HomeMy WebLinkAboutR-2005-132 Emergency Trolley Tracks Repair (6th Avenue & Yakima Avenue),f
RESOLUTION NO. R-2005-132
A RESOLUTION declaring an emergency and authorizing the City Manager to execute all
necessary documents with Railworks Track Systems, Inc. for the repair
and/or reconstruction of trolley tracks at the intersection of 6th Avenue and
Yakima Avenue, Yakima, Washington without calling for bids and at a
cost not to exceed $40,000.00.
WHEREAS, Article VI, Section 6 of the Yakima Charter and Chapter 1.80 of the City of
Yakima Municipal Code require that the purchase of supplies, materials and services costing
more than $25,000.00 to be accomplished by a call for bid; and
WHEREAS, said Charter provision, YMC Section 1.80.040 and RCW 35.22.620(6) allow
the City Council to declare an emergency in certain situations and thereby dispense with the
need to follow a competitive bid process; and
WHEREAS, the trolley tracks located at the intersection of 6th Avenue and Yakima
Avenue, Yakima, Washington, are in a significant state of disrepair, present a potential driving
hazard and require immediate repairs; and
WHEREAS, the normal bid process for said repair work would take approximately 90
days, and the tracks could be damaged even further in that time period and present an even
greater driving hazard to passing motorists; and
WHEREAS, Railworks Track Systems, Inc. has provided an proposal to perform the
required trolley track repairs for approximately $37,000; and
WHEREAS, it is essential to the health, safety, and welfare of the citizens of Yakima that
immediate action be taken to repair said trolley tracks; and
WHEREAS, the City Council finds it to be in the best interest of the City to declare an
emergency to exist due to the aforementioned conditions and to authorize execution of all
necessary documents with Railworks Track Systems, Inc. for the repair of said trolley tracks
without calling for bids and at a cost not to exceed $40,000.00, now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
An emergency is hereby declared regarding the current status of the trolley tracks
located at the intersection of 6th Avenue and Yakima Avenue, Yakima, Washington, and the
City Manager is hereby authorized and directed to all necessary documents with Railworks
Track Systems, Inc. for the repair and/or reconstruction of trolley tracks at the intersection of
6th Avenue and Yakima Avenue, Yakima, Washington without calling for bids and at a cost not
to exceed $40,000.00
ADOPTED BY THE CITY COUNCIL this 16th day of August, 2005.
ATTEST: Paul P. George, Mayor
City Clerk
OB/09/2005 14:26 360-262-9777
r A RAILWORKS
August 9, 2005
RAILWORKS
' Mr. Wayne Deacon
City of Yakima
2301 Fruitvale Blvd.
Yakima, WA 98902
Subject: Emergency Railroad Crossing Repairs, 6th / Yakima Ave
Railworks Track Systems, Inc. Bid No. 145080
Dear Wayne,
Per your request for proposal and our site visit, Railworks Track Systems, Inc.
(Railworks) offers the attached proposal and following additional clarifications for. your
consideration.
PAGE 01/02
Clarifications:
• Saks tax, specialinsurance, bonds and pavement striping or sealing is not
included.
• Permits to be furnished by City.
• State of Washington Prevailing Wages are considered, overtime hours are not
considered.
• Railworks estimates 5 working days to perform based on a mutually agreed
schedule with a start on chosen Monday.
• Subsurface conditions are not considered.
• Asphalt repaving is based on full rail depth on new ballast at end of each tie and
between ties.
• Should Bull rails be undesired, Railworks will, place City furnished mud rails
with heeled spikes to maintain alignment, if shims required used plates from City
will be used.
• Railworks will obtain Ci.ty of Yakima Business License prior to performance of
work.
Thank you for the opportunity to quote, if you have any questions or concerns, please
contact the undersigned.
Sincerely,
David L eth
V.P. West . Region Manager
Railworks Track Systems, Inc.
RAILWORKS TRACK SYSTEMS, INC -274 US Hwy 12—Chehalis WA 98532-360 262-9444360 262-9777 Fax
OB/09/2005 14:26 360-262-9777
Job Description: Yakima City, 61h Street
Proposal Date: 05/09/2005
Time: t)5:00:OOP
From: RAILWORKS TRACK SYSTEMS,1NG.
Bid item Number
1
2
3
4
5
6
7
•xee47006almom
Bid hem Description
Mobilization
includes equipment, manpower, transport of owner
furnished matertale and materials removed
Traffic Control
work to be perfomled In two phases, garlic control to
Include barricades and delineator cones for traffic
diversion, 24 hours per day
Demo Exiating Asphalt
Includes sawout, removal and disposal of existing
asphalt
based on 10' wide x 110' Tong x .5 deep
Demo Existing Track
rail and bull call to be reused, ties will be hauled to
trolley yard.
Excavate to Sub -Grade
material to be hauled to City site within 10 miles
of project
based on 8" below tie, proof rah only, no testing
Reconstruct Trade
existing rails suitable will be re -installed, materials
furnished by own for track structure, Rallwonw
will furnish bolts, spikes and ballast
Asphalt Paving
RAILWORKS
Proposal
PAGE 02/02
Quantity UM Unit Price Total Price
1.0000 EA 7,700.00 7,700.00
5.0000 DA 850,00 8,250.00
20,3700 CY 174.00 3,544.38
110.0000 TF 24.00 2,640,00
45.6200 GY 81.00 3,69522
110.0000 TF 98.00 10,560.00
44.0000 TN 126.00 5.544.00
GRAND TOTAL 35,933.60
Pte,'4
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. / 3
For Meeting of: Aug. 16, 2005
ITEM TITLE: A Resolution declaring an emergency and authorizing repair of the
trolley tracks at 6th and Yakima Avenues without calling for bids
SUBMITTED BY: Chris Waarvick, Director of Public Works
CONTACT PERSON/TELEPHONE: Chris Waarvick, 575-6005
SUMMARY EXPLANATION:
Over the last month the trolley system's steel rails at Yakima Avenue and 6th Avenue have
"sprung" up from the rotted wooden ties and created such a hazardous condition that staff
believes an emergency condition exists. The temporary fix will not last long under the
traffic that Yakima Avenue Carries. Staff respectfully requests City Council approval of the
attached resolution declaring the situation at 6th and Yakima Avenues with regard to the
trolley track crossing an emergency and waive the formal bidding process for the repair
work. The trolley cannot operate north of Yakima Avenue until the repairs have been made.
It is work that needs to be done by contractors experienced with trolley and train tracks.
They believe the under ballast needs to be reconstructed and the trolley ties have rotted to
the point of requiring replacement. The remaining work is defined in the attached bid.
The estimated cost for the repairs is approximately $37,000 and would be funded from the
General City Contingency Fund. This condition was not foreseen in any of the City's
operating budgets, therefore, necessitating use of general contingency funds.
Resolution X Ordinance Other (Specify) Bid
Contract Mail to (name and address):
Funding Source: City eral Contingency Fund
APPROVED FOR SUBMITTAL: ��'City Manager
�, � Mana er
STAFF RECOMMENDATION: Staff respectfully requests Council adopt the resolution.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2005-132