HomeMy WebLinkAbout04/05/2011 15 2010 Year-End Encumbrances; Budget Amendment and Appropriations BUSINESS OF THE CITY COUNCIL
O YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. IS
For Meeting Of April 5, 2011
ITEM TITLE An Ordinance Amending the 2011 Budget for 2010 Year -End Encumbrances
SUBMITTED BY: Department of Finance and Budget
CONTACT PERSON/TELEPHONE: Cindy Epperson, Deputy Director of Accounting
& Budgeting -- 575 -6070
SUMMARY EXPLANATION:
Attached is an Ordinance amending the 2011 Budget to provide appropriations for
encumbrances outstanding at the close of the 2010 Fiscal year.
Encumbrances represent orders (included in 2010 Budget appropriations) for materials which
had been authorized but not yet received, or for services authorized but not yet completed, as
of December 31, 2010. Therefore, appropriations from Unencumbered Fund Balances are
required to move forward the budget for payment when the materials are received or services
completed.
4110 In some instances, the appropriations will be funded by approved grants (i.e. Neighborhood
Development Block Grants, Transit grants, etc.) For these items, Finance will also increase the
grant revenue budgets to match the estimated revenues to the corresponding expenditures. In
all other instances, the appropriations will be funded by reserves in their respective funds.
This is an annual year -end accounting requirement.
Resolution_ Ordinance XX Contract Other (Specify) Schedule 1
Funding Source Various Funds
APPROVED FOR SUBMITTAL ° ���
City Manager
STAFF RECOMMENDATION: Read Ordinance by title only at the March 15, 2011
meeting. Pass Ordinance after the second reading at the April 5, 2011 meeting.
BOARD /COMMISSION /COMMITTEE RECOMMENDATION:
COUNCIL ACTION:
ORDINANCE NO. 2011
AN ORDINANCE amending the 2011 budget for the City. of Yakima; and
making appropriations for 2010 Year -End Encumbrances
from Unappropriated Fund Balances within various Funds for
expenditure during 2011..
WHEREAS, the various funds indicated on the attached Schedule I contain
Unappropriated Fund Balances available for appropriation and expenditures during 2011
in various amounts and for the purposes mentioned in the attached Schedule, and
WHEREAS, at the time of the adoption of the 2011 budget it could not
reasonably have been foreseen that the appropriation provided for by this ordinance
would be required; and the City Council declares that an emergency exists of the type
contemplated by RCW 35.33.091 and that it is in the best interests of the City to make
the appropriation herein provided, now, therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
411 Section 1. Appropriations are hereby made, for expenditure during 2011, from '
Unappropriated Fund Balances in the various Funds to the various accounts and in the
various amounts, and for the various specific purposes; all as specified in the Schedule
attached hereto and incorporated herein.
Section 2. This ordinance is one making an appropriation and shall take effect
immediately upon its passage, approval and publication as provided by law and by the
City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this day of
,2011
MICAH CAWLEY, MAYOR
ATTEST:
CITY CLERK
First Reading:
Publication Date:
Effective Date:
Cepperson 3/10/2011
City of Yakima
2010 Encumbrance Ordinance
SCHEDULE I
Appropriate out of unappropriated fund balances of the various funds and in the various
amounts and for the purposes as described:
ACCOUNT AMOUNT FUND TOT. DESCRIPTION
GENERAL FUND
Finance
000 .015.624.0000.51420.350 $4,548 Upgrade Microsoft version
Hearing Examiner
000.020.313.0000.55860.410 $8,500 Hearing Exa Caseload
Police
000.031.103.0000.52120.280 $2,253 Uniform Items
000.031.113.0000.52120.280 $2,383 Uniforms
000.031.113.0000.52120.280 $3,246 Protective Vests
000.031.115.0000.52320.410 $6,952 Electonic Home Monitoring Equipment
000.031.119.0000.52110.422 $1,361 Pack/transport Lab Microscope
$16,194
Fire
000.032.125.0000.52240.31P $5,000 Fire Public Education Supplies (funded by donation)
Engineering
000.041.528.0000.53220.410 $5,000 Professional services - project support
Information Systems
000.052.631.0000.59421.641 $164,610 Prosecutorial Case Mgmt System
