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Home My WebLink About06/02/2020 04A Draft Council Meeting Minutes Approval a\'4\lyy bxk ik 1 PPP g. A 9 PPPPPP+Pd s' lii it tYlltYlA.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.A. For Meeting of: June 2, 2020 ITEM TITLE: Approval of minutes from the May 19, 2020 City Council regular meeting SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Approve minutes. ATTACHMENTS: Description Upload Date Type 5-�9 51 71 0 0 r Me o 2 yi>01 YAKIMA CITY COUNCIL May 19, 2020 City Hall -- Council Chambers 5:30 p.m. Regular Meeting --This meeting will be conducted via speakerphone and is live streamed at www.yakimawa.gov and telecast live on Y-PAC, Spectrum Cable Channel 194. There will be no opportunity for oral communications at this meeting; however if you wish to provide written comment to the City Council, please email ccounciI2@yakimawa.gov. Written comments received by 3 pm on May 19 will be provided to the City Council prior to the meeting -- MINUTES 1. Roll Call Council: Mayor Patricia Byers, presiding, Assistant Mayor Holly Cousens, Councilmembers Kay Funk, Brad Hill, Soneya Lund and Eliana Macias and Jason White (all but White and Funk attending via speakerphone) Staff: Interim City Manager Alex Meyerhoff, City Attorney Jeff Cutter and City Clerk Sonya Claar Tee 2. Open Dis sion f th oo think r A. Coronavirus (COVID-19) update Interim City Manager Meyerhoff provided an update on COVID-19's effect on City services and finances. B. Proclamations Pride Month proclamation Assistant Mayor Cousens proclaimed the month of June 2020 as "LGBTQ Pride Month." ii. Older Americans Month proclamation Councilmember Lund proclaimed the month of May 2020 as Older Americans Month. 3. Council Reports A. Discuss interim and permanent city manager review process and template Interim City Manager Meyerhoff introduced the item. After Council discussion, MOTION: White moved and Hill seconded to use city manager evaluation form #3 to evaluate the Interim City Manager. The motion carried by unanimous vote. Page 1 of 5 � 4. CwnsentAgenda Mayor Byers referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (items on the Consent Agenda are handled under one motion without further discussion—see motion directly ba|c*x) MOTION: Cwumemm moved and Hill seconded to approve the consent agenda. The motion carried by unanimous vote. A. Approval o[minutes from the May 5, 2020 City Council regular meeting B. April 282O Investment Transactions Report C. Approve payment of disbursements for the period April 1 30' 2020 D. Project Completion and Contract Acceptance for Ken Leingang Excavating, Inc. Project SC2499/SW2500 Sewer Trunk Line Installation &Stormwater Pipe Realignment E. Resolution accepting and approving 1st Quarter 2020 Claim Report RESOLUl[� �� ing the 1st Qum Tra Quarter �|mi 2020 h urF. u revenues from , RESOLUTION NO. R~2020~054,A RESOLUTION authorizing acceptance o[ Passenger Facility Charge revenues from U.S. Department u[Transportation. G. Resolution authorizing an agreement with Road Products, Inc. to rehabilitate Runway 9/27 High Intensity Runway Edge Lights and to perform asphalt maintenance at the Yakima Air Terminal-McAllister Field RESOLUTION NO. R~2W2W~W55,A RESOLUTION authorizing mn agreement with Road Products, Inc. to rehabilitate Runway 9/27 High Intensity Runway Edge Lights and to perform asphalt maintenance aL the Yakima Air Terminal-McAllister Field. H. Resolution authorizing designated representatives to execute FEMA-related contracts, request payments, and approve required documentation to obtain federal and/or state emergency nr disaster assistance funds RESOLUTION NO. R~2020~056/A RESOLUTION designating authorized agents onbehalf of the City of Yakima for the purpose of preparing and executing all documents necessary to apply for and receive funding from federal and/or state emergency disaster assistance sources. |. Resolution authorizing a Mutual Aid Agreement between all Yakima County Fire Protection Districts and cities located within Yakima County RESOLUTION NO. R~2020~057,A RESOLUTION authorizing a Mutual Aid Agreement between all Yakima County Fire Protection Districts and Cities located within Yakima County. Page 2nf5 ^ J. Ordinance amending the City of Yakima Municipal Code Sections 8.40D10and O.4DD80 regarding Truck Routes ORDINANCE NO. 2Q2W~W12`A&U ORDINANCE relating to the regulation of Truck Routes; an-ending Sections 8.40.010 and 8.40.080 of the Yakima Municipal Code regarding the established weight of qualifying trucks and the associated violation penalty. DEPARTMENT ITEMS S. Public safety and police budgetary concerns related [u illegal cruising Police Chief Matt Murray briefed Council on public safety and budgetary concerns related to the recent illegal cruising activities, stressing the Police Department is not anti-cruising. After Council discussion, MOTION: Hill moved and Lund seconded tw add repealing wf the cruising ordinance 0w the next business meeting. CityAttorney Cutter stated he believes the public will want to provide comment and will not have the opportunity if this is added to the June 2 agenda. The motion carried byo6-2vote, Funk and Ouueens voting no. 6. Parking enforcement review and discussion—current Ordinance and past Council action regarding parking enforcement Brooke Goosman, Senior Assistant City Attorney, briefed Council on the item and stated the LegalD i pr000ses including a 48 hours notice res uirement before towing, in order � o u ' rio avoid mo h. for a dire er 4w imp nQ �hpa iworotionandcontestingd king officers "an of a unw #oonnidermti a# m|ter, d \ idiuounuion rea 0Ol[!O*8: White moved and Macias seconded that Council suspend parking enforcement until the Stay Home Order im lifted. The motion failed byo6-1vote, Couseno' Funk, Hill, Lund, Macias and Byers voting no. MOTION: Funk moved and Hill seconded the Council suggest tm the Mayor am emergency powers proclamation, which would provide for more lenient enforcement mf our current parking ordinance. The motion carried bya5-2 vote, White and Couaena voting no. Mayor Byers stated she will declare an emergency proclamation regarding parking enforcement, which will need Council approval within 72 hours. Steve Groom, Director of Finance and Budget, reported the City recently increased its parking enforcement officers to two. He stated that during the month of April, the total dollar amount of citations was just under $8,000. In terms of enforcing expired registrations, parking enforcement officers are only enforcing the ordinance on 2019 and older e0red licenses that are pre-COVID. MOTION: Lund moved and Byers seconded tm proceed with ataff`a proposal. The motion carried bya6-1 vote, Funk voting no. 7. Small business assistance options due toU[)V|D 19 SeniorAssistant City Attorney Sara Watkins briefed Council on the item and stated staff proposes the following program with the C[)\/|D 19UDBG funds: Page 3nf5 5 1. Allocate S480,000 for grant assistance for small businesses meeting the micro- enterprise criteria, with the remaining funding staying with the City for oversight, technical assistance and administration as allowed by HUD. 2. Determine if there are any requirements that the Council would like to add to the applications in addition to the regulatory requirements. 3. Enter into a contract with YCDA to operate the grant assistance program. City staff will provide technical assistance to YCDA regarding application materials, data collection, etc. to ensure HUD compliance. 4. The City helps promote the program, criteria and application process through press releases, social media, the website, and other means available. Jonathan Smith, Executive Director of YCDA, clarified uses of the grant.After Council discussion, MOTION: Hill moved and Lund seconded to adopt staffs recommendations and work in coordination with YCDA to begin the grant process. The motion carded by unanimous vote. 8. Discussion of draft plan for utility bill relief in COVID-19 emergency Steve Groom, Director of Finance and Budget, reported on the item and stated the City has not seen an increase in unpaid utility bills, although there has been an increase in payment arrangeme« Scott Scha - , Publi o Direc , reps n th• atus of capit. trojects earmarked utilizing ent: arise fu Ryan Bleek,Assistant City Attorney, briefed Council on the legality of utilizing city funds to assist rate payers. After Council discussion, MOTION: Cousens moved and Hill seconded to direct staff to monitor uncollectable balances over the next 60 days and report back if there is an increase in accounts that would normally have been disconnected for nonpayment and to report back on the dollar amount of uncollected balance that could be considered for deferral. The motion carded by a 5-2 vote, Funk and Byers voting no. MOTION: Macias moved and Funk seconded to direct staff to explore using CARES act money for utility relief of those impacted by COVID-19. We will document adverse impact for 1) Individuals: unemployment, reduced employment hours, increase child care expenses, etc., 2) SmallBusinesses: Closure or reduced revenue, 3) Landlords: nonpayment of rent by impacted renters. The motion carded by a 4-3, Hill, White and Cousens voting no. 9. Other Business MOTION: White moved and Byers seconded to direct staff to read all public emails in regards to topics on the agenda. Councilmember Funk raised a Point of Order that this issue was not on the agenda, and therefore, no action can be taken. Mayor Byers ruled the point was well taken. MOTION: White moved and Byers seconded to amend the motion to put this topic on the next regular business meeting agenda. After Council discussion, the motion to amend failed by a 5-2 vote, with Cousens, Funk, Hill, Lund and Macias voting no. The traction failed by a 5-2 vote, with Hill, Cousens, Funk, Lund and Macias voting no. Page 4 of 5 6 MOTION: Funk moved and Macias seconded to place on the next agenda discussion of reopening more city business meetings, particularly the Planning Commission meetings. After Council discussion, the motion carded by unanitruus vote. MOTION: Byers moved and Hill seconded that staff prepare a time-limited or one time exemption of fees for outside seating permits for local eateries that comply with zoning ordinances for outside seating. The motion carded by unanimous vote. 10. Adjournment MOTION: Cousens moved and White seconded to adjourn to Executive Session on June 2, 2020, at 4:30 p.m. in the Council Chambers at City Hall. The motion carried by unanimous vote. The meeting adjourned at 9:06 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 5 of 5