 1.3 The demonstration provisions will be implemented in the designated demonstration site (as described in Section 2.0 below) no earlier than [date of approval], and no later than [6 months after date of approval]. The implementation date of the demonstration shall be the first day on which any expenditure is made subject to any of the provisions of this demonstration. For purposes of calculating the period of the demonstration, the demonstration shall be deemed to begin on the first day of the calendar quarter (hereinafter "quarter") that includes the implementation date. The demonstration shall end no later than the last day of the 20th quarter ending after the deemed beginning date. The demonstration provisions shall be as specified in Section 2. Waivers necessary for the demonstration are approved upon written acceptance by the State of these Waiver Terms and Conditions. They will become effective as of the implementation date and will remain in effect until the last day of the 20th quarter ending after the deemed beginning date, unless the project is terminated earlier. 1.4 FFP in this demonstration is limited to a total of $990,000 over the entire period of the project, as described in Section 4, below. 3 1.5 Federal approval of waivers, subject to these Waiver Terms and Conditions, shall not be construed to establish any precedent that the Department will follow in the granting of any subsequent request for waivers. 1.6 No organization may participate in this demonstration project in any capacity or be a recipient of Federal funds designated for this demonstration project if identified as an organization in debt to the Department, until such time as it has made satisfactory arrangements for the resolution of all debts owed to the Department. A list of organizations in debt to the Department is included with the letter to the State approving the waivers necessary for this demonstration project. 1.7 Funds may not be used to support inherently religious activities, such as worship, religious instruction or proselytization. Curricula or materials produced with Federal funds, or used in Federally funded sessions, must be neutral with respect to religious beliefs and practices They should not promote, endorse, or favor religious over non -religious belief, nor should they disparage or discourage religious beliefs in any way. If inherently religious activities or materials are offered they must be offered separately, in time or location, from the programs or services funded with direct FFP and participation must be voluntary for beneficiaries of the project approved by these terms and conditions. 1.8 Participating organizations and entities must be selected based upon criteria that are neutral with respect to whether the participating group is religious. 1.9 The State will operate this project consistent with the uniform administrative rules for Federal grants and cooperative agreements and subawards to state and local governments, as specified in 45 CFR Part 92. • • • • SECTION 2: IMPLEMENTATION 2 0 Under these Waiver Terms and Conditions, the State will operate a healthy marriage child support community demonstration project consistent with the State's proposal subject to these Waiver Terms and Conditions. The project entitled 'The Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative' will be conducted in the Yakima County area. The purpose of the demonstration is to test new strategies to strengthen the Child Support Enforcement Program by enhancing its ability to promote the financial and broader well-being of children, and to make the program more effective by both increasing paternity establishment and fostering relationships in which parents will comply with existing or potential orders. The primary services to be tested are designed to achieve these ends by promoting healthy marriage and healthy parental relationships. For purposes of this demonstration, funds provided to the State shall be regarded as State funds, and therefore eligible for FFP under title IV -D of the Act at the rate of 66 percent, up to the limits imposed in Section 4.1. 2.1 The specific project to be conducted in Yakima County will be primarily focused on couples that either have or are expecting a child. The State must submit within 60 days after approval a plan (Community Transformation Plan) for approval for services which indicates the services to be provided and the groups which will receive services. Parents must be at least 80 percent of the total population served. This waiver is conditioned upon the Department's approval ofthe plan. Services may not proceed until this plan is approved by the Department. The project in Yakima County is described as follows: Funds will be administered by Families Northwest for the Leadership Coalition: a project director and his assistant shall be employees of Families Northwest. Overall direction of the project will be provided by a coalition comprised of the Executive Council of the local planning agency of Yakima County which is comprised of the local child support office - S.H.A.R.E. and Madrina Projects, Department of Social and Health Services, Washington Employment and Security Department, Yakima Valley Community College, Tri -County Workforce Council, Yakima Nation 5 Enterprise for Progress in the Community (EPIC), People for People, The Circle of Success Inc., La Casa Hogar/Yakima Interfaith Coalition, First Presbyterian Church, the Dispute Resolution Center, and community and faith -based signers of the Yakima Valley Marriage and Family Agreement, as well as other social services and non-profit service organizations and leaders of local government. The targets and objec!ives for this demonstration include the following: • Enhance efforts to establish paternity, enforce child support orders and locate non-custodial parents • Develop a strong community -wide focus on children and families and create a culture that encourages healthy marriages • Connect fathers and mothers with their families • Promote healthy marriages and healthy outcomes for couples, parents and children in low-income communities • Reduce domestic and family violence though education and services • Create a public media campaign to encourage financial support by non-custodial parents (NCP), healthy marriage and responsible fatherhood and motherhood 2..2 The projected outcomes of the demonstration are: • Increase paternity establishment • Increase financial support by NCP's • Improve compliance with child support orders • Reduce the cost of child support • Reduce. Temporary Assistance for Needy Families caseloads • Reduce the percentage of children born out of wedlock • Reduce the rates and the number of domestic violence cases • Reduce the percentage of children living in poverty • Increase the rate of marital success • Increase the percentage of couples receiving pre -marital education • Reduce the percentage and number of teenage pregnancies • Decrease the rates of teenage sexual activity and teen birth rates • • • • • • Child Support related targets are as follows: • improved compliance with support obligations by non- custodial parents, when needed; • increased paternity establishment for low-income children born to unwed mothers; • collaboration with court agencies to assure support for children for whom child support is requested; and • direct intervention with two-parent intact and single but co -parenting households to emphasize the importance of financial and emotional support for children. 2.3 In implementing this demonstration the State shall comply with the following requirements: a.The State shall establish a mechanism for monitoring and projecting client participation, and a plan that provides alternative strategies and anticipates corrective actions that may be needed to assure adequate levels of participation to meet project targets. The plan shall be completed and submitted to the OCSE Central Office for review and approval no later than 90 days after the implementation date. If problems are identified in recruiting or retaining participants that lead the State to consider any substantial modification to the target numbers or the selection criteria for the demonstration, the State shall notify and consult with the Department before making any such modification(s). b.The State shall ensure that no part of this Demonstration may be supported by State Child Support funds which are diverted from regular activities authorized under title IV - D of the Social Security Act. The State will only use locally or privately donated funds or non -child support funds as the State match under the project. c.The State and all other entities funded under the waiver shall as part of the recruitment process screen for mental or physical abuse and make appropriate referrals to agencies providing treatment and counseling services and state and local child abuse/neglect and domestic violence programs. 