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HomeMy WebLinkAboutR-2005-103 George H. Pechtel Corporation AgreementRESOLUTION NO. R 2005 - 103 A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an agreement between the City of Yakima and the George H. Pechtel Corporation for project coordination and adjunct staff support services for the North Front Street Historic District and Yakima Avenue Pedestrian Corridor Improvements and all subsequent . greements. and amendments, applications and other documents related to the successful furtherance of these projects. WHEREAS, the North Front Street Historic District and the Yakima Avenue Pedestrian Corridor are vital components of the City of Yakima and are integral to the promotion of residential and economic development and tourism in the downtown Yakima area; and WHEREAS, the City desires to see the continued re -development and improvement of the North Front Street Historic District and Yakima Avenue Pedestrian Corridor; and WHEREAS, the City has received. grant funds totaling $4,790,000.00 for the renovation and improvement of the public walkways around the North Front Street Historic District and along the Yakima Avenue Pedestrian Corridor; and WHEREAS, the City of Yakima requires professional services for the project coordination and adjunct staff support services for the renovation and improvement of the public walkways around the North Front Street Historic District and along the Yakima Avenue Pedestrian Corridor; and WHEREAS, George H. Pechtel of the George H. Pechtel Corporation has unique and significant knowledge of the North Front Street Historic District and Yakima Avenue Pedestrian Corridor renovation and improvement projects, their history, funding needs, stakeholders and participants; and WHEREAS, given the unique and significant knowledge, familiarity, and qualifications, possessed by the George H. Pechtel Corporation, the City Council deems it to be in the best interest of the City of Yakima to authorize execution of an agreement between the City of Yakima and the George H. Pechtel Corporation in an -1- amount not to exceed without prior approval $170,000.00 for the provision of project coordination and adjunct staff support services for the renovation and improvement of the public walkways around the North Front Street Historic District and along the Yakima Avenue Pedestrian Corridor, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute an agreement in a form substantially similar to the attached agreement for project coordination and adjunct staff support services with the George H. Pechtel Corporation for project coordination and adjunct staff support services for the renovation and improvement of the public walkways around the North Front Street Historic District and along the Yakima Avenue Pedestrian Corridor and all subsequent agreements and amendments, applications and other documents related to the successful furtherance of these projects. ADOPTED BY THE CITY COUNCIL this 28th day of June,, 105. AI 'EST: City Clerk -2- Paul P. George ayor PROJECT MANAGEMENT SERVICES AGREEMENT THIS AGREEMENT is made and entered into by and between the City of Yakima, a Washington municipal corporation (hereafter the "City"), and G. H. Pechtel & Associates, Inc., a Washington corporation (hereafter the "Project Manager"). WHEREAS, the City desires to engage the Project Manager to perform professional project management services on an independent contractor basis as "Project Manager" for the following two projects: A. The "Old North Yakima National Historic District Renovation Project"; and B. The "Yakima Avenue Downtown Futures Project" (hereinafter referred to collectively as the "Projects"). WHEREAS, the principal of the Project Manager has the experience and expertise necessary to provide said independent contractor services in furtherance of the Projects and related developments in the Yakima community and is willing to provide such services in accordance with the terms and conditions of this Agreement and the City desires to employ the Project Manager to supply such services to it. NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements set forth herein, it is agreed by and between the City and the Project Manager as follows:. 1. Scope of Services. a. The Project Manager shall perform, through its principals and employees (except as otherwise set forth herein) to the best of its ability, normal and customary "project manager" services for the City relating to the Projects. The Project Manager understands that such duties are diverse and are not fully set forth in this Agreement, but include such work as: i. Manage the progress and construction schedule for the Projects in order to avoid unnecessary delays in and satisfactory completion of the Projects. ii. Prepare progress reports respecting the Projects to the City Manager and the Yakima City Council (or committees thereof) (the "Council") as required or requested by the City Manager or the Council. b. The scope of the Project Manager's duties under this Agreement includes the tasks set forth below, with the presently anticipated time commitments required for the Project Manager to complete such tasks, provided, however, that (i) the Project Manager shall be entitled to re -allocate time commitments among the tasks as the Project Manager deems appropriate and (ii) in no event shall the Project Manager provide more than the number of hours of work set forth below and in Section 4(c) of this Agreement: 1 TASK 1.1 Project Design Elements 40 1.2 Council/Citizen Committees 140 1.3 Public/Private Meetings 80 1.4 Project Marketing/Public Relations 190 1.5 Project Scheduling, Business Communications, Written and Oral 640 Reports 20 1.6 Future/Additional Project Funding 130 1.7 Project Management/Quality Control30 1.8 Photo File 1.9 Ground Breaking/Project Completion 30 Ceremonies TOTAL HOURS 1300 c. The City shall provide the Project Manager all requested information reasonably necessary for the Project Managerto carry out its services under tlAgreement. e 1, 2. Term. The term of this Agreement shall ble de eemed whenhave thecommenced P o ect cUshallManagerobe 05 (specifically for purposes of determining entitled to charge the City for work hereunder), hsd of wol terminate upon the earlier of rk contemplated under Section (a) the performance of the maximum number of or 4(c) of this Agreement, (b) May 31, 2006, or (c) the date the Agreement is terminated by either party in accordance with Section 3. 