HomeMy WebLinkAboutR-2005-071 Management and Promotion Agreement with the Committee for Downtown YakimaRESOLUTION NO. R 2005 - 71
A RESOLUTION authorizing and directing the City Manager of the City of
Yakima to execute an agreement between the City of Yakima and
the Committee for Downtown Yakima for the provision of
financial and other assistance respecting the Committee's efforts
to redevelop downtown Yakima.
WHEREAS, the Committee for Downtown Yakima is a non-profit corporation
that desires to redevelop downtown Yakima and stimulate residential and economic
development and promote tourism in that area; and
WHEREAS, the City desires to see such development and promotion of
residential and economic development and tourism promotion in the downtown
Yakima area; and
WHEREAS, it has been determined in order to fulfill its purpose of
redeveloping downtown Yakima and stimulating residential and economic
development and tourism promotion, it will be necessary and appropriate for the
Committee for Downtown Yakima to recruit and hire a director, create operating and
executive boards and engaging in a capital funding campaign; and
WHEREAS, it has further been determined in order to fulfill its purpose of
redeveloping downtown Yakima and stimulating residential and economic
development and tourism promotion, it will be necessary and appropriate for the
Committee for Downtown Yakima to thereafter embark on programs and activities
related to the redevelopment of downtown Yakima; and
WHEREAS, during the City's annual budget process, the Committee
requested that the City assist the Committee with initial funding of $75,000.00 for the
management and operation of the Committee, and an additional $300,000.00 of
funding thereafter to be matched by Committee through pledges; and
WHEREAS, on April 12, 2005, the Yakima City Council directed staff to bring
forth a contract regarding this agreement; and
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WHEREAS, the City Council deems it to be in the best interest of the City of
Yakima to authorize execution of an agreement between the City of Yakima and the
Committee for Downtown Yakima for the management, operation and maintenance
of the Committee for Downtown Yakima and its facilities, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute an agreement
in a form substantially similar to the attached "Committee for Downtown Yakima
Management and Promotion Agreement" for the management, operation and
maintenance of the Committee for Downtown Yakima and its facilities. The final
form of the agreement shall be subject to the approval of the City Attorney.
ADOPTED BY THE CITY COUNCIL this 3rd day of May, 2005.
ATTEST: Paul P. George, Mayor
City Clerk
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COMMITTEE FOR DOWNTOWN YAKIMA
MANAGEMENT AND PROMOTION AGREEMENT
This Committee for Downtown Yakima Management and Promotion Agreement (hereinafter
the "Agreement") is entered into by and between the City of Yakima, Washington, a municipal
corporation (hereinafter the "City"), and the Committee for Downtown Yakima, a Washington non-
profit corporation (hereinafter "Committee").
Whereas, the Committee is in the process of recruiting and hiring an interim director, creating
operating and executive boards, and completing a capital funding campaign, and will thereafter
embark on programs and activities related to the redevelopment of downtown Yakima. The City
desires to assist the Committee in these endeavors in accordance with the terms and conditions of
this Agreement.
Whereas, the Committee is a non-profit corporation whose membership desires to foster the
redevelopment of downtown Yakima and serve as a focus of efforts to promote residential and
economic development and tourist activities which are vital to the local economy. The Committee is
willing to use the funds designated herein and manage the Committee for Downtown Yakima in
accordance with the terms and conditions of this Agreement.
Now, therefore, in consideration of the mutual covenants, promises, and conditions set forth
herein, it is agreed by and between the City and the Committee as follows:
1: Scope of Work.
Phase I.
An initial budget of up to $75,000.00 shall be utilized by the Committee to hire an
interim director for a period not to exceed 18 months. During Phase I the Committee
shall:
a. Develop a job description for the new director
b. Assist in recruiting, selecting, and hiring a new director
c. Build an operating board
d. Build an executive board
e. Complete capital funding campaign
Phase II.
Contingent upon a successful capital funding campaign the Committee shall enter
into Phase II of this agreement which will access up to $300,000.00 of additional City
funds matched with $300,000.00 to be raised by the Committee, the total of which
will be expended over a period not to exceed 42 months.
Work to be completed during Phase II:
a. Secure additional support from grants and sponsorships
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b. Serve as catalyst for continued downtown residential development
c. Initiate clustering and subdistrict efforts for downtown
d. Develop and implement marketing plan
e. Package downtown experiences for local residents and visitors
f. Develop on-going communication tools to involve community and
volunteers and to promote successes.
g. Recruit new businesses for downtown
h. Build community/region — wide support for downtown
i. Develop and implement a business plan to assure organizational
sustainability of the long term.
Advise the City regarding commercial and community sector needs
relative to urban development policies.
J.
2. Report of Activities.
The Committee shall submit to the City Council during February of each year a written report
addressing management, operational and promotion aspects of its performance of the obligations
pursuant to this Agreement during the prior year.
3. Term of Agreement.
This Agreement shall commence upon full execution by the parties and shall continue in
duration until terminated by either party. Either party may terminate this Agreement, with or without
cause, by providing the other party with written notice of termination at least ninety (90) calendar
days prior to the termination date.
4. Financial Assistance.
a. Phase I Financial Assistance. During Phase I as more,fully described above, an initial
budget of up to $75,000.00 shall be utilized by the Committee to hire an interim director for a period
not to exceed 18 months. This funding shall be immediately available to the Committee. Until
arrangements acceptable to the Committee and City have been reached regarding disbursement of the
initial funding, the Committee shall submit monthly billings or invoices to the City for payment of its
expenses incurred and allowable under this agreement. Payment of any portion of the financial
assistance is expressly conditioned upon the services provided being satisfactory to the City and
upon the availability of funds.
b. Phase II Financial Assistance. Contingent upon a successful capital funding campaign,
the Committee shall enter into Phase II of this agreement which will allow the Committee to access
up to $300,000.00 of additional City funds, to be matched with $300,000.00 raised by the
Committee, these amounts all to be expended over a period not to exceed 42 months. The City's
funding obligation for future years is limited to an amount that matches the funding secured, or to be
secured, by the Committee, and not to exceed $300,000.00. The Committee shall be able to access
the future funding offered by the City at any point in the 42 month period of Phase II, so long as the
Committee demonstrates to the satisfaction of the City that the Committee has obtained pledge
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commitments sufficient to satisfy the Committee's matching obligation as stated herein. Again,
payment of any portion of the financial assistance is expressly conditioned upon the services
provided being satisfactory to the City and upon the availability of funds.
c. Other Funding, Throughout the term of this Agreement, the Committee shall diligently
seek and obtain other funding from other sources (e.g., sponsorships, federal and state grants) to
operate, manage and maintain the Committee and its facilities and so as to ensure the continued
viability of the Committee as an independent entity.