7 d.Project activities to promote healthy marriage shall not be coercive. e. Consistent with Federal law, the State must ensure that services are provided to eligible persons irrespective of their gender and cannot, on the basis of gender, treat one person differently from another in determining eligibility, benefits or services provided, or applicable rules. SECTION 3: EVALUATION 3.0 The Department will fund and conduct a national evaluation of this and other community healthy marriage and fatherhood and motherhood demonstrations. The evaluation will be designed in partnership with research organizations, academic researchers, foundations, and the states and local entities whose programs will be evaluated. The State will. cooperate fully with the evaluation of this demonstration and with the overall national evaluation of this and the other community healthy marriage and fatherhood and motherhood demonstrations being conducted in other States. The evaluation will be conducted by a third party organization selected by the Department. The State is not required to provide for an independent evaluation. Such costs as the State may incur as a result of participation in the national evaluation will be treated as normal costs of the demonstration, to be paid from non -Federal funds or from federal funds within the limits imposed in Section 4.1. Evaluation costs include all costs necessary for evaluation activities carried out by the State and/or other participating local public or private agencies. Evaluation activities in which the State will engage include: collecting and reporting services information and outcome information on the target objec!ives for each participant; providing data on the operation of the child support enforcement program, including information on paternity establishment, establishment of, and collections on, child support orders; providing program information to the Department's third party evaluator; participating in and making arrangements for on-site evaluation activities, including interviews; participating in the review and analysis of data for purposes of preparing evaluation reports; and reviewing and providing comments on draft evaluation products. The State will carry out these evaluation activities in a timely manner that supports • • • • • t methods for effectiveness and process evaluation as required by the Department, or its third -party evaluator. The national evaluation will include process and effectiveness evaluations. The purpose of the effectiveness evaluation will be to determine the impact of the demonstration on achieving child support objectives, and other outcomes. Primary evaluation questions related to the objec!ives of the child support program will include the following: a. Did the interventions increase the financial well- being of children in the community? b. What was the financial effect of the interventions on families? c. What was the effect of the interventions on child support services? d. Did the interventions strengthen child support enforcement? e. Did the interventions increase paternity establishment? f. Did the interventions increase the percentage of cases with support orders? g. Did the interventions increase the proportion of cases with collections? h. Did the interventions increase the average collection per case? i. Did the interventions reduce the need for child support enforcement services? In addition to the child support objectives, the effectiveness evaluation will measure the following outcomes relating to marital quality and stability, and child well-being: a. Did the interventions increase the proportion of healthy married adults in the community? b. Did the interventions increase marital quality in the community? c. Did the interventions contribute to marital stability in the community? d. What effect did the interventions have on marriage formation outcomes in the community? e. What effect did the interventions have on marriage dissolution outcomes in the community? f. Did the interventions increase overall child well- being? The national evaluation also will consist of an implementation evaluation to determine how successful the demonstration was in designing, implementing and administering the interventions. Questions to be addressed by the implementation evaluation will include: a. What new services were provided in the project? b. How many agencies participated in the coalitions? c. What were the characteristics of the agencies in the coalitions? d. How did the agencies participating in the coalitions link their services? e. What was the administrative structure of the project? f. How did the agencies sustain their coalitions under the demonstration? g. What was the cost of delivering the services? h. How were participants referred to the services? i. How many cases were referred by each source? J. Why were some sources more or less effective in their referrals? k. How many of the referred cases actually participated in the services? • • • 10 1. How many individuals completed the treatment? m. Why did some participants complete the treatment and others did not? n. Why did some clients who were referred to the services participate and others did not? Not every question will be addressed in all the projects that will be part of the national evaluation. Based on a variety of factors, the Department will determine which questions will be addressed at which sites. Additional evaluation questions may be added during the course of the demonstration. The State will be provided a copy of the final evaluation plan, and will be notified of any plans to add any evaluation question(s) of significance to the national multi -site evaluation or to the evaluation of this specific demonstration. If, after the waivers have been approved, the State or any such jurisdiction or agency wishes to establish any additional evaluation of this demonstration, a written evaluation plan and research design must be submitted to the Department for review and approval, and for consideration of whether it is necessary to modify these Terms and Conditions in order to provide for such evaluation project. 3.1 During the period of the demonstration, and for a period of at least two years thereafter, the State will make appropriate staff available to review evaluation products in draft, and provide comments, corrections, and supplemental data to the third -party evaluator, or the Department. 3.2 Public release of any evaluation or monitoring reports funded under this agreement will be made only by the Department or the State. Prior to any public release of such reports, the Department and the State will have at least a 30 -day period for review and comment, and such reports will. remain draft reports until the 30 -day period has expired. 11 SECTION 4: LIMITATION ON FEDERAL COSTS 4.0 For activities described in Sections 2 and 3, above, carried out by the State and any other organization cooperating in the project, amounts expended for this project are eligible to be claimed under title IV -D of the Act for the purposes of drawing down FFP at the rate of 66 percent, subject to the limitations described in section 4.1, below. This section is not intended to supersede other requirements for Federal approval for administrative costs of the programs involved in the demonstration. 4.1 Beginning with the deemed beginning date the State may claim FFP for expenditures as described in Section 4.0 above, except that the State may only claim FFP for expenditures of funds that were provided to the State for the purposes of this demonstration. The following dollar limits apply to claims of FFP under title IV -D for this demonstration: a. For quarters 1 through 4, cumulatively $ 198,000 b. For quarters 1 through 8, cumulatively $ 396,000 c. For quarters 1 through 12, cumulatively $ 594,000 d. For quarters 1 through 16, cumulatively $ 792,000 e. For quarters 1 through 20, cumulatively $ 990,000 Expenditures may continue to be made for costs related to this demonstration and claimed under title IV -D through the end of the 20th quarter. In addition obligations for activities approved for this demonstration that are made before the end of the 20th quarter and paid during the quarter following the 20th quarter may be claimed for purposes of FFP so long as the actual expenditures for such obligated items are made before the end of the 21st quarter. Adjustments to quarterly claims should be made as they would be made under law and regulations governing conventional (non -waiver -related) claims except that the total of all claims for FFP for this demonstration may not exceed the project cap of $990,000. 4.2 Within 30 days of the implementation date identified in section 1.3, above, but not more than 15 days before the submission of the first claim for FFP under this demonstration, the State will provide to the HHS Regional Office in Seattle an estimate of the amounts of FFP the State expects to claim in each of the 20 quarters of the demonstration. If in the course of implementing the • • • • • 12 demonstration the State determines that the estimates are materially inaccurate, the State will submit revised estimates for the remaining quarters. 4.3. The State will claim FFP for expenditures on the Financial Status Report Form (SF -269A). The original report should be submitted to the following address at the Central Federal office in Washington, D.C.: Administration for Children and Families Office of Administration Division of Mandatory Grants - HMHR 370 L'Enfant Promenade S.W. - 4th Floor East Washington, D.C. 20447 A copy should also be forwarded to the ACF Regional Office, Seattle, Washington. The report is due in Central Office, no later than 90 days after the end of quarters 4, 8, 12, 16 and 20 of the Demonstration project. The first report is due on or before SECTION 5: MONITORING 5 0 The State shall submit progress reports covering each of the periods: Quarters one and two; Quarters three and four; Quarters five through eight; Quarters nine through twelve; Quarters thirteen through sixteen; Quarters sixteen though twenty. In addition, the State shall submit a final report covering the entire project through the end of quarter 20. Each progress report shall detail the major activities and accomplishments of the period covered by the report, the status of achievement of project goals and objec!ives, and data regarding the number and characteristics of participants recruited and enrolled, and the number and characteristics of participants who have left the program, including the reason(s) for leaving. In addition, each report shall identify any serious problems that occurred or 13 persisted during the period, and problems anticipated to arise in the next reporting period. The final report shall recapitulate the highlights of the project, including achievement of overall objec!ives, and how such objec!ives were measured, present final data on numbers and characteristics of participants, offer conclusions drawn from the experience of the project, and make recommendations for the State, the Department and others to consider in the administration of child support enforcement and related programs, and recommendations for State, local and Federal policy -makers to consider in regulating such programs. Progress reports are due no later than 60 days after the conclusion of quarters two, four, eight, twelve, sixteen and twenty. The final report, covering the entire project, is due no later than 90 days after the conclusion of quarter 20, unless a different due date is approved by the Department in response to a written justification and request from the State. Reports are to be submitted both to the HHS Regional Office in Seattle, Washington and to the Office of Child Support Enforcement in Washington, D.C. SECTION 6: TERMINATION PROCEDURES 6.0 FFP in demonstration activities requiring waivers will not be provided beyond the period approved by the Department. 