3. Termination. Either party may terminate this Agreement at any time, with or without cause, by providing the other party with written notice of termination no less than thirty (30) calendar days prior to the effective date of termination. In the event of such termination, the City shall compensate the Project Manager for services provided through the effective date of termination. ANTICIPATED TIME (HOURS) 4. Consideration. a. The City shall pay the Project Manager for services rendered hereunder at the rate of One Hundred Thirty and 77/100 Dollars ($130.77) per hour, which rate shall not be required to be billed in less than one-quarter (1/4) hour increments. Except as otherwise provided herein, said hourly rate includes all expenses, costs and overhead (including but not limited to costs for secretarial and administrative support) of Project Manager in performing and providing the services required under this Agreement. The Project Manager shall submit to the City monthly invoices adequately describing all work performed and itemizing all hours worked by date. Upon receipt of said monthly invoice, the City shall make payment to the Project Manager within thirty (30) calendar days thereafter, provided, however, that all payments are expressly conditioned upon the Project Manager's providing services that are satisfactory to the City. The Project Manager shall 2 maintain adequate time records or logs reasonably necessary to substantiate all amounts itemized on the monthly invoices. b. In the event that either party exercises its right to terminate this Agreement in accordance with Section 3, the Project Manager shall be compensated in accordance with the above terms for all satisfactory services provided to the City up to the effective Agreement termination date. c. Unless otherwise amended in writing by the parties, the total amount of compensation paid to the Project Manager by the City under this Agreement shall not exceed One Hundred Seventy Thousand and No/100 Dollars ($170,000.00), which corresponds to One Thousand Three Hundred (1,300) hours of work. d. The City shall further supply, without cost to the Project Manager, the following during the term of this Agreement: i. A "Blackberry" or similar personal digital assistant/email/telephone device; ii. A web site (and development and maintenance costs thereof) for the Projects; iii. Secretarial assistance in connection with preparing mailings to the public or other interested persons regarding the Projects ("Project Mailings"); iv. All printing services associated with Project Mailings; and v. All handling, postage charges and other expenses incurred in connection with or associated with Project Mailings. 5. Inspection and Audit. The Project Manager shall maintain books, accounts, records, documents and other evidence pertaining to the costs and expenses allowable and consideration paid under this Agreement in accordance with generally accepted accounting practices. All such books of account and records required to be maintained by this Agreement shall be subject to inspection and audit by representatives of the City and/or of the Washington State Auditor at reasonable times, and the Project Manager shall afford the proper facilities for such inspection and audit. Such books of account and records may be copied by representatives of the City and/or of the Washington State Auditor where necessary to conduct or document an audit. The Project Manager shall preserve and make available all such books of account and records for a period of three (3) years after final payment under this Agreement. 6. Status of Project Manager. The Project Manager and the City understand and expressly agree that the Project Manager is an independent contractor in the performance of each and every part of this Agreement. The Project Manager, as an independent contractor, assumes the entire responsibility for carrying out and accomplishing the services required under this Agreement. The Project Manager expressly represents, warrants and agrees that its status as an independent contractor in the performance of the work and services required under this Agreement is consistent with and meets the six -part independent contractor test set forth in RCW 51.08.195. The Project Manager and its employees, agents and/or subcontractors shall make no claim of City employment nor shall claim against the City any related employment benefits, social security, and/ or retirement. Nothing contained herein 3 shall be interpreted as creating a relationship of servant, employee, partnership or agency between the Project Manager and the City. 7. Taxes and Assessments. Except for the responsibility of the City under Section 4 hereof, the Project Manager shall be solely responsible for compensating its employees, agents, and/or subcontractors and for paying all related taxes, deductions, and assessments, including but not limited to federal income tax, FICA, social security tax, assessments for unemployment and industrial injury, and other deductions from income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, the Project Manager shall pay the same before it becomes due. 8. Nondiscrimination Provision. During the performance of this Agreement, the Project Manager shall not discriminate on the basis of race, age, color, sex, religion, national origin, creed, marital status, political affiliation, or the presence of any sensory, mental or physical handicap. This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision of services under this Agreement. 9. Americans with Disabilities Act. The Project Manager shall comply with the Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA), and its implementing regulations, and Washington State's anti -discrimination law as contained in RCW Chapter 49.60 and its implementing regulations, with regard to the activities and services provided pursuant to this Agreement. The ADA provides comprehensive civil rights to individuals with disabilities in the area of employment, public accommodations, public transportation, state and local government services, and telecommunications. 10. Compliance with Law. The Project Manager agrees to perform those services under and pursuant to this Agreement in full compliance with any and all applicable laws, rules, and regulations adopted or promulgated by any governmental agency or regulatory body, whether federal, state, local, or otherwise. 11. No Conflict of Interest. The Project Manager covenants that it does not have any interest and shall not hereafter acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of this Agreement. The Project Manager further covenants that it will not hire anyone or any entity having such a conflict of interest during the performance of this Agreement. 12. No Insurance. It is understood the City does not maintain liability insurance for the Project Manager and/or its employees. 13. Indemnification. a. The Project Manager agrees to hold harmless, indemnify, and defend the City, its elected officials, officers, employees, and agents from and against any and all suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's 4 fees) to the extent resulting from or arising out of the negligence of the Project Manager in connection with or incidental to the performance or non-performance of this Agreement. b. In the event that both the Project Manager and the City are negligent, each party shall be liable for its contributory share of negligence for any resulting suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees). c. The foregoing indemnity is specifically and expressly intended to constitute a waiver of the Project Manager's immunity under Washington's Industrial Insurance Act, RCW Title 51, as respects the other party only, and only to the extent necessary to provide the indemnified party with a full and complete indemnity of claims made by the Project Manager's employees. The parties acknowledge that these provisions were specifically negotiated and agreed upon by them. d. Nothing contained in this Section or this Agreement shall be construed to create a liability or a right of indemnification in any third party. e. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 14. Insurance Provided by the Project Manager. a. On or before the date this Agreement is fully executed by the parties, the Project Manager shall provide the City with a certificate of insurance as proof of commercial liability insurance with a minimum liability limit of One Million Dollars ($1,000,000.00) per occurrence/aggregate limit bodily injury and property damage. The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Agreement. The policy shall name the City, its elected officials, officers, agents, and employees as additional insureds and shall contain a clause that the insurer will not cancel or reduce in limits the insurance without first giving the City thirty (30) calendar days' prior written notice. The insurance shall be with an insurance company or companies rated A - VII or higher in Best's Guide and admitted in the State of Washington. b. Industrial Insurance. The Project Manager shall comply with the provisions of RCW Title 51, Industrial Insurance. For the duration of this Agreement, the Project Manager shall provide or purchase industrial insurance coverage for its employees, as may be required of an "employer" as defined in RCW Title 51, and shall maintain full compliance with RCW Title 51. c. Insurance Provided by Subcontractors. The Project Manager shall ensure that all subcontractors it utilizes for work/services required under this Agreement shall comply with all of the above insurance requirements. d. Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 15. Delegation of Professional Services. The services provided for herein shall be performed by the Project Manager, and no person other than the principals, regular 5 associates or employees of the Project Manager shall be engaged upon such work or services except upon written approval of the City. 16. Assignment. This Agreement, or any interest herein or claim hereunder, shall not be assigned or transferred in whole or in part by the Project Manager to any other person or entity without the prior written consent of the City. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of the Project Manager stated herein. 17. Waiver of Breach. A waiver by either party hereto of a breach by the other party hereto of any covenant or condition of this Agreement shall not impair the right of the party not in default to avail itself of any subsequent breach thereof. Leniency, delay or failure of either party to insist upon strict performance of any agreement, covenant or condition of this Agreement, or to exercise any right herein given in any one or more instances, shall not be construed as a waiver or relinquishment of any such agreement, covenant, condition or right. 18. Confidentiality. The Project Manager agrees to maintain total confidentiality with regard to information discerned from access to City records, except as otherwise required by law. Such information shall be held in strict confidence in accordance with the standards of conduct of the Project Manager Profession. 19. Severability. If any portion of this Agreement is changed per mutual agreement or any portion is held invalid, the remainder of the Agreement shall remain in full force and effect. 20. Neutral Authorship. Each of the provisions of this Agreement has been reviewed and negotiated and represents the combined work product of all parties hereto. No presumption or other rules of construction which would interpret the provisions of this Agreement in favor of or against the party preparing the same shall be applicable in connection with the construction or interpretation of any of the provisions of this Agreement. 21. Integration. This written document constitutes the entire agreement between the City and the Project Manager. There are no other oral or written Agreements between the parties as to the subjects covered herein. No changes or additions to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and executed by both parties. 22. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand delivered to the parties to their addresses as follows: TO CITY: City Manager City Hall 129 North Second Street Yakima, WA 98901 6 TO PROJECT MANAGER: G. H. Pechtel & Associates, Inc. 25 North Front Street P.O. Box 2063 Yakima, WA 98907 or to such other addresses as the parties may hereafter designate in writing. Notices and/or demands shall be sent by regular mail, postage prepaid, or hand delivered. Such notices shall be deemed effective when mailed or hand delivered at the addresses specified above. 23. Third Parties. The City and the Project Manager are the only parties to this Agreement and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is intended to give, or shall be construed to give or provide, any right or benefit, whether directly or indirectly or otherwise, to third persons. 24. Survival. Any provision of this Agreement which imposes an obligation after termination or expiration of this Agreement shall survive the term or expiration of this Agreement and shall be binding on the parties to this Agreement; provided, however, that 110 action may be commenced under this Agreement by either party later than three (3) years after the termination of this Agreement. 25. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. 26. Venue. The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of Washington for Yakima County, Washington. 27. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same Agreement. CITY OF YAKIMA By� R. A. Zais, Jr., City Manager ((a_onS DATE: G. H. PECHTEL & ASSOCIATES, INC. By: George H. Pechtel, President DATE: AL ATTEST: City Clerk City Contract No. A4,6 --‘of 4r50lu r, Ai X-aoo5-/ '3 7 GEORGE H. PECHTEL PLANNNER AND CONTRACTOR 25 NORTH FRONT STREET YAKIMA, WA 98902 George H. Pechtel is President of the george h. pechtel co., inc established on North Front Street in August 1980. George has provided planning and general contracting services to both private and public sector clients for over one quarter of a century. PLANNING EXPERIENCE: George has over 30 years of planning experience. Activities to include but not limited to; Comprehensive Planning Studies Zoning, Public service infrastructure, Land use, Parks/recreation, Housing, Economic resources/development, Mapping and Transportation: (Entities that Comprehensive Planning Studies were provided for): Hoh Tribe, (Forks, WA), City of Moxee, City of Yakima, Transpo/Yakima County Economic Development Planning Land use zone changes for private business, public funding access for private sector projects, economic development and demographic studies, private development strategy planning, grant and loan application process for public funding. Gordon Brothers Winery(Pasco, WA) City of Yakima (WA), H.D. Fowler Co.(Bellevue, WA), Lee Semon Jr. (Yakima, WA), North Front Street Improvement Association(Yakima, WA), Yakima Brewing and Malting Co. Inc(Yakima, WA) Central Mechanical(Yakima, WA), Western Recreation Vehicles(Yakima, WA) City of Union Gap(Union Gap, WA), Gary Lukehart/Chinook Business Park/Trailwagons Inc.(Yakima, WA). Historic Inventory/Application Process National Historic Register applications, Photo essays, Tax credits application. Bob Shultz/Union Pacific Depot(Yakima, WA), Dr. Robert Henretig/Lund Building(Yakima, WA), Union Gospel Mission/C.M. Holtzinger Building(Yakima, WA), Dell Mathews/Pacific Fruit Building(Yakima, WA), North Front Street Improvement Associates(Yakima, WA). Public Meetings/Information Process Author/Print/Distribute Written information brochures, Planning documents, and Electronic media presentations. Advertise and conduct public meetings to provide information to the public and receive public comment. Conduct Public Relations activities for clients. City of Yakima (Yakima, WA), Loofborrow/Hollingbery Associates (Yakima, WA), Transpo Group (Bellevue, WA), NFSIA (Yakima, WA), ad hoc Yakima Futures Committee (Yakima, WA), City of Moxee (Moxee, WA), City of Toppenish (Toppenish, WA), City of Omak (Omak, WA). CONSTRUCTION EXPERIENCE: George has over 28 years experience in the construction industry. Included in his experience is both public and private clients Activities include but, not limited to is: Project/Construction Management HUD Community Development Block Grant Program, Over 100 homes rehabilitated, New City Hall construction, New Car Dealerships, New Industrial Development/Building, Wildlife Parks, Manufacturing sites/Buildings. City of Moxee (Moxee, WA), City of Toppenish (Toppenish, WA), City of Omak, (Omak, WA), Valley Toyota (Yakima, WA), Horner Electric (Yakima WA), Trailwagons Inc. (Yakima, WA), Highland Park (Yakima, WA), Central Mechanical (Yakima, WA). General Contractor Custom built new and remodeled buildings and developments. Included in buildings are streets, sidewalks, and water/sewer. Project size from 1,000 S.F. to 85,000 S.F. Retail stores, Restaurants, Historic Restoration, General Offices, Automobile Dealerships, Food/Chemical Manufacturing, Testing Facilities, Factories, and Demolition/Parking Lots. Kentucky Fried Chicken (Yakima, WA), Sears and Roebucks (Union Gap, WA), Valley Ford/Nissan/Kia (Yakima WA), Trailwagons (Yakima, WA), Baby Jogger (Yakima, WA), Del Monte Foods (Yakima, WA), T.V. Towne (Yakima, WA), General Supply (Yakima, WA), Lund Building (Yakima, WA), City of Yakima (Yakima, WA), Q -Point (Yakima, WA), Union Gospel Mission (Yakima, WA), Greystone Restaurant (Yakima, WA). EDUCATION: Associates Degree, Political Science, Yakima Valley Community College, Yakima, WA Bachelor Degree, Political Science, University of Washington, Seattle, WA Black Studies, 5th year, University of Washington, Seattle, WA ICBO, Short course on UBC, Washington State University, Pullman, WA OFFICES HELD: Board of Directors/Commissions Current: Vice Chairman -Capital Facilities Committee, Yakima, WA Member — Historic Preservation Committee, Yakima, WA Incorporator/Board Member- North Front Street Improvement Association, Yakima, WA Past: Allied Arts, Yakima City Council, Yakima Regional Planning Commission, Washington Historic Trust, CDBG Committee, Washington Economic Development Finance Authority, Yakima Downtown Association. i cHIN00 ijJ'u4IneM )/ May 6, 2005 Mr. Dick Zais, Manager City of Yakima 129 North 2nd Street Yakima, Wa 98901 Dear Dick, This letter is asking for you to consider George Pechtel as the project District Renovation/Yakima Avenue Improvement Project. George has dating back to 1997. Those projects included: • Pizza Hut Gateway Center • Check N Go Gateway Center • The Sub Shop Gateway Center • Beneficial Finance Gateway Center • Trail Wagons Composite Facility (30,000 sq.ft.) 605 East • "Baby Jogger" Building (36,420 sq.ft.) 1700 North 6th George Pechtel has also been helpful in organizing and presenting Officials to obtain grants and funding at the County, State, and local levels. people and conducts himself in a professional manner. I believe George managing this well needed project for our community. s Sincerely, \ i ,-7::::-.:. ,. . Wippip viLLti ci, CITY OF YAKIMA MAY 1 o 2005 15- Y n,-Y 4AA LAGER manager for the Historic completed several projects for us "R" Street Street projects to Yakima City George works well with would be an asset to the City in Gary Lukehart 1901 North 4th Street. Yakima. WA 98901 Phone: (509) 574-3889 Fax: (509) 574-3891 e-mail: cbp@transedge.com Central Mechanical Services Dick Zais City Manager 129 N. 2nd Street Yakima, WA 98901 Dear Dick, RECEIVED CITY OF NIVI*1j 2005 MAY 6 2005 OFFICE OF CITY MANAGER Congratulations on getting the 4.8 million for Yakima, I can't believe that it has taken so long to begin the down town improvements. I would like to suggest that you hire George 11. Pechtal to manage the project; I have known George for twenty years and we have worked on many construction projects together. George built my place on "J" Street. George also helped me obtain a CERB Grant to put in water/sewer, sidewalks, and streets. I know George has the background and interest to be a pivotal place in the downtown revitalization program. I know he has a very clear vision of how great Yakima can be and has worked toward that goal ever since I've known him. As an ex City Councilman; I would think he would know his way around city hall. If you would like to discuss this with me please give me a call 621 W. J Street Yakima, WA 98902 509-248-5944 Office Contractors #CENTRMS972CL P.O. Box 86 Yakima, WA 98907 509-453-9818 Fax VALLEY Automotive Group May 4, 2005 Dick Zais City Manager Yakima City Hall 129 N 2nd Street Yakima, WA 98901 Le ICiRECEIVED KIA E-MAIL: drivev. Iey.com AY 5 2005 OFFICE OF CITY MANAGER RE: Yakima Avenue Project Dear Dick, First of all, thanks for all the hard work you do on behalf of the citizens of our town. You may not hear that often enough but you certainly should. Second, I would like to take this opportunity to endorse George Pechtel for Project Manager for the Yakima Avenue Project/Historic District Renovation Program. George has a long history of involvement in the historic district, including starting his contracting business there over two decades ago. His leadership, creative ideas and hard work have made a difference in the recent improvements that have taken place there. I can think of no better choice to head up a project of this kind than George. Few people have the type of devotion or knowledge to the area that he brings. He would be an excellent choice. I say this also because I have been involved in several construction projects over the years here at Valley Ford. George has always been my contractor. Every project has been handled professionally and built to high standards. I trust his good judgment and fairness. He acts in the best interests of his client and does good work. I could not recommend him more highly. If you have any questions about this recommendation please feel free to call me directly at 453-3125. And keep up the good work! Yours truly, Tom Sparling President VALLEY FORD NISSAN 910 South First Street Yakima, WA 98901 Phone (509) 453-3125 Service Direct 509-453-3221 Fax (509) 457-8496 VALLEY KIA 1010 South First Street Yakima, WA 98901 Phone (509) 469-1600 Fax (509) 452-0314 VALLEY AUTOBODY 1010 South First Street Yakima, WA 98901 . Phone (509) 575-0883 Fax (509) 457-8852 CONSTRUCTION & DE 220 WEST YAKIMAAVENUE • YAKIMA, WASHINGTON 98902 • (509) 248-2125 - May 2, 2005 Dick Zais, City Manager City of Yakima 129 N 2nd St. Yakima, WA 98901 Dear Dick, E LSP NIT 509) 248-3104 • CRAIGSC000DP FICE OF CITY MSA�dAGER I would like to follow up regarding my conversation with you concerning the downtown/historic district projects. I know of no one else who would do a better job as project manager than George Pechtel. George has an extensive construction and planning background which would be a big plus with this job. I