HomeMy WebLinkAboutR-2005-127 Washington State Transit Insurance Pool Interlocal AgreementRESOLUTION NO. R-2005- 127
A RESOLUTION authorizing and .directing the City Manager of the City of
Yakima to execute the Washington State Transit Insurance Pool
Interlocal Agreement, appointing the Yakima Transit Manager as
Yakima Transit's designated director to the Washington State
Transit Insurance Pool Board of Directors and the Public Works
Director as alternate, and authorizing the Transit Manager to
execute all necessary documents, including Best Practices, as may
be necessary or appropriate to allow the City of Yakima Transit
Division to become a member of the Washington State Transit
Insurance Pool.
WHEREAS, City of Yakima is a municipal corporation as defined in
RCW 35.01; and
WHEREAS, pursuant to the provisions of R.C.W. 39.33.050 the City of
Yakima has developed and operates a public mass transportation system; and
WHEREAS, Chapter 39.34 of the Revised Code of Washington, entitled
"Interlocal Cooperation Act," permits local governmental units to make the most
efficient use of their powers by enabling them to cooperate with other
municipalities on the basis of mutual advantage; and
WHEREAS, RCW 48.62 empowers local government entities to join together
to form a joint self-insurance program; and
WHEREAS, the Washington State Transit Insurance Pool (WSTIP) has been
formed by transit systems throughout Washington State to provide a self-insurance
program for member municipalities; and
WHEREAS, the opportunity to join WSTIP will provide the City more
comprehensive insurance coverage for its Transit Division; and
WHEREAS, the City Council deems it to be in the best interest of the City of
Yakima to join WSTIP; and
WHEREAS, upon execution of the attached Agreement the City of Yakima,
Transit Division will become a member of WSTIP; and
WHEREAS, upon becoming a member of WSTIP the City of Yakima, Transit
Division is required to designate one board director and at least one alternate for
representation on the WSTIP Board of Directors; and
WHEREAS, WSTIP has established best practices for member programs and
provides assistance in meeting the best practices; and
WHEREAS, upon becoming a member of WSTIP the City of Yakima, Transit
Division will be required to execute a best practices Agreement and Compact; and
WHEREAS, since the Transit Manager will be Yakima Transit's designated
board director it is appropriate for said Transit Manager to execute the necessary
and appropriate best practices Agreement and Compact; and
WHEREAS, the City Manager, or his designee, is authorized to negotiate
and execute any additional documents that are necessary or appropriate for the
City of Yakima Transit Division to enter into and participate in WSTIP;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
YAKIMA:
The City Manager is hereby authorized and directed to execute the
appropriate Washington State Transit Insurance Pool Interlocal Agreement,
appoint the Transit Manager as Yakima Transit's designated director to WSTIP's
Board of Directors and the Director of Public Works as the designated alternate
representative and authorize the Transit Manager to execute the necessary best
practices Agreement and Compact and any other documents that may be necessary
or appropriate to allow the City of Yakima Transit Division to become a member of
WSTIP.
ADOPTED BY THE CITY COUNCIL this 16th day of August, 2005.
ATTEST:
XafA-t_..,- ./24-4.,
City Clerk
2
aul P. George, Mayor
RAF: 6/28/04
Washington State Transit Insurance Pool
Interlocal Agreement
Whereas, RCW 48.62 empowers local govemment entities to join together to form a joint self- -
insurance program; and
Whereas, the transit systems identified in Section 1 have previously joined together through an
interlocal agreement to form the Washington State Transit Insurance Pool (Pool); and
Whereas, the transit systems desire to continue the Pool, expand its powers, and revise
operational requirements through the adoption of this new interlocal agreement;
follows:
Now, therefore, in consideration of the mutual covenants set forth herein, it is hereby agreed as
Section 1. Members. The following local govemmental entities are parties to this interlocal
agreement and are Members of the Pool:
a. Ben Franklin Transit;
b. Chelan/Douglas Transportation Benefit Area Authority d/b/a Link Transit;
c. Clallam Transit System;
d. Grant Transit Authority;
e. Grays Harbor Transportation Authority;
f. Intercity Transit;
g. Island County Public Transit Benefit Area d/b/a Island Transit;
h. Jefferson Transit Authority;
i. Kitsap County Public Transportation Benefit Area d/b/a Kitsap Transit;
j. Lewis County Public Transportation Benefit Area d/b/a Twin Transit;
k. Mason County Transportation Authority;
Pacific County Public Transportation Benefit Area d/b/a Pacific Transit System;
m. City of Pullman d/b/a Pullman Transit;
n. Skagit Transit;
o. Snohomish County Public Transportation Benefit Area d/b/a Community Transit;
p. Spokane Transit; and
q. Whatcom Transportation Authority.
