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HomeMy WebLinkAboutR-2007-114 Geriatric Footcare Services AgreementRESOLUTION NO. R-2007-114 A RESOLUTION authorizing the City Manager of the City of Yakima to execute a "Geriatric Footcare Services Agreement" with Melanie Marvel, R.N., to provide footcare services at the Harman Center. WHEREAS, the City of Yakima has provided and desires to continue to provide geriatric footcare services to senior citizens at the Harman Center; and WHEREAS, the City does not have the personnel or specialized expertise necessary to provide said geriatric footcare services; and WHEREAS, Melanie Marvel, R.N., has the experience and expertise necessary to provide said geriatric footcare services and is willing to provide these services in accordance with the terms and conditions of the attached agreement; and WHEREAS, the City needs an additional geriatric footcare service provider for said services; and WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of the City to enter into a contract for geriatric footcare services with Melanie Marvel, R.N., in accordance with the terms and conditions of the attached agreement, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the attached and incorporated "Geriatric Footcare Services Agreement" with Melanie Marvel, R.N., to provide footcare services at the Harman Center. ADOPTED BY THE CITY COUNCIL this 7th day of August 2007. ATTEST: /c1 A crnua— City Clerk RES NO. R-2007-114 Foot Care at Hannan Center/ms David E • er, Mayor GERIATRIC FOOTCARE SERVICES AGREEMENT THIS GERIATRIC FOOTCARE SERVICES AGREEMENT (hereinafter "Agreement") is made and entered into by and between the CITY OF YAKIMA, (hereafter the "City") and MELANIE MARVEL, R.N., (hereafter the "Contractor"). WHEREAS, the City of Yakima has provided and desires to continue to provide geriatric footcare services to senior citizens at the Harman Center; and WHEREAS, the City does not have the personnel or specialized expertise necessary to provide said geriatric footcare services in conjunction with the City's footcare program; and WHEREAS, Melanie Marvel, R.N., has the experience and expertise necessary to provide said geriatric footcare services and is willing to provide these services in accordance with the terms and conditions of this Agreement; and NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements set forth herein it is agreed by and between the City and the Contractor as follows: 1. Professional Services. The Contractor shall provide geriatric footcare services in conjunction with the City's footcare program. Special areas of responsibilities for both the City and the Contractor are contained in Attachment "A," which is attached and incorporated into this Agreement. 2. Consideration. As consideration for the service provided pursuant to this Agreement, the City agrees to compensate the Contractor according to Attachment "B," which is attached and incorporated into this Agreement. The Contractor shall submit a final itemized invoice/billing for services to the City no later than thirty (30) days following the last date of services rendered. The Contractor waives all claims to compensation in the event the City does not have a final itemized invoice/billing for services within sixty (60) days of the last day on which services were rendered. 3. Term of Agreement. The term of this Agreement shall commence on execution hereof and shall terminate on December 31, 2007, unless sooner terminated by either party in accordance with Section 21. 4. Cancellation/Combining/or Rescheduling Footcare Clinics. The City may cancel, combine, or reschedule footcare clinics due to low enrollment. If rescheduling of a footcare clinic becomes necessary, the City Recreation Coordinator and the Contractor Page - 1 of 8 (ms)agr/fookare RosemaryBonsen/07 i cooq# 7.51/3340 will negotiate a mutually agreed upon date, time, and location. The Contractor will receive no compensation for canceled clinics nor participant no-shows. 5. Independent Contractor. The Contractor and the City understand and expressly agree that the Contractor is an independent contractor, and none of the Contractor's employees shall be considered an employee of the City. The Contractor and the Contractor's employees shall make no claim of City employment or claim any related employment benefits from the City, including but not limited to, medical benefits, social security, and retirement. The Contractor has no authority to nor shall the Contractor represent that it has authorization to bind the City in any manner. 