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Home My WebLink AboutR-2007-139 Yakima County Clean Air Authority Contract (re: wood stoves)RESOLUTION NO. R-2007-139 A RESOLUTION authorizing the City Manager to execute a Contract with the Yakima Clean Air Authority to inspect and replace wood stoves that do not meet clean air requirements. WHEREAS, the City of Yakima and the Yakima Clean Air Authority are charged with the responsibility of ensuring a healthy environment for area residents; and WHEREAS, clean air is one of the most basic needs of all people; and WHEREAS, there have been instances during winter months when it has been necessary to impose restrictions due to air pollution levels; and WHEREAS, older wood burning stoves and fireplaces have been shown to contribute to these problems; and WHEREAS, the Yakima Clean Air Authority was successful in obtaining grant funds to assist in replacing these pollution causing devices; and WHEREAS. the Clean Air Authority desires to form a partnership with the City of Yakima through the Office of Neighborhood Development Services to use these funds to assist low/moderate income individuals in replacing these units, now therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. A contract between the Clean Air Authority and the City of Yakima is hereby authorized; and 2. Staff is directed to develop and implement programs that will assist qualifying area residents in installing new, non-polluting heating devices; and 3. The City Manager is hereby authorized to sign all necessary documents and contracts relating to this agreement. ADOPTED BY THE CITY COUNCIL this 2nd day of October, 2007 Attest: David Edler, Mayor 4,21)6-2,,k,5)1a=5-u-- City Clerk R-2007 -!3% 2007- 2008 YRCAA WOOD STOVE CHANGE -OUT PROGRAM PARTNERSHIP AGREEMENT The Yakima Regional Clean Air Authority (YRCAA) and the City of Yakima Office of Neighborhood Development Services (ONDS) agree to partner in a program designed to remove high -polluting wood stoves and fireplace inserts from use within the city limits of Yakima. A. OILS agrees to: 1. Contact pre -determined potential program participants (uncertified woodstove owners), schedule and perform an on-site assessment of heating device location and accessories. 2. Photograph existing uncertified woodstove/insert at time of initial assessment. 3. Provide an on-site evaluation to include: i. Completion of the Qualification Form, provided by YRCAA. ii. if home owner program qualification is confirmed, completion of the Home Heating Assessment Report, provided by YRCAA. 4. Advise YRCAA of the recommendations for change -out of heating device. 5. With YRCAA authorization, arrange for heating device purchase and installation. 6. Whenever possible, combine ONDS weatherization program options with this woodstove change -out program. 7. Maintain records of qualifications and home heating assessments on appropriate forms provided by Yakima Regional Clean Air Authority and turn over original forms to the Yakima Regional Clean Air Authority as they are completed. 8. Prepare and submit reports to Yakima Regional Clean Air Authority that contain the following information: Ona Monthly Basis • Provide Yakima Regional Clean Air Authority with total number of qualifications and assessments performed, with names and addresses of participants. B. Yakima Regional Clean Air Authority agrees to:. 1. Reimburse ONDS for services rendered in the following amounts, under the following conditions: a. For a preliminary visit, during which it is determined that the potential participant does not qualify for the 2007 YRCAA Woodstove Change -Out Program: $ 50.00. b. For a preliminary visit which includes a successfully completed Qualification Form and Home Heating Assessment Form, but which DOES NOT qualify for ONDS assistance programs: $ 150.00 for such service. c. For a preliminary visit which includes a successfully completed Qualification Form and Home Heating Assessment Form, and which DOES qualify for ONDS assistance programs: $0.00 for such service. 2. Provide Certificate of Destruction forms and other forms as needed. 3. Provide ONDS with woodstove replacement referrals, when appropriate . 4. Reimburse ONDS for each primary heating unit/system sold and installed for qualified participants to replace a high -polluting wood stove / fireplace insert, as funds are made available under the terms of this grant and according to the following price schedule: ➢ up to $3,000.00 for the purchase and installation of any gas, electric or oil appliance. ➢ up to $3,000.00 for the purchase and installation of a pellet -fueled stove ➢ up to $3,000.00 for the purchase andinstallation of a Washington State certified wood stove. ➢ All costs beyond the above amounts are the responsibility of the participant. 