5. Records and Accounts.
The Committee shall maintain (in accordance with generally accepted accounting practices)
books, accounts, records, documents and other materials related directly or indirectly to the costs,
expenses and revenues of the management, operation and maintenance of the Committee and its
facilities under this Agreement. All such books, accounts, records, documents and other materials
shall be subject to inspection and audit at reasonable times by representatives of the City and/or of
the Washington State Auditor. The Committee shall make such books, accounts, records, documents
and other materials available and afford the proper facilities for such inspection and/or audit within
forty-eight (48) hours of ''inspection/audit notification from City representatives and/or the
Washington State Auditor. Such books, accounts, records, documents and other materials may be
copied by representatives of the City and/or of the Washington State Auditor as part of such an
inspection/audit. The Committee shall preserve and make available all such books, accounts,
records, documents. and other materials for a period of at least three (3) years after termination of this
Agreement.
6. Insurance.
a. Commercial Liability Insurance. On or before the date this Agreement is fully executed
by the parties, the Committee shall provide the City with a certificate of insurance as proof of
commercial liability insurance with a minimum liability limit of One Million Dollars
($1,000,000.00) combined single limit bodily injury and property damage. The certificate shall
clearly state who the provider is, the amount of coverage, the policy number, and when the policy
and provisions provided are in effect. Said policy shall be in effect for the duration of this
Agreement. The policy shall name the City, its elected officials, officers, agents, and employees as
additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance
without first giving the City thirty (30) calendar days' prior written notice. The insurance shall be
with an insurance company' or companies rated A -VII or higher in Best's Guide and admitted in the
State of Washington.
b. Industrial Insurance. The Committee shall comply with the provisions of RCW Title
51, Industrial Insurance. For the duration of this Agreement, the Committee shall provide or
purchase industrial insurance coverage for its employees, as may be required of an "employer" as
defined in RCW Title 51, and shall maintain full compliance with RCW Title 51.
7. Hold Harmless and Indemnification.
a. The Committee agrees to protect, defend, indemnify, and hold harmless the City, its
officers, elected officials, employees and agents from any and all claims, demands, losses, liens,
liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs and
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expenses (including attorneys' fees and disbursements) caused by .or occurring by reason of any
negligent act and/or omission of the Committee, its officers, employees, agents, and/or
subcontractors arising under this Agreement.
b. In the event that both the Committee and the City are negligent, the Committee 's
liability for indemnification of the City shall be limited to the contributory negligence for any
resulting suits, actions, claims, liability, damages, judgments, costs and expenses (including
reasonable attorney's fees) that can be apportioned to the Committee, its officers, employees, agents,
and/or subcontractors.
c. Nothing contained in this Section or this Agreement shall be construed to vest a right of
indemnification in any third party.
d. The provisions of this Section shall survive the termination or expiration of this
Agreement.
8. No Liability Insurance Provided by City.
It is understood the City does not maintain liability insurance for the Committee and/or its
officers, employees, agents, and/or subcontractors.
9. Independent Contractor Status of Committee and its Agents.
The Committee and the City understand and expressly agree that as to the City, the
Committee and its officers, employees, agents and subcontractors are independent contractors in the
performance of each and every part of this Agreement. The Committee, on its own behalf and that of
its officers, employees, agents and subcontractors, expressly represents warrants and agrees that their
status as independent contractors in the performance of the work and services required under this
Agreement is consistent with and meets the six -part independent contractor test set forth in RCW
51.08.195. The Committee, as an independent contractor, assumes the entire responsibility for
carrying out and completing the matters contemplated by this Agreement. The Committee shall be
responsible for ensuring that all employees, agents and subcontractors are licensed and authorized to
operate the equipment necessary to perform this Agreement, with all required fees and permits paid
and in good standing, in accordance with law. The Committee and its employees shall make no
claim of City employment nor make any claim against the City for any related employment benefits,
social security, and/or retirement benefits.
10.. Taxes and Assessments.
The Committee shall be solely responsible for compensating its officers, employees, agents,
and/or subcontractors and for paying all related taxes, deductions, and assessments, including but not
limited to federal income tax, FICA, social security tax, assessments for unemployment and
industrial injury, and other deductions from income which may be required by law or assessed
against either party as a result of the Committee's management, operation and maintenance of the
Committee and its facilities. In the event the City is assessed a tax or assessment as a result of this
Agreement, the Committee shall pay the same before it becomes due.
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11. Non -Discrimination.
During the performance of this Agreement, the Committee shall not discriminate on the basis
of race, age, color, sex, religion, national origin, creed, marital status, political affiliation, or the
presence of any sensory, mental or physical handicap. This provision shall include but not be limited
to the following: employment, promotion, demotion, transfer, recruitment, advertising, layoff or
termination, rates of pay or other forms of compensation, selection for training, and the management,
operation and maintenance of the Committee and its facilities under this Agreement.
12 Americans with Disabilities Act.
The Committee shall comply with the Americans with Disabilities Act of 1990, 42 U.S.C. §
12101 et seq. (ADA), and its implementing regulations, and Washington State's anti -discrimination
law as contained in RCW Chapter 49.60 ("WLAD") and its implementing regulations, with regard to
the management, operation and maintenance of the Committee and its facilities under this
Agreement. The ADA and the WLAD provide comprehensive civil rights to individuals with
disabilities in the area of employment, public accommodations, public transportation, state and local
government services, and telecommunications.
13 Compliance with Law.
The Committee shall manage, operate and maintain the Committee and its facilities under
this Agreement in full compliance with any and all applicable laws, rules, and regulations adopted or
promulgated by any governmental agency or regulatory body, whether federal, state, local, or
otherwise. Furthermore, the Committee shall not use any City provided funding to make loans,
grants or gifts to public or private entities, or in any other way as to violate any local, state or federal
law, rule or regulation. Violation of this provision shall be cause for immediate termination of this
Agreement and the Committee shall repay to the City any funds transferred in violation of the law.
14. Assignment.
This Agreement, or any interest herein, or claim hereunder, shall not be assigned or
transferred in whole or in part by the Committee to any other person or entity without the prior
written consent of the City. In the event that such prior written consent to an assignment is granted,
then the assignee shall assume all duties, obligations, and liabilities of the Committee as stated
herein.