Section 2. Definitions. The following terms are defined as follows:
a. Associate Member—a local govemmental entity that has joined the Pool that
does not participate in the self-insurance program provided by the joint funding of
the Pool's Members.
b. Board—the board of directors of the Pool.
c. Member—a local govemment public transit entity that has joined the Pool,
including those identified in Section 1, that participates in the Pool's self-
insurance program provided by joint funding of the Members.
d. Pool—the Washington State Transit Insurance Pool.
Throughout this agreement defined terms are in bold.
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Section 3. Powers. The Pool is empowered to:
a. Do all things necessary and proper for the establishment of self insurance
programs for property and liability risks.
b. Investigate the establishment of self-insurance programs for risks in addition to
those identified in subsection 3a. Following such investigation the Pool may
establish such additional self-insurance programs so long as the requirements of
section 12 are met.
c. Establish a self-insurance program for Members through joint funding.
d. Purchase insurance, excess insurance, and reinsurance.
e. Provide for risk management, Toss control, and other services.
f. Provide legal counsel for the defense of claims and other legal services.
g. Consult with the state insurance commissioner and the state risk manager.
h. Exercise all powers and perform all functions necessary to accomplish all lawful
programs.
Enter into contracts and incur debts, liabilities, and obligations.
j. Sue and be sued.
k. Invest funds.
I. Provide administrative and financial services to its members and others.
Section 4. Board of Directors.
a. The Pool shall be govemed by its Board.
b. Each Member shall appoint one director and at least one alternate director to the
Board.
c. If a director is not able to attend a meeting of the Board, an altemate director
may attend and shall have the same authority as the director.
d. Directors and altemate directors shall be officers or employees of the Member.
e. The Board shall meet at least once each calendar year.
f. The Board shall adopt an annual budget.
g. The Board shall be chaired by its president or, if the president is not available, its
vice president.
h. Each director or alternative director shall have one vote. Voting by proxy is not
permitted. Except as is specifically provided otherwise in this agreement, a
majority of the directors or altemate directors present at a meeting of the Board
shall constitute a quorum and the majority of the quorum is sufficient to decide
any matter.
Section 5. Bylaws. The Board shall adopt bylaws which shall not be inconsistent with any part of
this agreement.
Section 6. Executive Director. The Board shall engage an executive director who shall be the
chief executive officer of the Pool.
Section 7. Officers.
a. The Board shall elect officers.
b. The officers shall include a president, vice president, secretary, and such other
officers as authorized by the bylaws.
c. Duties and terms of office of officers shall be as specified in the bylaws.
2
,)
Section 8. Committees. The Board may establish committees, both standing and ad hoc, from
time to time as it deems appropriate. The composition and responsibilities of committees shall be
specified by the Board in the bylaws.
Section 9. New Members.
a. The Board may approve the admission of new Members and Associate
Members on terms and conditions as it deems appropriate.
b. For admission, Members and Associate Members must have at least three-
fourths affirmative vote of all directors or alternate directors of the Board for
admission.
c. Members must be local government public transit entities situated in
Washington.
d. Associate Members must be local govemment entities.
e. Once approved for membership, a new Member's admission to the Pool shall be
memorialized by the new Member signing copies of this Interlocal Agreement
and all amendments thereto.
Section 10. Amendment.
a. The goveming boards of the Members may adopt amendments to this
agreement.
b No amendment shall be adopted without at least three-fourths affirmative vote of
all goveming boards.
c. The Pool shall provide notice of any proposed amendment to the goveming
boards of the Members as specified in the bylaws.
Section 11. Duration. The duration of the Pool shall be perpetual.