also know of few people who have put in so much time in trying to make our town more viable. I, for one, would like to see someone do this who knows the people and the neighborhood. I am in town, so if you would like to call me about this I will be available. The exception is Wednesday, golf day. Thank you. Craig Schultz CATTI BROS. INC. Mr. Dick Zais Jr. (Confidential) City Manager City of Yakima 129 N. 2nd Street Yakima, WA 98901 April 29, 2005 Re: Mr. George Pechtel Dear Mr. Zais: RECEIVED CITY OF YAKIMA MAYPOST')F9j�OX 9576 YAKIMA, NA ' TON 985 TELEPHONE (509) 248-254 OFFICE OF CITY MANAGER 09 0 I would support the appointment of Mr. George Pechtel as the Project Manager of the downtown revitalization project. Mr. Pechtel is very qualified for this position and is in the unique position that he is already very familiar with the project and would hit the ground running. Thank you again for your help, dedication and support! Very truly yours, David J. Picatti President/CEO Mr. Dick Zais Jr. (Confidential) City Manager City of Yakima 129 N. 2nd Street Yakima, WA 98901 May 3, 2005 Re: Mr. George Pechtel Dear Mr. Zais: At a recent meeting of the North Front Street Improvement Association, a motion was unanimously passed to support Mr. George Pechtel as the project manager for the North Front Street and Downtown Renovation projects Mr. Pechtel is very qualified for this position and is in the unique position that he is already very -familiar with the project and would hit the ground running. Thank you again for your help, dedication and support! Very truly yours, avid J. Picatti President Board of Directors NORTH FRONT STREET IMPROVEMENT ASSOCIATION Five North Front Street • Yakima, Washington 98901 *L122, YAKIMA POINT' HOME MORTGAGE LOANS Dick Zais City of Yakima 129 N 2nd Street Yakima, WA 98901 Dick, RECEIVED CITY OF YAKIMA MAY 3 2005 OFFICE OF CITY MANA CEIJ I am writing to urge you to select George Pechtel to manage the historic district renovation and the Yakima Avenue project. I know that George was instrumental in working with Senator Deccio and the Governor to secure funds for these improvements. As you know, he brings a real passion to the task, the area and the development of downtown. It would seem that a combination of that passion and his many, many years of planning and construction experience would make him the ideal candidate for this important improvement to Yakima. I hope that you agree that George is the best person for this job. Thfor your consideration. Skip Se on 117 EAST YAKIMA AVENUE YAKIMA, WASHINGTON 98901 PHONE 509.575.4400 FAX 509.575.4403 ORDINANCE NO. 2005 - AN ORDINANCE amending the 2005 budget for the City of Yakima; and making an appropriation of $4,790,000 within the 321 — Central Business District Improvement Fund for expenditure during 2005 to provide for renovation of public walkways in the Downtown area. WHEREAS, the City has been awarded grants from the Washington State Department of Transportation in the amount of $870,000, and from the Washington State Department of Community, Trade, and Economic Development in the amount of - .. $3,920,000 to provide for renovation of public walkways in the Downtown area, thereby resulting in the need to appropriate an amount of $4,790,000 within the 321 — Central Business District Improvement Fund for the 2005 budget year for this purpose; and WHEREAS, at the time of the adoption of the 2005 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2005, from Unappropriated Fund Balance in the 321— Central Business District Improvement Fund to the various accounts and in the various amounts, to provide for renovation of public walkways in the Downtown area, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this day of , 2005. PAUL P. GEORGE, MAYOR ATTEST: CITY CLERK First Reading: 6-28-2005 Publication Date: Effective Date: Cepperson 6/20/2005 APPROP.ORDINANCE RESOURCES: WA State Department of Community Trade & Economic Development PAGE 1 SCHEDULE I CBD Improvement Fund 321 Yakima Ave Front Street Total 321-321-699-2116-33404-2DC $2,058,000 $3,920,000 321-321-699-2103-33404-2DC $1,862,000 WA State Department of Transportation 321-321-699-2116-33403-6DT TOTAL RESOURCES APPROPRIATIONS: $870,000 $870,000 $2,928,000 $1,862,000 $4,790,000 Yakima Ave Front Street Total Engineering 321-321-321-2116-59511-650 $794,656 $1,300,000 321-321-321-2103-59511-650 $505,344 Sidewalk 321-321-321-2116-59561-650 $550,146 $900,000 321-321-321-2103-59561-650 $349,854 Lighting 321-321-321-2116-59563-650 $360,651 $590,000 321-321-321-2103-59563-650 $229,349 Roadside Dev-Landscaping 321-321-321-2116-59570-650 $1,222,547 $2,000,000 321-321-321-2116-59570-650 $777,453 TOTAL APPROPRIATIONS $2,928,000 $1,862,000 $4,790,000 DOWNTOWN FUTURES INITIATIVES PROJECT BUDGET Yakima Avenue Front to 9th Street North Front Street Historic District TOTAL DESIGN and BID SERVICES Engineering Project Coordination Design and Bid Total CONSTRUCTION MANAGEMENT Engineering Project Coordination Construction Management Total Consultant Subtotal CONSTRUCTION (Bid Award) Contingency Construction Total Grand Total REVENUE Transportation funds CTED (minus 2% included) Revenue Total Revised 6/28/05 $ 321,643 $ 204,763 $ 526,406 $ 29,868 $ 18,848 $ 48,715 $ 351,511 $ 223,611 $ 575,121 $ 351,237 $ 222,819 $ 574,056 $ 73,788 $ 47,498 $ 121,285 $ 425,025 $ 270,317 $ 695,341 $ 776,535.00 $ 493,927.00 $ 1,270,462.00 $ 1,955,877 $ 1,243,703 $ 3,199,580 $ 195,588 $ 124,370 $ 319,958 $ 2,151,465 $ 1,368,073 $ 3,519,538 $ 2,928,000 $ 1,862,000 $ 4,790,000 870,000 2,058,000 2,928,000 1,862,000 1,862,000 $ 870,000 $ 3,920,000 $ 4,790,000 Downtown Yakima Futures Initiatives Oversight Committee Senator Alex Deccio Mayor Paul George Council Member Bernie Sims Council Member Neil McClure City Manager Dick Zais Chris Waarvick Bill Cook Kay Adams Michael Morales Darrell Blue George Pechtel Bill Huibregtse Dennis Whitcher Kathy Coffey Steve Caffery. John Baule Craig Rath Joe Mann Jar Arcand Jay Wildgen Dave Picatti Skip Semon Jamie Stickel Elizabeth McGree Barbara _Greco.. Gary Lukehart George Chappell Monica Weyhe Mike Gulick Jane 15 DAT • PROJECT: TO: BROCKWAY _ OPFER _ RAAB ARCHITECTURE,P.L.L.C. , 2005 Yakima Downtown Futures Initiative City of Yakima Stakeholders Phase I Committee PRESENT: See Attached Sign -In Sheet MEETING. MIIVU�'ES: PROJECT NO.: 0514 The meeting was held to kick off the data gathering and conceptual design effort that will lead to the design of the improvements to Front Street and Yakima Avenue. • Chris Waarvick welcomed the group and briefly described the purpose of the meeting. • Bernie Sims discussed the project and named the group the "Yakima Downtown Futures Initiative Stakeholders Phase I Committee." • Senator Alex Deccio described the funding process and stressed that the project must follow the language used in the funding request submitted to the legislature. • Bill Huibregtse generally described the work of the consultants that lead to the project funding. Bill outlined a schedule for the work as follows: o Initial development of design concepts: o Concept review and refinement: o Decision of Yakima Avenue Design Concept: o Development of Construction Documents related to the block of Yakima Avenue fronting the new Hilton Garden Hotel o Bidding and Award of the Hilton Garden block: o Construction completion in time for Hotel Completion: o Design and Construction Doc. completion for remainder of project: o Bidding and Award for Yakima Avenue and Front Street: o Construction: June 2005 June — July 2005 No later than July 31, 2005 August 1— August 15, 2005 August 15.