15. Severability.
a. If a court of competent jurisdiction holds any part, term or provision of this Agreement
to be illegal or invalid in whole or in part, the validity of the remaining provisions shall not be
affected, and the parties' rights and obligations shall be construed and enforced as if the Agreement
did not contain the particular provision held to be invalid.
b. 1f any provision of this Agreement is in direct conflict with any statutory provision of
the State of Washington, that provision which may conflict shall be deemed inoperative and null and
void insofar as it may conflict and shall be deemed modified to conform to such statutory provision.
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c. Should the City determine that the severed portions substantially alter this Agreement
so that the original intent and purpose of the Agreement no longer exists, the City may, in its sole
discretion, terminate this Agreement.
16. Non -Waiver.
The waiver by the Committee or the City of the breach of any provision of this Agreement by
the other party shall not operate or be construed as a waiver of any subsequent breach by either party
or prevent either party thereafter from enforcing any such provision.
17. Notices.
Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand -
delivered to the parties at their addresses as follows:
To City: City Manager
City of Yakima
129 North Second Street
Yakima, WA 98901
To Committee: Chairman/President
Committee for Downtown Yakima
C/o Yakima Valley Museum
2105 Tieton Drive
Yakima, WA 98902
or to such addresses as the parties may hereafter designate in writing. Notices and/or demands shall
be sent by registered or certified mail, postage prepaid, or hand -delivered. Such notices shall be
deemed effective when mailed or hand -delivered at the addresses specified above.
18. Survival.
Any provision of this Agreement which imposes an obligation after teimination or expiration
of this Agreement shall survive the term or expiration of this Agreement and shall be binding on the
parties to this Agreement.
19. Neutral Authorship.
Each of the provisions of this Agreement has been reviewed and negotiated and represents
the combined work product of both parties hereto. No presumption or other rules of construction
which would interpret the provisions of this Agreement in favor of or against the party preparing the
same shall be applicable in connection with the construction or interpretation of any of the provisions
of this Agreement.
20. Integration and Supersession.
This Agreement sets forth all of the terms, conditions, and agreements of the parties relative
to the subject matter hereof and supersedes any and all such former agreements which are hereby
declared terminated and of no further force and effect upon the execution and delivery hereof. There
are no terms, conditions, or agreements with respect thereto except as herein provided and no
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amendment or modification of this Agreement shall be effective unless reduced to writing and
executed by the parties.
21. Governing Law.
This Agreement shall be governed by and construed in accordance with the laws of the State
of Washington.
22. Venue.
The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court
of Washington for Yakima County, Washington.
CITY OF YAKIMA, WASHINGTON
By:
Date:
City Manager
ATTEST:
By: )<
City Clerk
Date: 5
CITY CONTRAC r N0:e ''V5
RESOLUTION N0:
p
7./
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COMMITTEE FOR DOWNTOWN
YAKIMA
By:
Its:
Chairman/President
Date:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 2
For Meeting of May 3, 2005
ITEM TITLE: Consideration of Legislation re Downtown Development
1) Resolution Authorizing Professional Services Agreement with Committee for
Downtown Yakima for Management Services
2) Ordinance Amending the 2005 PBIA Fund and Economic Development Fund
Appropriating Funds for Management Services (First Reading)
SUBMITTED BY: William Cook, Community and Economic Development
(CED) Director
CONTACT PERSONS: ACHram Cook, CED Director, 575-6227
SUMMARY EXPLANATION:
At the City Council Study session held on April 12, 2005, Doug Picatti, Chairman for the Committee for
Downtown Yakima, Jamie Stickel, Chairman for the Yakima Downtown Association advisory board and
Craig Rath, Vice Chairman of the Committee for Downtown Yakima, presented a final report prepared
by the International Downtown Association (IDA). This report discussed recommendations for the future
marketing, management, and organizational structure for a successful downtown revitalization program.
Included in the report and discussed at the Study Session was a recommendation that to assure the
successful launch of non-profit downtown management organization the community should raise, at a
minimum, $600,000 to cover salaries, administrative expenses and marketing and promotional costs for a
three (3) year period. It was explained that a minimum three (3) year commitment of funding would be
necessary to attract a qualified professional with experience working with other downtown revitalization
efforts. The presentation to Council also included a recommendation that an initial investment from the
City of approximately $75,000 (to be funded from the PBIA-161 account) would be necessary to hire an
interim downtown director for a period of 6 — 12 months. Note: The resources available in this fund are
derived from a self-assessment by the businesses in the 16 -block downtown area for the purpose of
marketing/beautifying the area.
Continued to the next page
Resolution X Ordinance X Contract X Other(Specify) Professional Services Agreement
Funding Source Parking & Business Improvement Area (PBIA)(161) and Central Business District Capitol
(CBD) (321)gIvelee
APPROVED FOR SUBMITTAL: / `�' ,.�+ 4 c /t'7
City Manager
STAFF RECOMMENDATION: A) Adopt Resolution; B) Read Ordinance by title only at the May 3, 2005
meeting. Pass Ordinance after the second reading at the May 17, 2005 meeting.
BOARD RECOMMENDATION:
COUNCIL ACTION:
(A) Resolution adopted. RESOLUTION NO. R-2005-71
(B) First reading of ordinance; second reading scheduled 5-17-05
Furthermore, it was requested that the Council consider committing up to $300,000 on a dollar for dollar basi
to match $300,000 in pledges that the Committee for Downtown Yakima committed to raise from the private.
sector. The proposal is that the interim director will complete a capital funding campaign of the $300,000 from
the private sector which together with the City's funding would make up the $600,000 budget for a three (3)
year commitment. The source of the City's $300,000 would be $256,000 from the CBD Capital -321 account
from the sale of the City's parking lot to General Services Administration (GSA) and $44,000 from the PBIA-
161 account.
An outline of the Scope of Work for both phases of the Downtown Development project follows:
1. Scope of Work.
Phase I.
An initial budget of $75,000 shall be utilized by the Committee to hire an interim
director for a period not to exceed 18 months. During Phase I the Committee
shall:
a. Develop a job description for the new director
b. Assist in recruiting, selecting, and hiring a new director
c. Build an operating board
d. Build an executive board
e. Complete capital funding campaign
Phase II.
Contingent upon a successful capital funding campaign the Committee shall enter
into Phase II of this agreement which will access $300,000 of additional City
funds matched with $300,000 raised by the Committee to be expended over a
period not to exceed 42 months.