Section 12. Addition of New Programs.
a. The Pool may establish self-insurance programs in addition to self-insurance
programs for property and liability risks only with the affirmative vote of at least
three-fourths of all directors or altemate directors of the Board.
b. No Member shall be required to participate in any such additional self-insurance
program.
c. If the Pool elects to establish such additional self-insurance programs , it shall
implement adequate measures to protect and safeguard the equity and fiscal
integrity of the Pool's self-insurance programs for liability and property.
Section 13. Funding.
a. The Pool shall be funded by Member contributions and assessments and by
fees charged to Associate Members and non-members.
b. Member contributions and assessments shall be established by the Board in its
annual budget. If the Pool's financial situation warrants, the Board may require
supplementary and retroactive contributions and assessments.
c. All members shall pay contributions, assessments, and fees promptly when due.
Section 14. Withdrawal of a Member.
a. A Member may withdraw from the Pool only at the end of a fiscal year by
providing at least six month's written notice thereof. No Member may withdraw
3
for thirty six months after joining the Pool. Following withdraw a former Member
may not rejoin the Pool for thirty six months.
b. An Associate Member may withdraw from the Pool by providing at least three
month's written notice thereof.
c. The withdrawal by a Member shall not affect the validity of this agreement with
respect to the remaining Members.
d. Upon withdrawal a Member shall have no further obligations to the Pool nor
shall it be entitled to any portion of the Pool's assets or equity.
Section 15. Termination of a Member.
a. A Member may be terminated Qnly by the affirmative vote of at least three-
fourths of all directors or alternate directors of the Board. The effective date of
termination shall be six months following notice of the termination vote. Until the
effective date of termination, the terminated Member shall have the benefits and
burdens of participation in the Pool.
b. An Associate Member may be terminated by a majority vote of the Board.
c. The termination of a Member shall not affect the validity of this agreement with
respect to the remaining Members.
d. Upon termination a Member shall have no further obligations to the Pool nor
shall it be entitled to any portion of the Pool's assets or equity.
Section 16. Dissolution.
a. The Pool and this agreement may be terminated by the written consent of three-
fourths of the governing boards of the Members. Upon termination and wind-up,
the Pool and this agreement shall continue in effect for the purpose of the
winding -up the business and affairs or the Pool, including disposing of all claims,
the collection of additional assessments, and the distribution of assets.
b. Upon termination or wind-up, the assets of the Pool shall be liquidated. Following
the payment of all claims and expenses, each Member shall be entitled to a
percentage share of the liquidation fund in that percentage which the total
contribution payments by each Member bears to the total contribution payments
by all remaining Members made over the life of the Pool.
c. Any and all disputes concerning the entitlement to or amount of any refund of
excess payments or the distribution of assets shall be resolved by arbitration
pursuant to the rules for commercial arbitration of the American Arbitration
Association. All Members may participate in the arbitration and shall be bound
by the arbitrator's decision.
Section 17. Liability Limitation. In the event that any claim against a member is not covered or
exceeds the applicable limits of coverage provided by the Pool, the liability for that obligation lies
with the member.
Section 18. No Assiqnment. Neither the Pool nor any member may assign any rights, claim, or
interest established by this agreement without the consent of the other.
Section 19. Mediation. The parties to any dispute between the Pool or its members concerning
this agreement shall seek to resolve it through mediation.
Section 20. Litigation.
a. Venue for any dispute concerning this agreement may only be laid in the
Thurston County Superior Court or the United States District Court for the
Western District of Washington.
b. The prevailing party in any litigation brought to enforce this agreement shall be
entitled to its reasonable attorney's fees and costs.
Section 21. Governing Law. This agreement shall be govemed by the laws of Washington except
for the Washington laws on conflict of laws. Therefore the substantive laws of Washington shall
govern in all respects.
Section 22. Supersession. This agreement supersedes and replaces all prior interlocal
agreements and amendments thereto pertaining to the Pool.
Section 23. Effective Date. This agreement shall be effective when approved by twelve of the
governing boards of the sixteen Member systems.
Section 24. Approval by Counterparts. This agreement may be approved by counterparts so that
Members need not execute the same document. Upon approval, each Member shall promptly
send a copy of the executed agreement to the Pool.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their duly
authorized representatives on the dates indicated below.