6.1 No later than 120 days after formal acceptance of these Waiver Terms and Conditions, the State shall submit, for the Department's approval, a plan to phase down and end the demonstration to ensure there are no waiver -related Federal costs incurred beyond the end of the demonstration. 6.2 All activities requiring waivers must cease on the date decided by the Department if the project is terminated prior to the end of the 20th quarter after the deemed beginning date. • • Ordinance to Establish a New Fund (Community Services Fund) ORDINANCE NO. 2006 - 23 AN ORDINANCE relating to funds and accounts; creating a Community Services Fund — 127; designating the sources of revenue and permissible expenditures from such fund; and enacting Chapter 3.118 "Community Services Fund" as a new Chapter and Sections 3.118.010, 3.118.020 and 3.118.030 as new sections of the City of Yakima Municipal Code. BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Chapter 3.118 "Community Services Fund' and Sections 3.118.010, 3.118.020 and 3.118.030 thereof are hereby enacted as a new chapter and new sections of the City of Yakima Municipal Code to read as follows: Chapter 3.118 Community Services Fund Sections: 3.118.010 Fund created — Purposes. 3.118.020 Source of Funds 3.118.030 Expenditures 3.118.010 Fund created — Purposes. There is created a fund to be known as the Community Services Fund. Money in this fund shall be expended in accordance with applicable contracts and grant provisions to provide community support services, including, but not limited to, the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" related to child support enforcement 3.118.020 Source of funds. From time to time, the City Council shall budget, appropriate or otherwise authorize the transfer of money from any available source into such fund. These may include grants, donations for local match, and other resources as deemed appropriate by Council. 3.118.030 Expenditures. Expenditures from such fund shall be only for the purposes mentioned in YMC § 3.118.010. No expenditures shall be made from such fund unless the City Council approves such expenditures by passing an ordinance appropriating money within the fund for the purpose for which the expenditure is to be made, or by induding an appropriation for such purpose in the budget. Cje/Establish Strength Families Fund/Page 1 of 2 Section 2. This ordinance shall be in full force and effect thirty (30) days after its passage, approval and publication as provided by law and by City Charter. 11/ PASSED BY THE CITY COUNCIL, signed and approved this 2 day of —u^re 2006. /s/ DAVID EDLER DAVID EDLER, MAYOR ATTEST: /s/ KAREN S. ROBERTS CITY CLERK Publication Date: —30---/ffer Effective Date: 7-30—mac Cje/Establish Strength Families Fund/Page 2 of 2 SECTION F Ordinance Amending 2006 Budget • ORDINANCE NO. 2006 -2 G AN ORDINANCE amending the 2006 budget for the City of Yakima; and making an appropriation within the 127 -Community Services Fund and other various funds for expenditure during 2006 to provide for the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project. WHEREAS, the City of Yakima is serving as fiscal agent for a federal Department of Health and Human Services grant, passed through the Washington Department of Social.and Health Services—Division of Child Support, thereby resulting in the need to make appropriations in the 127 -Community Services Fund and other various funds during 2006 in various amounts as detailed in the attached Schedule I to provide for the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project, and WHEREAS, at the time of the adoption of the 2006 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIAAA: Section 1. Appropriations are hereby made, for expenditure during 2006, from Unappropriated Fund Balances in the 127 -Community Services Fund and other various funds to the various accounts and in the various amounts, to provide for the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this a' / day of , 2006. /s/ DAVID EDLER ATTEST: /s/ KAREN S. ROBERTS CITY CLERK First Reading: Lo—(0-24°C(0 Publication Date: 30-' Effective Date: 6 ".65C' Cepperson 6/2/2006 DAVID EDLER, MAYOR SCHEDULEI Healthy FaMiliies Yakima Demonstration Project Appropriations Fund 127 - Community Services Fund Expenditures Management Fees Professional Services Office Supplies Program Supplies Media -Marketing Rent (facilities, sound systems, etc) Revenues DHHS Indirect Federal Grant Donations/Contributions Operating Transfer-ONDS Total Community Services Fund 127-127-351-0000-55721-411 127-127-351-0000-55721-410 127-127-351-0000-55721-311 127-127-351-0000-55721-312 127-127-351-0000-55721-444 127-127-351-0000-55721-451 127-127-351-0000-333.95-63F 127-127-351-0000-36711-CNT 127 -127 -351 -0000 -39700 -OPT Fund 124 - Office of Neighborhood Development Services (ONDS) Fund Transfer to Community Services Fund 124-124-340-0000-59700-550 Resources Appropriations $46,500 $37,178 $4,089 $5,000 $31,000 $2,500 $83,336 $37,831 $30,000 $151,167 $126,267 $30,000 Page 1 cje 6/2/2006 • ITEM TITLE: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON 'AGENDA STATEMENT Item No. .2O For Meeting of. June 6, 2006 Consideration of Legislation regarding the establishment of a Community Healthy Marriage and Fatherhood Demonstration Project: A. A Resolution authorizing the execution of a contract with the State of Washington Department of Social and Health Services, Division of Child Support (DCS); B. A Resolution authorizing the execution of a professional services contract with Kraft Consulting for Executive Director services; C. An Ordinance creating the Community Services Fund, and; D. An Ordinance Amending the 2006 Budget and Creating an Appropriation in the 127 — Community Services Fund. SUBMITTED BY: Dick Zais, City Manager Rita DeBord, Finance Direct CONTACT PERSON/TELEPHONE: Cindy Epperson, Financial Services Manager; 575-6070 SUMMARY EXPLANATION: At the Federal Level, the Department of Health and Human Services (DHHS) has authorized demonstration projects to test the effectiveness of altemative approaches to the child support enforcement issue. The emphasis of these projects is to strengthen marriages and promote responsible fatherhood which should decrease the need for child support enforcement, along with other positive outcomes for the community. Continued Resolution 2 Ordinance 2_ Other (Specify) Project Summary Contract _ Mail to (name and address): Funding Source: DCS Grant and donations in the newly created Community Services Fund APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Staff respectfully recommends the following actions: A. Approve the resolution authorizing the City Manager to execute the contract with DCS; B. Approve the resolution authorizing the City Manager to execute a professional services contract with Kraft Consulting for Executive Director services; C. Pass the ordinance creating a new "Community Services" Fund, and; D. Read the Appropriation Ordinance by title only at the June 6, 2006 meeting. Pass Ordinance after second reading at the June 27, 2006 meeting. BOARD/COMMISSION RECOMMENDATION: The Office of Neighborhood Development Services (ONDS) Council Committee met to review this program on May 25, 2006 and June 2, 2006, and is recommending this program be brought before the full Council for approval of the applicable legislation. A) DSHS contract / Resolution adopted. Resolution No. R-2006-91 COUNCIL ACTION: B) Kraft contract / Resolution adopted. Resolution No. R-2006-92 C) Community Svcs Fund / Ordinance passed. Ordinance No. 2006-23 D) First reading of ordinance; second reading scheduled 6-27-2006. Healthy Families -Yakima June 6, 2006 Page 2 Because of innovative programs already provided by the Yakima Region of DCS, and the partnerships made with other service providers in the area, Yakima DCS and its partners were asked by the Urban Institute to participate in this demonstration project. A community steering committee was established, and a proposal and budget were developed over the past few years. Because of the tie to state and federal agencies, it was desirable for a local govemment to be the contracting agency with the State. Therefore, the Healthy Families Yakima steering committee approached the City of Yakima to perform as the grant sub -recipient and fiduciary agent for this project At its March 7, 2006 meeting, City Council approved the concept of being the fiscal agent for this program, and directed staff to negotiate applicable contracts and bring back legislation to accomplish this program. Since that time, staff has worked with representatives of DCS, the Steering Committee, and Kraft Consulting to define the City's role in relation to this project. In accepting the fiscal agent responsibility, the City will be accepting the responsibilities of being a sub -recipient of a federal grant Prior commitments made to the Federal DHHS established June, 2006 as the start date for Yakima's program. Should Council approve this legislation, the program would go forward as described herein. Several documents are attached. These include: A) A summary of the Healthy Families Yakima purpose and organizational structure. This incudes the vision, mission, strategic direction, and objectives, outcomes and