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Home My WebLink About12/07/2010 Special Meeting 383 YAKIMA CITY COUNCIL SPECIAL MEETING — BUDGET WRAP UP DECEMBER 7, 2010 — 9:00 A.M. — 12:00 NOON COUNCIL CHAMBERS — CITY HALL 9:00 — 9:30 A.M. 1. RoII CaII Present: Council: Mayor Micah Cawley, presiding, Assistant Mayor Kathy Coffey, Council Members Maureen Adkison, Dave Edler, Rick Ensey, Dave Ettl and Bill Lover Staff: City Manager Zais, City Attorney Cutter and City Clerk Kloster 2. Executive Session (up to 30 minutes) • Collective bargaining Executive session was held and adjourned at 9:30 a.m. 9:35 A.M. — 12:00 Noon • 3. 2011 Budget Wrap Up Council Member Ensey advised the audience that the closure of the pools was not being considered for this budget session. As a result, the majority of the audience left. It was noted that a previous suggestion to gift the pools to the school district has not been discussed with them as yet. Ideas on how to support the pools will be discussed with the community in the future as it is an ongoing problem. City Manager Zais opened the Budget Wrap Up with specific information about the budget numbers. He noted that there are no police officers being laid off and also that it will be necessary for the Council to make a decision on use of the reserves. With regard to the bargaining groups, he advised that a wage freeze has been negotiated with significant savings. He told Council that Fire's four bargaining units agreed to accept a 3% wage reduction although there are conditions to that offer that would cost $455,000. With the wage reduction savings of $200,000, there would still need to be an additional $255,000 for the Fire budget. It was noted that the Police Corrections Sergeants also accepted a 3% wage cut. 384 BUDGET WRAP UP DECEMBER 7, 2010 GENERAL GOVERNMENT — Public Health & Safety POLICE — ALTERNTATIVE PROPOSAL INVESTIGATIVE DIVISION ➢ Move a portion of Forensic Supervisor and the Assistant Evidence Technician to Fund 152. Temporarily transfer a portion of the forensic duties to be funded by drug forfeitures. MOTION: ENSEY MOVED AND COFFEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote. PREVENTATIVE PATROL DIVISION ➢ Eliminate 2 Patrol Officers (vacant) ➢ Reduce Overtime. Restore 2 officer positions — Total Department budget overtime from $917,000 to $872,000. ➢ Downgrade 1 Capt position to Sergeant ➢ Eliminate 29 vehicles taken home. Includes vehicles from GREAT Program and Investigation. Needs to be negotiated. MOTION: ENSEY MOVED AND COFFEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote. DETENTION DIVISION ➢ Maintain Corrections Officer at full staffing level for 24/7 operations ➢ Jail cost reductions increased by $90,000 MOTION: ENSEY MOVED AND COFFEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote. ADMINISTRATION ➢ Eliminate Deputy Chief position ➢ Transfer portion of Crime Analyst/Intel Supervisor to Fund 152. Temporarily transfer a portion of the crime analyst duties to be funded by drug forfeitures. ➢ Eliminate Bldg Maint. Position after mid - year retirement. Calculated six months ➢ Reallocate portion of City Hall Bldg Maint. Supervisor to Police ➢ Reduce out -of -state travel excluding extradition from $56,000 to $40,000. MOTION: ENSEY MOVED AND ADKISON SECONDED TO APPROVE. The motion carried by unanimous roll call vote. Council Requests — Direct Police to stop responding to certain crimes: Burglary, Graffiti. Citizen reports to be given over the phone. MOTION: ENSEY MOVED AND COFFEY SECONDED THAT WE LOOK AT THIS ISSUE AND FORWARD IT TO THE COUNCIL PUBLIC SAFETY COMMITTEE. The motion carried by unanimous roll call vote. 2 385 BUDGET WRAP UP DECEMBER 7, 2010 FIRE — ALTERNATIVE PROPOSAL ➢ 3% wage reduction for all four bargaining units ($200,000) on the condition of 1) 2 firefighter positions be maintained ($175,000), the secretary position be maintained ($68,000), continued funding for the Deputy Fire Marshal position after retirement ($62,000), and overtime needed to maintain the minimum flooring staffing ($150,000). MOTION: EDLER MOVED AND COFFEY SECONDED TO ACCEPT FIRE UNION'S PROPOSAL AND DIRECT THE CITY MANAGER TO ACCOMPLISH THAT BY RELEASING THE NECESSARY RESERVES. The motion carried by a 4 -3 roll call vote; Ensey, Ettl and Lover voting no. FINANCE ➢ Reorganize Information Systems and consolidate it with Public Safety Communications. The manager of the consolidated division will report to the Finance Director & the Fire Chief. Includes: - Reduce Transfer to Public Safety Communications - Reallocate director (20% to Public Safety from Finance) - Eliminate funding of IS Manager position (vacant) - Reallocate portion of PS Communication Mgr (30% of salary to IS) - Delete 1 Computer Op Tech 4/1/11 (filled) - Delete 1 Senior Analyst 4/1/11 (filled) - Delete 1 Senior Applications Developer — full year (vacant) - Delete 2 Applications Developers 4/1/11 (filled) - Add 1 Project Manager 4/1/11 (new) - Add 1 Sr. Appl System Designer 4/1/11 - Add 1 Web Master 4/1/11 - Add 2 Client Services Techs 4/1/11 DATA PROCESSING ➢ Discontinue maintenance contracts for existing computer software systems. ➢ PC replacement budget reduced from 40K to 32K ➢ Eliminate orthophotography MOTION: ENSEY MOVED AND COFFEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote CITY MANAGEMENT & LEGAL PERSONNEL ➢ Voluntary furlough — Human Resources MOTION: ENSEY MOVED AND COFFEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote. COMMUNITY & ECONOMIC DEVELOPMENT CODE ADMINISTRATION ➢ - Reduction of 1 Code Compliance Officer (filled) MOTION: EDLER MOVED AND ENSEY SECONDED TO APPROVE. The motion carried by a 6 -1 roll call vote; Lover voting no. 3 . I 386 BUDGET WRAP UP DECEMBER 7, 2010 ANIMAL CONTROL ➢ Reduction of 1 Animal Control Officer (vacant) COMPREHENSIVE PLANNING ➢ Reduction of 1 Assistant Planner (retiring 7/31) ➢ Reduction of .33 Planner — moved to Parks ➢ Switch to postcard notification to reduce printing /postage ➢ Raise land use application fees HEARING EXAMINER ➢ Reduce costs by utilizing Planning Commission ENGINEERING ➢ Reduction of 1 Development Engineer (filled) ➢ Transfer .9 FTE to utilities (filled) ➢ Decrease various line item expenses ➢ Increase Engineering review and inspection fees CITY HALL MAINTENANCE ➢ Transfer 50% building maintenance supervisor to Police bldg MOTION: EDLER MOVED AND ADKISON SECONDED TO APPROVE. The motion carried by unanimous roll call vote. Council Request: ➢ Discontinue home delivery of Council packets MOTION: ENSEY MOVED AND ADKISON SECONDED TO APPROVE. The motion carried by unanimous roll call vote. STREETS & TRAFFIC PUBLIC AREA LIGHTING ➢ Operating supplies — General, reduce purchase of street lighting materials. Eliminates annual relamp program. Replace bulbs as they burn out. ➢ Pacific Power & Light — reduce utility costs through LED replacements program, reduced hours for downtown pedestrian lighting, removal of some arterial lighting. ➢ Reduce use of contract labor for repair of street lighting STREET MAINTENANCE ➢ Reduction of Street Maintenance Specialist position (vacant) ➢ Reduce operating supplies — General. Eliminates "work for others" category ➢ Reduce operating supplies — General. Weed spraying chemicals. Only one application per year. PEDESTRIAN /BIKEWAY /MAINTENANCE ➢ Reduce operating supplies — General. Supplies for sidewalk and bikeway repairs. Eliminates work category "Pedestrians & Bikeways ". TRAFFIC CONTROL ➢ Reduce operating supplies — Signal. Reduce purchases for replacement controllers, detectors and signal heads. ➢ Reduce operating supplies — Signs. Reduce purchase of signs and posts. ➢ Reduce operating supplies — Lines. Reduce purchases of traffic paint and thermoplastic markings. MOTION: ENSEY MOVED AND ADKISON SECONDED TO APPROVE THE . BUDGET AS PRESENTED. The motion carried by a 6 -1 roll call vote; Edler • voting no. 4 387 BUDGET WRAP UP DECEMBER 7, 2010 PARKS AND RECREATION MOTION: ENSEY MOVED AND ADKISON SECONDED TO APPROVE PARKS & RECREATION AS A BLOCK. Following discussion about the potential of using the cemetery fee increase and cuts to cover these costs, Adkison withdrew her second; Ensey withdrew his motion. Edler suggested reinstating all of these cuts and supplement them with the Tahoma Cemetery subsidy. City Manager Zais advised that it would require an increase in fees to offset that subsidy. MOTION: COFFEY MOVED AND EDLER SECONDED TO LEAVE THE PARKS AND RECREATION INTACT AS FAR AS FUNDING AND HAVE THE TAHOMA CEMETERY SUBSIDY PAY FOR THOSE ACTIVITIES. The motion carried by a 5 -2 roll call vote; Ensey and Lover voting no. * * * * ** NOTE; The above action was negated by information, discussion and action that came later in the meeting. MOTION: EDLER MOVED AND ETTL SECONDED TO RESCIND THE DECISION MADE ON CEMETERY /PARKS EARLIER. The motion carried by unanimous roll call vote. See the following for actual budget motions passed for the Parks & Recreation Department. PARKS AND