6. Nonsolicitation. The Contractor will not solicit program participants during the term of this Agreement, and understands that the facility provided during this program cannot be used by the Contractor for private purposes. 7. No Conflict of Interest. The Contractor represents that it or its employees do not have any interest and shall not hereafter acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of this Agreement. The Contractor further covenants that it will not hire anyone or any entity having such a conflict of interest during the performance of this Agreement. 8. Taxes and Assessments. The Contractor shall be solely responsible for compensating its employees and for paying all related taxes, deductions, and assessments, including but not limited to, federal income tax, FICA, social security tax, assessments for unemployment and industrial injury, and other deductions from income which may be required by law or assessed against either party as a result of this Agreement. In the event the City is assessed a tax or assessment as a result of this Agreement, the Contractor shall pay the same before it becomes due. 9. Non-discrimination. The Contractor shall not discriminate against any employee or applicant in violation of any applicable federal, state, and/or law or regulation on the grounds of race, creed, color, religion, national origin, sex, marital status, age, or the presence of any sensory, mental, or physical handicap. Such action shall include but not be limited to: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff of termination; rates of pay or other forms of compensation; programs for training including apprenticeships; and provision of services under this Agreement. 10. The Americans With Disabilities Act. The Contractor agrees to comply with the Americans With Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA) and corresponding regulations and Washington State's anti -discrimination law as contained in RCW 49.60 and corresponding regulations. The ADA provides comprehensive civil Page - 2 of 8 (rns)agr/Agrmt footcareMarvel 07 pm.rtf/07 rights to individuals with disabilities in the area of employment, public accommodations, state and local government services, and telecommunications. 11. Compliance With Law. The Contractor agrees to perform the services and work under and pursuant to this Agreement in full compliance with any and all applicable laws, rules, and regulations adopted or promulgated by any governmental agency or regulatory body, whether federal, state, local, or otherwise. 12. No Insurance. It is understood the City does not maintain liability insurance for the Contractor or its employees. 13. Indemnification and Hold Harmless. The Contractor shall defend, indemnify, and hold harmless the City, its elected officials, agents, officers, and employees from and against all claims, causes of action, damages, losses, and expenses of any kind or nature whatsoever, including but not limitedto, attorney's fees and court costs, arising out of, relating to, or resulting from Consultant's performance or non-performance of the services, duties and obligations required under this Agreement. 14. Professional Liability Insurance. On or before date this Agreement is fully executed by the parties, the Contractor shall provide the City with a certificate of insurance as evidence of professional liability coverage with a limit of One Million Dollars ($1,000,000.00) for each wrongful act and an annual aggregate limit of Two Million Dollars ($2,000,000.00). The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect. The insurance shall be with an insurance company rated A -VII or higher in Best's Guide. If the policy is on a claims -made basis, the retroactive date of the insurance policy shall be on or before January 1, 2007, or shall provide full prior acts. The insurance coverage shall remain in effect during the term of this Agreement and for a minimum of three (3) years following the termination of this Agreement. 15. Delegation of Professional Services. The services provided for herein shall be performed by the Contractor, and no other person other than regular associates or employees of the Contractor shall be engaged upon such work or services except upon written approval of City. 16. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by the Contractor to any other person or entity without the prior written consent of the City. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of the Contractor as stated herein. 17. Damages. If for any reason the Contractor fails to provide the services and work as specified in this Agreement and the City is forced to secure such services and work Page - 3 of 8 (rns)agr/Agrrnt footcareMarvel 07 prn.rtf/07 from another party or entity, the Contractor shall be liable for any and all additional expenses to fulfill its obligation to the City under this Agreement. This provision shall not serve as a limitation upon other damages that may be available to the City pursuant to statutory and/ or common law. 18. Waiver of Breach. A waiver by either party hereto of a breach of the other party hereto of any covenant or condition of this Agreement shall not impair the right of the party not in default to avail itself of any subsequent breach thereof. Leniency, delay or failure of either party to insist upon strict performance of any agreement, covenant or condition of this Agreement, or to exercise any right herein given in any one or more instances, shall not be construed as a waiver or relinquishment of any such agreement, covenant, condition or right. 19. Severability. If any portion of this Agreement is changed per mutual agreement or any portion is held invalid, the remainder of the Agreement shall remain in full force and effect. 20. Integration. This Agreement sets forth all of the terms, conditions, and agreements of the parties relativeto the subject matter hereof and supersedes any and all such former agreements which are hereby declared terminated and of no further force and effect upon the execution and delivery hereof. There are no terms, conditions, or agreements with respect thereto, except as herein provided and no amendment or modification of this Agreement shall be effective unless reduced to writing and executed by the parties. 21. Termination. a. Termination of Agreement by the City. If the Contractor fails to comply with the terms and conditions of this Agreement in such a manner that the City Parks and Recreation Manager in her sole discretion deems that the continuation of the Agreement is no longer in the best interest of the City, the City may terminate this Agreement by providing the Contractor five (5) days written notice of termination. b. Termination of Agreement by the Contractor. If the City fails to comply with the terms and conditions of this Agreement, the Contractor may terminate this Agreement by providing the City thirty (30) days written notice of termination. 22. Survival. Any provision of this Agreement, which imposes an obligation after termination, or expiration of this Agreement shall survive the term or expiration of this Agreement and shall be binding on the parties to this Agreement. 23. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand -delivered to the parties to their addresses as follows: Page - 4 of 8 (rns)agr/Agrmt footcareMarvel 07 pm.rtf/07 TO CITY: TO CONTRACTOR: Parks & Recreation Manager City of Yakima Parks & Recreation 2301 Fruitvale Boulevard Yakima, WA 98902 (509) 575-6020 Melanie Marvel, R.N. 916 S. 40th Ave., #39 Yakima, WA 98908 (509) 469-0664 or to such other addresses as the parties may hereafter designate in writing. Notices and/ or demands shall be sent by registered or certified mail, postage prepaid, or hand - delivered. Such notices shall be deemed effective at the time mailed or hand delivered at the addresses specified above. 24. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. 25. `Venue. The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of Washington for Yakima County, Washington. CITY OF YAKIMA MELANIE MARVEL, R.N. By: Date: R. . Zais, Jr. City Manager /o7 By: Date: Resolution No. ,-(200 7- /// City Contract No. 0200 7-603 Page - 5 of 8 (ms)agr/Agrmt footcareMarvel 07 pm. rtf/07 �'/137(r7 ATTACHMENT "A" AREAS OF RESPONSIBILITIES: 1. The City of Yakima Parks and Recreation Division shall: A. Determine the scope of services, establish clinic guidelines, and work with the nurse to conduct weekly clinics. B. Schedule Footcare Clinics and register clients for clinics held at the Harman Center. C. Pay the Contractor for services provided within thirty (30) days after receiving the invoice/bill. 2. The Contractor shall: A. Sign the U.S. Internal Revenue Service Form 1099 (MIS) Attachment "C," which is attached and incorporated into this Agreement. B. Adhere to the clinics as advertised to the public. C. Conduct clinics according to the professional standards issued. D. Maintain current licensing as a Registered Nurse in Washington State and maintain professional liability insurance. Must submit proof of such to the Harman Center Supervisor on a yearly basis. E. Provide an itemized invoice/billing to the City's Recreation Supervisor for the services rendered during the previous month. F. Attend a minimum of three staff meetings per year at a mutually agreed upon time and location. Page - 6 of 8 (ms)agr/Agrmt footcareMarvei 07 pm.rtf/07 ATTACHMENT "B" PAYMENT SCHEDULE 1. The City of Yakima Parks and Recreation Division shall: A. Pay Melanie Marvel Ten Dollars ($10.00) per unit. A unit shall consist of one (1) client served. B. The total sum of this contract shall not exceed Sixteen Thousand, Dollars ($16,000) for 2007. C. Agree to pay the Contractor within thirty (30) days after receiving an itemized bill/invoice. D. Agree to pay the Contractor approved mileage and approved training not to exceed contract amount. 2. The Contractor shall: A. Provide an itemized monthly invoice/billing to the City's Recreation Supervisor for the services rendered during the previous month. To be included in this invoice/billing are any service adjustments, additional fees, and charges, and their reconciliation. B. Waive all claims to compensation in the event the City has no final itemized invoice/billing for services within sixty (60) days after the last day on which services are rendered. Page - 7 of 8 (ms)agr/Agrmt footcareMarvel 07 pm.rtf/07 EXHIBIT "C" IRS FORM 1099 (MIS) The U.S. Internal Revenue Code requires the City of Yakima to file "IRS FORM 1099" for certain payments which total an aggregate of $600 or more during the calendar year. When a correct taxpayer identification number, such as a Social Security Tax I.D. number, has not been furnished, the City of Yakima must withhold from payments a tax equal to 31 %. To assist the City of Yakima in meeting the Internal Revenue Service reporting requirements and for you to avoid the 31 % withholding requirement, please complete the items below, sign, and date. Name (PLEASE PRINT) Address c S iT \ City _y_ckViu,a State Zip CM 0r Home Phone No. Social Security Number Tax I.D. Number Work Phone No. 9 Check One: Individual Corporation Partnership Professional Service Corp. Sole Proprietorship Authorized Signature Date 43/67 If you believe payments to you by the City of Yakima are exempt from the Internal Revenue Service reporting requirements, please supply us with an explanation of the exemption with reference to the appropriate Internal Revenue Code Regulations providing for such exemption. NOTE: Even if you subsequently give us your Tax Identification Number, the City of Yakima cannot pay the withheld amount to you. Once the 31 % portion has been withheld, you must file a tax return to receive credit for the withheld amount. Page - 8 of 8 (ms)agr/Agrmt footcareMarvel 07 pm.rtf/07 R)5101 IIVIE FORM MEMORANDUM OF INSURANCE PRODUCER 'MARSH Affinity Grp. Srvcs. a srvc. of SEABURY & SMITH 1440 RENAISSANCE DRIVE PARK RIDGE, IL 60068 1-800-503-9230 INSURED MELANIE J MARVEL 916 S. 40TH AVE #39 YOKIMA, WA 98908 ISSUE DATE IMM/DD/YY) 08/09/07 THIS MEMORANDUM IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHT UPON THE MEMORANDUM HOLDER. THIS MEMORANDUM DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANY AFFORDING COVERAGE COMPANY A CHICAGO INSURANCE COMPANY LETTER Sub -producing Agent/Broker INSURANCE & RISK MGMT DBA ONB INSURANCE GROUP ATTEN: DAVID A.J. OSTERMEYER P.O. BOX 80159 INDIANAPOLIS, IN 46280 828764 REFLECTS COVERAGE IN EFFECT ON ABOVE "ISSUE DATE" THIS IS TO CERTIFY THAT THE CERTIFICATE LISTED BELOW HAS BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS MEMORANDUM MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE CERTIFICATE DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH CERTIFICATE. THE LIMITS SHOWN BELOW MAY HAVE BEEN REDUCED BY PAID CLAIMS LTR' TYPE OF INSURANCE CERTIFICATE NUMBER EFFECTIVE EXPIRATION ALL LIMITS:IN:THOUS'ANDS DATE (MM/DD/YY) DATE IMM/DD/YY) GENERAL LIABILITY OCCR. AUTOMOBILE LIABILITY NON -OWNED AUTOS A PROFESSIONAL LIABILITY 'REGISTERED NURSE AHL -2917631 07/25/2007 07/25/2008 GENERAL AGGREGATE PRODUCTS-COMP/OPS AGGREGATE '$ PERSONAL & ADVERTISING INJURY EACH OCCURANCE FIRE DAMAGE IANY ONE FIRE) MEDICAL EXPENSE (ANY ONE PERSON). $ COMBINED SINGLE :$ LIMIT BODILY INJURY (Per Person) BODILY INJURY (Per acciden1)1 PROPERTY ' DAMAGE $ ACTUAL LIMITS BELOW 1,000,000/INCIDENT 6,000,000 AGGREGATE DESCRIPTION OF OPERATIONS/LOCATIONS/COVERED PERSONS/SPECIAL ITEMS EVIDENCE OF INSURANCE MEMORANDUM HOLDER ATTN: MELANIE MAIL TO ABOVE ADDRESS SHOULD THE ABOVE DESCRIBED CERTIFICATE BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 3 0 DAYS WRITTEN NOTICE TO THE MEMORANDUM HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. JOAN F. O'SULLIV08/09/07 AUTHORIZEQ, EPRESENTAT efosamaimitizelno INTERSTATE INSURANCE GROUP IEHISZINEZINIXEBE CHICAGO INSURANCE COMPANY Executive Offices 55 E. MONROE STREET CHICAGO, ILLINOIS 60603 Client # 828764 MEDICAL PROFESSIONAL LIABILITY OCCURRENCE INSURANCE POLICY Region Producer Issued Prior Certificate Number Purchasing Group Policy Number 23 Offered SECTION I 0001614 through American 08/07/07 Health Care Professions DECLARATIONS NEW Purchasing Group Association AHA -2000000 Item CERTIFICATE NUMBER: AHL 2917631 1. Named Insured: MELANIE J MARVEL 2. Mailing Address: C/O 916 S. 40TH AVE 1139 YOKIMA, WA 98908 3. Policy Period: From: 07/25/2007 To: 07/25/2008 12:01 A.M. Standard Time At Location of Designated' Premises 4. Business or Profession: Affiliation: SIGMA THETA TAU REGISTERED NURSE RN - S/E MORE THAN 20 HOURS PER WEEK 5. The Named Insured is a(ny: ❑ Partnership ❑ Corporation N Individual ❑ Sole Proprietor (with employees) ❑ Other: This policy is made and accepted subject to the printed conditions of this policy together with the provisions, stipulations and agreements contained in the following forms(s) or endorsements(s): PLE-2087(04/00), PLJ-2037(05/98), PON -2003, 02 -PL -3001(11/03), 02 -PL -3000(11/03) MARSH Affinity Group Services a service of SEABURY & SMITH 1440 RENAISSANCE DRIVE PARK RIDGE, IL 60068 1-800-503-9230 PLP -2037 (05/98) PLP -2337 (PRNT) INSURANCE & RISK MGMT DBA ONB INSURANCE GROUP ATTEN: DAVID A.J. OSTERMEYER P.O. BOX 80159 INDIANAPOLIS, IN 46280 INSURED COPY SECTION II Item COVERAGE Premium A. Professional Liability Z1 TOTAL: $385.00 B. General Liability ❑ Endorsements ❑ $385.00 LIMITS OF LIABILITY $ 1,000,000 each Incident and $ 6,000,000 each Occurrence Aggregate SECTION III SUPPLEMENTARY PAYMENTS A. First Party Assault B. Licensing Board Reimbursement C. Wage Loss and Expense D. Deposition Expense E. First Aid Reimbursement Ranrocantati\,o A nont nr Prniecar .-..------ ..... - MARSH Affinity Group Services a service of SEABURY & SMITH 1440 RENAISSANCE DRIVE PARK RIDGE, IL 60068 1-800-503-9230 PLP -2037 (05/98) PLP -2337 (PRNT) INSURANCE & RISK MGMT DBA ONB INSURANCE GROUP ATTEN: DAVID A.J. OSTERMEYER P.O. BOX 80159 INDIANAPOLIS, IN 46280 INSURED COPY Privacy Policy Notice MARSH INC. and its Subsidiaries Including MARSH USA INC. MARSH PLACEMENT INC. MARSH USA AGENCY INC. MARSH USA RISK SERVICES INC. MARSH USA RISK & INSURANCE SERVICES SEABURY & SMITH, INC. GUY CARPENTER & COMPANY, INC. PURPOSE OF THIS NOTICE The privacy of personal information is important to Marsh Inc., its subsidiaries and Marsh Inc.'s other affiliated companies. 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It is meant to inform you of how we treat your NPI. • ITEM TITLE: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of August 7, 2007 A Resolution Authorizing a Geriatric Footcare Services Agreement with Melanie Marvel, R.N., for Footcare Clinics at the Harman Center during 2007 SUBMITTED BY: Chris Waarvick, Director of Public Works Denise Nichols, Parks and Recreation Manager CONTACT PERSON/TELEPHONE: Denise Nichols, 575-6020 SUMMARY EXPLANATION: Staff respectfully requests Council consideration of an agreement between the City of Yakima and Melanie Marvel, R.N., to provide footcare services for Senior Citizens during 2007 at the Harman Center. 0 Footcare services at the Harman Center are funded through a grant from the Office of Aging and Long Term Care (ALTC). This agreement allocates no more than $16,000 for footcare services during 2007. Resolution X Ordinance Other (Specify) Agreement Mail to (name and address): Melanie Marvel, R.N., 916 S. 40th Ave., #39; Yakima, WA 98908 Phone: 509.469.0664 Fundinb Source: Aging and Long-TeCare Grant - $16,000 APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Staff respectfully requests the Council to adopt the Resolution authorizing execution of a Geriatric Footcare Services Agreement with Melanie Marvel, R.N., to provide footcare services to Senior Citizens at the Harman Center during 2007. BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: