The URL can be used to link to this page

Home My WebLink AboutR-2005-149 Emergency Trolley Tracks Repairs (6th Avenue & Yakima Avenue)V, RESOLUTION NO. R 2005 -149 A RESOLUTION amending City of Yakima Resolution No. 2005-132 by increasing the maximum cost for emergency repairs to the trolley tracks at 6th Avenue and Yakima Avenue, Yakima, Washington by Railworks Track Systems, Inc. from $40,000 to $50,000 without calling for bids. WHEREAS, on August 16, 2005, by Resolution No. 2005-132 the Yakima City Council declared an emergency regarding the current status of the trolley tracks at 6th Avenue and Yakima Avenue and authorized the City Manager to execute all necessary documents with Railworks Track Systems, Inc. for the repair and/or reconstruction of the tracks without calling for bids and in an amount not to exceed $40,000; and WHEREAS, the original estimate provided by Railworks Track Systems Inc. was based upon an expectation that the Trolley System had sufficient materials to make the necessary repairs; and WHEREAS, an additional $7,000 in materials are required above the original estimate; and WHEREAS, in addition, unanticipated additional repairs costing $4,500 were required in order for the system to be operational for the September 9, 2005, William O. Douglas occasion; and WHEREAS, it is essential to take immediate action to repair said trolley tracks in order to avoid further damage to the tracks and to passing motorists; and WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to amend Resolution No. 2005-132 to make the needed emergency repairs, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City of Yakima hereby amends City of Yakima Resolution No. 2005-132 by increasing the maximum cost for emergency repairs to the trolley tracks at 6th Avenue and Yakima Avenue, Yakima, Washington by Railworks Track Systems, Inc. from $40,000 to $50,000 without calling for bids. ADOPTED BY THE CITY COUNCIL this 20th day of September, 2005. ATTEST: Paul P. George, Ma : or City Clerk BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. % 3 For Meeting of: Aug. 16, 2005 ITEM 1'11LE: A Resolution declaring an emergency and authorizing repair of the trolley tracks at 6th and Yakima Avenues without calling for bids SUBMITTED BY: Chris Waarvick, Director of Public Works CONTACT PERSON/TELEPHONE: Chris Waarvick, 575-6005 SUMMARY EXPLANATION: Over the last month the trolley system's steel rails at Yakima Avenue and 6th Avenue have "sprung" up from the rotted wooden ties and created such a hazardous condition that staff believes an emergency condition exists. The temporary fix will not last long under the traffic that Yakima Avenue Carries. Staff respectfully requests .City Council approval of the attached resolution declaring the situation at 6th and Yakima Avenues with regard to the trolley track crossing an emergency and waive the formal bidding process for the repair work. The trolley cannot operate north of Yakima Avenue until the repairs have been made. It is work that needs to be done by contractors experienced with trolley and train tracks. They believe the under ballast needs to be reconstructed and the trolley ties have rotted to the point of requiring replacement. The remaining work is defined in the attached bid. The estimated cost for the repairs is approximately $37,000 and would be funded from the General City Contingency Fund. This condition was not foreseen in any of the City's operating budgets, therefore, necessitating use of general contingency funds. Resolution X Ordinance Other (Specify) Bid Contract Mail to (name and address): Funding Source: Ci eral Contin : ency Fund APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Staff respectfully requests Council adopt the resolution. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: RESOLUTION NO. R-2005- 13 2 A RESOLUTION declaring an emergency and authorizing the City Manager to execute all necessary documents with Railworks Track Systems, Inc. for the repair and/ or reconstruction of trolley tracks at the intersection of 6th Avenue and Yakima Avenue, Yakima, Washington without calling for bids and at a cost not to exceed $40,000.00. WHEREAS, Article VI, Section 6 of the Yakima Charter and Chapter 1.80 of the City of Yakima Municipal Code require that the purchase of supplies, materials and services costing more than $25,000.00 to be accomplished by a call for bid; and WHEREAS, said Charter provision, YMC Section 1.80.040 and RCW 35.22.620(6) allow the City Council to declare an emergency in certain situations and thereby dispense with the need to follow a competitive bid process; and WHEREAS, the trolley tracks located at the intersection of 6th Avenue and Yakima Avenue, Yakima, Washington, are in a significant state of disrepair, present a potential driving hazard and require immediate repairs; and WHEREAS, the normal bid process for said repair work would take approximately 90 days, and the tracks could be damaged even further in that time period and present an even greater driving hazard to passing motorists; and WHEREAS, Raulworks Track Systems, Inc. has provided an proposal to perform the required trolley track repairs for approximately $37,000; and WHEREAS, it is essential to the health, safety, and welfare of the citizens of Yakima that immediate action be taken to repair