Work to be completed during Phase II:
a. Secure additional support from grants and sponsorships
b. Serve as catalyst for continued downtown residential development
c. Initiate clustering and sub -district efforts for downtown
d. Develop and implement marketing plan
e. Package downtown experiences for local residents and visitors
f. Develop on-going communication tools to involve community and
volunteers and to promote successes.
g. Recruit new businesses for downtown
h. Build community/regional wide support for downtown Yakima
i. Develop and implement business plan to assure organizational
sustainability of the long term.
j. Advise the City regarding commercial and community sector needs
relative to urban development policies
Attached is a resolution authorizing the City Manager to execute the necessary documents to accomplish this
objective; the proposed agreement' for professional services; a copy of the Yakima Downtown Association
(YDA) advisory board minutes from June 2003 with a motion to commit the remaining YDA reserves for the
hiring of a downtown manager; a letter from Steve Caffery, Executive Director of the Capitol Theatre
supporting "a decision to use the proceeds of the sale of the parking lot as a matched challenge" and an
appropriation ordinance to amend the PBIA budget by $75,000 to provide for the interim director (this fund's
balance at the end of 2005 after considering this appropriation is estimated to be about $70,000.)
ORDINANCE NO. 2005 -
AN ORDINANCE amending the 2005 budget for the City of Yakima; and making
an appropriation of $75,000 in the 161 —Parking and Business
Improvement Area (PBIA) Fund for expenditure during 2005 to
provide for an Interim Director for Downtown Development.
WHEREAS, the amount of $75,000 must be appropriated within the 161 —
Parking and Business Improvement Area (PBIA) Fund for expenditure during 2005 to
provide for an Interim Director for Downtown Development, and
WHEREAS, at the time of the adoption of the 2005 budget it could not
reasonably have been foreseen that the appropriation provided for by this ordinance
would be required; and the City Council declares that an emergency exists of the type
contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the
appropriation herein provided, now, therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. The amount of $75,000 is hereby appropriated from the Unappropriated
Fund Balance in the 161 — Parking and Business Improvement Area (PBIA) Fund to
account number 161-161-320-0000-55910-410 titled Professional Services as a 2005
appropriation.
Section 2. This ordinance is one making an appropriation and shall take effect
immediately upon its passage, approval and publication as provided by law and by the
City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this day of
PAUL P. GEORGE, MAYOR
ATTEST:
CITY CLERK
First Reading: 5-3-2005
Publication Date:
Effective Date:
Cepperson 4/28/2005
April 28, 2005
Mayor Paul George
& Members of the Yakima City Council
City of Yakima
129 North Second Street
Yakima, WA 98901
RE: Parking Lot Proceeds
Dear Mayor George and members of the Council:
First, let me thank you for soliciting the Capitol's interest in the use of
funds derived from the sale of the parking lot in back of the Federal
Courthouse. Our objective is to work within the fabric of our community's
vision for the future of downtown and we believe that can only be realized
if all the stakeholders share a common path.
I believe that the success of the Capitol's plans for expansion, and the
resulting contribution to downtown economic development, is but one step
on the path — and by no means the first. The first step is to implement the
recommendations submitted by the International Downtown Association.
(The second will be the investment, secured by Senator Deccio, to develop a
streetscape and corridor to the downtown.) Before the Capitol can have an
opportunity to contribute, there needs to be demonstrated progress. I
believe this can only happen through a galvanized effort lead by
professionals supported by key stakeholders. I also believe that the City has
a fiduciary responsibility to protect those investments held in the public
trust. It is critical that the City play a lead role in investing in the future of
downtown Yakima and fully support a decision to use the proceeds of the
sale of the parking lot as a matched challenge.
It is not in my nature to divert resources away from the Capitol Theatre
and please do not think that I am recommending that now. The prosperity
of the Capitol Theatre is dependent on the momentum that the force of
community brings to overcome the challenges that face us all. I look to the
City to insure the leadership is in place, the matches are met before funds
are expended and that the resulting directions we move are sound. I expect
results — a quantifiable return on the investments we all are making.
Sincerely,
tev n J
CEO/Execut
Furthermore, it was requested that the Council consider committing up to $300,000 on a dollar for dollar basis
to match $300,000 in pledges that the Committee for Downtown Yakima committed to raise from the private
sector. The proposal is that the interim director will complete a capital funding campaign of the $300,000 from
the private sector which together with the City 's funding wvuid make up the $600,000 buuset for a three (3)
year commitment. The source of the City's $300,000 would be $256,000 from the CBD Capital -321 account
from the sale of the City' s parking lot to General Services Administration (GSA) and $44,000 from the PBIA-
161 account.
An outline of the Scope of Work for both phases of the Downtown Development project follows:
1. Scope of Work.
Phase I.
An initial budget of $75,000 shall be utilized by the Committee to hire an interim
director for a period not to exceed 18 months. During Phase I the Committee
shall:
a. Develop a job description for the new director
b. Assist in recruiting, selecting, and hiring a new director
c. Build an operating board
d. Build an executive board
e. Complete capital funding campaign
Phase II.
Contingent upon a successful capital funding campaign the Committee shall enter
into Phase II of this agreement which will access $300,000 of additional City
funds matched with $300,000 raised by the Committee to be expended over a
period not to exceed 42 months.
Work to be completed during Phase II:
a. Secure additional support from grants and sponsorships
b. Serve as catalyst for continued downtown residential development
c. Initiate clustering and sub -district efforts for downtown
d. Develop and implement marketing plan
e. Package downtown experiences for local residents and visitors
f. Develop on-going communication tools to involve community and
volunteers and to promote successes.
g. Recruit new businesses for downtown
h. Build community/regional wide support for downtown Yakima
i. Develop and implement business plan to assure organizational
sustainability of the long teilil.
j. Advise the City regarding commercial and community sector needs
relative to urban development policies
Attached is a resolution authorizing the City Manager to execute the necessary documents to accomplish this
objective; the proposed agreement for professional services; a copy of the Yakima Downtown Association
(YDA) advisory board minutes from June 2003 with a motion to commit the remaining YDA reserves for the
hiring of a downtown manager; a letter from Steve Caffery, Executive Director of the Capitol Theatre
supporting "a decision to use the proceeds of the sale of the parking lot as a matched challenge" and an
appropriation ordinance to amend the PBIA budget by $75,000 to provide for the interim director (this fund's
balance at the end of 2005 after considering this appropriation is estimated to be about $70,000.)
ASSOCIATICD) IV
MEETING MINUTES
June 5, 2003
Chaiiman Stickel called the meeting of the Yakima Downtown Association to order at 8:00 a.m.
in the Large Conference Room, Second Floor City Hall, 129 North 2nd Street.
