HomeMy WebLinkAboutR-2011-058 Petty Cash and Change Fund ModificationsRESOLUTION NO. R-2011-58
A RESOLUTION amending Resolution No. R-2010-17, adopted January 19, 2010 and
authorizing the existence of Change Funds, and other Petty Cash Funds,
within the various Funds of the City of Yakima.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. Change funds are hereby authorized in various amounts as follows:
Department Amount
Treasurer's Change $1,000.00
Treasurer (6 drawers at $70.00) 420.00
Code Administration (2 drawers at $100.00) 200.00
Police Department 200.00
Police Electronic Home Monitoring (EMH) 150.00
Municipal Court 750.00
Parks/Senior Citizens Center 100.00
Fisher Golf Course 250.00
Lions Pool 50.00
Franklin Pool/Concessions 100.00
Gateway Sports Complex 150.00
Parks - Special Events 100.00
Public Works Admin. (2 drawers @ $100) 200.00
$3,670.00
Section 2. Petty Cash funds, expenditures from which are to be reimbursed through
departmental budgets, are hereby authorized in various amounts as follows:
Department Amount
City Clerk $750.00
Police 800.00
Police (Special Investigations) 7,500.00
Fire 150.00
Legal 100.00
Neighborhood Development 100.00
Telecommunications 75.00
Parks -Sr. Citizens Center 200.00
Public Safety Communications 150.00
Wastewater 300.00
Water Treatment 500.00
Public Works Admin. 500.00
$11,125.00
$14,795.00
TOTAL
Section 3. Resolution No. R-2010-17, adopted January 19, 2010, is hereby amended to
conform to the provisions hereof.
ADOPTED BY THE CITY COUNCIL this 19th day of April, 2011
Micah Cawle, Mayor
City Clerk
•
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 1.5
For Meeting Of April 19, 2011
ITEM TITLE: A Resolution modifying the City Treasurer's Petty Cash and Change Funds.
(Resolution R-2010-17 adopted January 19, 2010)
11
SUBMITTED BY: Department of Finance and Budget
C�-
CONTACT PERSON/TELEPHONE: Cindy Epperson, Deputy Director of Acct. & Budgeting
575-6070
SUMMARY EXPLANATION :
Finance has received requests to add and/or eliminate change funds as follows:
• Utility Services is proposing to increase the change funds by adding 2 cash drawers at $70
each, for a total of 6 cash drawers to assist in operational efficiency, going from a total of
$280 to $420.
• Because of its remote I°ocation, the office located at Tahoma Cemetery has turned in its
cash drawer of $100, and is being removed from the resolution. Debit/credit card payments
can be made onsite; however, cash payments need to be made at Public Works.
• Animal Control Officers I(ACOs) have had cash boxes in their vehicles, so that they could
sell dog licenses in the field. This was seldom exercised, and Code Administration staff is
recommending the discontinuation of this practice, as it can be a safety concern for the
ACOs. Therefore, the Animal Control Change Fund is being removed.
The attached resolution IistsIall of the change/petty cash funds in the City. The amounts include
the modifications noted above.
Resolution X Ordinance Other (Specify)
Contract
Mail to (name and address):
Phone:
Funding Source
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Adopt Resolution
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
COUNCIL ACTION: