HomeMy WebLinkAboutR-2005-103 George H. Pechtel Corporation AgreementRESOLUTION NO. R 2005 - 103
A RESOLUTION authorizing and directing the City Manager of the City of
Yakima to execute an agreement between the City of Yakima and
the George H. Pechtel Corporation for project coordination and
adjunct staff support services for the North Front Street Historic
District and Yakima Avenue Pedestrian Corridor Improvements
and all subsequent . greements. and amendments, applications
and other documents related to the successful furtherance of
these projects.
WHEREAS, the North Front Street Historic District and the Yakima Avenue
Pedestrian Corridor are vital components of the City of Yakima and are integral to
the promotion of residential and economic development and tourism in the
downtown Yakima area; and
WHEREAS, the City desires to see the continued re -development and
improvement of the North Front Street Historic District and Yakima Avenue
Pedestrian Corridor; and
WHEREAS, the City has received. grant funds totaling $4,790,000.00 for the
renovation and improvement of the public walkways around the North Front Street
Historic District and along the Yakima Avenue Pedestrian Corridor; and
WHEREAS, the City of Yakima requires professional services for the project
coordination and adjunct staff support services for the renovation and improvement
of the public walkways around the North Front Street Historic District and along the
Yakima Avenue Pedestrian Corridor; and
WHEREAS, George H. Pechtel of the George H. Pechtel Corporation has
unique and significant knowledge of the North Front Street Historic District and
Yakima Avenue Pedestrian Corridor renovation and improvement projects, their
history, funding needs, stakeholders and participants; and
WHEREAS, given the unique and significant knowledge, familiarity, and
qualifications, possessed by the George H. Pechtel Corporation, the City Council
deems it to be in the best interest of the City of Yakima to authorize execution of an
agreement between the City of Yakima and the George H. Pechtel Corporation in an
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amount not to exceed without prior approval $170,000.00 for the provision of project
coordination and adjunct staff support services for the renovation and improvement
of the public walkways around the North Front Street Historic District and along the
Yakima Avenue Pedestrian Corridor, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute an agreement
in a form substantially similar to the attached agreement for project coordination
and adjunct staff support services with the George H. Pechtel Corporation for project
coordination and adjunct staff support services for the renovation and improvement of the
public walkways around the North Front Street Historic District and along the Yakima
Avenue Pedestrian Corridor and all subsequent agreements and amendments, applications
and other documents related to the successful furtherance of these projects.
ADOPTED BY THE CITY COUNCIL this 28th day of June,, 105.
AI 'EST:
City Clerk
-2-
Paul P. George ayor
PROJECT MANAGEMENT SERVICES AGREEMENT
THIS AGREEMENT is made and entered into by and between the City of Yakima, a
Washington municipal corporation (hereafter the "City"), and G. H. Pechtel & Associates,
Inc., a Washington corporation (hereafter the "Project Manager").
WHEREAS, the City desires to engage the Project Manager to perform professional
project management services on an independent contractor basis as "Project Manager" for
the following two projects:
A. The "Old North Yakima National Historic District Renovation Project"; and
B. The "Yakima Avenue Downtown Futures Project"
(hereinafter referred to collectively as the "Projects").
WHEREAS, the principal of the Project Manager has the experience and expertise
necessary to provide said independent contractor services in furtherance of the Projects and
related developments in the Yakima community and is willing to provide such services in
accordance with the terms and conditions of this Agreement and the City desires to employ
the Project Manager to supply such services to it.
NOW, THEREFORE, in consideration of the mutual covenants, promises, and
agreements set forth herein, it is agreed by and between the City and the Project Manager
as follows:.
1. Scope of Services.
a. The Project Manager shall perform, through its principals and employees (except
as otherwise set forth herein) to the best of its ability, normal and customary "project
manager" services for the City relating to the Projects. The Project Manager understands
that such duties are diverse and are not fully set forth in this Agreement, but include such
work as:
i. Manage the progress and construction schedule for the Projects in order to
avoid unnecessary delays in and satisfactory completion of the Projects.
ii. Prepare progress reports respecting the Projects to the City Manager and the
Yakima City Council (or committees thereof) (the "Council") as required or
requested by the City Manager or the Council.
b. The scope of the Project Manager's duties under this Agreement includes the
tasks set forth below, with the presently anticipated time commitments required for the
Project Manager to complete such tasks, provided, however, that (i) the Project Manager
shall be entitled to re -allocate time commitments among the tasks as the Project Manager
deems appropriate and (ii) in no event shall the Project Manager provide more than the
number of hours of work set forth below and in Section 4(c) of this Agreement:
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TASK
1.1 Project Design Elements 40
1.2 Council/Citizen Committees 140
1.3 Public/Private Meetings 80
1.4 Project Marketing/Public Relations
190
1.5 Project Scheduling, Business
Communications, Written and Oral 640
Reports 20
1.6 Future/Additional Project Funding 130
1.7 Project Management/Quality Control30
1.8 Photo File
1.9 Ground Breaking/Project Completion 30
Ceremonies
TOTAL HOURS 1300
c. The City shall provide the Project Manager
all requested
information
reasonably necessary for the Project Managerto carry out its services under tlAgreement.
e 1,
2. Term. The term of this Agreement shall ble de eemed
whenhave
thecommenced
P o ect cUshallManagerobe
05
(specifically for purposes of determining
entitled to charge the City for work hereunder), hsd of wol terminate upon the earlier of
rk contemplated under Section
(a) the performance of the maximum number of or
4(c) of this Agreement, (b) May 31, 2006, or (c) the date the Agreement is terminated by
either party in accordance with Section 3.
3. Termination. Either party may terminate this Agreement at any time, with or without
cause, by providing the other party with written notice of termination no less than thirty
(30) calendar days prior to the effective date of termination. In the event of such
termination, the City shall compensate the Project Manager for services provided through
the effective date of termination.
ANTICIPATED
TIME (HOURS)
4. Consideration.
a. The City shall pay the Project Manager for services rendered hereunder at the
rate of One Hundred Thirty and 77/100 Dollars ($130.77) per hour, which rate shall not be
required to be billed in less than one-quarter (1/4) hour increments. Except as otherwise
provided herein, said hourly rate includes all expenses, costs and overhead (including but
not limited to costs for secretarial and administrative support) of Project Manager in
performing and providing the services required under this Agreement. The Project
Manager shall submit to the City monthly invoices adequately describing all work
performed and itemizing all hours worked by date. Upon receipt of said monthly invoice,
the City shall make payment to the Project Manager within thirty (30) calendar days
thereafter, provided, however, that all payments are expressly conditioned upon the Project
Manager's providing services that are satisfactory to the City. The Project Manager shall
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maintain adequate time records or logs reasonably necessary to substantiate all amounts
itemized on the monthly invoices.
b. In the event that either party exercises its right to terminate this Agreement in
accordance with Section 3, the Project Manager shall be compensated in accordance with
the above terms for all satisfactory services provided to the City up to the effective
Agreement termination date.
c. Unless otherwise amended in writing by the parties, the total amount of
compensation paid to the Project Manager by the City under this Agreement shall not
exceed One Hundred Seventy Thousand and No/100 Dollars ($170,000.00), which
corresponds to One Thousand Three Hundred (1,300) hours of work.
d. The City shall further supply, without cost to the Project Manager, the following
during the term of this Agreement:
i. A "Blackberry" or similar personal digital assistant/email/telephone device;
ii. A web site (and development and maintenance costs thereof) for the Projects;
iii. Secretarial assistance in connection with preparing mailings to the public or
other interested persons regarding the Projects ("Project Mailings");
iv. All printing services associated with Project Mailings; and
v. All handling, postage charges and other expenses incurred in connection
with or associated with Project Mailings.