MEMBERS PRESENT: Jamie Stickel, Chaiiiiian, Steve Caffery, Vice Chairman, Paul
Napolitano, Joe Mann, Joe Morrier, Sr., Jar Arcand, Mariano Morales, Denise Ray and LeRoy
Thompson,
Absent: Herb Hill and Terry Powell
Council Present: John Puccinelli
Staff Present: Bill Cook, Michael Morales, Pete Hobbs and Judy Arington
Guest: Michelle Smith, Mike Conklin, Lynne Kittelson, Bev Bartz, Craig Rath, Doug Picatti,
Dori Harrell, Dave Franklund, Robin Salts and Eric Miesch, Lights for all Seasons
Minutes:
Motion to approve minutes of May 1, 2003, seconded by Morrier. Motion carried.
Review YDA Meeting & Membership Guidelines
Stickel reported he had not completed the one sentence adding the staggered terms to the draft
Rules, Guidelines and Policies. He agreed to type of the sentence and forward to Arington for
distribution to the membership.
Residential Parking Permit:
Hobbs reported the concern for the Residential Parking Permit legislation was regarding where
they would be allocated and what that would do to the businesses that are open during the
evening hours. He distributed a spreadsheet showing how the monthly parking spaces are
allocated in the draft ordinance based on the monthly parking allocation ordinance for daytime
parking permits.
Puccinelli inquired if the private business owners with parking lots had been contacted to
ascertain if they would be willing to sell parking spaces during the evening hours.
Discussion continued on which parking lots should be considered for evening residential parking
permits. Consensus from the group was not to use parking lot #2, lot in front of Capitol Theatre
and directly behind the Olive Garden, for residential parking permits.
Hobbs reported the maximum number of spaces that can be allocated based on the daytime
parking ordinance is 76 for all lots located in the designated boundary. Morrier expressed the
YDA Min./(ja) April 28, 2005 1
desire that the number of permits not be increased and not allocate evening permits in lots that
are being used by businesses during the evening hours.
Stickel mentioned there were currently 36 residential parking permits issued and none are within
the YDA boundary. Puccinelli suggested that would change if he were successful in developing
a Council policy to have no parking on the streets in the CBD area. Paul Napolitano volunteered
to look at the private lot availability to help solve this problem.
Arcand added that one of the discussion point for this request was to encourage more residents in
the downtown. He recommended allocating parking spaces in Lot #4 and Lot #5. Lot #3 is
being considered for Federal Courthouse needs and will not be available in the near future.
Mann recommended printing the residential parking permits in a different color than the daytime
parking permits.
Motion by Arcand, seconded by Morrier to exempt Lot #2 and Lot #3 from residential overnight
parking and use Lot #5, Lot #4 and Lot #1 for Residential Parking Permits. Motion by Caffery,
seconded by Arcand, amending the motion and adding a statement recommending Council
approval at the regular June 24th Council meeting. Both motions carried. Stickel volunteered to
attend the June 24th Council meeting.
YDA Strategic Meetings
Cook reviewed the strategic report packet (extra copies of the report were available). He
reported that at the last meeting on May 1st YDA asked for a final report and an analysis of the
funds spent on this process. In the report there is a report from the facilitator, Martin Howell,
explaining the process, a one page overview of the goals, a list of people who attended the
facilitated meetings over a 7 month period, excerpts from the regular YDA meeting minutes that
covered the discussions of the strategic process, and a line by line summary of the expenses over
that 7 month period with the total being $22,516.78 of which YDA split half and half with the
City. Included is a summary page of the 5 sub -groups that were formed during the process and
what the goals and objectives/areas of interest of those 5 committees. Also included are the
notes and reports of each of the five sub groups as we went through the 7 months process.
Cook reported that from his reading of the minutes of YDA's discussion, this really got started at
the meeting in July 2002. The issue at the time seemed to be the question of the assessment and
how the assessment should be allocated, what kind of formula, and whether there should be a
change. Also there were a number of people on the board that talked about how we could bring
together the three different business associations downtown so they would all be working in the
same direction. In the minutes of July 11th there is a discussion of consensus to hold a facilitated
retreat. There were four items listed for discussion, 1) the assessment process, 2) analyze
expanding the boundary of YDA, 3) analyze who and what is YDA, and 4) set goals for
accomplishment for the future of downtown Yakima.
Initially there were only going to be 4 sessions. The sessions were started with Kate Joncas from
Seattle who gave a presentation at the Capitol Theatre. Martin Howell facilitated the meetings.
On January 5, 2003, at the YDA regular meeting, there was a motion to ratify the 2002 expenses
which at that point were right on target at about $8, 871 or $4, 435 for the association. At the
same January 5th meeting an agenda was approved for a January 15th strategic meeting. The
minutes does not talk about continuing the meetings, but clearly in the discussion there was
interest in holding an additional meeting in January and a January 15th meeting was scheduled at
the Capitol Theatre.
YDA Min./(ja) April 28, 2005 2
Caffery inquired if there was a collaboration of additional meetings within the minutes of the
January 5th meeting.
Cook explained that the January 5th meeting minutes show ratification of the expenses for 2002
and reviewing an agenda for an upcoming meeting January 15th at the Capitol Theatre.
Caffery inquired if YDA authorized expenditure of any more money beyond the $4,000?
Cook answered by saying other than the fact that there was an open discussion of continuing the
process.
Caffery then commented that YDA should not be responsible for any more expenses and the City
should take on that responsibility.
Cook explained that YDA made a decision to continue the process when they scheduled the
January 15th meeting, but he agreed YDA did not discuss additional cost at this meeting. Cook
felt that if YDA discussed additional meetings they understood there was cost involved. Cook
went to the January 9th YDA meeting minutes and read what was recorded.
Caffery again inquired if there was any discussion about additional appropriation for the
planned/scheduled January 15th meeting.
Stickel stated as an active participant in these discussions and an active participant in these
meetings, every one of them, the issue of additional money did not come up. He said, clearly the
assumption was made, and he was part of that assumption, that by continuing the
discussions/meetings YDA would continue to fund them. If YDA should have taken a vote at
that point in January, then they were remiss in not doing so.
Cook asked Arcand, as Chair of the January meeting, what his recollection was regarding this
issue.
Arcand said there was still unfinished business and he agreed there was a general consensus at
the January 9th YDA meeting to continue on the same process.
Cook reported he met with Arcand and Martin Howell on February 10th where he asked if the
process should be continued. Cook said it was his understanding from that conversation that
Arcand wanted to continue the process. Arcand commented that at this meeting with Martin
Howell there was no discussion about money.
Arcand commented that Martin Howell made a commitment to complete the process in 4
meetings and he felt Martin Howell did not complete the task.
Mann inquired if the cost for Martin Howell was $17,500? Consensus from the YDA group after
making the calculation from the spreadsheets provided affirmed the figure.
