HomeMy WebLinkAbout04/21/2020 04I Engineering Agreement with HLA Engineering and Land Surveying, Inc. for Professional ServicesB US INE S S O F T HE C I T Y C O UNC I L
YAK I M A, WAS HING T O N
AG E ND A S TAT E M E NT
I tem No. 4.I .
F or Meeting of: April 21, 2020
I T E M T IT L E :Resolution authorizing a P rofessional S ervices Agreement with
HL A E ngineering and L and Surveying, I nc., to provide professional
services, general civil engineering, and staff support services
S UB M IT T E D B Y:S cott S chafer, Director of Public Works
B ob Desgrosellier, Acting Chief Engineer (509) 575-6228
S UM M ARY E X P L ANAT I O N:
This is a resolution authorizing a 3-year (2020-2022) contract with HL A Engineering and L and
S urveying, I nc. for professional services, general civil engineering and staff support services on
various projects and related work. T he contract contains all the requirements and obligations that
may come up during the contract for the engineering firm to meet the needs of the E ngineering
Division. The work will be identified and directed by the Director of Public Works in conjunction
with the Chief Engineer.
Using the Municipal Research and Service Center P rofessional S ervices Roster, a statewide
small-works and consultant roster system, the City requested S O Q’s from three engineering
firms. I n accordance with the City’s Policy and P rocedures for Contracting with Architects and
E ngineers, phone interviews were held and based on the scoring results, committee members
selected HL A E ngineering and L and Surveying for this upcoming work.
The total budgetary amount for this work shall not exceed One Hundred F ifty T housand Dollars
($150,000) during any calendar year for the term of the agreement. T his is funded by the salary
savings of the vacant City Engineer position within F und 001. Work is expected to begin as soon
as possible after execution of the agreement. T he 3-year agreement, with E X HI B I T A - Scope of
S ervices and E X HI B I T B - Schedule of Rates, is attached for City Council review.
I T E M B UD G E T E D:Yes
S T RAT E G I C P RI O RI T Y:P ublic Trust and Accountability
AP P RO V E D F O R S UB M IT TAL B Y T HE C IT Y M ANAG E R
RE C O M M E ND AT I O N:
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A dopt Resolution
AT TAC HM E NT S :
Description Upload Date Type
Resolution 4/8/2020 Resolution
contract 4/14/2020 Cover Memo
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RESOLUTION NO. R-2020-______
A RESOLUTION authorizing a Professional Services Agreement with HLA Engineering and
Land Surveying, Inc., to provide professional services, general civil
engineering and staff support services to the City of Yakima on various
projects and related work.
WHEREAS, the City of Yakima Engineering Division staff has been reduced through
attrition in recent years, to a net loss of three (3) Engineer positions; and
WHEREAS, the City of Yakima Engineering Division requires additional professional and
general civil engineering and management services to help meet the needs and requirements
that continually face the City of Yakima; and
WHEREAS, the City of Yakima Public Works Department has complied with the provisions
of RCW 39.80 and has followed the City’s “Policy and Procedure for: Contracting for Architects
and Engineers” manual for consultant selection; and
WHEREAS, the City of Yakima Public Works has selected HLA Engineering and Land
Surveying, Inc. as the most qualified Engineering firm to perform the required work; and
WHEREAS, the Public Works Department has identified that HLA can perform certain
professional engineering, planning, and management services and operate as an extension of
Engineering Division staff, and
WHEREAS, the City of Yakima has budgeted for the vacant City Engineer position; and
WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and
its residents to enter into the contract to provide professional services, general civil engineering
and staff support services; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the attached contract with HLA
Engineering and Land Surveying, Inc., in an amount not to exceed One Hundred Fifty Thousand
Dollars ($150,000) during any calendar year.
ADOPTED BY THE CITY COUNCIL this 21st day of April, 2020.
ATTEST: Patricia Byers, Mayor
Sonya Claar Tee, City Clerk
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