5. Inspection and Audit. The Project Manager shall maintain books, accounts, records,
documents and other evidence pertaining to the costs and expenses allowable and
consideration paid under this Agreement in accordance with generally accepted accounting
practices. All such books of account and records required to be maintained by this
Agreement shall be subject to inspection and audit by representatives of the City and/or of
the Washington State Auditor at reasonable times, and the Project Manager shall afford the
proper facilities for such inspection and audit. Such books of account and records may be
copied by representatives of the City and/or of the Washington State Auditor where
necessary to conduct or document an audit. The Project Manager shall preserve and make
available all such books of account and records for a period of three (3) years after final
payment under this Agreement.
6. Status of Project Manager. The Project Manager and the City understand and expressly
agree that the Project Manager is an independent contractor in the performance of each and
every part of this Agreement. The Project Manager, as an independent contractor, assumes
the entire responsibility for carrying out and accomplishing the services required under this
Agreement. The Project Manager expressly represents, warrants and agrees that its status
as an independent contractor in the performance of the work and services required under
this Agreement is consistent with and meets the six -part independent contractor test set
forth in RCW 51.08.195. The Project Manager and its employees, agents and/or
subcontractors shall make no claim of City employment nor shall claim against the City any
related employment benefits, social security, and/ or retirement. Nothing contained herein
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shall be interpreted as creating a relationship of servant, employee, partnership or agency
between the Project Manager and the City.
7. Taxes and Assessments. Except for the responsibility of the City under Section 4
hereof, the Project Manager shall be solely responsible for compensating its employees,
agents, and/or subcontractors and for paying all related taxes, deductions, and
assessments, including but not limited to federal income tax, FICA, social security tax,
assessments for unemployment and industrial injury, and other deductions from income
which may be required by law or assessed against either party as a result of this
Agreement. In the event the City is assessed a tax or assessment as a result of this
Agreement, the Project Manager shall pay the same before it becomes due.
8. Nondiscrimination Provision. During the performance of this Agreement, the Project
Manager shall not discriminate on the basis of race, age, color, sex, religion, national origin,
creed, marital status, political affiliation, or the presence of any sensory, mental or physical
handicap. This provision shall include but not be limited to the following: employment,
upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay
or other forms of compensation, selection for training, and the provision of services under
this Agreement.
9. Americans with Disabilities Act. The Project Manager shall comply with the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA), and its
implementing regulations, and Washington State's anti -discrimination law as contained in
RCW Chapter 49.60 and its implementing regulations, with regard to the activities and
services provided pursuant to this Agreement. The ADA provides comprehensive civil
rights to individuals with disabilities in the area of employment, public accommodations,
public transportation, state and local government services, and telecommunications.
10. Compliance with Law. The Project Manager agrees to perform those services under
and pursuant to this Agreement in full compliance with any and all applicable laws, rules,
and regulations adopted or promulgated by any governmental agency or regulatory body,
whether federal, state, local, or otherwise.
11. No Conflict of Interest. The Project Manager covenants that it does not have any
interest and shall not hereafter acquire any interest, direct or indirect, which would conflict
in any manner or degree with the performance of this Agreement. The Project Manager
further covenants that it will not hire anyone or any entity having such a conflict of interest
during the performance of this Agreement.
12. No Insurance. It is understood the City does not maintain liability insurance for the
Project Manager and/or its employees.
13. Indemnification.
a. The Project Manager agrees to hold harmless, indemnify, and defend the City, its
elected officials, officers, employees, and agents from and against any and all suits, actions,
claims, liability, damages, judgments, costs and expenses (including reasonable attorney's
4
fees) to the extent resulting from or arising out of the negligence of the Project Manager in
connection with or incidental to the performance or non-performance of this Agreement.
b. In the event that both the Project Manager and the City are negligent, each party
shall be liable for its contributory share of negligence for any resulting suits, actions, claims,
liability, damages, judgments, costs and expenses (including reasonable attorney's fees).
c. The foregoing indemnity is specifically and expressly intended to constitute a
waiver of the Project Manager's immunity under Washington's Industrial Insurance Act,
RCW Title 51, as respects the other party only, and only to the extent necessary to provide
the indemnified party with a full and complete indemnity of claims made by the Project
Manager's employees. The parties acknowledge that these provisions were specifically
negotiated and agreed upon by them.
d. Nothing contained in this Section or this Agreement shall be construed to create
a liability or a right of indemnification in any third party.
e. The provisions of this Section shall survive the expiration or termination of this
Agreement with respect to any event occurring prior to such expiration or termination.
14. Insurance Provided by the Project Manager.
a. On or before the date this Agreement is fully executed by the parties, the Project
Manager shall provide the City with a certificate of insurance as proof of commercial
liability insurance with a minimum liability limit of One Million Dollars ($1,000,000.00) per
occurrence/aggregate limit bodily injury and property damage. The certificate shall clearly
state who the provider is, the amount of coverage, the policy number, and when the policy
and provisions provided are in effect. Said policy shall be in effect for the duration of this
Agreement. The policy shall name the City, its elected officials, officers, agents, and
employees as additional insureds and shall contain a clause that the insurer will not cancel
or reduce in limits the insurance without first giving the City thirty (30) calendar days' prior
written notice. The insurance shall be with an insurance company or companies rated A -
VII or higher in Best's Guide and admitted in the State of Washington.
b. Industrial Insurance. The Project Manager shall comply with the provisions of
RCW Title 51, Industrial Insurance. For the duration of this Agreement, the Project
Manager shall provide or purchase industrial insurance coverage for its employees, as may
be required of an "employer" as defined in RCW Title 51, and shall maintain full
compliance with RCW Title 51.
c. Insurance Provided by Subcontractors. The Project Manager shall ensure that all
subcontractors it utilizes for work/services required under this Agreement shall comply
with all of the above insurance requirements.
d. Survival. The provisions of this Section shall survive the expiration or
termination of this Agreement with respect to any event occurring prior to such expiration
or termination.
15. Delegation of Professional Services. The services provided for herein shall be
performed by the Project Manager, and no person other than the principals, regular
5
associates or employees of the Project Manager shall be engaged upon such work or
services except upon written approval of the City.
