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Home My WebLink AboutR-2005-081 Extension of services contract with BERGER / ABAM engineers, Inc.RESOLUTION NO. R-2005- 81 A RESOLUTION authorizing the City Manager of the City of Yakima to execute a supplemental agreement to extend the completion date and term of a contract with BERGER/ABAM Engineers, Inc. (City Contract No. 2003-53) for a period up to 90 days beyond May 31, 2005, for engineering and consulting services related to a grade separation railroad project in the vicinity of B Street and Lincoln Avenue with Front Street. WHEREAS, in July 2000, the City of Yakima issued and advertised a request for qualifications from firms interested in providing an environmental study for the design and development of a grade separation railroad project; and WHEREAS, the request for qualifications advertisement described the matter as a multi -phase project that would later include preparation of plans, specifications and estimates related to the construction of the grade separation railroad project; WHEREAS, as a result of said request for qualifications process, the City selected and contracted with BERGER/ABAM Engineers, Inc. to provide the services for the initial phase of the project; and WHEREAS, additional engineering and consulting services was required to proceed with the next phase of the project, including additional environmental documentation, right-of-way acquisition/relocation and final project design, and WHEREAS, pursuant to City Resolution No. R-2003-75, the City Council authorized a second contract (City Contract No. 2003-53) with BERGER/ABAM Engineers, Inc. to provide these additional services; and WHEREAS, the completion date for the second contract with BERGER/ABAM Engineers, Inc. is May 31, 2005; and WHEREAS, it is anticipated that BERGER/ABAM Engineers, Inc. will not complete the engineering and consulting services required under the second contract by May 31, 2005; Page 1 of 2 WHEREAS, it is requested that the City Manager have the authority to execute a supplemental agreement to extend the completion date and term of the second contract with BERGER/ABAM Engineers, Inc. for a period up to 90 days beyond May 31, 2005; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to authorize the City Manager to execute a prior supplemental agreement to extend the completion date and term of the second contract with BERGER/ABAM Engineers, Inc. (City Contract No. 2003-53) for a period up to 90 days beyond May 31, 2005, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a supplemental agreement to extend the completion date and term of a contract with BERGER/ABAM Engineers, Inc. (City Contract No. 2003-53) for a period up to 90 days beyond May 31, 2005, for engineering and consulting services related to a grade separation railroad project. The form of said supplemental agreement shall be reviewed and approved by the City Attorney or his designee. ADOPTED BY THE CITY COUNCIL this 17th day of May, 2005. a Paul P. George, Mayor ATTEST: Karen S. Roberts, City Clerk Page 2 of 2 OaWashington State Department of Transportation Supplemental Agreement No. 1 Organization and Address BERGER/ABAM Engineers Inc. 33301 Ninth Avenue S., Suite 300 Federal Way, WA 98003 Agreement Number LA4453 Project Number STPX-NCPD-000S (062) Phone 206/431-2300 Project Title B Street and Lincoln Avenue Grade Separations New Maximum Amount Payable $ 1,250,000.00 (unchanged) Description of Work . Intermediate and final design, right-of-way plans, and environmental documentation for rebuilding B Street and Lincoln Avenue under the BNSF railroad in downtown Yakima. The Local Agency of City of Yakima desires to supplement the agreement entered into with BERGER/ABAM Engineers Inc. and executed on 6/20/2003 and identified as Agreement No. LA4453 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: The scope of work is unchanged It will he changed by a second supplement by 31 August 2005 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: The completion date is temporarily extended to 31 August 2005 A new completion date will be determined once further scope changes are agreed upon. 111 Section V, PAYMENT, shall be amended as follows: The maximum amount payable is unchanged A new maximum amount payable will he determined once fiirther scope changes are agreed upon If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: BERGER/ARAM Engineers Inc Consultant Signature DOT Form 1 63 EF Revised '197 By: City of Yakima Approving Authority Signature CITY CONTRAC r NO � `� A -c 3 RESOLUTION NO:, -07 1- A J ITEM TITLE: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 'iF' 0 For Meeting of May 17, 2005 Consideration of Resolution authorizing a Temporary Extension of Professional Services Contract with BERGER/ABAM Engineers, Inc. for Railroad Grade Separation Project SUBMITTED BY: Dick Zais, City Manager William Cook, Dept. of Community and Economic Development CONTACT PERSON/TELEPHONE: B. Cook, Director, CED Department K. Wendell Adams, P.E., City Engineer Engineering Division Manager / 575-6111 SUMMARY EXPLANATION: In 2000, the City of Yakima selected and contracted with BERGER/ABAM Engineers, Inc. to provide engineering and consulting services for the initial phase of the Railroad Grade Separation project. Additional engineering and consulting services was required to proceed with the next phase of the project, including additional environmental documentation, right-of- way acquisition/relocation and final project design. The City entered into a second contract (City Contract No. 2003-53) with BERGER/ABAM Engineers, Inc. to obtain these additional services. The completion date for the second contract with BERGER/ABAM Engineers, Inc. is May 31, 2005. Discussions are currently underway with representatives of BERGER/ABAM Engineers, Inc. to extend completion dates of these design, engineering, and environmental services, and to set new project completion deadlines for future work on the design/construction of this project. To enable these discussions to be completed, it is requested that the City Manager be authorized by resolution to execute a supplemental agreement to extend the completion date and term of the second contract with BERGER/ABAM Engineers, Inc. for a period up to 90 days beyond May 31, 2005. Subsequently, after resolving the outstanding issues noted above a longer time extension of the contract with BERGER/ABAM Engineers, Inc., inclusive of all work tasks, final scoping and latest cost estimates to be completed in the future, would be presented to the Council. Resolution X Ordinance _ Contract Other (Specify) Funding Source 2005 Capital Improvement Fund/Federal State Funds authorized to date for this project APPROVED FOR SUBMITTAL:��`�°� City Manager STAFFRECOMMENDATION: Approve resolution authorizing extension of contract COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2005-81 Amount requested by sponsor for project in FY 2006: • $3,000,000 Prior year(s) funding history • $ 750,000 2000 USDOT Appropriations Bill • $4,000,000 2002 Senate Report 107-38 HB2299 • $3,500,000 2003 Senate Report 107-224 HB5651 • $1,000,000 2004 1118/1119 Funding Appropriation • $2,000,000 2005 USDOT Appropriations Bill Sources and amounts of state, local or private matching funds (if any): • Washington State Freight Mobility .. $ 7,000,000 • City of Yakima •FHWA • Transportation Improvement Board $ 500,000 • BNSF Railroad $ „ 1,500,000 $ 1,500,000 $11,463,339 Project Status TASK 2001 2002 2003 �-:2004. ,2005 2006 2007 2008 Preliminary Engineering p ; Environmental Documentation Final Design Permitting ROW Acquisition Bid and Award Construction Project Milestones Scheduled: • Apr/2005 • May/2005 • Jun/2005 • Jul/2005 • Sep/2005 • Oct/2005 • Oct/2005 • Oct/2005 • May/2006 • Jun/2006 • Jul/2006 Receive Approval on Section 106 Consultation from WSDOT Submit Final Economic Analysis for review Receive Approval from WSDOT/FHWA to publish Draft EA Public Meetings on the Environmental Document (EA) Submit Final EA document to WSDOT/FHWA to approve Receive approval from WSDOT/FHWA on EA (FONSI) Ground Breaking: Phase 1 WSDOT/FHWA approves ROW funding for property purchases Complete ROW purchases and certification of ROW Design Plans Approved for Construction Bid & Award Contract for Construction • Aug/2006 - Dec/2008 Construct Project Project Funding ESTIMATED TOTAL PROJECT COST $ 29,950,000 Committed Funding State Freight Mobility Strategic Investment Board (FMSIB) $ 7,000,000 * City of Yakima $ 1,500,000 Federal Highway Administration (FHWA) $11,450,000 State Transportation Improvement Board (TIB) $ 500,000 BNSF Railway $ 1,500,000 TOTAL COMMITTED FUNDING $21,950,000 ADDITIONAL FUNDING REQUIRED $ 8,000,000 *Committed but Unfunded TIB Funding: $ 4,000,000** ** With passage of State Transportation Bill Local Funds: 1,000,000*** *** ie. Direct Allocation; STP Enhancement; ClIAIC?... Funding RequestIor FY2006: $ 3,000,000 Total Funding Remaining: $ 8,000,000 • Recent substantial increases in prices for steel concrete and other materials have been incorporated in this estimate•