RECREATION MOTION: EDLER MOVED AND ENSEY SECONDED TO ACCEPT ALL FIVE PARKS & RECREATION POLICY ISSUES. The Motion failed 1 -6; Cawley, Coffey, Ensey, Ettl, Lover and Adkison voting no. PARKS MAINTENANCE > Temporary positions. Reduce park maintenance positions. MOTION: EDLER MOVED AND ENSEY SECONDED TO APPROVE. The motion carried by a 4 -3 roll call vote; Coffey, Adkison and Cawley voting no. COMMUNITY RECREATION > Eliminate summer movies, includes some temporary time. MOTION: EDLER MOVED AND ENSEY SECONDED TO APPROVE. The motion carried by a 4 -3 roll call vote; Coffey, Adkison and Cawley voting no. SENIOR CENTER > Temporary positions. Close Harman Center Tuesday and Thursday nights, as well as Saturday. MOTION: LOVER MOVED AND ADKISON SECONDED TO REJECT THE PROPOSAL. The motion carried by 6 -1 roll call vote; Edler voting no. SPORTS > Temporary positions. Eliminate Youth Baseball program. > Temporary positions. Eliminate Adult Sports programs. MOTION: ENSEY MOVED AND EDLER SECONDED TO APPROVE. The motion failed by a 3 -4 roll call vote; Ettle, Adkison, Cawley and Coffey voting no. 5 388 BUDGET WRAP UP DECEMBER 7, 2010 ADMINISTRATION ➢ Reduce advertising by 50% MOTION: ENSEY MOVED AND EDLER SECONDED TO APPROVE. The motion carried by a 4 -3 roll call vote; Adkison, Cawley and Coffey voting no. Council Request: Assistant Mayor Coffey, who had requested this, withdrew the request. ➢ Tahoma Cemetery subsidy a. Eliminate subsidy /reduce services b. Increase fees 7% - raise rates MOTION: EDLER MOVED AND COFFEY SECONDED TO APPROVE THE RATE INCREASE FOR TAHOMA CEMETERY. The motion carried by a 5 -2 vote; Ensey and Lover voting no. ➢ Transfer and gift Lions Pool to Yakima School District No action at this time. This will be reviewed in the near future. OTHER GENERAL GOVERNMENT POLICY ISSUES INTERGOVERNMENTAL ➢ YV Regional Clean Air Authority Assessment ➢ YV Office of Emergency Management Assessment ➢ YVCOG Assessment. MOTION: EDLER MOVED AND COFFEY SECONDED TO APPROVE. The motion carried by a 6 -1 roll call vote; Ensey voting no. OTHER GENERAL GOVERNMENT FUNDS POLICY ISSUES CITY MANAGEMENT IRRIGATION UTILITY ➢ Irrigation Rate Increase (Option A, 5 %2% of operation & maintenance element) MOTION: EDLER MOVED AND CAWLEY SECONDED TO APPROVE OPTION A. The motion carried by a 5 -2 roll call vote; Lover and Ensey voting no. WASTEWATER UTILITY ➢ Asset Management software system ➢ Mandated Wastewater Treatment Facility Capital Improvements ($13.5 million) MOTION: EDLER MOVED AND ENSEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote. 6 389 BUDGET WRAP UP DECEMBER 7, 2010 COMMUNITY AND ECONOMIC DEVELOPMENT ONDS ➢ Reinstatement of Home Remodeling Technician OUTSIDE AGENCY ➢ Yakima County Development Association ➢ Committee for Downtown Yakima MOTION: EDLER MOVED AND ADKISON SECONDED TO APPROVE. The motion carried by unanimous roll call vote. FIRE FIRE SUPPRESSION ➢ Fire engine /pumper replacement ➢ Purchase 2 pumper trucks funded by a state run lease program PUBLIC SAFETY COMMUNICATIONS ➢ Reorganization /reallocation of 911 and dispatch operations ➢ Equipment replacement • Incrcacc fire alarm monitoring fees by 20% - WITHDRAWN PUBLIC WORKS REFUSE ➢ Purchase 1,000 64- gallon yard waste carts in response to mandated yard debris disposal /composting MOTION: EDLER MOVED AND COFFEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote CITYWIDE RESERVES ➢ To retain services /staff, utilize that portion of reserves over Council's stated minimum reserve balance: Originally at $695,000, due to the decision to allocate $255,000 to Fire, and changes made in the Parks & Recreation budget, it will be reduced. MOTION: EDLER MOVED AND ENSEY SECONDED TO NOT USE ANYMORE OF OUR RESERVES. The motion carried by 5 -2 roll call vote; Cawley and Coffey voting no. ➢ Equalization of health care premiums Being handled as part of labor negotiations MOTION: ENSEY MOVED AND ADKISON SECONDED TO DIRECT STAFF TO PREPARE THE FINAL BUDGET ORDINANCE, INCORPORATING ALL OF THE UPDATES, FOR ADOPTION ON DECEMBER 14, 2011. The motion carried by unanimous roll call vote. 7 390 BUDGET WRAP UP DECEMBER 7, 2010 4. Adjournment ENSEY MOVED AND ETTL SECONDED TO ADJOURN. The motion carried by unanimous voice vote. The meeting adjourned at 11:53 a.m. READ AND CERTIFIED ACCURATE BY •UNCIL MEMBER DATE 11- ( OUNCIL MEMBER DATE ATTEST: -;; _ ✓ a ' CITY CLER MICAH CAWLEY, M O R Minutes prepared by Linda Watkins. A CD and DVD of this meeting are available in the City Clerk's Office 1 8