16. Assignment. This Agreement, or any interest herein or claim hereunder, shall not be
assigned or transferred in whole or in part by the Project Manager to any other person or
entity without the prior written consent of the City. In the event that such prior written
consent to an assignment is granted, then the assignee shall assume all duties, obligations,
and liabilities of the Project Manager stated herein.
17. Waiver of Breach. A waiver by either party hereto of a breach by the other party hereto
of any covenant or condition of this Agreement shall not impair the right of the party not in
default to avail itself of any subsequent breach thereof. Leniency, delay or failure of either
party to insist upon strict performance of any agreement, covenant or condition of this
Agreement, or to exercise any right herein given in any one or more instances, shall not be
construed as a waiver or relinquishment of any such agreement, covenant, condition or
right.
18. Confidentiality. The Project Manager agrees to maintain total confidentiality with
regard to information discerned from access to City records, except as otherwise required
by law. Such information shall be held in strict confidence in accordance with the
standards of conduct of the Project Manager Profession.
19. Severability. If any portion of this Agreement is changed per mutual agreement or any
portion is held invalid, the remainder of the Agreement shall remain in full force and effect.
20. Neutral Authorship. Each of the provisions of this Agreement has been reviewed and
negotiated and represents the combined work product of all parties hereto. No
presumption or other rules of construction which would interpret the provisions of this
Agreement in favor of or against the party preparing the same shall be applicable in
connection with the construction or interpretation of any of the provisions of this
Agreement.
21. Integration. This written document constitutes the entire agreement between the City
and the Project Manager. There are no other oral or written Agreements between the
parties as to the subjects covered herein. No changes or additions to this Agreement shall
be valid or binding upon either party unless such change or addition be in writing and
executed by both parties.
22. Notices. Unless stated otherwise herein, all notices and demands shall be in writing
and sent or hand delivered to the parties to their addresses as follows:
TO CITY:
City Manager
City Hall
129 North Second Street
Yakima, WA 98901
6
TO PROJECT MANAGER: G. H. Pechtel & Associates, Inc.
25 North Front Street
P.O. Box 2063
Yakima, WA 98907
or to such other addresses as the parties may hereafter designate in writing. Notices
and/or demands shall be sent by regular mail, postage prepaid, or hand delivered. Such
notices shall be deemed effective when mailed or hand delivered at the addresses specified
above.
23. Third Parties. The City and the Project Manager are the only parties to this Agreement
and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is
intended to give, or shall be construed to give or provide, any right or benefit, whether
directly or indirectly or otherwise, to third persons.
24. Survival. Any provision of this Agreement which imposes an obligation after
termination or expiration of this Agreement shall survive the term or expiration of this
Agreement and shall be binding on the parties to this Agreement; provided, however, that
110 action may be commenced under this Agreement by either party later than three (3)
years after the termination of this Agreement.
25. Governing Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Washington.
26. Venue. The venue for any action to enforce or interpret this Agreement shall lie in the
Superior Court of Washington for Yakima County, Washington.
27. Counterparts. This Agreement may be executed in one or more counterparts, each of
which shall be deemed an original, but all of which shall constitute one and the same
Agreement.
CITY OF YAKIMA
By�
R. A. Zais, Jr., City Manager
((a_onS
DATE:
G. H. PECHTEL & ASSOCIATES, INC.
By:
George H. Pechtel, President
DATE: AL
ATTEST:
City Clerk
City Contract No. A4,6 --‘of
4r50lu r, Ai X-aoo5-/ '3
7
GEORGE H. PECHTEL
PLANNNER AND CONTRACTOR
25 NORTH FRONT STREET
YAKIMA, WA 98902
George H. Pechtel is President of the george h. pechtel co., inc established on North
Front Street in August 1980. George has provided planning and general contracting
services to both private and public sector clients for over one quarter of a century.
PLANNING EXPERIENCE: George has over 30 years of planning experience.
Activities to include but not limited to;
Comprehensive Planning Studies
Zoning, Public service infrastructure, Land use, Parks/recreation, Housing,
Economic resources/development, Mapping and Transportation:
(Entities that Comprehensive Planning Studies were provided for):
Hoh Tribe, (Forks, WA), City of Moxee, City of Yakima,
Transpo/Yakima County
Economic Development Planning
Land use zone changes for private business, public funding access for private
sector projects, economic development and demographic studies, private
development strategy planning, grant and loan application process for public
funding.
Gordon Brothers Winery(Pasco, WA) City of Yakima (WA), H.D. Fowler
Co.(Bellevue, WA), Lee Semon Jr. (Yakima, WA), North Front Street
Improvement Association(Yakima, WA), Yakima Brewing and Malting
Co. Inc(Yakima, WA) Central Mechanical(Yakima, WA), Western
Recreation Vehicles(Yakima, WA) City of Union Gap(Union Gap, WA),
Gary Lukehart/Chinook Business Park/Trailwagons Inc.(Yakima, WA).
Historic Inventory/Application Process
National Historic Register applications, Photo essays, Tax credits application.
Bob Shultz/Union Pacific Depot(Yakima, WA), Dr. Robert Henretig/Lund
Building(Yakima, WA), Union Gospel Mission/C.M. Holtzinger
Building(Yakima, WA), Dell Mathews/Pacific Fruit Building(Yakima,
WA), North Front Street Improvement Associates(Yakima, WA).
Public Meetings/Information Process
Author/Print/Distribute Written information brochures, Planning documents, and
Electronic media presentations. Advertise and conduct public meetings to
provide information to the public and receive public comment. Conduct Public
Relations activities for clients.
City of Yakima (Yakima, WA), Loofborrow/Hollingbery Associates
(Yakima, WA), Transpo Group (Bellevue, WA), NFSIA (Yakima, WA),
ad hoc Yakima Futures Committee (Yakima, WA), City of Moxee
(Moxee, WA), City of Toppenish (Toppenish, WA), City of Omak (Omak,
WA).
CONSTRUCTION EXPERIENCE: George has over 28 years experience in the
construction industry. Included in his experience is both public and private clients
Activities include but, not limited to is:
Project/Construction Management
HUD Community Development Block Grant Program, Over 100 homes
rehabilitated, New City Hall construction, New Car Dealerships, New Industrial
Development/Building, Wildlife Parks, Manufacturing sites/Buildings.
City of Moxee (Moxee, WA), City of Toppenish (Toppenish, WA), City
of Omak, (Omak, WA), Valley Toyota (Yakima, WA), Horner Electric
(Yakima WA), Trailwagons Inc. (Yakima, WA), Highland Park (Yakima,
WA), Central Mechanical (Yakima, WA).
General Contractor
Custom built new and remodeled buildings and developments. Included in
buildings are streets, sidewalks, and water/sewer. Project size from 1,000 S.F. to
85,000 S.F. Retail stores, Restaurants, Historic Restoration, General Offices,
Automobile Dealerships, Food/Chemical Manufacturing, Testing Facilities,
Factories, and Demolition/Parking Lots.