CITY OF YAKIMA
R.A. Zais, Jr., City Manager
Date: / 7 OAS
ATTEST:
2
Karen Roberts, City Clerk
City Contract No.
Resolution No. : — ii — a 7
Approved as to form:
WASHINGTON STATE TRANSIT INSURANCE POOL
By
Its-l.L fl V E.. (2.0401-6
5
WSTIP Best Practices Agreement
WHEREAS, each WSTIP member may maintain or improve its annual contributions by supporting
implementation of Best Practices recommendations; and
WHEREAS, the Best Practices were developed by WSTIP's own members through a process of
review, collaboration and consensus; and
WHEREAS, it is known that effective loss controUprevention begins with the commitment from senior
management combined with leadership, training and awareness to reduce costs of risk; and
WHEREAS, it is the purpose of the Best Practices recommendations to benefit members, their
employees, passengers and guests by assisting each member to design and implement a plan over a period
of time; and
WHEREAS, WSTIP shall provide such resources as Toss control assistance, training, and other
services to each participating member to support implementation of their plan as provided in the WSTIP
annual budget; and
WHEREAS, this agreement is mandatory for any new transit agency seeking WSTIP membership;
NOW THEREFORE, BE IT RESOLVED that this agreement is an allegiance between WSTIP and
the below signed member to adopt the Best Practices recommendations, with support and assistance from
WSTIP, over a reasonable, mutually acceptable period of time.
Signed this 1? / ,l day of /41)C_,1)51- , 2005
City of Yakima, Transit Division
Transit Manager
WSTIP
MINIMUM BEST PRACTICES
MEMBERSHIP COMPACT
WHEREAS, each WSTIP member may maintain or improve its annual contributions by
supporting implementation of the Minimum Best Practices Recommendations; and
WHEREAS, the Minimum Best Practices Recommendations were developed by WSTIP's
own members through a process of review, collaboration and consensus; and
WHEREAS, it is known that effective loss control/prevention begins with the
commitment from senior management combined with leadership, training and awareness
to reduce costs of risk; and
WHEREAS, it is the purpose of the Minimum Best Practices Recommendations to benefit
members, their employees, passengers and guests by assisting each member to design and
implement a plan over a period of time; and
WHEREAS, WSTIP shall provide such resources as loss control assistance, training, and
other services to each participating member to support implementation of their plan as
provided in the approved WSTIP IP budget; and
WHEREAS, this compact is voluntary and shall not limit the rights or privileges of the
member transit agency as a member of the Washington State Transit Insurance Pool;
NOW THEREFORE, BE IT RESOLVED that this compact is an allegiance between W51'IP
and the below signed member to adopt the Minimum Best Practices Recommendations,
with support and assistance from WSTIP, over a reasonable, mutually acceptable period of
time.
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Signed this 7 day of , 2005
Transit City of Yakima Transit Division
Ken Mehin, Transit Manager
Executive Director - WSTIF
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting Of August 16. 2005
ITEM TITLE: Consideration of resolution authorizing the City Manager of the City of
Yakima to execute an interlocal agreement as a party to the Washington
State Transit Insurance Pool ("WSTIP"), approving the City of Yakima
Transit Division to become a member of WSTIP with its attendant
requirements, and for the appointment of City Transit personnel to the
WSTIP Board of Directors.
SUBMITTED BY: Department of Public Works, Transit Division
Finance Department
CONTACT PERSON/TELEPHONE: Chris Waarvick, Director of Public Works, 575-6005
Rita Anson, Finance Director , 575-6070
SUMMARY EXPLANATION: Staff respectfully requests execution of an interlocal
agreement for liability insurance with the Washington State Transit Insurance Pool ("WSTIP").
The resolution further authorizes the City Manager to approve the Transit Manager to sign Best
Management Practices agreements. The resolution also authorizes and directs the City Manager
to appoint the Transit Manager and Public Works Director as the City's Transit representative and
alternate to the WSTIP Board of Directors.