activities related to the program. Members of the Steering Committee are also identified. B) A one-page budget summary. This is a 5 year program, totaling $1,500,000 with a Federal commitment of $990,000, and a local match requirement of 34% or $510,000. DCS and the City are proposing to charge an administrative fee of up to 5% each, leaving a program budget of $1,350,000 over the 5 year period. Staff is comfortable that the majority of the costs incurred by the City to administer the program will be reimbursed. C) A resolution authorizing the execution of an agreement with DCS which sets forth the program requirements. Supporting documentation for this item includes: o The contract with DCS. Because this is a demonstration project, the state and federal agencies recognize that the scope and timelines may need to be adjusted after the start-up phase. Therefore, the terms of the current contract is for 2 years, with three one-year options to renew. o A Statement of Work. A key component to this project is research and data gathering. Major components in the statement of work (as well as the budget) include: • A pre -project survey regarding community attitudes and behaviors on marriage and family, followed by • A public awareness campaign, combined with • Enrollment of interested parties into the project programs, and • Data collection/follow-up on project participants. • The final step is a post -project survey to determine if the project had any effect on community attitudes and behaviors regarding marriage and families. o The application to the Federal DHHS by the State DCS (Note: in this document, Families Northwest is named as the funds administrator. For a variety of reasons, this • • • • Healthy Families -Yakima June 6, 2006 Page 3 organization was unable to take on this project, and the City of Yakima will be substituted as the fiduciary agent.) o The application by the local coalition to establish "The Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" Note: Both of the "applications" noted above are incorporated by reference into this contract. These applications represent the State's agreement with the Federal agency. According to our DCS contact, these documents will be updated after our contracts and Statement of Work are finalized, and the Federal agency is expecting these to be changed to better match current program plans. D) A resolution authorizing the execution of a professional services contract with Kraft Consulting for Executive Director services. Linda Kraft has been a part of the program planning since its inception, and is well -versed in program requirements. The director's duties will primarily include: o program coordination among the various partners; o ensure compliance with Federal regulations; o oversight of programs offered by various service providers; o fiscal oversight, including fund-raising and monitoring local match receipts; and o research and data collection and reporting. E) An ordinance creating a new "Community Services" Fund (a special revenue fund) F) An ordinance amending the 2006 budget to establish the first year program budget in this new fund. The committee is confident that with the broad-based community support for this project, the local match will be met, and the executive director has indicated that one of the first jobs is soliciting match. Since this is a reimbursable grant program there could be timing/cash flow issues. It was determined that non-federal moneys available in the ONDS fund could be appropriately used for this program, and we are recommending that $30,000 be transferred to set up the cash in this new fund. This should meet the match requirement in the program start-up phase, and provide adequate cash flow for related expenses. There is a possibility that this "seed" money could be retumed to the City if actual local match exceeds the grant requirement, but it is unlikely that we can determine that until the end of the 5 year program. Note: Both contracts have been negotiated with the program managers (i.e. DCS and Kraft Consulting), but have not yet been reviewed by their respective legal counsel. We do not anticipate substantive changes to the contracts as a result of these reviews, but because there is a potential for minor changes to the documents, the resolutions give the City Manager the authority to execute final documents in consultation with the City Attorney. Community Coalition Group - Information Healthy Families Yakima Vision: The Yakima Valley is recognized as a community that values marriage and works together to foster and support an environment for healthy relationships for married couples, family life and children. Mission: Joining together to turn the tide on family breakdown and unhealthy relationships, a coalition of faith -based organizations, community-based groups, and local, state, and federal government agencies are unifying efforts to promote and maintain healthy marriages, foster healthy family relationships, and empower responsible fatherhood throughout the Yakima Valley. Strategic Direction: The Project will invest in comprehensive, community -level intervention strategies that promote and maintain healthy marriages and responsible fatherhood, and will support these intervention strategies with technical assistance, performance measurement and community impact assessments. Bring together members of the faith -based community together with government social service agencies, nonprofit organizations, public schools, professional organizations, healthcare providers and leaders of local government. This multi -sector partnership of faith -based and secular entities will provide a comprehensive menu of services to organizations and individuals throughout Yakima County. bjectives: ➢ Develop a strong community -wide focus on children and families and create a culture that encourages healthy marriages. ➢ Promote healthy marriages and healthy outcomes for couples, parents and children in low-income communities. ➢ Reduce domestic and family violence through education and services. > Create a public media campaign to encourage financial support by non-custodial parents, healthy marriage, and responsible fatherhood and motherhood. ➢ Connect fathers and mothers with their families. > Enhance efforts to establish paternity, enforce child support -orders and locate non-custodial parents. Outcomes: ➢ Increase the rate of marital success. ➢ Reduce the percentage of children born out of wedlock. ➢ Increase the percentage of couples receiving pre -marital education. ➢ Reduce the rates and the number of domestic violence cases. ➢ Reduce the percentage and number of teenage pregnancies. ➢ Decrease the rate of teenage sexual activity and teen birth rates. ➢ Reduce welfare caseloads due to increase in child support collections. ➢ Increase paternity establishment and financial support by non-custodial parents. ➢ Improve compliance with child support orders and reduce the cost of child support. May 22, 2006 Activities: > Research and Data Collection Community will be surveyed about attitudes and behaviors as it relates to marriage and to identify local marriage, family, and relationship services. Churches will be asked to survey their congregations to identify family needs and future volunteer base. Town meetings will be held to learn of the needs and ideas from the general population. The project will also assemble secondary research of community child support activities using state, county, and census data for accurate baselines for paternity establishment, child support and other family formation trends. > Coalition Building/Development The Coalition will be organized with a structure that is comprised of three key components: > Steering Committee: There are checks and balances as the Steering Committee is the decision making body and exists to ensure that the project is aligned with vision and mission and core values. > Coalition Partners: Coalition membership reflects the community at large and is charged with ensuring the activities and services delivered meet the needs of individuals and families > Service Providers: Service Providers will be touching families and individuals in a variety of planned and selected activities. The project will provide opportunity for the mobilization of faith -based and social service organizations to focus services on prevention instead of intervention. > Leadership Education and Training Leadership from the faith -based community, government, non-profit, education, military, legal, health, and tribal entities will receive training with special emphasis on the benefits of healthy marriages and responsible parenting. > Media / Communication Educating the community regarding the benefits of marriage and responsible fatherhood, paternity establishment, and the importance of child support will require a multi -media campaign to influence the diverse communities in the Yakima Valley. > Community Enrichment Events Opportunities will be provided to develop and expand access to a variety of parenting and relationship classes, dispute resolution services and host community -wide events celebrating and honoring families in Yakima Valley. Steering Committee Members: Kathy Thomas, Program Manager, South Central Workforce Council Sylvia Flores, District Manager, DSHS Division of Child Support Madelyn Carlson, NCAC Director of Planning & Development, Yakima Valley Farm Workers Clinic Cindy Maib-Robinson, Director of Employment and Training, People for People Don Oswalt, Community Services Office Administrator, DSHS Linda Kraft, Owner Consultant, Kraft Consulting Jason Krafsky, Community Development Director, Families Northwest Coalition Partners are comprised of over 50 people representing education (K-12 and community college), social services, community based organizations, local and state government, and faith -based organizations. May 22, 2006 Healthy Families Yakima Organizational Chart • Roles & Responsibilities Families Identify need for services Identify point of access for services Evaluate services