Kentucky Fried Chicken (Yakima, WA), Sears and Roebucks (Union Gap,
WA), Valley Ford/Nissan/Kia (Yakima WA), Trailwagons (Yakima,
WA), Baby Jogger (Yakima, WA), Del Monte Foods (Yakima, WA),
T.V. Towne (Yakima, WA), General Supply (Yakima, WA), Lund
Building (Yakima, WA), City of Yakima (Yakima, WA), Q -Point
(Yakima, WA), Union Gospel Mission (Yakima, WA), Greystone
Restaurant (Yakima, WA).
EDUCATION:
Associates Degree, Political Science, Yakima Valley Community College,
Yakima, WA
Bachelor Degree, Political Science, University of Washington, Seattle,
WA
Black Studies, 5th year, University of Washington, Seattle, WA
ICBO, Short course on UBC, Washington State University, Pullman, WA
OFFICES HELD: Board of Directors/Commissions
Current: Vice Chairman -Capital Facilities Committee, Yakima, WA
Member — Historic Preservation Committee, Yakima, WA
Incorporator/Board Member- North Front Street Improvement
Association, Yakima, WA
Past: Allied Arts, Yakima City Council, Yakima Regional Planning
Commission, Washington Historic Trust, CDBG Committee,
Washington Economic Development Finance Authority,
Yakima Downtown Association.
i
cHIN00
ijJ'u4IneM )/
May 6, 2005
Mr. Dick Zais, Manager
City of Yakima
129 North 2nd Street
Yakima, Wa 98901
Dear Dick,
This letter is asking for you to consider George Pechtel as the project
District Renovation/Yakima Avenue Improvement Project. George has
dating back to 1997. Those projects included:
• Pizza Hut Gateway Center
• Check N Go Gateway Center
• The Sub Shop Gateway Center
• Beneficial Finance Gateway Center
• Trail Wagons Composite Facility (30,000 sq.ft.) 605 East
• "Baby Jogger" Building (36,420 sq.ft.) 1700 North 6th
George Pechtel has also been helpful in organizing and presenting
Officials to obtain grants and funding at the County, State, and local levels.
people and conducts himself in a professional manner. I believe George
managing this well needed project for our community.
s Sincerely,
\ i
,-7::::-.:. ,. . Wippip
viLLti ci,
CITY OF YAKIMA
MAY 1 o 2005
15- Y n,-Y 4AA LAGER
manager for the Historic
completed several projects for us
"R" Street
Street
projects to Yakima City
George works well with
would be an asset to the City in
Gary Lukehart
1901 North 4th Street. Yakima. WA 98901 Phone: (509) 574-3889 Fax: (509) 574-3891 e-mail: cbp@transedge.com
Central Mechanical Services
Dick Zais
City Manager
129 N. 2nd Street
Yakima, WA 98901
Dear Dick,
RECEIVED
CITY OF NIVI*1j 2005
MAY 6 2005
OFFICE OF CITY MANAGER
Congratulations on getting the 4.8 million for Yakima, I can't believe that it has
taken so long to begin the down town improvements.
I would like to suggest that you hire George 11. Pechtal to manage the project; I
have known George for twenty years and we have worked on many construction projects
together. George built my place on "J" Street. George also helped me obtain a CERB
Grant to put in water/sewer, sidewalks, and streets.
I know George has the background and interest to be a pivotal place in the
downtown revitalization program.
I know he has a very clear vision of how great Yakima can be and has worked
toward that goal ever since I've known him. As an ex City Councilman; I would think he
would know his way around city hall.
If you would like to discuss this with me please give me a call
621 W. J Street
Yakima, WA 98902
509-248-5944 Office
Contractors #CENTRMS972CL
P.O. Box 86
Yakima, WA 98907
509-453-9818 Fax
VALLEY
Automotive Group
May 4, 2005
Dick Zais
City Manager
Yakima City Hall
129 N 2nd Street
Yakima, WA 98901
Le
ICiRECEIVED
KIA
E-MAIL: drivev. Iey.com
AY 5 2005
OFFICE OF CITY MANAGER
RE: Yakima Avenue Project
Dear Dick,
First of all, thanks for all the hard work you do on behalf of the citizens of our town. You
may not hear that often enough but you certainly should.
Second, I would like to take this opportunity to endorse George Pechtel for Project
Manager for the Yakima Avenue Project/Historic District Renovation Program. George
has a long history of involvement in the historic district, including starting his contracting
business there over two decades ago. His leadership, creative ideas and hard work have
made a difference in the recent improvements that have taken place there. I can think of
no better choice to head up a project of this kind than George. Few people have the type
of devotion or knowledge to the area that he brings. He would be an excellent choice.
I say this also because I have been involved in several construction projects over the
years here at Valley Ford. George has always been my contractor. Every project has been
handled professionally and built to high standards. I trust his good judgment and fairness.
He acts in the best interests of his client and does good work. I could not recommend him
more highly.
If you have any questions about this recommendation please feel free to call me directly
at 453-3125. And keep up the good work!
Yours truly,
Tom Sparling
President
VALLEY FORD NISSAN
910 South First Street
Yakima, WA 98901
Phone (509) 453-3125
Service Direct 509-453-3221
Fax (509) 457-8496
VALLEY KIA
1010 South First Street
Yakima, WA 98901
Phone (509) 469-1600
Fax (509) 452-0314
VALLEY AUTOBODY
1010 South First Street
Yakima, WA 98901 .
Phone (509) 575-0883
Fax (509) 457-8852
CONSTRUCTION & DE
220 WEST YAKIMAAVENUE • YAKIMA, WASHINGTON 98902 • (509) 248-2125 -
May 2, 2005
Dick Zais, City Manager
City of Yakima
129 N 2nd St.
Yakima, WA 98901
Dear Dick,
E LSP
NIT
509) 248-3104 • CRAIGSC000DP
FICE OF CITY MSA�dAGER
I would like to follow up regarding my conversation with you concerning the
downtown/historic district projects.
I know of no one else who would do a better job as project manager than George Pechtel.
George has an extensive construction and planning background which would be a big
plus with this job. I also know of few people who have put in so much time in trying to
make our town more viable. I, for one, would like to see someone do this who knows the
people and the neighborhood.
I am in town, so if you would like to call me about this I will be available. The exception
is Wednesday, golf day. Thank you.
Craig Schultz
CATTI
BROS.
INC.
Mr. Dick Zais Jr. (Confidential)
City Manager
City of Yakima
129 N. 2nd Street
Yakima, WA 98901
April 29, 2005
Re: Mr. George Pechtel
Dear Mr. Zais:
RECEIVED
CITY OF YAKIMA
MAYPOST')F9j�OX 9576
YAKIMA, NA ' TON 985
TELEPHONE (509) 248-254
OFFICE OF CITY MANAGER
09
0
I would support the appointment of Mr. George Pechtel as the Project Manager of
the downtown revitalization project.
Mr. Pechtel is very qualified for this position and is in the unique position that he is
already very familiar with the project and would hit the ground running.
