HomeMy WebLinkAboutR-2007-050 Greater Yakima Chamber of Commerce Agreement Amendment (re: Delta Airlines travel bank)RESOLUTION NO. R-2007-50
A RESOLUTION authorizing the City Manager to execute an amendment to the existing
Greater Yakima Chamber of Commerce, Inc. Public Sector
Professional Services Agreement to provide additional funding,
payable from the City of Yakima Contingency Fund, for the purpose of
establishing and managing an Airline Travel Bank which is necessary to
fulfill contractual obligations with Delta Airlines.
WHEREAS, the Yakima Air Terminal (hereinafter YAT) Board and management
staff have been working to attract a second air carrier service to provide . airline
transportation services to the Yakima Air Terminal and the citizens of the City of Yakima;
and
WHEREAS, the YAT Board and management efforts have resulted in an offer from
Delta Airlines to provide said air transportation services to the City through regularly
scheduled flights to and from the YAT; and
WHEREAS, in order to fulfill its obligation to Delta Airlines and initiate said air
service to the YAT, the YAT must generate an "airline travel bank" in the amount of Five
Hundred Thousand Dollars ($500,00.00) in funds dedicated to the purchase of airline tickets
for use by the participants as pre -payment of airline tickets that may be used for future
airline travel on the Delta Airline flights; and
WHEREAS, the Greater Yakima Chamber of Commerce has agreed to assist in the
establishment, management and promotion of the "airline travel bank" under terms and
conditions set forth in the Amendment To The Greater Yakima Chamber of Commerce,
Inc. Public Sector Professional Services Agreement With The City of Yakima,
Washington, attached hereto and incorporated herein by this reference; and
WHEREAS, the City Council believes that the opportunity to obtain the services of
Delta Airlines for the City of Yakima is very important to the future of the City, and offers an
opportunity for economic expansion and growth within the entire local area; and
WHEREAS, the City Council agrees that an investment in the professional services
of the Greater Yakima Chamber of Commerce to organize, promote and establish the
required "airline travel bank" is a worthy objective that is in the best interests of the citizens
of Yakima, and is willing to authorize an amendment to the existing Professional Services
Agreement with the Chamber in order to facilitate the "airline travel bank" process as well as
an expenditure of Fifteen Thousand Dollars ($15,000.00) from the City of Yakima
Contingency Fund to compensate the Chamber for these additional services; Now,
Therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
(jc)res/Chamber of Commerce Amendment -
Airline Travel Bank
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The City Manager and City Clerk are hereby authorized and directed to execute the
Amendment To The Greater Yakima Chamber of Commerce, Inc. Public Sector
Professional Services Agreement With The City of Yakima, Washington, attached
hereto and incorporated herein by this reference, together with an expenditure of Fifteen
Thousand Dollars ($15,000.00) from the City of Yakima Contingency Fund, in order to
facilitate the establishment, promotion and management of the "airline travel bank" which is
necessary to fulfill Delta Airlines requirements for providing air transportation services to the
City of Yakima.
ADOPTED BY THE CITY COUNCIL this 17" day of
ATTEST:
City Clerk
(jc)res/Chamber of Commerce Amendment -
Airline Travel Bank
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ril, 2007.
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David Edler, Mayor
/('-0067-.56
AMENDMENT TO THE GREATER YAKIMA CHAMBER OF COMMERCE, INC.
PUBLIC SECTOR PROFESSIONAL SERVICES AGREEMENT
WITH THE CITY OF YAKIMA, WASHINGTON
This AMENDMENT to THE GREATER YAKIMA CHAMBER OF COMMERCE, INC.
PUBLIC SECTOR PROFESSIONAL SERVICES AGREEMENT (hereinafter "underlying
Agreement") is made and entered into on this ,26,14' day of ,4.€,i 2007, between the
City of Yakima, hereinafter referred to as CITY, A Washingt6n municipal corporation,
and the Greater Yakima Chamber of Commerce, Inc., hereinafter referred to as
CHAMBER, a Washington non-profit corporation.
CITY and CHAMBER, for mutual consideration hereinafter set forth, agree to amend the
underlying Agreement previously executed by the parities hereto as follows:
I. OBJECTIVES
The specific purpose for this amendment to the underlying Agreement is to provide the
CHAMBER with additional financial assistance necessary to allow the CHAMBER to
establish and manage an airline travel bank, thus encouraging and allowing local
businesses to invest in the opportunity to attract a new airline service, provided through
Delta Airlines, to Yakima. The work envisioned in meeting the specific requirements of
this objective are set forth more specifically in the Scope Of Additional Services stated
below.
II. SCOPE OF ADDITIONAL SERVICES
The CHAMBER agrees to perform the additional tasks involved in meeting the amended
objective set forth herein as follows:
1. Establish and manage an airline travel bank (hereinafter ATB) as a
mechanism to enable local businesses to invest in this new airline
service. Management of the ATB shall include; (1) briefing business
owners about the program (estimated 15-30 one hour meetings), (2)
creating a local depository, (3) managing contracts with the airline,
designated travel bank and 100 plus subscribers, (4) management and
transfer of dedicated funds and record keeping (estimate FT employee
for 5-7 weeks), and (5) developing and delivering presentations to local
community groups.
' 2. Managing a local/regional marketing campaign to include; (1)
establishment of a marketing fund/account, (2) establishment of volunteer
teams, (3) allocation of funds to appropriate media outlets, (4) -co -
managing placement of media promotions with a local advertising
agency, and (5) other tasks associated with meeting Delta Airline
requirements for the establishment of new airline passenger service for
our City.