provided Service Providers Agree to MOU's/Contract Implement services according to strategic plan Capture baseline and on-going data Coalition Partners (representatives from service provider categories) Agree to MOU's: defines their responsibilities Generate, endorse & participate in programs Communicate goals and objectives and their relationship Participate in strategic and financial work plans Select steering committee Select committee to review procurement proposals Executive Director Reporting outcomes to coalition partners, steering committee Project Partner Networking Event Coordination Info Source Management Recruit Coalition members (see job description previously developed) Steering Committee Manage administrative functions Ensure terms/conditions of grant project are being met Development of MOU's Ensure funding and services are in alignment with mission & strategic goals Budget Oversights Hire, Coach, Mentor, & Evaluate Executive Director Report outcomes to Accountability Funding Sources Develop and monitor/approve procurement process Identify coalition membership Create bylaws for organization Accountability & Funding Sources (State, Federal & Private) Families Northwest Have representation on Steering Committee Assist in the survey NFW has identified Assist in the expansion of faith based groups signing marriage/family agreement Assist in fundraising Assist in marketing and promotions Link to faith -based community City of Yakima Identified as grant sub -recipient and fiduciary agent Have representation on Steering Committee Monitor contract with Executive Director Contractor with State DCS Healthy Families Yakima Five -Year Budget Proposal Healthy Fam'Tiea Yakima Five Year Budget June 2, 2006 Draft Funding Total Waiver Washington State Administrative - 5% Yakima City Administrative - 5% Strengthening Families Project Dollars Match Total Funding $ 990,000.00 49,500.00 940,500.00 49,500.00 891,000.00 459,000.00 1,350,000.00 Executive Director Administrative assistant (part time) Employee Benefits Travel Office Equipment & Supplies Training, Utilities, Telephone & Misc. Year 1 Year 2 $ 30,000.00 $ 61,800.00 22, 793.00 10,000.00 20,600.00 2,000.00 2,000.00 1,000.00 1,000.00 3,500.00 3,500.00 Year 3 $ 63,654.00 22,793.00 21,218.00 2,000.00 1,000.00 3,500.00 Year 4 Year 5 Total $ 65,564.00 $ 67,531.00 $ 288,549.00 22,793.00 22,793.00 91,172.00 21, 855.00 22, 510.00 96,183.00 2,000.00 2,000.00 10,000.00 1,000.00 1,000.00 5,000.00 3,500.00 3,500.00 17,500.00 46,500.00 $ 111,693.00 $ 114,165.00 $ 116,712.00 $ 119,334.00 $ 508,404.00 aiver x • enses Kraft Consulting, Inc. Research & Data Collection Yakima Valley Marriage, Family & Teen Relationship Survey Family Needs Survey (churches) Identify Local Resources & Services Town Meetings (3-5 in English & Spanish) Assemble Multi -Resource Research of Community Coalition Building & Development Leadership Education & Training Media & Communication Community Enrichment Events . Year 1 Year 2 Year 3 Year 4 Year 5 $ 46,500.00 $ 111,693.00 $ 114,165.00 $ 114,165.00 $ 114,165.00 $ 500,688.00 22,178.00 23,250.00 1,250.00 15,250.00 52,750.00 114,678.00 Total 4,089.00 4,000.00 4,000.00 4,000.00 4,000.00 20,089.00 5,000.00 94,315.00 43,815.00 67,815.00 46,313.00 257,258.00 31,000.00 63,000.00 77,897.00 77,897.00 32,500.00 282,294.00 2,500.00 34,422.00 61,571.00 35,500.00 41,000.00 174,993.00 $ 111,267.00 $ 330,680.00 $ 302,698.00 $ 314,627.00 $ 290,728.00 $ 1,350,000.00 Match Year 1 Year 2 Year 3 Year 4 Year 5 Total Income from Donations, Projects & Special Events $ 37,831.00 $ 112,431.00 $ 102,917.00 $ 106,973.00 $ 98,848.00 $ 459,000.00 SECTION C Resolution and Contract with State (DSHS) RESOLUTION NO. R-2006- 91 A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an Interlocal Agreement with the State of Washington Department of Social and Health Services. (DSHS) to allow the City of Yakima to use federal IV -D match funds to operate the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project. WHEREAS, the State of Washington has obtained an OCSE Federal Office of Child Support Enforcement Waiver Terms and Conditions allowing the City of Yakima to obtain federal IV -D match funds to operate the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project; and WHEREAS, the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative' is a federally funded five-year community demonstration initiative intended to facilitate and study the creation of a community coalition providing programs and supporting efforts designed to strengthen family relations, reduce family violence through education and related public services, cooperate with Child Support Enforcement to reach their clients and increase parental financial responsibility towards their children; and WHEREAS, the City of Yakima is supporting this effort by serving as a subrecipient and fiscal agent for the disbursement of federal IV -D match funds granted for the project; and WHEREAS, the City Council of the City of Yakima has reviewed the attached Interlocal Agreement, which is responsive to City of Yakima concerns; and WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of the City of Yakima to contract with Department of Social and Health Services to allow the City of Yakima to use federal IV -D match funds to operate the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project, now, therefore, .BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute an agreement substantially similar to the attached document. The City Council of the City of Yakima specifically authorizes minor drafting changes, said changes to be approved by the City Manager in consultation with the Yakima City Attorney. ADOPTED BY THE CITY COUNCIL this 6th day of June, 2006. ATTEST: /s/ DAVID EDLER David Edler, Mayor !s! KAREN S. ROBERTS City Clerk liri7 INTERLOCAL AGREEMENT Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Program DSHSAGREEMENT#: 0664-94430 WashiPT ton 56m DEPARTMENT OF SOCIAL&HEALTH seRvicEs This Agreement is by and between the State of Washington Department of Social and Health Services (DSHS) and the Contractor identified below, and is issued pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW. Program - Agreement Number Contractor - Agreement Number CONTRACTOR NAME Yakima, City of CONTRACTOR DBA CONTRACTOR ADDRESS 129 N. 2nd St Yakima, WA 98901 CONTRACTOR UNIFORM BUSINESS IDENTIFIER (UBI) NUMBER 397-005-272 CONTRACTOR DSHS INDEX NUMBER 75633 CONTRACTOR CONTACT Cindy Epperson CONTRACTOR CONTACT TELEPHONE (509) 575-6070 Ext: CONTRACTOR FAX (509) 576-6364 CONTRACTOR E-MAIL ADDRESS cepperso@ci.yakima.wa.us DSHS ADMINISTRATION Economic Services Administration DSHS DIVISION Division of Child Support DSHS CONTRACT CODE 3000LC DSHS CONTACT NAME AND TITLE keborah Doyle rogram & Grant Manager DSHS CONTACT ADDRESS P 0 Box 9162 Olympia, WA 98507-9162 DSHS CONTACT TELEPHONE (360) 664-5388 DSHS CONTACT FAX (360) 664-5342 DSHS CONTACT E-MAIL ADDRESS ddoyle@dshs.wa.gov IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS AGREEMENT? Yes CFDA NUMBERS 93-563 AGREEMENT START DATE 06/08/2006 AGREEMENT END DATE 03/31/2008 MAXIMUM AGREEMENT AMOUNT $600,000.00 EXHIBITS. The following Exhibits are attached and incorporated into this Agreement by reference: ❑ Exhibit(s) (specify): ❑ No Exhibit(s). The terms and conditions of this Agreement are an integration and representation of the final, entire and exclusive understanding between the parties superseding and merging all previous agreements, writings, and communications, oral or otherwise regarding the subject matter of this Agreement, between the parties. The parties signing below represent they have read and understand this Agreement, and have the authority to execute this Agreement. This Agreement shall be binding on DSHS only upon signature by DSHS. CONTRACTOR SIGNATURE Draft Copy PRINTED NAME AND TITLE DATE SIGNED DSHS SIGNATURE Draft Copy . PRINTED NAME AND TITLE DATE SIGNED DSHS Central Contract Services 6015LF Interlocal Agreement (9-16-05) Page 1 t. • SPECIAL TERMS AND CONDITIONS Definitions a. "Agreement" means this Interlocal Agreement, including all Exhibits and other documents attached or incorporated by reference. b. "City" means the City of Yakima. c. "Contracts Administrator" means the manager, or successor, of Central Contract Services or successor section or office. d. "Contractor" means the entity performing services pursuant to this Interlocal Agreement and includes the Contractor's officers, directors, trustees, employees and/or agents. For purposes of any permitted Subcontract, "Contractor" includes any Subcontractor and its owners, members, officers, directors, partners, employees, and /or agents. For purposes of this Interlocal Agreement, the Contractor shall not be considered an employee or agent of DSHS. e. "DCS" means the Division of Child Support f. "DCS Program Manager" means the DSHS contact listed on page one of this Contract. g. "Debarment" means an action taken by a Federal official to exclude a person or business entity from participating in transactions involving certain federal funds. h. "DSHS" or "the Department" means the state of Washington Department of Social and Health Services and its employees and authorized agents. i. "Executive Director" means the project director and includes the Executive Director's officers, directors, trustees, employees and/or agents. For purposes of this Interlocal Agreement, the Executive Director shall not be considered an employee or agent of DSHS. J• "Federal Project Officer" means an OCSE employee that monitors and assists DCS in the programmatic activities of the project. k. "MIS" means Management Information System I. "National Evaluators" means a third party organization selected by OCSE. m. "OCSE" means the federal Office of Child Support Enforcement. n. "Personal Information" means information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of govemmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. o. "RCW" means the Revised Code of Washington. All references in this Agreement to RCW chapters or sections shall include any successor, amended, or replacement statute. Pertinent RCW chapters can be accessed at http://slc.leg.wa.gov/. p. "Regulation" means any federal, state, or local regulation, rule, or ordinance. q. "Subcontract" means any separate agreement or contract between the Contractor and an individual DSHS Central Contract Services Page 2 6015LF Interlocal Agreement (9-16-05) or entity ("Subcontractor") to perform all or a portion of the duties and obligations that the Contractor is obligated to perform pursuant to this Agreement. r. "Subrecipient" means a non-federal entity that expends federal awards received from a pass- through entity to carry out a federal program, but does not include an individual that is a beneficiary of such a program. A subrecipient may also be a recipient of other federal awards directly from a federal awarding agency. • s. "WAC" means the Washington Administrative Code. All references in this Agreement to WAC chapters or sections shall include any successor, amended, or replacement regulation. Pertinent WAC chapters or sections can be accessed at http://slc.leg.wa.gov/. 