Thank you again for your help, dedication and support!
Very truly yours,
David J. Picatti
President/CEO
Mr. Dick Zais Jr. (Confidential)
City Manager
City of Yakima
129 N. 2nd Street
Yakima, WA 98901
May 3, 2005
Re: Mr. George Pechtel
Dear Mr. Zais:
At a recent meeting of the North Front Street Improvement Association, a
motion was unanimously passed to support Mr. George Pechtel as the
project manager for the North Front Street and Downtown Renovation
projects
Mr. Pechtel is very qualified for this position and is in the unique position
that he is already very -familiar with the project and would hit the ground
running.
Thank you again for your help, dedication and support!
Very truly yours,
avid J. Picatti
President Board of Directors
NORTH FRONT STREET
IMPROVEMENT ASSOCIATION
Five North Front Street • Yakima, Washington 98901
*L122,
YAKIMA
POINT'
HOME MORTGAGE LOANS
Dick Zais
City of Yakima
129 N 2nd Street
Yakima, WA 98901
Dick,
RECEIVED
CITY OF YAKIMA
MAY 3 2005
OFFICE OF CITY MANA CEIJ
I am writing to urge you to select George Pechtel to manage the historic district
renovation and the Yakima Avenue project.
I know that George was instrumental in working with Senator Deccio and the Governor
to secure funds for these improvements. As you know, he brings a real passion to the
task, the area and the development of downtown.
It would seem that a combination of that passion and his many, many years of planning
and construction experience would make him the ideal candidate for this important
improvement to Yakima.
I hope that you agree that George is the best person for this job.
Thfor your consideration.
Skip Se on
117 EAST YAKIMA AVENUE YAKIMA, WASHINGTON 98901
PHONE 509.575.4400 FAX 509.575.4403
ORDINANCE NO. 2005 -
AN ORDINANCE amending the 2005 budget for the City of Yakima; and
making an appropriation of $4,790,000 within the 321 —
Central Business District Improvement Fund for expenditure
during 2005 to provide for renovation of public walkways in
the Downtown area.
WHEREAS, the City has been awarded grants from the Washington State
Department of Transportation in the amount of $870,000, and from the Washington
State Department of Community, Trade, and Economic Development in the amount of - ..
$3,920,000 to provide for renovation of public walkways in the Downtown area,
thereby resulting in the need to appropriate an amount of $4,790,000 within the 321 —
Central Business District Improvement Fund for the 2005 budget year for this purpose;
and
WHEREAS, at the time of the adoption of the 2005 budget it could not
reasonably have been foreseen that the appropriation provided for by this ordinance
would be required; and the City Council declares that an emergency exists of the type
contemplated by RCW 35.33.091 and that it is in the best interests of the City to make
the appropriation herein provided, now, therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. Appropriations are hereby made, for expenditure during 2005, from
Unappropriated Fund Balance in the 321— Central Business District Improvement Fund
to the various accounts and in the various amounts, to provide for renovation of public
walkways in the Downtown area, all as specified in the Schedule attached hereto and
incorporated herein.
Section 2. This ordinance is one making an appropriation and shall take effect
immediately upon its passage, approval and publication as provided by law and by the
City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this day of
, 2005.
PAUL P. GEORGE, MAYOR
ATTEST:
CITY CLERK
First Reading: 6-28-2005
Publication Date:
Effective Date:
Cepperson 6/20/2005
APPROP.ORDINANCE
RESOURCES:
WA State Department of Community
Trade & Economic Development
PAGE 1
SCHEDULE I
CBD Improvement Fund 321
Yakima Ave Front Street Total
321-321-699-2116-33404-2DC $2,058,000 $3,920,000
321-321-699-2103-33404-2DC $1,862,000
WA State Department of Transportation
321-321-699-2116-33403-6DT
TOTAL RESOURCES
APPROPRIATIONS:
$870,000 $870,000
$2,928,000 $1,862,000 $4,790,000
Yakima Ave Front Street Total
Engineering
321-321-321-2116-59511-650 $794,656 $1,300,000
321-321-321-2103-59511-650 $505,344
Sidewalk
321-321-321-2116-59561-650 $550,146 $900,000
321-321-321-2103-59561-650 $349,854
Lighting
321-321-321-2116-59563-650 $360,651 $590,000
321-321-321-2103-59563-650 $229,349
Roadside Dev-Landscaping
321-321-321-2116-59570-650 $1,222,547 $2,000,000
321-321-321-2116-59570-650 $777,453
TOTAL APPROPRIATIONS $2,928,000 $1,862,000 $4,790,000
DOWNTOWN FUTURES INITIATIVES PROJECT BUDGET
Yakima Avenue
Front to 9th Street
North Front Street
Historic District
TOTAL
DESIGN and BID SERVICES
Engineering
Project Coordination
Design and Bid Total
CONSTRUCTION MANAGEMENT
Engineering
Project Coordination
Construction Management Total
Consultant Subtotal
CONSTRUCTION (Bid Award)
Contingency
Construction Total
Grand Total
REVENUE
Transportation funds
CTED (minus 2% included)
Revenue Total
Revised 6/28/05
$ 321,643 $ 204,763 $ 526,406
$ 29,868 $ 18,848 $ 48,715
$ 351,511 $ 223,611 $ 575,121
$ 351,237 $ 222,819 $ 574,056
$ 73,788 $ 47,498 $ 121,285
$ 425,025 $ 270,317 $ 695,341
$ 776,535.00 $ 493,927.00 $ 1,270,462.00
$ 1,955,877 $ 1,243,703 $ 3,199,580
$ 195,588 $ 124,370 $ 319,958
$ 2,151,465 $ 1,368,073 $ 3,519,538
$ 2,928,000 $ 1,862,000 $ 4,790,000
870,000
2,058,000
2,928,000
1,862,000
1,862,000
$ 870,000
$ 3,920,000
$ 4,790,000
Downtown Yakima Futures Initiatives
Oversight Committee
Senator Alex Deccio
Mayor Paul George
Council Member Bernie Sims
Council Member Neil McClure
City Manager Dick Zais
Chris Waarvick
Bill Cook
Kay Adams
Michael Morales
Darrell Blue
George Pechtel
Bill Huibregtse
Dennis Whitcher
Kathy Coffey
Steve Caffery.
John Baule
Craig Rath
Joe Mann
Jar Arcand
Jay Wildgen
Dave Picatti
Skip Semon
Jamie Stickel
Elizabeth McGree
Barbara _Greco..
Gary Lukehart
George Chappell
Monica Weyhe
Mike Gulick
Jane 15
DAT •
PROJECT:
TO:
BROCKWAY _ OPFER _ RAAB
ARCHITECTURE,P.L.L.C.
, 2005
Yakima Downtown Futures Initiative
City of Yakima
Stakeholders Phase I Committee
PRESENT: See Attached Sign -In Sheet
MEETING. MIIVU�'ES:
PROJECT NO.: 0514
The meeting was held to kick off the data gathering and conceptual design effort that will lead to the design of the
improvements to Front Street and Yakima Avenue.