5. Expeditiously process invoices and reimbursements for qualified units sold according to the price schedule above. C. The City of Yakima Office of Neighborhood Development Services (ONDS) and Yakima Regional Clean Air Authority agree to: 1. Address and resolve unanticipated issues expeditiously. D. Term of this Agreement: 1. This Agreement will commence on the date last executed below. 2. This Agreement will terminate February 29, 2008, or when Yakima Regional Clean Air Authority has determined that funds for reimbursement vouchers are depleted, whichever occurs first. 3. This Agreement may be canceled by either party with no less than ten (1 0) working days advance written notice. Any notices shall be effective if personally served upon the other party or if mailed by registered or certified mail, return receipt requested, to the addresses set out in Section E. Notice may also be given by facsimile with the original to follow by regular mail. Notice shall be deemed to have been given three days following the date of mailing or immediately if personally served. For service by facsimile, service shall be effective upon receipt during working hours. If a facsimile is sent after working hours, it shall be effective at the beginning of the next working day. Any reimbursable financial obligations that may have accrued against ONDS as a result of participation in this Agreement prior to receipt of effective notice of cancellation shall be reimbursed in accord with the terms set forth in paragraph B, above. 4. This Agreement may be modified only by written mutual agreement of ONDS and Yakima Regional Clean Air Authority. The parties agree that this Contract is the complete expression of its terms and conditions. Any oral or written representations or understandings not incorporated in this Contract are specifically excluded. E. Contact Information: The City of Yakima Office of Neighborhood Development Services (ONDS) k, contact Bill Cobabe title ONDS Manager address 112 S. 8th Street, Yakima, WA 98901 phone (509)-575-6101 fax (509)575-6176 Yakima Regional Clean Air Authority: contact David M. Caprile title Grants Program Manager address 6 South 2nd Street, Suite 1016, Yakima, WA 98901-2629 phone (509) 834-2050 ext 110 fax (509) 834-2060 F. Signatures: We the undersigned agree to all terms and conditions contained herein: Yakima Regional Clean Air Authority Au orized Signer Title /o-oq-Zoo'7 Date The City of Yakima Authorized Signe City Manager Title BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting Of October 2, 2007 ITEM TITLE: A Resolution authorizing the City Manager to execute a Contract with the Yakima Clean Air Authority to inspect and replace wood stoves that do not meet clean air requirements. SUBMITTED BY: Bill Cook, CED Director CONTACT PERSON/TELEPHONE: Archie Matthews, ONDS Program Manager SUMMARY EXPLANATION: Older wood stoves that do not have EPA Certification as clean burning are a major contributor to winter air pollution in the City. In an effort to reduce this problem, the Clean Air Authority applied for and received a grant to replace these older wood burning stoves or fireplace inserts with either modern, EPA certified wood stoves, or alternative heat sources, including gas or electric heaters. At the recommendation of Councilmember Bill Lover, ONDS staff met with Clean Air staff to discuss a possible partnership to utilize these grant funds. It was determined that this service was an excellent partnership for our Senior/Disabled home repair program. An agreement was reached that specifies that ONDS will inspect homes with the. non -certified units, and make an evaluation to determine how to replace them. Funds for the inspections and eventual replacements will be drawn from both the Clean Air grant funds and ONDS HUD funds. This proposed program was approved by the ONDS Council Committee, and the attached contract reviewed and approved by City Legal. Resolution X Ordinance Contract X Mail to (name and address): Funding Source CDBG and Clean Air Contract Funds APPROVED FOR SUBMITTAL:' City Manager STAFF RECOMMENDATION: Approve Resolution BOARD/COMMISSION RECOMMENDATION: Approved by the ONDS Council Committee COUNCIL ACTION: