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Home My WebLink AboutR-2007-067 Surplus Property / Computers & Associated EquipmentRESOLUTION NO. R-2007- 67 A RESOLUTION declaring attached list of computers and associated equipment surplus, and authorizing disposal in a mariner which best benefits the City, to include recycling, sending to State of Washington Surplus or donating or transferring computers with value to other government entities or qualified non-profit corporations; WHEREAS, handling and transportation fees for computers and equipment generate higher administrative costs than the proceeds realized by their sale; WHEREAS, surplus computers and equipment are no longer being accepted by many auction service providers; WHEREAS, computers and associated equipment pose an environmental hazard and must be disposed of properly; WHEREAS, the City of Yakima owns computers and associated equipment listed on the schedule attached hereto, for which property is surplus property, for which property should be disposed of in the manner most advantageous to the City; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to dispose of surplus computers and equipment owned by the City listed on the schedule attached hereto by disposing of said property in the manner determined by the City Manager to be most advantageous to the City. ADOPTED BY THE CITY COUNCIL this 1St day of May, 2007. Deborah J. Moore, City Clerk David Edler, Mayor BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT IP Item No. O For Meeting of May 1, 2007 ITEM TITLE: Resolution declaring attached list of computers & associated equipment surplus, and authorizing their disposal in a manner which best benefits the City of Yakima. SUBMITTED BY: Dave Zabell, Assistant City Manager CONTACT PERSON/TELEPHONE: Maria Mayhue, Buyer, 575-6094 BACKGROUND: For over two decades, City of Yakima has used public auction as a means of disposal for surplus property not necessary for the foreseeable needs of the City of Yakima. Purchasing is responsible for coordination of the auction and Department Directors/Division Managers are responsible for determining when an item has no foreseeable use to their operating divisions. SUMMARY EXPLANATION: The City Of Yakima is in need of an efficient method for disposal of its surplus computers and equipment. (Summary Explanation continued on next page) Resolution X Ordinance Other (Specify) Contract Mail to (name and address): Phone: Funding Source cost will be charged back to divisions APPROVED FOR SUBMITTAL': `. City Manager STAFF RECOMMENDATION: Staff respectfully requests that Council adopt Resolution declaring attached list of computers & associated equipment surplus, and authorizing disposal in a manner which best benefits the City, to include recycling, sending to State of Washington Surplus or donating or transferring computers with value to other government entities or qualified non-profit corporations. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: Resolution adopted. RESOLUTION NO. R-2007-67 (Summary Explanation continued...) Computers, in general, have been the most problematic items to dispose of. In 2006, our auction service provider declared that they could no longer accept computers. Because they pose an environmental hazard, computers must be disposed of properly. Computers comprise the majority of the surplus items that we have in storage. They are overflowing into the hallways of City Hall and the Police Department, taking up valuable space and posing a fire hazard. Some of them are in working order, some of them posses no value. All computers are tracked by Information Systems by asset number, serial number, device number, model/make, and manufacturer. Security is ensured by erasing the hard drives or by drilling the hard drives of computers that contain sensitive information. RCWs 43.19.1919, 43.19.1920 and 28A.335.180 provide the State of Washington authority to transfer or donate to qualified entities as a means for disposal of surplus property. Recycling, donating or transferring surplus computers and equipment to other government entities or qualified non-profit corporations would reduce surplus costs for our agency. Recent auction reports show that various surplus items such as computers and associated equipment sell for extremely low prices. Furthermore, handling and transportation fees for these items generate higher administrative costs than the proceeds realized by their sale. In some cases the items do not sell, and City of Yakima incurs additional expense for the items to be returned and disposed of or stored. After researching all possible methods of disposal for computers and associated equipment, we have determined that the most effective methods of disposal include recycling, sending to State of Washington Surplus or donating or transferring computers with value to qualified non -profits or other government entities. Both recycling agencies and State Surplus will charge a fee to take our computers, however administrative costs for the City of Yakima will be greatly reduced. BUDGET IMPACT: Approximately $150.00 for the attached list. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Device # 2194 2041 3193 0446 1702 1549 1970 1799 0616 none none 2805 none 0661 none 0811 1971 1970 4833 none 0248 1984 1635 0298 4109 2873 1178 1641 1623 1703 2073 1880 1941 2689 6540 2595 Device # Device # Asset # Asset # Item & Model HP DeskJet 882C Printer HP DeskJet 1220C Printer Bell & Howell Copiscan 11 3991 Fujitsu DL4400 Printer 2862 1066 Sony Trinitron Multiscan 300sf Monitor 4715 4624 Lexmark Optran Network Printer GANDALF Mux 2000 Multiplexer Gateway GP6-400 CPU GANDALF LDS 309A GANDALF LDS 309A GANDALF LDS 309A External Drive GANDALF Mux 2000 Multiplexer GANDALF LDS 509A GANDALF Mux 2000 Multiplexer 4430 GANDALF Mux 2000 Multiplexer GANDALF Mux 2000 Multiplexer GANDALF Mux 2000 Multiplexer 4449 Comtrade Express CPU Xyplex 6602 Switch 3338 Philips P3102 CPU 4785 Gateway 2000 NS -7000 CPU Gateway EV700 Monitor 3418 Fujitsu DL2400 Printer Okidata Microline 320 Printer Okidata Microline 391 Printer Gateway Vivitron Monitor Gateway GP6-350 CPU Gateway GP6-350 CPU 2867 Sony CPD -300 sft Monitor Gateway EV700 Monitor Gateway EV500 Monitor 4781 Sun Ultras CPU CASH DRAWER SP -103 -BMA Network 9000 Hub Epson Stylus 1520 Printer Serial Number MY9161B038 SGO5R1309H 96295C277 012178 7108761 11-05633 93050996 0015036225 08443 08787 A0008703 2394 4488A1 A011101 A0000193 3102 R001537 R001553 319208 00287237 P2007776 1001564 or 10757125 17004C080395 055354 B2KML320 111B2025963 18090228 0013673102 0013190960 7131520 HDE2KA003923 15017A380953 FW80702820 none N9-9015-001 3KDX003962 37 1631 Gateway EV700 Monitor 17004C080386 38 1889 Gateway EV700 Monitor HDE2JCO24192 39 1989 Gateway GP7-800 CPU 0019510724 40 2437 HP LaserJet 4MV Printer JPDH018240 41 none 4871 Xerox Document Center 332ST GR1 045123 42 3384 Okidata Microline 520 Printer 607A0081384 43 2438 HP LaserJet 6MP Printer USCF026646 44 1187 Okidata Microline 590 Printer 701B0201863 45 1484 HP ScanJet ADF SG835140Q1 46 none Gateway Vivitron Monitor 8232437