• Chris Waarvick welcomed the group and briefly described the purpose of the meeting.
• Bernie Sims discussed the project and named the group the "Yakima Downtown Futures Initiative Stakeholders
Phase I Committee."
• Senator Alex Deccio described the funding process and stressed that the project must follow the language used
in the funding request submitted to the legislature.
• Bill Huibregtse generally described the work of the consultants that lead to the project funding. Bill outlined a
schedule for the work as follows:
o Initial development of design concepts:
o Concept review and refinement:
o Decision of Yakima Avenue Design Concept:
o Development of Construction Documents related to the
block of Yakima Avenue fronting the new Hilton Garden Hotel
o Bidding and Award of the Hilton Garden block:
o Construction completion in time for Hotel Completion:
o Design and Construction Doc. completion for remainder of project:
o Bidding and Award for Yakima Avenue and Front Street:
o Construction:
June 2005
June — July 2005
No later than July 31, 2005
August 1— August 15, 2005
August 15.— September 15, 2005
October 1 — November 15, 2005
July 2005 — February 2006
March 2006
April - November 2006
1320 N.16TH AVENUE SurrE C YAKIMA, WASHINGTON 98902
(509) 454-3299 FAx (509) 4543254
June 15, 2005
Yakima Downtown Futures Initiative
City of Yakima
Page 2
• Skip Semon questioned whether the City would be responsible for maintaining the landscaping installed as part
of the project. The City confirmed that they would be responsible for the maintenance and that they have asked
that low maintenance be considered as an important element in the landscape design.
• The general meeting structure for the project was outlined as follows:
o Meeting I: Today, Project Kick-off with Stakeholders
o Meeting II: Project discussion/data gathering with adjacent Property Owners
o Meeting III: Project presentation to Community
Key elements of the project were identified:
o Sidewalks, approximately 16' from back of curb.
o Lighting, emphasizing the pedestrian sense of security
o Street Trees and Landscaping
o Undergrounding of overhead utilities in the Front Street block
• K. Wendell Adams described the related project north of the Front Street block which will provide a railroad
underpass. The first phase of this project will involve the relocation of the existing utilities in Front Street
requiring the removal of the existing paving which will be replaced with brick pavers similar to those originally
used on the street.
• Jamie Stickel reported that he is working on the Committee for Downtown Yakima and that they are focusing
their attention on what may be occurring or what may be encouraged to occur in the areas between the larger
projects currently under development.
• Kathy Coffey described the future plans for the Convention Center Campus and surrounding area development
goals:
o Development of a more "park like setting".
o Renovation of the existing parking lot east of the Center.
o Future closure of 8th Street to allow for exterior gathering space.
o Future improvements to "A" Street to enhance pedestrian use and develop a loop with Front Street and
Yakima Avenue.
o Provide improved linkage to the hotels to the east and the Visitor Information Center.
o Provide improved linkage to the east side of I-82, hotels, Greenway, etc.
o Improve the neighborhood north of the Convention Center.
• Steve Caffery described the projects being developed and planned for the Capital Theatre and surrounding area:
o Next phase is to expand to the east on property purchased from the YMCA to enhance back stage areas.
o Develop a community center on the property directly north of the Theatre.
o Continued development of concepts for area to the west of the Theatre.
• Joe Morrier reported on the Hilton Garden Hotel being constructed on the site of the former Mervyn's store. He
further discussed plans for new development on the property formerly occupied by The Bon.
• Bernie Sims described a project that Rotary is undertaking to develop a "Welcome" sign with landscaping and
basalt columns on the east end of Yakima Avenue.
• Gary Lukehart discussed the development planned for the property surrounding the new Fairfield/Marriott.
1320 N. 16m AVENUE SurrE C YAKIMA, WASHINGTON 98902
(509) 454-3299 FAx (509) 454-3254
June 15, 2005
Yakima Downtown Futures Initiative
City of Yakima
Page 3
• Monica Weyhe reported on the concepts that the Yakima Valley Regional Library is considering with regard to
the Downtown Branch including thoughts of a renovation or replacement building. They are in early stages of
evaluation and will be interested in the development that this project brings.
• John Baule discussed possible ties that the Museum may have to Downtown including the possibility of
locating a satellite in the area, which might house the carriage collection. John also reported on a new group in
Yakima called the Yakima Arts Giving Circle. The intent of this group is to make funds available for a
downtown arts project(s). John suggested that public art be considered as a component as the concepts for the
improvements are being developed.
• It was reported that meetings for this project would generally be conducted on a monthly basis in the beginning
then moving to a weekly basis as needed.
• Bill Huibregtse asked the group to consider the concept of allowing sidewalk cafes in the Downtown area. The
group unanimously favored this idea when polled.
Submitted by:
Brockway • Opfer • Raab • Architecture, P.L.L.C.
Sherlyn M. Brockway
#0514
1320 N. 16m AVENUE SurrE C YAxnrMA, WASHINGTON 98902 (509) 454-3299 FAX (509) 454-3254
Huibregtse, L®man Associates, Inc.
CIVIL ENGINEERING • LAND SURVEYING • PLANNING
June 10, 2005
City of Yakima
2301 Fruitvale Boulevard
Yakima, WA 98902
Attn: Chris Waarvick
Director of Public Works
Re: Yakima Downtown Futures Initiative, Phase 1
Preliminary Survey and Preliminary Design Activities
Dear Chris:
William L. Huibregtse, PE
Jeffrey T. Louman, PE
Theodore W. Pooler, PE
Dennis J.Whitcher, PE
Eric T. Herzog, PLS
Michael T. Battle, PE
Terry D.Alapeteri, PE
Daniel L Hesse, PE
We are pleased to have been selected by the City of Yakima to provide professional design and
engineering services for the above referenced project.
We understand that the initial stage of construction for this project will be the reconstruction of the
northerly sidewalk area of Yakima Avenue from the Great Western Building to Naches Avenue
including sidewalk surfacing, pedestrian lighting, landscaping, and irrigation. This section of
sidewalk improvements is to coordinate with the design and construction of the new Hilton Garden
Hotel to the north of this sidewalk area being built by JEM Development via construction contracts
with Moen Construction and MSI Construction.
At our meeting on June 7, 2005, we discussed several features of this construction area which will
need to be coordinated over the next several weeks. We understand Mr. Joe Morrier to say that
their date for opening the new Hilton Garden Hotel is December 31, 2005. We also outlined the
following project development schedule to design, bid contract, and construct the above referenced
public sidewalk area improvements via the public bid process:
6/28/05 HLA Agreement for Engineering Services to City Council
7/31/05 Sidewalk Area Design Decisions Complete
8/15/05 Plans, Specifications & Estimate Complete
9/15/05 Advertising and Construction Contract Award Complete
10/1-11/15/05 Construction of Sidewalk Area Improvements
We emphasized at this referenced meeting that, in order to meet the above sidewalk area
construction schedule, the hotel contractors will need to have completed all utility and other
construction in/under the public sidewalk area no later than 10/1/05. We also noted that it may be
necessary/advisable to order some of the longer delivery material items prior to publically bidding
the sidewalk area construction contract in order to meet this above outlined schedule.