The City's insurance broker, Marsh Advantage America ("Marsh") advises the City on insurance
coverage and markets its insurance coverage for various types of insurance, including property,
excess liability, boiler and machinery, and excess workers compensation insurance. Joel Pearson
and Deborah Krautwurm of Marsh work on the Marsh service team, and have provided insurance
and risk management services to the City since the 1980's. They both feel the WSTIP program
provides a good option to insure the liability exposures for the Transit Division.
(Continued on Page Two)
Resolution X Ordinance Other (Specify)
Contract X Mail to (name and address): Joel Pearson and Deb Krautwurm
Marsh Advantage America, P. O. Box 2547. Yakima. WA 98907
Funding Source Risk Management
APPROVED FOR SUBMITTAL:��,
Phone: (509) 248-7460
City Manager
STAFF RECOMMENDATION: Staff respectfully recommends that City Council adopt the
attached resolution required for the City of Yakima Transit Division to join WSTIP.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2005-127
(Page Two)
The Transit Division is currently included in the City's self-insurance program subject to a
$1,000,000 retention and $8,000,000 liability limit through a policy issued by Genesis Insurance
Company In addition, for the van pool program, there has been a $1,500,000 liability policy with
Cornhusker Casualty through Argus for the van pool to cover the City's retention. The
Cornhusker policy is being cancelled on September 1, 2005, and a viable alternative has not been
found. The alternatives are for the City to self -insure the $1,000,000 per occurrence van pool
exposure, discontinue the van pool, or place coverage through WSTIP.
The WSTIP pool program will insure the entire Transit Division subject to a $5,000 deductible
and a $12,000,000 limit at a competitive price. The WSTIP program has been in existence since
1989. There are currently 21 members, including Ben Franklin Transit, Community Transit,
Kitsap Transit, and Spokane Transit.. The members share in the first $600,000 liability layer,
which is fully funded, and then reinsure the additional $11,400,000 layer. The principal reinsurer
is ACE Tempest, which carries an A+ XV rating and meets Marsh guidelines.
The policy period with WSTIP is for a one-year period commencing September 1, 2005 through
August 31, 2006. The cost of the one-year liability coverage through WSTIP is $111,053.
MINIMUM
BEST PRACTICES RECOMMENDATIONS
I. SENIOR LEADERSHIP
1. Through effective leadership, senior management (General Manager/Executive Director)
shall promote an environment where safety, wellness, and concern for employee -well
being are of the highest priority on-going leadership training for senior management is
recommended in the areas of employee relations, team building, motivation and
communication skills.
2. The General Manager/Executive Director (GM/ED) or appointed senior management shall
attend at least 3 safety committee meetings per year for the purpose of reviewing the
transit agency's overall safety results and activities. Loss control and safety officers shall
have authority to report directly to GM/ED with safety concerns.
3. Safety of the employees and customers should be mentioned in the overall agency's
mission statement and signed by either the GM/ED or Board Chairman. The agency's
Mission statement should be included in the personnel policy/employee handbooks and
posted in a conspicuous place.
4. Safety responsibilities for management and supervisors shall be written and included in
job descriptions whenever possible. Authority to meet safety expectations of the agency
shall be delegated to all employees.
5. Losses, injuries, and potential hazards shall be monitored and reported to the GM/ED on
a quarterly or at a minimum annual basis. The GM/ED and senior management shall be
briefed of reportable worker injuries/accidents.
II. ACCIDENT PREVENTION PROGRAM
1. Transit system shall have a comprehensive up-to-date accident prevention/safety
program (APP). The APP shall be reviewed and updated at least once every 2 years for
compliance with all state and federal regulations, and to address hazards. The Program
shall contain the following standards and provide training and equipment to address risk
as necessary.
a. Hazard Communications - Worker Right to Know
b. Fall protection
c. Bloodborne pathogens
d. First aid
e. Respirator protection
f. Forklift protection
g. Hearing conservation
h. Confined space
MINIMUM
BEST PRACTICES RECOMMENDATIONS
(Effective 04/01/00)
1. Lock -out — tag -out
j. Eye protection
2. The Safety Committee or appointees shall conduct inspections on a scheduled basis to
target safety problems relating to facilities, vehicles and equipment. Written inspection
forms shall be used Items requiring correction shall be tracked until completed.
3. Safety committee meetings shall be conducted in accordance with WISHA guidelines
(WAC 296-24-045).