000.052.631.0000.51880.350 $6,121 HP Server for Firewall
000.052.631.0000.51880.35C $12,500 GIS Server Upgrade
ID
000.052.631.0000.51880.350 $25,000 Equipment Upgrades -under $5,000
000.052.631.0000.59418.646 $50,000 Equipment Upgrades -over $5,000
000.052.631.0000.59418.646 $15,000 Network Communications Equipment
000.052.631.0000.51880.480 $27,350 Maintenance Contracts (timing)
000.052.631.0000.51880.410 $38,817 Time & Attendance Mgmt Software
$339,398
TOTAL GENERAL FUND $378,640
NEIGHBORHOOD DEV FUND Grant awards carried forward
1 24.124:331.CBGR.55920.48F $11,055 CDBG -R (ARRA) Grants Program
124.124.331:0000.55920.48W $198,137 CDBG Infrastructure
124.124.331.0000.55920.48T $290,000 CDBG Economic Development
124.124.331.HS02.55920.48E $543,022 Single Family Home Rehab - S/F & Sr /Disabled
124.124.331.2299.59212.650 . $15,642 "A" Street Improvement Project
124.124.331.2299.59570.650 $77,861 "A" Street Improvement Project
124.124.334.0000.55920.350 $22,945 Public / Community Service (Graffiti)
124.124.337.HS09.55920.48M $498,961 HOME Single Family Rehab Prgms
124.124.337.HS09.55920.48Y $263,692 HOME CHDO Program
$1,921,315
GROWTH MGMT FUND
140.140.314.1994.54440.410 $6,296 $6,296 Transportation Modeling Update
STREETS & TRAFFIC ENG FUND
141.133.525.0000.54264.314 $3,056 Pedestrian Countdown LED Modules
141.133.526.0000.54340.410 $25,000 Prof Services - Transportation Plan
110
141.141.521.0000.54230.312 $7,531 Chemicals
$35,586
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•
City of Yakima
•
2010 Encumbrance Ordinance
SCHEDULE I
Appropriate out of unappropriated fund balances of the various funds and in the various
amounts and for the purposes as described:
1 ACCOUNT AMOUNT FUND TOT. DESCRIPTION
POLICE GRANTS FUND
152 - 152 - 117 - 0000 -52130 -311 $2,164. ARRA Byrn grant - supplies
152- 152 - 117 - 0000 - 52130 -52C $650 ARRA Byrn grant- Yakima County
152 - 152 - 117 - 0000 - 52130 -52S $5,254 ARRA Bym grant - Sunnyside
152 -152- 117 - 0000 - 52130 -52T $159 ARRA Byrn grant- Toppenish.
152 -152- 117 - 0000 - 52130 -52U $18,569 ARRA Byrn grant- Union Gap
$26,796
TROLLEY FUND
162.162.326.2153.59479.650 $134,112 $134,112 Trolley Barn Enhancement Project
CONV CENTER PFD FUND
172.172.327.0000.57541.491 $11,000 $11,000 Approved Artwork
FEDERAL "ARRA" FUND
199.199.527.0000.51820.480 $55,816 Energy Upgrade - Public Works
199.199.527.0000.51830.480 $34,230 Energy Upgrade -City Hall
199 .199.527.0000.52120.480 $45,612 Energy Upgrade -Law & Justice Center
199.199.527.0000.52220.480 $32,465 Energy Upgrade -Fire Stations
199.199.527.0000.53514.480 $6,384 Energy Upgrade - Wastewater
199.199.527.0000.55920.480 $52,482 Energy Upgrade -SE Comm Center
$226,989
•
PARKS CAPITAL FUND .
331.331.428.0000.59476.630 $2,770 $2,770 Portable Tent
LAW AND JUSTICE CAPITAL FUND
333.333.111.0000.51220.350 $5,310 Police Car Radios
333.333.518.0000.52120.410 $7,657 Security System Improvements
$12,968 •
TRANSIT CAPITAL FUND
364.364.518.0000.59447.630 $89,806 $89,806 Replumb Public Works Complex
CONVENTION CENTER CAPITAL FUND
370.370.328.0000.57520.350 $15,307 Podiums
370.370.328.0000.57520.350 $11,688 Dance Floor
370.370.328.0000.57520.350 $35,734 Snap Drapes, Portable Stage
$62,729
TRANSIT OPERATIONS
462.462.514.T646.54780.410 $82,792 $82,792 Dept of-Transportation -ADA grant
WASTEWATER OPERATIONS
473.473.232 -S232- 53584 -3BI $54,100 $54,100 Chemicals - Bioxide
WATER OPERATIONS
474.474.343.000053480.312 $2,644 PVC Spacer
474.474.343.000053480.312 $4,781 " Magnetic Flow Transmitter
$7,426
® EQUIPMENT REPLACEMENT FUND
551.551.634.ER02.54848.346 $9,145 Equipment Maintenance Parts
551.552.636.ER06.59448.644 $286,730 Wastewater TV Camera Van
$295,875
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City of Yakima
2010 Encumbrance Ordinance
SCHEDULE I
Appropriate out of unappropriated fund balances of the various funds and in the various
amounts and for the purposes as described:
ACCOUNT AMOUNT FUND TOT. DESCRIPTION
ENVIRONMENTAL FUND
555 .555.639.2145.54650.480 $43,644 Richardson Airway Dirt Removal
555.555.639.2274.53190.410 . $24,340 Airport Tank Cleanup
555.555.639.2192.59439.630 $225,000 Fuel Capacity Expansion
$292,984
TOTAL ALL FUNDS $3,642,184
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