2. Purpose. The purpose of this Agreement is to: allow the Contractor to use federal IV -D match funds to operate the "Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative" child support enforcement demonstration project. This project will test new strategies to strengthen the child support enforcement program. The primary strategies to be tested are promoting healthy marriage and healthy parental relationships. 3. Statement of Work. The Contractor or their subcontractor, Kraft Consulting, shall provide the services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set in the attached Exhibit A — Statement of Work and subject to the documents incorporated by reference listed in Section 8 of this Agreement. 4. Consideration. Total consideration payable under this Agreement is a maximum of $ 600,000,4110 including any and all expenses, and shall be based on the following: a. Yakima Healthy Marriage and Responsible Fatherhood Coalition 5 Year Budget with description of the first two years of consideration is attached to this contract as Exhibit B. b. The Contractor may use up to 5% of the funds to administer the program. c. The Contractor must provide a local match of 34% (thirty-four percent) to be eligible to receive the federal match of 66% (sixty-six percent). d. The maximum amount of federal match funds payable to the Contractor during this Contract shall not exceed $396,000. e. The maximum amount of federal match funds payable to the Contractor for the first 4 quarters shall not exceed $198,000. f. Federal match funds not used in the first four quarters may be carried forward. 5. Billing and Payment. a. Invoice System.The Contractor shall submit invoices using State Form A-19 Invoice Voucher, or such other form as designated by DSHS. Consideration for services rendered shall be payable upon receipt of properly completed invoices which shall be submitted to the DCS Program Manag by the Contractor not more often than monthly. The invoices shall describe and document to DSHS' satisfaction a description of the work performed, activities accomplished, the progress of the project, fees, and a report for 100% of the program expenditures. The rates shall be in accordance DSHS Central Contract Services Page 3 6015LF Interfocal Aareernert (9-16-05) • • with those set forth in Section 4, Consideration, of this Contract. b. Invoice Voucher (1) The invoice voucher should indicate it is "For Services Performed under Contract Number 0536-87042 for the month(s) of , 200_." (2) Authorized signatures for the City: All invoices shall be signed by the Executive Director and a designated City of Yakima Finance Employee. The City shall provide the DSHS program manager with this list of authorized signature names. (3) The City shall submit the invoice voucher within 60 days following the completion of the work or activities performed. (4) The invoice voucher with original authorized signature shall be submitted to: Division of Child Support Attn: Deborah Doyle PO Box 9162 Olympia WA 98507-9162 c. Payment. Payment shall be considered timely if made by DSHS within thirty (30) days after receipt and acceptance by the DCS Program Manager of the properly completed invoices. Acceptance or rejections shall occur within five days after receipt by the DCS program manager. Payment shall be sent to the address designated by the Contractor on page one (1) of this Contract. DSHS may, at its sole discretion, withhold payment claimed by the Contractor for services rendered if Contractor fails to satisfactorily comply with any term or condition of this Contract. d. Indirect Payment to DSHS (1) The Contractor agrees to DSHS withholding an indirect rate for DSHS services provided under this Contract as agreed to in writing by the Contractor and the DSHS program manager. The estimated rate is 5% of the Federal funds for the DSHS program manager and technical data assistance. e. Recovery of Costs Claimed In Error The Contractor shall reimburse DSHS for costs reimbursed under this Contract which DSHS later finds were: (1) Claimed in error, (2) Not allowable under the terms of this Contract, (3) Disallowed by federal, private or state auditors. f. Audit (1) The Contractor agrees to secure a fiscal audit every two (2) years, which must cover the entire time period since the last audit. Audits conducted for the Single Audit Act are acceptable under this requirement. (2) The Contractor shall provide a copy of the audit report to the DCS Program Manager. DSHS Central Contract Services 6015LF Interfocal Agreement (9-16-05) Page 4 6. Insurance. For purposes of this Agreement: a. DSHS certifies that it is self-insured under the State's self-insurance liability program, as provid by RCW 4.92.130, and shall pay for losses for which it is found liable. b. The Contractor certifies, by checking the appropriate box below, initialing to the left of the box selected, and signing this Agreement, that: 0 The Contractor is self-insured or insured through a risk pool and shall pay for losses for which it is found liable; or x The Contractor maintains the types and amounts of insurance identified below and shall, prior to the execution of this Agreement by DSHS, provide certificates of insurance to that effect to the DSHS contact on page one of this Agreement. • Commercial General Liability Insurance (CGL) — to include coverage for bodily injury, property damage, and contractual liability, with the following minimum limits: Each Occurrence - $1,000,000; General Aggregate - $2,000,000. The policy shall indude liability arising out of premises, operations, independent contractors, products -completed operations, personal injury, advertising injury, and liability assumed under an insured contract. The State of Washington, DSHS, its elected and appointed officials, agents, and employees shall be named as additional insureds. 7. Disputes. Either party may submit a request for resolution of a contract dispute (rates set by law, regulation or DSHS policy are not disputable). The requesting party shall submit a written statement identifying t issue(s) in dispute and the relative positions of the parties. A request for a dispute resolution must include the Contractor's name, address, and contract number, and be mailed to the address listed below within 30 calendar days after the party could reasonably be expected to have knowledge of the issue in dispute. DSHS/Division of Management Resources & Services Attn: Contract Management Unit PO Box 45445 Olympia, WA 98501 8. Incorporation by Reference. a. The 2002 DSHS DCS application to OCSE for a Section 1115 waiver, entitled The Greater Yakima Valley Healthy Marriage and Responsible Fatherhood Community Demonstration Initiative is incorporated by reference into this contract b. The OCSE Waiver Terms and Conditions for the Washington State Yakima Healthy Marriage Application Child Support Demonstration Project are incorporated by reference into this contract. 9. Data Sharing DSHS will not be sharing any DSHS client records for the Contractors use in performing services in this Contract. 10. Records DSHS Centra! Contrail Services Page 5 6015LF Interlocal Agreement (9-16-05) • a. Client Records. 0 The Contractor shall maintain the following client records, but not limited to: (1) All records necessary to prove enrollment of participants in project programs; and (2) All records necessary to comply with the National Evaluators evaluation of the program. b. Administrative Records The Contractor shall maintain the following administrative records, but not limited to: (1) Press releases and public service announcements; (2) Fiscal records which document costs for services provided under this Contract' (3) Organizational records such as five year project work plan; (4) Copies of all reports to DSHS and OCSE; (5) Copies of all program materials and brochures; and (6) Copies of domestic violence protocols. 11. Contract Period of Performance 411 This Contract may extended by agreement of the parties for up to three (3) one-year extensions. 12. Federal Waiver Terms and Conditions The Contractor shall maintain a copy of the OCSE Waiver Terms and Conditions, State: Washington, Washington (Yakima) Healthy Marriage Application Child Support Enforcement Demonstration Project for the records and comply with all of the terms and conditions that are applicable to the management of this Contract. DSHS Central Contract Services 6015LF Interlocal Agreement (9-16-05) Page 6 GENERAL TERMS AND CONDITIONS 110 1.. Amendment. This Agreement may only be modified by a written amendment signed by both parties. Only personnel authorized to bind each of the parties may sign an amendment. 2. Assignment. The Contractor shall not assign this Agreement, its rights or obligations hereunder, without obtaining the prior written consent of DSHS. DSHS shall not recognize any assignment without such prior written consent. In the event that consent is given and this Agreement is assigned, all terms and conditions of this Agreement shall be binding upon the Contractor's successors and assigns. 