4. Guidelines shall be developed to review all accidents in accordance with WISHA
guidelines. Prevention of future accidents shall be a primary objective of this review.
III. WORKERS COMPENSATION
1. A policy with the following minimum procedures shall be followed for all worker's
compensation events:
a) Employees and their supervisors shall be required to complete an accident report
within 24 hours following the notification of the accident/injury
b) Contact shall be made with medical provider (in writing or verbally) as soon as
practicable to obtain information on extent of injury, ability to return to work, and
transitional duty authorization.
c) Employees restricted from work (off duty) shall be contacted every 2 weeks by
immediate supervisor or authorized representative to check on their condition,
and to offer encouragement and support for successful return to work.
2. A return to work program (RTW) shall be in place to provide transitional duty options for
injured employees.
a) Supervisors shall be trained on the benefits of RTW and how to utilize transitional
duty workers.
b) Physician authorization for transitional duty shall be obtained as soon and
whenever possible.
c) Transitional duty job descriptions shall be provided for physician authorization.
3. The safety committee shall conduct a loss control review of employee accidents with
prevention of future accidents as a goal.
IV. EMPLOYMENT PRACTICES
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MINIMUM
BEST PRACTICES RECOMMENDATIONS
(Effective 04/01/00)
1. An employee handbook containing employee policies and procedures shall be provided
to all employees at orientation/time of hire, and updated as needed.
2. A safety orientation shall be conducted for each new employee before they start work to
address potentially hazardous conditions, personal protective equipment, location of first
aid supplies, emergency procedures and other relevant information
3. New employees will be required to attend an orientation within the first 6 weeks of hire
covering subjects such as the following:
a) Workers compensation procedures.
b) Accident/incident reporting procedures
c) Employee handbook contents
4. Training in the following areas for all employees shall be conducted and a management
policy of "no tolerance" set forth: Racial and other types of discrimination, sexual
harassment, hostile environment, and disrespectful behavior. Supervisors and
management shall receive training and updates as needed in these areas:
Employee complaint procedures and confidentiality practices
Discrimination law and complaint processes
Discipline and termination procedures
FMLA law and application procedures
ADA law
General supervisory techniques (employee counseling, performance review, etc.)
5. All planned employee terminations shall be reviewed by legal counsel prior to final action.
WSTIP shall also be advised of final termination action(s)
6. A wellness program shall be promoted to employees to encourage healthful behavior
such as exercise, good nutrition, and outdoor activity
V. OPERATOR TRAINING
1 New operators will receive documented training in these areas:
At a minimum Classroom training topics will include following:
General orientation of role of operator
Philosophy of transit agency
Coworker relations (no tolerance policy for discrimination, sexual
harassment/misconduct, disrespectful behavior)
Passenger relations skills, policies
Child and youth passenger procedures (school services)
Operator policies, expectations
Safety program policies
Defensive driving skills
Fare policies (if applicable)
Radio procedures
Page 3 of 6
MINIMUM
BEST PRACTICES RECOMMENDATIONS
(Effective 04/01/00)
Accident/emergency procedures, reporting
Pre- and post -trip inspections
Coach and route qualification procedures
Wheelchair securement procedures
Security
On the road training will include the following:
Vehicle operation details
Defensive driving
Maneuvering
Backing procedures
Route qualification -training
2. Documented refresher training will be conducted in the following areas not less than every
2 years:
Defensive driving and bus maneuvering skills
Wheelchair securement and safe lifting procedures
3. Other training shall be conducted as needed and at the recommendation of the safety
committee.
VI. MECHANIC TRAINING
Initial schedule of documented mechanic training shall be established At a minimum training
shall be provided every 5 -years to mechanics in these areas:
Electrical systems
Tune up procedures
Air brake maintenance
Air conditioning, refrigerant handling (EPA requirements)
Fuel injection systems
Warranty repairs including documentation of
Documentation of repairs, parts, equipment, and failures
Special equipment such as wheelchair lifts, fareboxes
Vehicle operation skills
First aid certification
Coworker relations (no tolerance policy for discrimination, sexual
harassment/misconduct, disrespectful behavior)
VII. DISPATCH ISSUES
A written security program that includes the following elements shall be developed and
maintained; and training provided to dispatch, operators, and maintenance staff:
a) Procedures for handling communications between vehicle operators,
dispatchers, mechanics, and management.
b) A program for emergency radio communications that codes different
Levels of disturbances.