G:\Janis\Yakimal3-J K\yk13-70.wpd
City of Yakima
June 10, 2005
Page 2.
We are ready to immediately begin the initial preliminary survey and preliminary design services
for this Stage 1 work and have accepted your direction at our June 7, 2005, meeting to do so. The
following is our scope of services for these preliminary services which can be performed during
June 2005, within our remaining budget of approximately $8,500 of our Agreement with the City
of Yakima, dated October 27, 2004:
1. Preliminary topographic survey of the north side of Yakima Avenue from the Great
Western Building to Naches Avenue.
2. Preparation of preliminary topographic mapping via CAD of this same area.
3. Begin preparation of preliminary sidewalk surfacing and streetscape alternatives for
City/property owner/business owner review.
4. Participation in up to two meetings of the Yakima Downtown Futures Initiative
Committee.
We have scheduled the topographic survey and initial site visit of the streetscape/landscape
architects for the week of June 13, 2005.
Please confirm your authorization to proceed with the above described preliminary services via
signature below.
Thank you for the opportunity to provide professional services for the City of Yakima.
Very truly yours,
William L. Huibregtse, PE
President
WLH/jk
A ori ion to Proceed with Preliminary Services:
6 -t3 -0S -
City of Yakima Date
Mayor Paul George
City of Yakima
129 N. 2nd Street
Yakima, WA 98901
April 26, 2005
Oi'F
RECEIVE }
OF:yEt.
APR 2 7
OF CITY C
Re: North Front Street Historical Restoration Project, Historic District,
Yakima WA
Dear Mayor George:
On behalf of the North Front Street Improvement Association I want to
thank you, the City Council and Staff for all your efforts in securing the
funding for the North Front Street Historical Restoration Project and the
Yakima Downtown Futures Initiative.
We appreciate that this is the culmination of many years of hard work and
we appreciate your devotion to Yakima and the downtown projects.
We understand that many hours of effort were devoted to securing these
funds and look forward to the fruits of your labor.
If you have any questions or comments please feel free to contact George
Pechtel.or myself:
Thank you again for your dedication and support!
Very triiJ ours,
David J. Picatti
President, North Front Street Improvement Association
George Pechtel (509)-248-9496
David J. Picatti (509)-248-1447
I!_
u/ I Iigllpll1II;
S91/111,11.'n"'I.,I
NORTH FRONT STREET
IMPROVEMENT ASSOCIATION
Five North Front Street • Yakima, Washington 98901
FOR COUNvii INF
DATE
City of Yakima
4e-sisrm Etel4eaLme
Subject: Legislature Funding for Yakima Projects
Contact: ' Yakima Mayor Paul George - 575-6040
City Manager Dick Zais - 575-6040
George Pechtel-North Front Street Merchants 248-9486
Release Date: Monday, April 25th, 2005
State Legislature Provides Millions For Yakima Proiects
Yesterday's approval of the 2005-2007 biennial state budget means Yakima will receive
nearly $10 million for projects ranging from improvements to Historic North Front Street
and Yakima Avenue to another softball field at Kiwanis Park.
"The Council and I couldn't be more pleased," said Yakima Mayor Paul George.
"Senator (Alex) Deccio, Representative (Mary) Skinner and Representative (Jim)
Clements are to be applauded for their hard work in securing this funding. As president
of the Association of Washington Cities, Yakima Council Member Mary Place also
played a pivotal role in convincing the legislature to help not just Yakima, but all cities .
across the state," said George.
Efforts to revitalize downtown Yakima received a kick start with nearly $5 million in state
funding. The "Downtown Yakima Futures Initiative," is a multi-year plan to fix road and
sidewalks, and make other aesthetic improvements including landscaping. Yakima will
receive $4 million from the state construction budget and $870,000 from the state
transportation budget for the downtown initiative.
"This money is going to change downtown Yakima in a big way," said George Pechtel, a
member of the North Front Street Merchants Association. "Our vision is to turn the
downtown, particularly Historic North Front Street and Yakima Avenue, into a destination
point for visitors and for people who live here. With the almost $5 million the legislature
has provided, we'll be able to get a good start," said Pechtel.
The 2005-2007 state transportation budget also includes about $2.5 million to help build
railroad underpasses on Lincoln Avenue and "B" Street. That money will be combined
with over $20 million for the underpasses already secured from other state and federal
sources.
Another $350,000 of state money was approved to pay part of the cost of adding another
softball field to "The Gateway Sports Complex at Kiwanis Park' which will continue
transformation of that facility into a premiere sports destination.
$2 million was approved by the legislature for work related to improving the U.S.
Highway 12/40th Avenue interchange. And, the City will receive about $150,000 in 2005
and about $300,000 in 2006 and thereafter as its share of one-half of 1% of the money
raised through a gas tax increase approved by the legislature as part of the state budget.
"Our legislative delegation, our Council, several community members and City staff put a
lot of effort into this session to take Yakima's story to the legislature and make the case
for state funding to help build our economy, create new jobs and make significant capital
improvements to our streets and downtown," said City Manager Dick Zais.
Another project critical to the Upper Valley, extension of Valley Mall Boulevard, will
receive more than $24.6 million dollars in state funding. The Valley Mali Boulevard
money was awarded due to the efforts of TRANS-action, a coalition of local
governments working together on regional transportation issues.
- end -
Washington State 2005-2007 Biennial Budget
City of Yakima Projects Funding
Project
• Yakima Downtown
Futures Initiative
Yakima Downtown
Futures Initiative
The Gateway Sport Complex
at Kiwanis Park (4th softball field)
• Yakima Grade Separation
(Underpasses) Project
U.S. Highway 12/40th Avenue
Interchange Improvements
Funding Amount
$4,000,000
$870,000
$350,000
$2,500,000
$2,000,000
Total - $9,720,000
Other Yakima Area Funding
Source
State Construction
Budget
State Transportation
Budget
State Construction
Budget
• Valley Mall Blvd. Extension $24,620,000
• Transportation Improvements
(one-half of 1% of gas tax increase
shared by City of Yakima and
Yakima County)
$150,000 (2005)
$300,000 per year
(2006 into future)
State Transportation
Budget
State Transportation
Budget
State Transportation
Budget
State Transportation
Budget
1 inch equals 500 feet
Current Private Investment Projects
City of Yakima, WA De. , blic Works 2301 Frultvale Boulevard Yakima, WA 98902 January, 2005