— September 15, 2005 October 1 — November 15, 2005 July 2005 — February 2006 March 2006 April - November 2006 1320 N.16TH AVENUE SurrE C YAKIMA, WASHINGTON 98902 (509) 454-3299 FAx (509) 4543254 June 15, 2005 Yakima Downtown Futures Initiative City of Yakima Page 2 • Skip Semon questioned whether the City would be responsible for maintaining the landscaping installed as part of the project. The City confirmed that they would be responsible for the maintenance and that they have asked that low maintenance be considered as an important element in the landscape design. • The general meeting structure for the project was outlined as follows: o Meeting I: Today, Project Kick-off with Stakeholders o Meeting II: Project discussion/data gathering with adjacent Property Owners o Meeting III: Project presentation to Community Key elements of the project were identified: o Sidewalks, approximately 16' from back of curb. o Lighting, emphasizing the pedestrian sense of security o Street Trees and Landscaping o Undergrounding of overhead utilities in the Front Street block • K. Wendell Adams described the related project north of the Front Street block which will provide a railroad underpass. The first phase of this project will involve the relocation of the existing utilities in Front Street requiring the removal of the existing paving which will be replaced with brick pavers similar to those originally used on the street. • Jamie Stickel reported that he is working on the Committee for Downtown Yakima and that they are focusing their attention on what may be occurring or what may be encouraged to occur in the areas between the larger projects currently under development. • Kathy Coffey described the future plans for the Convention Center Campus and surrounding area development goals: o Development of a more "park like setting". o Renovation of the existing parking lot east of the Center. o Future closure of 8th Street to allow for exterior gathering space. o Future improvements to "A" Street to enhance pedestrian use and develop a loop with Front Street and Yakima Avenue. o Provide improved linkage to the hotels to the east and the Visitor Information Center. o Provide improved linkage to the east side of I-82, hotels, Greenway, etc. o Improve the neighborhood north of the Convention Center. • Steve Caffery described the projects being developed and planned for the Capital Theatre and surrounding area: o Next phase is to expand to the east on property purchased from the YMCA to enhance back stage areas. o Develop a community center on the property directly north of the Theatre. o Continued development of concepts for area to the west of the Theatre. • Joe Morrier reported on the Hilton Garden Hotel being constructed on the site of the former Mervyn's store. He further discussed plans for new development on the property formerly occupied by The Bon. • Bernie Sims described a project that Rotary is undertaking to develop a "Welcome" sign with landscaping and basalt columns on the east end of Yakima Avenue. • Gary Lukehart discussed the development planned for the property surrounding the new Fairfield/Marriott. 1320 N. 16m AVENUE SurrE C YAKIMA, WASHINGTON 98902 (509) 454-3299 FAx (509) 454-3254 June 15, 2005 Yakima Downtown Futures Initiative City of Yakima Page 3 • Monica Weyhe reported on the concepts that the Yakima Valley Regional Library is considering with regard to the Downtown Branch including thoughts of a renovation or replacement building. They are in early stages of evaluation and will be interested in the development that this project brings. • John Baule discussed possible ties that the Museum may have to Downtown including the possibility of locating a satellite in the area, which might house the carriage collection. John also reported on a new group in Yakima called the Yakima Arts Giving Circle. The intent of this group is to make funds available for a downtown arts project(s). John suggested that public art be considered as a component as the concepts for the improvements are being developed. • It was reported that meetings for this project would generally be conducted on a monthly basis in the beginning then moving to a weekly basis as needed. • Bill Huibregtse asked the group to consider the concept of allowing sidewalk cafes in the Downtown area. The group unanimously favored this idea when polled. Submitted by: Brockway • Opfer • Raab • Architecture, P.L.L.C. Sherlyn M. Brockway #0514 1320 N. 16m AVENUE SurrE C YAxnrMA, WASHINGTON 98902 (509) 454-3299 FAX (509) 454-3254 Huibregtse, L®man Associates, Inc. CIVIL ENGINEERING • LAND SURVEYING • PLANNING June 10, 2005 City of Yakima 2301 Fruitvale Boulevard Yakima, WA 98902 Attn: Chris Waarvick Director of Public Works Re: Yakima Downtown Futures Initiative, Phase 1 Preliminary Survey and Preliminary Design Activities Dear Chris: William L. Huibregtse, PE Jeffrey T. Louman, PE Theodore W. Pooler, PE Dennis J.Whitcher, PE Eric T. Herzog, PLS Michael T. Battle, PE Terry D.Alapeteri, PE Daniel L Hesse, PE We are pleased to have been selected by the City of Yakima to provide professional design and engineering services for the above referenced project. We understand that the initial stage of construction for this project will be the reconstruction of the northerly sidewalk area of Yakima Avenue from the Great Western Building to Naches Avenue including sidewalk surfacing, pedestrian lighting, landscaping, and irrigation. This section of sidewalk improvements is to coordinate with the design and construction of the new Hilton Garden Hotel to the north of this sidewalk area being built by JEM Development via construction contracts with Moen Construction and MSI Construction. At our meeting on June 7, 2005, we discussed several features of this construction area which will need to be coordinated over the next several weeks. We understand Mr. Joe Morrier to say that their date for opening the new Hilton Garden Hotel is December 31, 2005. We also outlined the following project development schedule to design, bid contract, and construct the above referenced public sidewalk area improvements via the public bid process: 6/28/05 HLA Agreement for Engineering Services to City Council 7/31/05 Sidewalk Area Design Decisions Complete 8/15/05 Plans, Specifications & Estimate Complete 9/15/05 Advertising and Construction Contract Award Complete 10/1-11/15/05 Construction of Sidewalk Area Improvements We emphasized at this referenced meeting that, in order to meet the above sidewalk area construction schedule, the hotel contractors will need to have completed all utility and other construction in/under the public sidewalk area no later than 10/1/05. We also noted that it may be necessary/advisable to order some of the longer delivery material items prior to publically bidding the sidewalk area construction contract in order to meet this above outlined schedule. G:\Janis\Yakimal3-J K\yk13-70.wpd City of Yakima June 10, 2005 Page 2. We are ready to immediately begin the initial preliminary survey and preliminary design services for this Stage 1 work and have accepted your direction at our June 7, 2005, meeting to do so. The following is our scope of services for these preliminary services which can be performed during June 2005, within our remaining budget of approximately $8,500 of our Agreement with the City of Yakima, dated October 27, 2004: 1. Preliminary topographic survey of the north side of Yakima Avenue from the Great Western Building to Naches Avenue. 