Cook commented that the question asking what the product was or what YDA expected to
receive was addressed in the minutes. He said there are three discussions in the minutes that
refer to this question. One was in July where Cobabe asked YDA to give him a general concept
of what they wanted to accomplish. Second meeting was November 7th where Morales asked for
a clear direction and feedback from YDA to Martin Howell in anticipation of the 4th session.
Morales asked if there were some specific issues that YDA board members wanted to have
YDA Min./(ja) April 28, 2005 3
brought up with Martin Howell and asked if they were getting where they needed to go and if
they were moving at a pace that would get them there on time.
Stickel interjected that the closest thing to a product was the representation from Front Street,
Westside Merchants, and representatives from YDA that was involved in the strategic sessions.
He said at this point there is not a finished product but he said Front Street and Westside are here
at this meeting to endorse continuation of the process without further expenditure to ascertain if
the process can be completed. The original concept was to see if the three associations could
come together and come up with a boundary. Front Street wants to move forward and Westside,
at least the board, wants to continue to see if a product can be provided.
Mariano Morales stated he thought there was a product. He said there is a confirmed consensus
by businesses throughout Yakima to work together. There are people looking for something to
bring this community together be it a theme, a decor or something that runs through the
community to energize it and bring people to Yakima. Also, he said there seems to be a lot of
hope that has not been present for a long time plus a lot of positive outlook about what can be
done.
Caffery commented that he thinks the complexity of the issue is beyond the scope of essentially
volunteers. He said YDA needs to consider bringing on a professional staff person. He
continued to say YDA has a reserve in the amount of $200,000. He recommended taking
$150,000 and investing it into a full time position over the next 24 months. He said he wanted to
make that recommendation into a foiival motion. Motion: Moved by Caffery, seconded by
Morrier, to take $150,000 and invest it for a full time professional staff person over the next
24 months. Discussion followed.
Puccinelli recommended making one of the first tasks be finding out how this can be funded into
the future. He said the North First Street group is being left out of the discussion and he felt it
was a very important part.
Caffery suggested there is a need for a full time professional to assist and guide the YDA to work
through all these issues under the stewardship of YDA to distance the individual from the City.
Puccinelli stated he does not want to go forwarded until the question of how it will be funded and
who will be doing it and who will step forward. Hire the person with instructions to find this
answer.
Stickel agreed there was a need to hire a professional.
Arcand commented that there was a process to determine the territory of the partnership.
Consideration was given to several areas of the City and the conclusion was that the territory was
way too big to manage. He said the boundary has already been set.
Paul Napolitano questioned if the Chamber was involved. Stickel commented he had worked
with the retail council of the Chamber of Commerce. He said they are currently trying to put
together the same type of process that YDA just went through.
Cook asked for clarification of what was being proposed. He asked if the request was for 1)
someone that can lead change in the downtown or the business community, or 2) a consultant
that can get us through the mechanical problems or help make decision on how we are going to
YDA Min./(ja) April 28, 2005 4
organize and how we will assess ourselves. He suggested the same person could not do these
tasks.
Mariano disagreed. He said you are talking about one staff person to do the job of day-to-day
work. In terms of the change, He said it is incumbent on this group as the leaders for the
downtown association to know what YDA wants done downtown. The staff person would carry
out the marching orders.
Stickel indicated he saw the tasks as two phases. The first phase would be to finish the
organization and put the plan together and begin to execute the plan. The second phase down the
road would be to have someone who knows how to maintain that. The first question is does
YDA agree to dip into the reserves to fund the position? He called for a vote on the motion.
Motion carried.
Caffery recommended appointment of a committee and Stickel agreed to sit on that committee to
start writing the job description. Caffery said the committee would need to look at the process
that YDA has to go through for the City. He recommended Mariano Morales help with this
process plus include someone who had been on YDA for a while and someone who had not. The
committee members are Caffery, Stickel, Mariano Morales, Denise Ray, Thompson and
Napolitano. Thompson recommended having representatives from the two other downtown
associations (Front Street and Westside) on the committee. Doug Picatti and Craig Rath agreed
to be a part of the committee. Caffery recommended Thompson be the Chair. Thompson
declined because of his current commitment outside of YDA. Caffery then recommended
Mariano Morales as Chair. Mariano accepted. (Committee members: Caffery, Stickel, Mariano
Morales, LeRoy Thompson, Denise Ray, Paul Napolitano, Craig Rath and Doug Picatti.
Farmers Market:
Mann reported the market was doing great. He reported Arcand as a new board member has
been stepping up getting things done. He said Arcand had the north side of 3rd Street painted
with booth spaces. He added that from now on Arcand should give the update to YDA because
he is a current board member. Mann said there has been some discussion about having art shows
on the north side of 3rd Street in the future.
Financial Report
A financial spreadsheet was provided for discussion. Arington announced she had received the
invoice for the Chamber Guide ad in the amount of $891, which was not included on the
financial spreadsheet.
Caffery commented he does not think YDA authorized expenditures beyond the $4400 for the
retreat process. Discussion continued regarding the cost for the 2003 strategic process of $6800.
Caffery stated he did not recall authorizing that expense.
Cook commented that he thinks the process was open and fair. He said YDA was informed at
every meeting and the YDA Chairman was involved in every decision.
Stickel stated he agreed with Bill Cook. He said perhaps YDA should have done a better job of
monitoring the process. He attended every meeting and was impressed with what happened in
the meetings. City staff did a good job making the process run. He said the other associations
involved were also excited about the process. The energy started at YDA and continued
throughout the strategic process. The process excited everybody involved in the process. He
YDA Min./(ja) April 28, 2005 5
stated if YDA finishes what was just voted on, and pulls it off the $11,000 will be the best money
ever spent.
Arcand commented that Martin Howell was well aware of the money that was allocated in the
very beginning. When that was expired, he had an obligation to come forward and inform YDA
that it was going to cost additional dollars. He never came forward so he is contributing to the
current situation. He suggested YDA come to terms of splitting half and half of the $6800.
Mann suggested as an alternative to getting the money back to ask for further assistance in the
future at no cost. Mariano volunteered to meet with Martin Howell regarding the additional
dollars over the $4400. Arcand stated there was more money spent than was authorized and as
Chair he was never presented with an additional cost and never had the opportunity to discuss
cost.
Stickel said he was opposed to discussing the cost with Martin Howell.
Michael Morales updated the group on the original proposal presented to YDA in October for the
strategic meetings. Discussion continued. Mariano Morales inquired about obtaining a copy of
the contract with Martin Howell and who authorized the agreement. Cook explained that the
contract with Martin Howell was with the City of Yakima, Office of Neighborhood Development
Services. Arcand stated he was still concerned about the authority to spend the YDA money.
Discussion continued regarding authorization of the $6800 expenses. Arington explained that
the Office of Neighborhood Development Services paid the invoices for the cost associated with
the strategic meetings. Then the cost was split between the two accounts through the City's
internal process. She explained the 2002 cost for the strategic process was ratified after the fact
therefore she understood the same process would be used for the 2003 cost. Ratification of the
2003 cost of $6800 expended for the strategic process was delayed until further investigation was
done.
Ray inquired about what Mariano Morales was going to meet with Martin Howell about.
Mariano Morales commented that he was looking for 1) how much was authorized, 2) how much
was spent beyond the authorized amount, 3) where they got the authorization, 4) who authorized
the retainer agreement and 5) what was the teiiii of the agreement.
Stickel brought up the $10,000 spent for the 3 on 3 basketball backboards. He stated this was
done so they could be sub -rented to bring in extra funds. He said he would pursue this project.
Arcand commented he recalled that the Yakima Downtown Association would be printed on the
pole and the backboards would be advertised off. He remembered that the agreement was for the
downtown association to put its logo on and YDA would allow them to sell the advertising to
help fund the event. Stickel disagreed. He said he specifically asked that question. And he
recalls that YDA was going to sell the advertising to pay for the $10,000 commitment. There
was a question of how many backboards were actually purchased. Stickel recalled there were
two backboards per set (standard). Stickel will research this issue and get back to YDA.
Cook recommended YDA form a committee to handle this project. He said Terry Powell asked
at the May meeting a similar question about the marketing board at the Gateway to Wine
Country. Stickel agreed and thought it was time to start placing advertising on the board. He
suggested with the coming together of the other groups this might be a good time to get them to
participate. Caffery volunteered his staff person to work with Stickel's staff person (Michelle
Smith) on this project.
YDA Min./(ja) April 28, 2005 6
Puccinelli inquired if money needed to be authorized for this project. Arcand commented it was
about $125 to make an illuminated display board. He recommended using the ad that was placed
in the Visitor's Guide. Stickel recalled that the cost for producing the board was included in the
$4500 per year, but Arcand disagreed. Moved by Arcand, seconded by Mariano Morales, to
authorize up to $200 to make an illuminated display board for the Gateway to Wine Country.
Motion carried.
New Business:
Arcand brought up the topic of the lot on the corner of 2nd Street and Yakima Avenue. He said it
was an eye sore. He had talked with both Joe Morrier and Terry Powell about turning this lot, on
a temporary basis; to the City for a City park. If this occurred, YDA could take funds and
develop a downtown city park. He recommended using the inmate work crew to clear and clean
up the area. The next step would be to dig the trenches for irrigation and plant grass.
Stickel agreed it was an excellent idea. He recognized Dave Franklund as a member of the Arts
and Design committee for the strategic process. Franklund commented that one of the initiatives
for this committee was to make this into a park. Stickel said he recalled that Cindy Desgrosellier
believed this park could be created without any or very minimal expense. One of the concerns
was the liability. Mariano Morales said there is a statute called the Recreational Use Statute
which basically allows the landowner to use the land for recreation without liability if it is free to
the public. Stickel inquired if Arcand wanted to pursue this issue. Mann commented that when
he checked a few weeks ago liability was an issue. He said if there is a way to remove the
liability maybe both Powell and Morrier will sign up. Puccinelli asked Cook to work with the
City Attorney to help this process along. Mariano Morales asked if the idea was to lease the lot
to the City for a nickel a year and limiting it to recreational use.
Arcand recommended a letter on YDA letterhead from the YDA committee with Stickel's
signature be sent to both Morrier and Powell stating the YDA Advisory Board would like to
assist in developing this lot into a City park. Mann suggested assistance from the volunteer base
of YDP be involved. Franklund added that if the legal issues were resolved, his group would
want to assist in making this project happen. Mann and Arcand volunteered to meet with Bill
Cook when discussing this issue with the City Attorney.
Kittelson reported the Nordstrom building needed to be cleaned and the planter box in front of
the bank needs helped. Puccinelli suggested someone contact the owner of the Nordstrom
building and get permission to get the inmate crew to steam clean it. Kittelson volunteered to
work with the Master Gardeners for the planting in front of the bank. Mann volunteered to call
Bill Almon about the Nordstrom building.
Lights for All Seasons, Portland, OR(Carpenter Decorating), Eric Miesch:
Arcand introduced Eric Miesch representing Carpenter Decorating. Miesch indicated they work
with company's to develop a theme and create the displays to represent the theme. He
recommended doing holiday or seasonal displays. Miesch commented he does volunteer to work
with communities to develop the fundraising programs, develop corporate sponsors, and theme
ideas. A custom display does not cost any more than displays in the catalog. For ordering for
this season, they would need the order by October 1S`. There is a 5 -year warranty on the products.
He talked about the new T ,FD technology for energy efficiency. These bulbs would have a 5 -year
warranty with an approximate cost of $2 per bulb. A 50 -foot panel with approximately 5500
bulbs would take 18 amps.
YDA Min./(ja) April 28, 2005 7
Discussion began about the lack of power in the downtown area. Caffery informed the group
that there are areas with low voltage and some blocks with no power. Caffery indicated Public
Works did not have any type of plan and there were multiple violations. Stickel recommended
this would be a project that could be done as a partnership with the other groups not necessarily
for this year but in the future. Arcand recommended coordinating an effort with Front Street,
YMCA, & the Convention Center to add to what YDA already has for continuity. This would
not be at YDA's expense but help others get on board. Stickel suggested the Art and Design
committee already formed could handle this project and he recommended Eric Miesch work with
Dave Franklund.
Main Street Visit:
Morales reported the state Main Street will meet with the YDP interim board on the 12th of June
and do a walking tour. Stickel commented that the application was sent in under the partnership
name. He inquired if YDA members wanted to be involved. Caffery said report back on the
process to YDA.
Cook reported he had received a copy of a petition that was sent to the Chairperson of the
Regional Planning Commission. (Copies available upon request and provided at the meeting).
The petition was in support of the downtown and a recommendation on the historical theme
along the lines of Front Street.
Michael Morales reported he and Mann went to the Downtown Revitalization Training Institute
in Chelan in May. He said there was a lot of good infoiuiation he will share with YDA as the
process starts to move forward.
Michael Morales announced that the Community Revitalization Deductions applications were
due on Friday, June 6th at 5 p.m.