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. a 0
For Meeting of: Tune 28, 2005
ITEM TITLE: Legislation regarding the Downtown Futures Initiatives Project
(A) A resolution authorizing a Professional Services Agreement with
Huibregtse Louman Associates (HLA) for Engineering Services
(B) A resolution authorizing a Professional Services Agreement with
G. H. Pechtel Corporation (GHPC) for project coordination.... ...
services
(C) An ordinance amending the 2005 budget and making an
appropriation of $4,790,000 into the 321 CBD Central Business District
(CBD) Improvement Fund
(D) Establishing the City Council Downtown Yakima Futures Initiative
Oversight Cornmittee
SUBMITTED BY: Dick Zais, City Manager
Chris Waarvick, Director of Public Works
CONTACT PERSON/TELEPHONE: Kay Adams, City Engineer, 575-6111
Cindy Epperson, Financial Services Manager, 575-6070
SUMMARY EXPLANATION:
Staff is pleased to bring to you a series of legislative items to begin implementing the actions
contemplated in the Downtown Yakima Futures Initiative (DYFI). Through the tireless efforts of many
who have sincere interest in the future of Yakima, the City has received grant funds totaling
$4.79 million for the long-awaited renovation to our public walkways around the North Front Street
Historic District (NFSHD) and along Yakima Avenue from Front Street east to 9th Street. The history of
these improvements can be traced back to the mid-1960s and the Casperson Study of 1985. (See NFSHD
design -theme manual attached.)
(Continued on next page)
Resolutions X Ordinance X Other (Specify) Contracts
Funding Source: State CTED Grant '.3.92 millio ) and . tate Gas T.. Revenue ($870,000)
APPROVED FOR SUBMITTAL : �..., ___,4 r City Manager
STAFF RECOMMENDATION: (A & B) Staff respectfully requests the City Council approve the
resolutions authorizing execution of the Professional Services Agreements with Huibregtse, Louman
Associates, Inc. and George H. Pechtel for the Old North Yakima National Historic District and Yakima
Avenue Pedestrian Way Renovation Project. (C) Staff also requests Council adopts the ordinance at the
June 28, 2005 meeting. (D) Finally, staff also requests the City Council establish the City Council
Downtown Yakima Futures Initiative Oversight Committee.
BOARD/COMMISSION RECOMMENDATION:
(A) Resolution adopted. Resolution No. R-2005-102
COUNCIL ACTION: (B) Resolution adopted. Resolution No. R-2005-103
(C) First reading of ordinance; second reading scheduled 7-5-2005
(D) Appointments were made
Downtown Yakima Futures Initiative
June 21, 2005
Page 2
Special recognition of the success of this four-year $17.7 million vision (see attached map) needs to go to
Senator Alex Deccio, Representatives Mary Skinner and Jim Clements, and Council Members for
providing indispensable leadership on these matters.
We have approximately two years to finish the work anticipated in this funding package. To assist us in
meeting this timetable, two consulting services agreements are attached: 1) with HLA for design,
engineering and construction management services, and 2) with G. H. Pechtel Corporation for project
management coordination _ and . adjunct .staff support services relating.. to this project. When funding
contracts are available from the Washington State Department of Transportation (WSDOT) ($870,000 of
new Gas Tax dollars) and $3,920,000 from the Washington State Department of Community Trade &
Economic Development (CTED) they will be executed. The preliminary distribution of total grant funds
is proposed to be $2.928 million for Yakima Avenue and $1.862 million for North Front Street Historical
District, totaling $4.79 million (this includes the 2% deduction from the Ca ED grant).
Also included in this agenda item is the appropriation ordinance for the nearly $4.79 million allowing
and allocating receipt and expenditure of the reimbursable grants. Also included in this packet is the
establishment of a Downtown Yakima Futures Initiative Oversight Committee of Council consisting of
three Council members and an appropriate number of stakeholders. The first meeting of this group was
held on June 14, 2005. (See attached minutes.) In order to maximize our ability to have the pedestrian
way in front of the new Hilton Garden Hotel usable by its projected opening, HLA has been directed to
perform work immediately under authority of a current contract (see attached).
Staff wishes to remind Council of the vulnerable position the $870,000 grant from WSDOT is currently
situated. The initiative to rescind the new gas tax regimen, if passed, will eliminate this funding and an
alternative project scope must be created to accommodate the potential loss of this grant or alternative
funding must be secured to complete the project objectives.
(A) Consideration of a resolution authorizing a Professional Services Agreement with Huibregtse
Louman Associates for engineering services.
The attached resolution authorizes the City Manager to execute the attached Professional Services
Agreement with Huibregtse Louman Associates for design, engineering, and construction management
services for the North Front Street Historic District and Yakima Avenue (from Front Street to 9th Street)
Pedestrian Corridor Improvements. The City of Yakima selected HLA from a pool of qualified
consulting firms. The Interview Panel consisted of Craig Rath, David Picatti, Kay Adams, City
Engineer, and Chris Waarvick, Director of Public Works. The attached agreement identifies the tasks
and estimated costs for providing necessary engineering design, construction inspection and related
services not to exceed $1,101,700.
(B) Consideration of a resolution authorizing a Professional Services Agreement with G.H. Pechtel
Corporation for project management coordination services.
The attached resolution authorizes the City Manager to execute an agreement for project
management/coordination and adjunct staff support services with George Pechtel of G. H. Pechtel
Corporation. This individual has unique and significant knowledge of these projects, their history, and
funding needs. He also is familiar with many of the stakeholders, other participants, and challenges as
this project begins to move through its two-year project cycle. The "not to exceed" estimate for this
contract is $170,000 over a two-year period. Tasks include Project Design Elements, Council/Citizen
Committees, Public/Private meetings, Project Marketing/Public Relations, Project Scheduling, Business
Downtown Yakima Futures Initiative
June 21, 2005
Page 3
Communications, Written and Oral Reports, Securing Additional Project Funding, Project
Management/Quality Control, Photo File, Ground Breaking/Completion Ceremonies for a total of 1,300
hours. The current project and work loads of existing City staff preclude expecting that we can take on
the tremendous time it will take to work with all the property owners and stakeholders interested and
affected by this project. George Pechtel interviewed with the HLA team, but the City has determined a
separate and distinct contract would be more appropriate. (See supporting letters attached.)
(C) An appropriation ordinance allocating $4,790,000 into the 321 CBD Capital Improvement Fund.
This appropriation includes $870,000 Gas Tax money from WSDOT and $3.92 million from CTED into
the 321 CBD Capital Improvement Fund. Contracts from CTED and WSDOT will be forthcoming in the
near future. Please remember that a 2% fee is charged by CTED against the grant leaving $3.92 million
from $4.0 million available for the project.
(D) City Council Downtown Yakima Futures Initiative Oversight Committee
City Council has expressed a desire to establish a Committee of the City Council to oversee the
progress of this phase of the Downtown Yakima Future Initiative. The first meeting of this group met
"unofficially" on June 14, 2005 at the Yakima Convention Center. The members of the oversight
committee are included with this agenda packet. Council Members Bernie Sims, Neal McClure and
Mayor Paul George attended the first meeting on June 14, 2005. This Committee will be supported by
City staff and will meet approximately once a month.