Page 4 of 6
MINIMUM
BEST PRACTICES RECOMMENDATIONS
(Effective 04/01/00)
c) Training of vehicle operators, mechanics, and dispatchers regarding
conflict resolution, self-protection and how to handle emergencies.
VIII. ACCIDENT INVESTIGATION AND REPORTING PROCEDURES
1. Written accident procedures including the following shall be maintained at all times:
a) Accident/incident report forms will be completed by both employee/operator and
supervisor immediately in all instances of property damage, bodily injury or
possible damage or injury.
b) Supervisor will respond to the scene as necessary and conduct an investigation.
c) A central contact will be responsible for reporting accidents to WSTIP, monitoring
loss issues and coordinating inter -agency communications.
d) Accidents shall be reported to WSTIP within 24 hours of notice.
2. Supervisors, operators and staff will be trained in accident procedures. Supervisors will
receive in-depth accident investigation training and follow appropriate investigation
procedures at all times.
IX. ACCIDENT REVIEW COMMITTEE
All accidents shall be reviewed for preventability using National Safety Counsel (NSC) or other
similar standards.
a Employees will be held accountable for preventable accidents.
b. Safety committee will be notified of all preventable accidents for possible
development of loss control solutions, training needs. Additionally all significant
accidents will be reviewed by top management.
X. VEHICLE INSPECTIONS
1. Operators shall conduct pre -trip vehicle inspections and their written inspection forms
turned in to appropriate personnel. Walk-through inspections at the end of each shift are
recommended.
XI. PREVENTIVE MAINTENANCE
1. A vehicle preventive maintenance program shall be followed in accordance with
manufacturers' guidelines. The maintenance program shall utilize a written tracking and
scheduling system to ensure regular maintenance, quality control, and to monitor
equipment failure, road calls history of each vehicle, etc.
2. Evaluation of the maintenance and repair program will be conducted every 3 years in
order to ensure compliance with federal and state requirements.
XII. EMERGENCY MANAGEMENT
A written emergency management plan anticipating possible emergencies shall be
developed. Employees shall be provided with initial and refresher training including simulation
Page 5 of 6
MINIMUM
BEST PRACTICES RECOMMENDATIONS
(Effective 04/01/00)
exercises if appropriate. The plan may address earthquake, flood, forest fire, bomb threat
and other emergencies. Each agency should plan in accordance with terrain, geography,
weather patterns, and demographics of the area in which the agency operates.
XIII. PREMISES LIABILITY
1. A system shall be in place to receive and act on operator/maintenance staff input
regarding route service and bus stop locations. Safety committee (or other appropriate
committee) shall be advised of operator concerns for review, recommendations and
monitoring.
2. Permits or written authorization shall be obtained from appropriate governing bodies (city,
county, state) for each signed bus stop location. If permits or authorizations are not
normally offered by the appropriate governing body, a letter advising them of planned
action shall be sent and retained in agency files. Access permits shall be obtained when
stops are placed on private property
XIV. OTHER ISSUES
1. Paratransit services may be curb -to -curb or door-to-door. If door-to-door services are
offered, physical site reviews should be conducted in advance of first pickup to ensure
workable safe conditions and reasonable access consistent to ADA issues and concerns.
2. All operators shall be trained in safe lifting and wheelchair maneuvering as needed in
order to prevent operator and passenger injury. Operators shall receive training and
information regarding various disabilities.
3. If vanpool services are offered the agency will participate in the WSTIP Vanpool
Committee and follow WSTIP Vanpool Standards.
4. All agency contracts are required to contain the following:
a. Indemnification and hold harmless clause(s) protecting the agency
b. Adequate insurance requirements for general and auto liability and other
appropriate coverages
c. Transit agency named as additional insured on a primary basis on
contractor/vendor's liability policy
d. Requirement that additional insured endorsement (form CG2010 — B), and
certificates be provided by contractor/vendor prior to commencement of contract
e. Renewal insurance certificates will be obtained as needed.
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