2. Preparation of preliminary topographic mapping via CAD of this same area. 3. Begin preparation of preliminary sidewalk surfacing and streetscape alternatives for City/property owner/business owner review. 4. Participation in up to two meetings of the Yakima Downtown Futures Initiative Committee. We have scheduled the topographic survey and initial site visit of the streetscape/landscape architects for the week of June 13, 2005. Please confirm your authorization to proceed with the above described preliminary services via signature below. Thank you for the opportunity to provide professional services for the City of Yakima. Very truly yours, William L. Huibregtse, PE President WLH/jk A ori ion to Proceed with Preliminary Services: 6 -t3 -0S - City of Yakima Date Mayor Paul George City of Yakima 129 N. 2nd Street Yakima, WA 98901 April 26, 2005 Oi'F RECEIVE } OF:yEt. APR 2 7 OF CITY C Re: North Front Street Historical Restoration Project, Historic District, Yakima WA Dear Mayor George: On behalf of the North Front Street Improvement Association I want to thank you, the City Council and Staff for all your efforts in securing the funding for the North Front Street Historical Restoration Project and the Yakima Downtown Futures Initiative. We appreciate that this is the culmination of many years of hard work and we appreciate your devotion to Yakima and the downtown projects. We understand that many hours of effort were devoted to securing these funds and look forward to the fruits of your labor. If you have any questions or comments please feel free to contact George Pechtel.or myself: Thank you again for your dedication and support! Very triiJ ours, David J. Picatti President, North Front Street Improvement Association George Pechtel (509)-248-9496 David J. Picatti (509)-248-1447 I!_ u/ I Iigllpll1II; S91/111,11.'n"'I.,I NORTH FRONT STREET IMPROVEMENT ASSOCIATION Five North Front Street • Yakima, Washington 98901 FOR COUNvii INF DATE City of Yakima 4e-sisrm Etel4eaLme Subject: Legislature Funding for Yakima Projects Contact: ' Yakima Mayor Paul George - 575-6040 City Manager Dick Zais - 575-6040 George Pechtel-North Front Street Merchants 248-9486 Release Date: Monday, April 25th, 2005 State Legislature Provides Millions For Yakima Proiects Yesterday's approval of the 2005-2007 biennial state budget means Yakima will receive nearly $10 million for projects ranging from improvements to Historic North Front Street and Yakima Avenue to another softball field at Kiwanis Park. "The Council and I couldn't be more pleased," said Yakima Mayor Paul George. "Senator (Alex) Deccio, Representative (Mary) Skinner and Representative (Jim) Clements are to be applauded for their hard work in securing this funding. As president of the Association of Washington Cities, Yakima Council Member Mary Place also played a pivotal role in convincing the legislature to help not just Yakima, but all cities . across the state," said George. Efforts to revitalize downtown Yakima received a kick start with nearly $5 million in state funding. The "Downtown Yakima Futures Initiative," is a multi-year plan to fix road and sidewalks, and make other aesthetic improvements including landscaping. Yakima will receive $4 million from the state construction budget and $870,000 from the state transportation budget for the downtown initiative. "This money is going to change downtown Yakima in a big way," said George Pechtel, a member of the North Front Street Merchants Association. "Our vision is to turn the downtown, particularly Historic North Front Street and Yakima Avenue, into a destination point for visitors and for people who live here. With the almost $5 million the legislature has provided, we'll be able to get a good start," said Pechtel. The 2005-2007 state transportation budget also includes about $2.5 million to help build railroad underpasses on Lincoln Avenue and "B" Street. That money will be combined with over $20 million for the underpasses already secured from other state and federal sources. Another $350,000 of state money was approved to pay part of the cost of adding another softball field to "The Gateway Sports Complex at Kiwanis Park' which will continue transformation of that facility into a premiere sports destination. $2 million was approved by the legislature for work related to improving the U.S. Highway 12/40th Avenue interchange. And, the City will receive about $150,000 in 2005 and about $300,000 in 2006 and thereafter as its share of one-half of 1% of the money raised through a gas tax increase approved by the legislature as part of the state budget. "Our legislative delegation, our Council, several community members and City staff put a lot of effort into this session to take Yakima's story to the legislature and make the case for state funding to help build our economy, create new jobs and make significant capital improvements to our streets and downtown," said City Manager Dick Zais. Another project critical to the Upper Valley, extension of Valley Mall Boulevard, will receive more than $24.6 million dollars in state funding. The Valley Mali Boulevard money was awarded due to the efforts of TRANS-action, a coalition of local governments working together on regional transportation issues. - end - Washington State 2005-2007 Biennial Budget City of Yakima Projects Funding Project • Yakima Downtown Futures Initiative Yakima Downtown Futures Initiative The Gateway Sport Complex at Kiwanis Park (4th softball field) • Yakima Grade Separation (Underpasses) Project U.S. Highway 12/40th Avenue Interchange Improvements Funding Amount $4,000,000 $870,000 $350,000 $2,500,000 $2,000,000 Total - $9,720,000 Other Yakima Area Funding Source State Construction Budget State Transportation Budget State Construction Budget • Valley Mall Blvd. Extension $24,620,000 • Transportation Improvements (one-half of 1% of gas tax increase shared by City of Yakima and Yakima County) $150,000 (2005) $300,000 per year (2006 into future) State Transportation Budget State Transportation Budget State Transportation Budget State Transportation Budget 1 inch equals 500 feet Current Private Investment Projects City of Yakima, WA De. , blic Works 2301 Frultvale Boulevard Yakima, WA 98902 January, 2005 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. a 0 For Meeting of: Tune 28, 2005 ITEM TITLE: Legislation regarding the Downtown Futures Initiatives Project (A) A resolution authorizing a Professional Services Agreement with Huibregtse Louman Associates (HLA) for Engineering Services (B) A resolution authorizing a Professional Services Agreement with G. H. Pechtel Corporation (GHPC) for project coordination.... ... services (C) An ordinance amending the 2005 budget and making an appropriation of $4,790,000 into the 321 CBD Central Business District (CBD) Improvement Fund (D) Establishing the City Council Downtown Yakima Futures Initiative Oversight Cornmittee SUBMITTED BY: Dick Zais, City Manager Chris Waarvick, Director of Public Works CONTACT PERSON/TELEPHONE: Kay Adams, City Engineer, 575-6111 Cindy Epperson, Financial Services Manager, 575-6070 SUMMARY EXPLANATION: Staff is pleased to bring to you a series of legislative items to begin implementing the actions contemplated in the Downtown Yakima Futures Initiative (DYFI). Through the tireless efforts of many who have sincere interest in the future of Yakima, the City has received grant funds totaling $4.79 million for the long-awaited renovation to our public walkways around the North Front Street Historic District (NFSHD) and along Yakima Avenue from Front Street east to 9th Street. The history of these improvements can be traced back to the mid-1960s and the Casperson Study of 1985. (See NFSHD design -theme manual attached.) (Continued on next page) Resolutions X Ordinance X Other (Specify) Contracts Funding Source: State CTED Grant '.3.92 millio ) and . tate Gas T.. Revenue ($870,000) APPROVED FOR SUBMITTAL : �..., ___,4 r City Manager STAFF RECOMMENDATION: (A & B) Staff respectfully requests the City Council approve the resolutions authorizing execution of the Professional Services Agreements with Huibregtse, Louman Associates, Inc. and George H. Pechtel for the Old North Yakima National Historic District and Yakima Avenue Pedestrian Way Renovation Project. (C) Staff also requests Council adopts the ordinance at the June 28, 2005 meeting. (D) Finally, staff also requests the City Council establish the City Council Downtown Yakima Futures Initiative Oversight Committee. BOARD/COMMISSION RECOMMENDATION: (A) Resolution adopted. Resolution No. R-2005-102 COUNCIL ACTION: (B) Resolution adopted. Resolution No. R-2005-103 (C) First reading of ordinance; second reading scheduled 7-5-2005 (D) Appointments were made Downtown Yakima Futures Initiative June 21, 2005 Page 2 Special recognition of the success of this four-year $17.7 million vision (see attached map) needs to go to Senator Alex Deccio, Representatives Mary Skinner and Jim Clements, and Council Members for providing indispensable leadership on these matters. We have approximately two years to finish the work anticipated in this funding package. To assist us in meeting this timetable, two consulting services agreements are attached: 1) with HLA for design, engineering and construction management services, and 2) with G. H. Pechtel Corporation for project management coordination _ and . adjunct .staff support services relating.. to this project. When funding contracts are available from the Washington State Department of Transportation (WSDOT) ($870,000 of new Gas Tax dollars) and $3,920,000 from the Washington State Department of Community Trade & Economic Development (CTED) they will be executed. The preliminary distribution of total grant funds is proposed to be $2.928 million for Yakima Avenue and $1.862 million for North Front Street Historical District, totaling $4.79 million (this includes the 2% deduction from the Ca ED grant). Also included in this agenda item is the appropriation ordinance for the nearly $4.79 million allowing and allocating receipt and expenditure of the reimbursable grants. Also included in this packet is the establishment of a Downtown Yakima Futures Initiative Oversight Committee of Council consisting of three Council members and an appropriate number of stakeholders. The first meeting of this group was held on June 14, 2005. (See attached minutes.) In order to maximize our ability to have the pedestrian way in front of the new Hilton Garden Hotel usable by its projected opening, HLA has been directed to perform work immediately under authority of a current contract (see attached). Staff wishes to remind Council of the vulnerable position the $870,000 grant from WSDOT is currently situated. The initiative to rescind the new gas tax regimen, if passed, will eliminate this funding and an alternative project scope must be created to accommodate the potential loss of this grant or alternative funding must be secured to complete the project objectives. (A) Consideration of a resolution authorizing a Professional Services Agreement with Huibregtse Louman Associates for engineering services. The attached resolution authorizes the City Manager to execute the attached Professional Services Agreement with Huibregtse Louman Associates for design, engineering, and construction management services for the North Front Street Historic District and Yakima Avenue (from Front Street to 9th Street) Pedestrian Corridor Improvements. The City of Yakima selected HLA from a pool of qualified consulting firms. The Interview Panel consisted of Craig Rath, David Picatti, Kay Adams, City Engineer, and Chris Waarvick, Director of Public Works. The attached agreement identifies the tasks and estimated costs for providing necessary engineering design, construction inspection and related services not to exceed $1,101,700. (B) Consideration of a resolution authorizing a Professional Services Agreement with G.H. Pechtel Corporation for project management coordination services. The attached resolution authorizes the City Manager to execute an agreement for project management/coordination and adjunct staff support services with George Pechtel of G. H. Pechtel Corporation. This individual has unique and significant knowledge of these projects, their history, and funding needs. He also is familiar with many of the stakeholders, other participants, and challenges as this project begins to move through its two-year project cycle. The "not to exceed" estimate for this contract is $170,000 over a two-year period. Tasks include Project Design Elements, Council/Citizen Committees, Public/Private meetings, Project Marketing/Public Relations, Project Scheduling, Business Downtown Yakima Futures Initiative June 21, 2005 Page 3 Communications, Written and Oral Reports, Securing Additional Project Funding, Project Management/Quality Control, Photo File, Ground Breaking/Completion Ceremonies for a total of 1,300 hours. The current project and work loads of existing City staff preclude expecting that we can take on the tremendous time it will take to work with all the property owners and stakeholders interested and affected by this project. George Pechtel interviewed with the HLA team, but the City has determined a separate and distinct contract would be more appropriate. (See supporting letters attached.) (C) An appropriation ordinance allocating $4,790,000 into the 321 CBD Capital Improvement Fund. This appropriation includes $870,000 Gas Tax money from WSDOT and $3.92 million from CTED into the 321 CBD Capital Improvement Fund. Contracts from CTED and WSDOT will be forthcoming in the near future. Please remember that a 2% fee is charged by CTED against the grant leaving $3.92 million from $4.0 million available for the project. (D) City Council Downtown Yakima Futures Initiative Oversight Committee City Council has expressed a desire to establish a Committee of the City Council to oversee the progress of this phase of the Downtown Yakima Future Initiative. The first meeting of this group met "unofficially" on June 14, 2005 at the Yakima Convention Center. The members of the oversight committee are included with this agenda packet. Council Members Bernie Sims, Neal McClure and Mayor Paul George attended the first meeting on June 14, 2005. This Committee will be supported by City staff and will meet approximately once a month.