said trolley tracks; and WHEREAS, the City Council finds it to be in the best interest of the City to declare an emergency to exist due to the aforementioned conditions and to authorize execution of all necessary documents with Railworks Track Systems, Inc. for the repair of said trolley tracks without calling for bids and at a cost not to exceed $40,000.00, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: An emergency is hereby declared regarding the current status of the trolley tracks located at the intersection of 6th Avenue and Yakima Avenue, Yakima, Washington, and the City Manager is hereby authorized and directed to all necessary documents with Railworks Track Systems, Inc. for the repair and/ or reconstruction of trolley tracks at the intersection of 6th Avenue and Yakima Avenue, Yakima, Washington without calling for bids and at a cost not to exceed $40,000.00 ADOPTED BY THE CITY COUNCIL this 16th day of August, 2005. S/ PAUL GEORGE ATTEST: Paul P. George, Mayor /s/ KAREN S. ROBERTS City Clerk 08/09/2005 14:25 360-262-9777 A RAILWORKS® August 9, 2005 RAILWCRKS ▪ Mr. Wayne Deacon City of Yakima 2301 Ftuitvale Blvd. Yakima, WA 98902 Subject: Emergency Railroad Crossing Repairs, 601 Yakima Ave Railworks Track Systems, Inc. Bid No. 145080 Dear Wayne, Per your request for proposal and our site visit, Railworks Track Systems, Inc. (Railworks) offers the attached proposal and following additional clarifications for your consideration. PAGE 01/02 Clarifications: o Sales tax, special insurance, bonds and pavement striping or sealing is not included. o Permits to be furnished by City. ® State of Washington Prevailing Wages aro considered, overtime hours are not considered. • Railworks estimates 5 working days to perform based on a mutually agreed schedule with a start on chosen Monday. • Subsurface conditions are not considered. • Asphalt repaving is based on full rail depth on new ballast at end of each tie and between tics. • Should Bull rails be undesired, Railworks will place City finished mud rails with heeled spikes to maintain alignment, if shims required used plates from City will be used. • Railworks will obtain City of Yakima Business License prior to performance of work. Thank you for the opportunity to quote, if you have any questions or concerns, please contact the .undersigned. Sincerely, David V.P. West- Region Manager Railworks Track Systems, Inc. RAILWORKS TRACK SYSTEMS, INC -274 US Hwy 12—Chehalis WA 98632-360 2924444-360 282.9777 Fax 88/09/2005 14:26 360-262-9777 Jeb Os oretIon: Mimi Gly, 69t Streit Roping Date 09/0911001 ThnK 13E00:00P Front RAILWOIticS TRACK SYSTEMS, tNIC. 9b Nen Nu new 1 3 t 5 6 T RAILWORKS Proposal PAGE 82/82 IN Item Dewripean OnanetrUM Wit Pries TOW Primo 140010stlan 1.0000 IA T.700.00 1,709,00 Ireekrdas sgulpmsnt. nonpower ain.UOA d armor *MOM n eadelaie and materiae removed Trate Control 5.0000 OA MOO wok to bo p `_snot In eto Oen. Thee aonhd to Muds banlodo and deWroelar Kew tartrate: ~Man. 24 horm par def 70.7700 CY 174.00 7.544•30 Irtmldes =Not. removal and d11¢Od of weft metid�on 117 wide s 1117 longs 3 deep OMnO 6dadic Trash 110.0000 TF 24.00 $010.00 rill and our rail to los reread We ell ba haled to VelliY PIPL tb0avra to Subarea 45.6200 CY 31.00 3410.22 nroOBr to be honed is Clip lea Wean 10 stew of peed bend on 5" below 60. proof rd only. int tasting Reaonab1142 TU 110.0000 TP 90.00 1i.Moo WON mile SIMON el be reautelist notelet UMW op orator for track meet`s. Aekaai ti eat New 9001` Wen and bilis Aaplwill Paving 44.0000 T11 1706.00 5.044.00 (WAND TOTAL AWLS BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. * /y For Meeting of: September 20, 2005 ITEM TITLE: A Resolution authorizing an amendment to Resolution No. 2005-132 by increasing the maximum cost for emergency repairs to the trolley tracks at 6th and Yakima Avenues SUBMITTED BY: Chris Waarvick, Director of Public Works CONTACT PERSON/TELEPHONE: Chris Waarvick, Director of Public Works, 576-6411 SUMMARY EXPLANATION: At the August 16, 2005 City Council meeting, Item No. 13, City Council by resolution declared an emergency and authorized repair of the Trolley Tracks at 6th and Yakima Avenues without calling for bids. Please see attached agenda statement. Staff respectfully requests that the attached resolution amending Resolution No. R-2005-132 be approved to raise the "not to exceed" cost amount from $40,000 to $50,000. This has been made necessary because the attached bid was based upon an expectation that the Trolley System had sufficient rail and other materials for the repair. Upon close inspection by the repair providers, YVT does not have the necessary supplies, and, therefore requires an additional $7,000 in material costs above the $37,000 base bid. Additionally, in order for the Trolley System to be operational for the September 9, 2005 William O. Douglas occasion, $4,500 in interim repairs were made. Resolution X Ordinance Other (Specify) Contract Funding Source: City General Contingency Fund APPROVED FOR SUBMITTAL : City Manager STAFF RECOMMENDATION: Staff respectfully requests the City Council to adopt a Resolution authorizing an amendment to Resolution No. 2005-132 by increasing the maximum cost for emergency repairs to the trolley tracks at 6th and Yakima Avenues BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2005-149