Motion to move July meeting from the 3rd to the 10th by Arcand, seconded by Stickel, motion
carried with Mann opposed. Mann will not be available on the 10th of June.
Meeting adjourned at 9:48 a.m.
YDA Min./(ja) April 28, 2005 8
A+C) 1AT1 tJN
YDA MEETING MINUTES
June 3, 2004
Chairman Stickel called the meeting of the Yakima Downtown Association to order at 8:05 a.m.
in the Council Chambers, First Floor City Hall, 129 North 2nd Street.
MEMBERS PRESENT: Jamie Stickel, Chairman, Steve Caffery, Vice Chairman, Joe Mann,
Mariano Morale, Joe Morrier, Mark Maiocco, Monica Weyhe, Mike McMurray and Denise Ray
Absent: Terry Powell, and LeRoy Thompson
Council Present: Ron Bonlender and Bernie Sims
Westside Merchants: Doug Picatti and Jack Cannon
CBDG Public Input Citizen Planning Committee: Mary Harris, Anne Knapp and Freya
Burgstaller
Staff Present: Michael Morales, Bill Cobabe, Bill Cook, Denise Nichols and Judy Arington
Guest: Lynne Kittelson, and Barb Greco
Media: Ben Romano, Bianca Toness, and Mike Conklin
Joint Meeting with Yakima Downtown Association, Westside Merchants, Front Street
Association and CDBG Public Input Citizen Planning Committee:
Bill Cobabe, ONDS Manager opened the meeting with introductions of the Citizen Input panel.
Jamie Stickel, YDA Chairman began the discussion on what is important to downtown business
merchants and what the City can do to assist by calling on Joe Morrier. Joe Morrier spoke on the
importance of a partnership that included both private and public funding. He also emphasized
the importance of bringing people back into the downtown and stop the vehicle traffic from just
driving through without stopping.
Doug Picatti, Westside Merchants indicated rejuvenating downtown had to be important to the
businessman and the whole community had to think it was important to invest in the downtown.
He suggested if the community were on board then the City would invest in downtown. This
effort would require support financial and commitment by the people.
Joe Mann suggested getting people back to doing events in the downtown such as street fairs. He
recommended having one person working full time focused on downtown 100% creating events
and activities to pull the community together. This person should be a manager; someone to lead
YDA Min./(ja) April 29, 2005 1
the fight and keep everyone focused. The City could help by getting a person or getting funding
to hire the person.
Mariano Morales informed the group that a job description was proposed and approved by YDA
in 2003. He indicated the question at that time was how the funding could be used because YDA
was not an organization. In 2003 there was a recommendation that YDA incorporate and operate
as a non-profit. Mariano Morales agreed with the group that it was time to devote money and a
staff person to supplement the efforts being done downtown.
Steve Caffery talked about three elements for a downtown, retail, living, and a destination place.
He indicated retail had mostly left and the housing was subsidized leaving only destination. He
indicated the Capitol Theatre was the only destination place. He announced the City was
working in tandem with the Capitol Theatre to expand the plaza and other improvements, which
will bring people to the downtown.
Mark Maiocco agreed with monetary support of current businesses downtown, the arts being a
vital part of revitalizing downtown and the holding of events downtown to bring more people
downtown; but he recommended establishing the theme as the first step. He indicated it took his
business two years to establish with the tourism market, but they need restaurants and other
businesses within the area to bring the people downtown.
Denise Ray indicated the community needed to pick what it is going to focus on and move
forward. She recommended being user friendly with the smaller businesses but make it attractive
to both the smaller and larger businesses. She also mentioned the sidewalks needed repair and
there was a need for both monetary support and support from the community.
Mike McMurray commented the community needed to buy into downtown and the many ideas
that came out of the strategic sessions if public or private funds are invested into downtown.
Monica Weyhe agreed with the vision for downtown but added education should be included.
She indicated the Library was a destination place. The downtown needs to be a vibrant
pedestrian friendly place. Monica stated a manager is needed because it cannot be done quickly
enough with just volunteers.
Jamie Stickel indicated the first thing should be to stop calling it downtown but call it the center
of downtown. He proposed it was a simple two-step process, 1) create the plan and 2) execute
the plan. He said figure out what needs to be done and the money will come
Ron Bonlender expressed that he liked the idea of hiring a manager but questioned if YDA was
talking about using their funds to match with Community Development Block Grant (CBDG)
dollars to hire a manager. He had concerns about short versus long term if this was a salary
issue. He suggested it should be half YDA responsibility and half CDBG—a partnership
arrangement.
Doug Picatti agreed it would need to be a long -terns commitment.
Joe Morrier indicated the goal should be to bring people back to the downtown at least six days a
week instead of just the weekend.
YDA Min./(ja) April 29, 2005 2
Michael Morales reminded the committee that when they are considering hiring someone to
include informing them how much money would be available to work with. This person will
need some funds to work with and CDBG dollars can be used for that. He did not recommend
using these funds but suggested the assessment should be by property owner instead of
businesses.
Public comment period ended and YDA continued with their regular meeting after a 5 minute
break.
Regular YDA meeting agenda:
Minutes:
Motion to approve the minutes of the May regular meeting was made and seconded. Meeting
minutes of May 6, 2004 approved as distributed.
UNFINISHED BUSINESS:
1. Hiring a Downtown Manager (topic from June 2003):
Jamie Stickel updated the YDA Board on this topic by say approximately 1 year ago there
was a vote to invest $150,000 to hire a full time professional staff person over a 24 month period
to manage the revitalization of downtown. He stated there are no longer $150,000 but $124,000.
Jamie Stickel said, at the end of 2003 the City approved $35,000 to the Yakima
Downtown Partnership (YDP) to fund an action plan for the revitalization of downtown. He
proposed merging the efforts of YDA and YDP in order to create a blended source of funds and
effort to make it happen. YDA's Organizational Structure Group (sub committee of YDA) made
up of Jamie Stickel, Steve Caffery and LeRoy Thompson would be expanded to include two
people from the YDP (Craig Rath, Vice Chairman and Doug Picatti, Secretary/Treasurer) to
prepare a plan/proposal for YDA's consideration to hire a full time professional staff person to
manage the revitalization of downtown.
Steve Caffery moved to merge the efforts of the YDA Organizational Structure
subcommittee members and two members of the Yakima Downtown Partnership (YDP) group to
prepare a plan for YDA's consideration to hire a full time professional staff person to manage the
revitalization of downtown and report back to YDA. Motion was seconded and approved with
Mariano Morales voting no.
Meeting Adjourned 9:00 a.m.
YDA Min./(ja) April 29, 2005 3