3. Compliance with Applicable Law. At all times during the term of this Agreement, the Contractor shall comply with all applicable federal, state, and local laws and regulations, including but not limited to, nondiscrimination laws and regulations. 4. Confidentiality. The Contractor may use Personal Information and other information gained by reason of this Agreement only for the purpose of this Agreement. The Contractor shall not disclose, transfer, or sell any such information to any party, except as provided by law or, in the case of Personal Information, without the prior written consent of the person to whom the Personal Information pertains. The Contractor shall maintain the confidentiality of all Personal Information and other information gained by reason of this Agreement, and shall return or certify the destruction of such information if requested in writing by DSHS. 5. Debarment Certification. The Contractor, by signature to this contract certifies that the Contractor is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement or any Program Agreement by any Federal department or agency. The Contractor also agrees to include the above requirement into any subcontracts entered into, resulting directly from the Contractor's duty to provide services under this Contract 6. Disputes. Disputes shall be determined by a Dispute Board. Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms, and applicable statutes and rules and make a determination of the dispute. As an alternative to this process, either party may request intervention by the Govemor, as provided by RCW 43.17.330, in which event the Governor's process shall control. Participation in either dispute process shall precede any judicial or quasi-judicial action and shall be the final administrative remedy available to the parties. 7. Governing Law and Venue. The taws of the state of Washington shall govem this Agreement. In the event of any action brought hereunder, venue shall be proper only in Thurston County, Washington. 8. Hold Harmless. a. The Contractor shall be responsible for and shall hold DSHS harmless from all claims, loss, liability, damages, or fines arising out of or relating to the Contractor's, or any Subcontractor's, performance or failure to perform this Agreement, or the acts or omissions of the Contractor or any Subcontractor. DSHS shall be responsible for and shall hold the Contractor harmless from all claims, loss, liability, damages, or fines arising out of or relating to DSHS' performance or failure to perform this Agreement. b. The Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend, and hold harmless the State and -its agencies, officials, agents, or employees. DSHS Central Contract Services Page 7 6015LF Interlocal Agreement (9-16-05) '9. Maintenance of Records. During the term of this Agreement and for six (6) years following termination or expiration of this Agreement, the Contractor shall maintain, and provide DSHS with reasonable access to, its records sufficient to: a. Document performance of all acts required by law, regulation, or this Agreement; b. Substantiate the Contractor's statement of its organization's structure, tax status, capabilities, and performance; and c. Demonstrate accounting procedures, practices, and records which sufficiently and properly document the Contractor's invoices to DSHS and all expenditures made by the Contractor to perform as required by this Agreement. 10. Order of Precedence. In the event of an inconsistency in this Agreement, the inconsistency shall be resolved by giving precedence in the following order. a. Applicable federal and state of Washington statutes and regulations; b. Special Terms and Conditions contained in this Agreement; c. General Terms and Conditions contained in this Agreement; d. Exhibits or other documents incorporated by reference. 11. Ownership of Material. Material created by the Contractor and paid for by DSHS as a part of this Contract shall be owned by DSHS and shall be "work made for hire" as defined by Title 17 USCA, Section 101. This material includes, but is not limited to: books; computer programs; documents; films; pamphlets; reports; sound reproductions; studies; surveys; tapes; and/or training materials. Material which the Contractor uses to perform the Contract but is not created for or paid for by DSHS is owned by the Contractor and is not "work made for hire"; however, DSHS shall have a perpetual license to use this material for DSHS internal purposes at no charge to DSHS, provided that such license shall be limited to the extent which the Contractor has a right to grant such a license. 12. Severability. If any term or condition of this Agreement is held invalid by any court, such invalidity shall not affect the validity of the other terms or conditions of this Agreement. 13. Subcontracting. Except as otherwise provided in this Agreement, the Contractor shall not subcontract any of the contracted services without the prior approval of DSHS as specified in a written amendment to this Agreement. Contractor is responsible to ensure that all terms, conditions, assurances and certifications set forth in this Agreement are included in any and all Subcontracts. Any failure of Contractor or its Subcontractors to perform the obligations of this Agreement shall not discharge the Contractor from its obligations hereunder or diminish DSHS' rights or remedies available under this Agreement. 14. Subrecipients. • a. General. If the Contractor is a subrecipient of federal awards as defined by Office of Management and Budget (OMB) Circular A-133 and this Agreement, the Contractor shall: (1) Maintain records that identify, in its accounts, all federal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, name of the federal agency, and name of the pass-through entity; DSHS Central Contract Services Page 8 6015LF Interlocal Agreement (9-16-05) (2) Maintain intemal controls that provide reasonable assurance that the Contractor is managing federal awards in compliance with laws, regulations, and provisions of contracts or grant agreements that could have a material effect on each of its federal programs; (3) Prepare appropriate financial statements, including a schedule of expenditures of federal awards; (4) Incorporate OMB Circular A-133 audit requirements into all agreements between the Contractor and its Subcontractors who are subrecipients; (5) Comply with any future amendments to OMB Circular A-133 and any successor or replacement Circular or regulation; (6) Comply with the applicable requirements of OMB Circular A-87 and any future amendments to OMB Circular A-87, and any successor or replacement Circular or regulation; and (7) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title 11 of the Americans with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The Department of Justice Non -Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. (Go to www.oip.usdoi.gov/ocr/ for additional information and access to the aforementioned Federal laws and regulations.) • b. Single Audit Act Compliance. If the Contractor is a subrecipient and expends $500,000 or more in federal awards from any and/or all sources in any fiscal year, the Contractor shall procure and pay for a single audit or a program -specific audit for that fiscal year. Upon completion of each audit, the Contractor shall: (1) Submit to the DSHS contact person the data collection form and reporting package specified OMB Circular A-133, reports required by the program -specific audit guide (if applicable), and copy of any management letters issued by the auditor, (2) Follow-up and develop corrective action for all audit findings; in accordance with OMB Circular A-133, prepare a "Summary Schedule of Prior Audit Findings." c. Overpayments. If it is determined by DSHS, or during the course of a required audit, that the Contractor has been paid unallowable costs under this or any Program Agreement, DSHS may require the Contractor to reimburse DSHS in accordance with OMB Circular A-87. 15. Termination. a. Change in Funding. If the funds DSHS relied upon to establish this Interlocal Agreement are withdrawn, reduced or limited, or if additional or modified conditions are placed on such funding, DSHS may immediately terminate this Interlocal Agreement by providing written notice to the Contractor. The termination shall be effective on the date specified in the notice of termination. b. Default. If for any cause, either party fails to fulfill its obligations under this Agreement in a timely and proper manner, or if either party violates any of the terms and conditions contained in this Agreement, then the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given 15 working days to correct the violation or failure. If the failure or violation is not corrected, this Agreement may be terminated immediately by written notice from the aggrieved party to the other party. c. Convenience. Either party may terminate this Interlocal Agreement for any other reason by providing 30 calendar days' written notice to the other party. DSHS Central Contract Services Page 9 6015LF Interlocal Agreement (9-16-05) • d. Payment for Performance. If this Interlocal Agreement is terminated for any reason, DSHS shall only pay for performance rendered or costs incurred in accordance with the terms of this Agreement and prior to the effective date of termination. 16. Treatment of Client Property. Unless otherwise provided, the Contractor shall ensure that any adult client receiving services from the Contractor has unrestricted access to the client's personal property. The Contractor shall not interfere with any adult client's ownership, possession, or use of the client's property. The Contractor shall provide clients under age eighteen (18) with reasonable access to their personal property that is appropriate to the client's age, development, and needs. Upon termination of the Contract, the Contractor shall immediately release to the client and/or the client's guardian or custodian all of the client's personal property. 17. Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver of any subsequent breach or default. Any waiver shall not be construed to be a modification of the terms and conditions of this Agreement unless amended as set forth in Section 1, Amendment, of the General Terms and Conditions. Only the Contracts Administrator or designee has the authority to waive any term or condition of this Agreement on behalf of DSHS. APPROVED AS TO FORM BY THE OFFICE OF THE ATTORNEY GENERAL • • DSHS Central Contract Services Page 10 6015LF Interlocal Agreement (9-16-05) Exhibit A Statement of Work • The Contractor and or their subcontractor, Kraft Consulting, shall provide the services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set forth in the 2002 DSHS project application to OCSE and as forth below OCSE Project Teleconferences: The Contractor shall participate in monthly phone calls led by the Federal Project Officer for the purpose of providing program updates by June 30, 2006. Project Set Up: The Contractor shall complete the following by September 1, 2006: (1) Hire a full time executive director who is responsible for the project set-up, overseeing all services and assuring cooperation with evaluation, and assuring implementation according to a 5 -year plan. (2) Provide input to the DSHS Program Manager for the purpose of creating the DCS's monitoring plan, projected client participation and identify altemative strategies for corrective action if the project is not meeting projected targets. (3) Provide staff names, contact information, template of survey tools and survey results to th. DSHS Program Manager. The Contractor shall complete the following by January 1, 2007: (4) Conduct a survey of Yakima Citizens regarding their attitudes and behaviors on marriage and family. (5) Conduct a survey with churches to identify family needs & future volunteer base. Coalition Leadership: The Contractor shall complete the following by September 1, 2006: (1) Identify partners in the faith communities and provide a list of coalition leaders to the DSHS Program Manager. (2) Establish schedule for quarterly meetings with broad Coalition membership. Provide meeting schedule and location to DSHS Program Manager. (3) Work with the Yakima DCS staff to create strategies and targets for working together on this project. (4) Establish relationships with local domestic violence resources. DSHS Central Contract Services Fage 11 6015LF Interlocal Agreement (9-16.05) • • • • The Contractor shall complete the following by December 1, 2006: (5) Conduct five town meetings to hear community needs and ideas regarding healthy marriage activities. (6) Establish community relationships with groups identified for entry points of program participants into the program. (7) Develop a site-specific domestic violence protocol that provides a setting for which victims feel comfortable self -disclosing abuse. Work with the Third Party Evaluator to create a screening tool and protocol that responds to the coalition's service delivery model. (8) Provide a copy of the domestic violence protocol to DSHS program manager for review. Any future revisions will be submitted to the DSHS program manager for review and approval. (9) Provide names of organizations within the coalition, defined roles, and key contact names and address information to the DSHS Program Manager. The Contractor shall complete the following by March 1, 2007: (10) Conduct coalition outreach briefings to current and prospective members on the community survey data. Provide a list of attendees for each briefing to the DSHS Program Manager. Management Information System and program curricula and materials: The contractor shall do the following by October 1, 2006: (1) Build a centralized MIS system that enables the contractor to track information on all program participants. (2) Work with the National Evaluators and the DCS Program Manager to develop and test the MIS. (3) Obtain written approval from the National Evaluators and the DSHS Program Manager before using the MIS to collect program participant's data. (4) Compile data into a single data base that belongs to the contractor and which is housed on the Contractor's server. (5) Make the data available to DCS and National Evaluators for project purposes. The contractor shall do the following by February 1, 2007: (6) Create program brochures, handouts, and training materials that do not inherently support religious activities. Provide copies of all project material to DSHS Program Manager. Five year Operational Plan: DSHS Central Contract Services Page 12 6015LF Interfocal Agreement (9-16-05) The Contractor shall complete a fiver year operational plan that takes into consideration at a minimum the following by Octoberl3, 2006: (1) Program curriculum, (2) Location of service sites, (3) Annual program enrollment goals, (4) Volunteer protocols. OCSE Progress Reports: The Contractor shall complete the following: (1) Complete a progress report to the DSHS Program Manager that will be used to complete the DSHS semi-annual progress report to OCSE. (2) Reports shall contain at a minimum but not be limited to the following: (a) Major activities and accomplishments, (b) Status of the achievement of project goals and objectives, (c) Number of program participants, (d) Characteristics of the participants recruited and enrolled, (e) Number of participants who have left the program and reasons for leaving, (f) Identify any serious problems that occurred. (3) The progress report due date for the first semi-annual report is October 31, 2006. (4) The progress report due date for the second semi-annual report is January 31, 2007. (5) The progress report due date for the second year first semi-annual report is October 31, 2007. (6) The progress report due date for the second semi-annual report is January 31, 2008. (7) Submit all progress reports to the DSHS Program Manager. • (All Project dates are tentative: Dates for all progress reports needs to be confirmed with Lewissa Swansen. Deborah Doyle will confirm this before final version of contract. ) Public Awareness Campaign: The contractor shall do the following by December 1, 2006: (1) Develop and release project web site. Provide web site address to DSHS Project Manager.0 (2) Release public service announcement campaign for first calendar quarter of 2007. DSHS Central Contract Services Page 13 6015LF Interlocal Agreement (9-16-05) s • Enrollment: The Contractor shall begin the following by February 15, 2007: (1) Enroll interested parties into the project programs. (2) Provide responsible fatherhood services. (3) Provide pre -marriage, and marriage skill building, and parent education services. (4) Provide monthly relationship roundtables. Data Collection and Evaluation: The contractor shall begin the following by March 1, 2007: (1) Use the MIS database to input and track information on all program participants. (2) Provide pre and post assessment of skill level in subject matter and access to appropriate resources. (3) Ten percent of participants who enroll in classes will be surveyed. (4) Cooperate with National Evaluator in the process and/or implementation evaluation. This will include at the minimum the following: (a) Be available for at least two process related site visits, (b) The first visit shall occur within 6-12 months after the program has started, (c) The last visit shall occur at the conclusion of the waiver. Reports: The contractor shall begin the following by January 1, 2007: (1) Prepare monthly reports that provide information on the (a) Number of participants, (b) Services received, (c) Level of marital satisfaction before and after program, (d) Satisfaction of marriage education, (e) Number of individuals needing job assistance, (f) If they received it and track exit from program and reason for leaving. DSHS Central Contract Services Page 14 6015LF Interlocal Agreement (9-16-05) (2) Submit the monthly reports to the DSHS Program Manager by the 10th of the following month for review and approval. Training: (1) The Contractor shall ensure all volunteers receive training on the domestic violence protocol. (2) Volunteers receive Prevention and Relationship Enhancement Program training February 1, 2007. DSHS Central Contract Services Page 15 6015LF Interlocal Agreement (9-16-05) • • Exhibit B — Yakima Families Budget Full Five Year.Fundin • Life of Demonstration Pro'ect Total Waiver Washington State Administrative - 5% Yakima City Administrative - 5% Strengthening Families Project Dollars Match Total Funding 990, 000.00 49, 500.00 940, 500.00 49, 500.00 891,000.00 150,262.00 $ 1,041,262.00 Kraft .Consultin• Inc. Executive Director Administrative assistant (part time) Employee Benefits Travel Office Equipment & Supplies Training, Utilities, Telephone & Misc. Year 1 $ 30, 000.00 Year 2 Total 61,800.00 91,800.00 22,793.00 22,793.00 10,000.00 20,600.00 30,600.00 2,000.00 2,000.00 4,000.00 1,000.00 1,000.00 2,000.00 3,500.00 3,500.00 7,000.00 $ 46,500.00 111,693.00 158,193.00 Waiver Ex • erases Kraft Consulting, Inc. Research & Data Collection Yakima Valley Marriage, Family & Teen Relationship Survey Family Needs Survey (churches) Identify Local Resources & Services Town Meetings (3-5 in English & Spanish) Assemble Multi -Resource Research of Community Coalition Building & Development Leadership Education & Training Media & Communication Community Enrichment Events Year 1 $ 46, 500.00 Year 2 Total 111, 693.00 158,193.00 22,178.00 23,250.00 45,428.00 4,089.00 4,000.00 8,089.00 5,000.00 94, 315.00 99, 315.00 31,000.00 63,000.00 94,000.00 2,500.00 34,422.00 36,922.00 $ 111,267.00 330,680.00 441,947.00 Match 0111hcome from Donations, Projects & Special Events Year 1 Year 2 Total $ 37,831.00 112,431.00 150,262.00 DSHS Central Contract Services 6015LF Interlocal Agreement (9-16-05) Page 16 SECTION D Resolution and Contract with Kraft Consulting (Executive Director Services)