(jc)/Amendment-Professional
Services Agreement Page 1
3. Administer the above named projects by providing CHAMBER staff
(estimated two hundred twelve (212) hours), office space, collateral
materials, printing, postage, and technical assistance.
III. PAYMENT
a. As compensation for these additional services the CITY agrees to pay
CHAMBER an additional Fifteen Thousand Dollars ($15,000.00) over and in addition to
the funding agreed upon in the underlying Agreement with CHAMBER.
The maximum total fees and expenses payable by the CITY to the CHAMBER under this
amendment shall not exceed Fifteen Thousand Dollars ($15,000.00), as agreed upon in
this amendment.
b. No payment shall be made for any work performed by the CHAMBER in
accord with this amendment, except for work identified and set forth in Section II, Scope
of Work.
c. The CHAMBER may, in accord with the Scope of Work set forth herein,
submit invoices to the CITY not more often than once per month during the progress of
the work identified herein for partial payment of work completed to date. Invoices shall
cover the time the CHAMBER performed work for the CITY during the billing period.
The CITY shall pay the CHAMBER for services rendered in the month following the
actual delivery of the work and will remit payment within thirty (30) days from the date of
receipt of billing.
d. The CHAMBER shall not be paid for services rendered under this amended
Agreement unless and until they have been performed to the satisfaction of the CITY.
e. In the event the CHAMBER has failed to perform any substantial obligation to
be performed by the CHAMBER under this amended Agreement and such failure has
not been cured within ten (10) days following notice from the CITY, then the CITY may,
in its sole discretion, upon written notice to the CHAMBER, withhold any and all monies
due and payable to the CHAMBER for the services specified herein, without penalty,
until such failure to perform is cured or otherwise adjudicated. "Substantial' for purposes
of this amended Agreement means faithfully fulfilling the terms of the amended
Agreement with variances only for technical or minor omissions or defects.
f. Unless otherwise.provided for in this amended Agreement the CHAMBER will
not be paid for any billings or invoices presented for payment prior to the execution of
the amended Agreement or after its termination.
IV. RETAINER
Retainer is waived for CITY.
V. STANDARD PROVISIONS
Cc)/Amendment-Professional
Services Agreement Page 2
1. TERM OF CONTRACT
The term of this amendment shall begin on the date last executed below, and
shall terminate upon completion of all services required hereunder by the CHAMBER
unless terminated earlier by the parities in accordance with the specific provisions of the
underlying Agreement to which this amendment is a part.
2. ENTIRE AGREEMENT
The parties agree that this amendment to the underlying Agreement is subject to
all of the specific terms and conditions of the underlying Agreement now in existence
between the parties hereto, unless and solely with respect to any specific terms of this
amended Agreement that conflict with the terms and conditions of the underlying
Agreement, in which case the terms set forth in this amended Agreement shall control
the execution of this amended Agreement. The parties further agree that the underlying
Agreement, together with the amendments to said Agreement set forth herein, is the
complete expression of the terms and conditions of performance by the parties hereto.
Any oral or written representations or understandings not incorporated in the underlying
Agreement as amended by this Amendment thereto are specifically excluded.
VI. AUTHORIZED SIGNATORS
Greater Yakima Chamber of Commerce, Inc.
Y�
Michael P. Morrisette, President, CEO
Date:
'1- -C.-- o '/
City of Yakima
Date:
CITY CONTRACT NO: Ark/ -'AC
RESOLUTION NO: /Q-R0075/�Q
(jc)/Amendment-Professional
Services Agreement Page 3
ATTACHMENT A
SCHEDULE OF 2006
PROFESSIONAL SERVICE FEES
(jc)/Amendment-Professional
Services Agreement Page 4
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. i 0 8
For meeting of: April 17, 2007
ITEM TITLE: Consideration of a Resolution authorizing the City Manager to
execute an amendment to the existing Greater Yakima Chamber of
Commerce, Inc. Public Sector Professional Services Agreement to
provide additional funding for the purpose of establishing and
managing an Airline Travel Bank which is necessary to fulfill
contractual obligations with Delta Airlines.
SUBMITTED BY: Cindy Epperson, Finance and Budget Department
William R. Cook, Director, Community and Economic Development
CONTACT PERSON/TELEPHONE: Cindy Epperson, Financial Services Manager/576-6644
SUMMARY EXPLANATION:
Delta Airlines has made an offer to the Yakima Air Terminal (YAT) Board to provide air
transportation services to the YAT. In order to initiate Delta Airlines service to Yakima, the
YAT must generate a pre -paid "airline travel bank" in the .amount of $500,000 in funds
dedicated to the purchase of airline tickets for use by travel bank participants for future travel
on Delta Airlines.
In order to fulfill this obligation, The Greater Yakima Chamber of Commerce (Chamber) has
agreed to assist in the establishment, management and promotion of the airline travel bank,
under terms and conditions set forth in the attached amended professional services
agreement. The amended agreement will provide the additional financial assistance needed
to allow the Chamber to establish and manage an airline travel bank as a mechanism to
enable local businesses to invest in this new airline service. As compensation for these
additional services, the City agrees to pay the Chamber an additional $15,000 over and in
addition to the funding agreed upon in the underlying Agreement with the Chamber.
Resolution X Ordinance
Other (Specify)
Contract Mail to (name and address):
Phone:
Funding Source General Fund C encv
APPROVED FOR SUBMITTAL: City Manager
STAFF RECOMMENDATION: Adopt resolution.
BOARD/COMMISSION RECOMMENDATION: The Council Community and Economic
Development Committee recommended approval of the Resolution at their April 4 meeting.
COUNCIL ACTION: