HomeMy WebLinkAbout04/19/2011 15 Petty Cash and Change Fund Modifications 0 ,
P BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
f 5
For Meeting Of April 19, 2011
ITEM TITLE: A Resolution modifying the City Treasurer's Petty Cash and Change Funds.
(Resolution R- 2010 -17 adopted January 19, 2010)
SUBMITTED BY: Department of Finance and Budget .
Cr2-=
CONTACT PERSON /TELEPHONE: Cindy Epperson, Deputy Director of Acct. & Budgeting
575 -6070
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SUMMARY EXPLANATION :
Finance has received requests to add and /or eliminate change funds as follows:
• Utility Services is proposing to increase the change funds by adding 2 cash drawers at $70
each, for a total of 6 cash drawers to assist in operational efficiency, going from a total of
$280 to $420. II
• Because of its remote I ° ocation, the office located at Tahoma Cemetery has turned in its
cash drawer of $100, and is being removed from the resolution. Debit/credit card payments
ID can be made onsite; however, cash payments need to be made at Public Works.
• Animal Control Officers (ACOs) have had cash boxes in their vehicles, so that they could
sell dog licenses in the ,field. This was seldom exercised, and Code Administration staff is
recommending the discontinuation of this practice, as it can be a safety concern for the
ACOs. Therefore, the Animal Control Change Fund is being removed.
The attached resolution IistslIall of the change /petty cash funds in the City. The amounts include
the modifications noted above.
II
Resolution X Ordinance Other (Specify)
Contract Mail to (name and address):
Phone:
Funding Source il l e
APPROVED FOR SUBMITT _�— ,�o City Manager
.
STAFF RECOMMENDATION: Adopt Resolution
BOARD /COMMISSION /COMMITTEE RECOMMENDATION:
r COUNCIL ACTION:
RESOLUTION NO. R -2011
• A RESOLUTION amending Resolution No. R- 2010 -17, adopted January 19, 2010
and authorizing the existence of Change Funds, and other Petty
Cash Funds, within the various Funds of the City of Yakima.
BE IT RESOLVED BY THE CITY COUNCIL OF THECITY OF YAKIMA:
Section 1. Change funds are hereby authorized in various amounts as follows:
Department Amount
Treasurer's Change $1,000.00
Treasurer (6 drawers at $70.00) 420.00
Code Administration (2 drawers at $100.00) 200.00
Police Department 200.00
Police Electronic Home Monitoring (EMH) 150.00
Municipal Court 750.00
Parks /Senior Citizens Center 100.00
Fisher Golf Course 250.00
Lions Pool 50.00
Franklin Pool /Concessions 100.00
Gateway Sports Complex 150.00
Parks - Special Events 100.00
Public Works Admin. (2 drawers @ $100) 200.00
$3,670.00
Section 2. Petty Cash funds, expenditures from which are to be reimbursed
through departmental budgets, are hereby authorized in various amounts as follows:
Department Amount
City Clerk $750.00
Police 800.00
Police (Special Investigations) 7,500.00
Fire 150.00
Legal 100.00
Neighborhood Development 100.00
Telecommunications 75.00
Parks -Sr. Citizens Center 200.00
Public Safety Communications 150.00
Wastewater 300.00
Water Treatment 500.00
Public Works Admin. 500.00
• $11,125.00
TOTAL $14,795.00
Cie Petty Cash Resolution 4- 19- 11.doc
Section 3. Resolution No. R- 2010 -17, adopted January 19, 2010, is hereby
amended to conform to the provisions hereof.
ADOPTED . _BY THE CITY COUNCIL this day of
,2011.
Micah D Cawley, Mayor
ATTEST:
City Clerk
•
Cie Petty Cash Resolution 4- 19- 11.doc