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Home My WebLink AboutR-2008-025 Transportation Improvement Board GrantA RESOLUTION RESOLUTION NO. R-2008-25 directing and authorizing the City Manager to execute an agreement to accept a $1,083,000 grant from the Transportation Improvement Board (TIB) to upgrade the intersection at 16th Avenue and Washington Avenue and authorizing the City Manager to execute additional related documents associated with applying this TIB grant funding to the project. WHEREAS, the Transportation Improvement Board has made funds available through a competitive application process for transportation projects; and WHEREAS, the City of Yakima applied for, and was awarded, a $1.083 million grant from the TIB for upgrading of the 16th Avenue and Washington Avenue Intersection, and WHEREAS, the City of Yakima has secured the remaining $472,060 in committed funding for the project; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute an agreement to accept the $1,083,000 grant from the Transportation Improvement Board to upgrade the 16th Avenue and Washington Avenue Intersection, and the City Manager is further authorized to execute future documents and agreements with the Washington State Transportation Improvement Board (TIB) pursuant to applying the grant for $1,083,000 to improve the South 16th Avenue and Washington Avenue intersection. ADOPTED BY THE CITY COUNCIL this 5th day of February, 2008. ATTEST: Deborah Moore, City Clerk David • er, Mayor • • • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. *. 13 For Meeting of February 5, 2008 ITEM TITLE: Consideration of a Resolution to accept a $1.083 million grant from the Transportation Improvement Board for updating the Washington Avenue /andd116_th Avenue Intersection. SUBMITTED BY: GW iIliam Cook, Director Department of Community and Economic Development CONTACT PERSON/TELEPHONE: Michael A. Morales, Deputy Director Engineering Division Manager SUMMARY EXPLANATION: The Transportation Improvement Board selected the Washington Avenue and 16th Avenue Intersection for a $1.083 million grant award in November 2007. Additional funding to complete this $1,555,060 project comes from the City of Yakima ($304,060), Yakima Transit ($10,000), the Yakima Air Terminal ($30,000) and the City of Union Gap ($128,000). Upgrading this intersection is important to handle the additional traffic anticipated once the Valley Mall Boulevard Phase III project is complete. The attached resolution further authorizes the City Manager to execute necessary additional documents and agreements with the Washington State Transportation Improvement Board (TIB) pursuant to applying the grant for $1,083,000 to improve the South 16th Avenue and Washington Avenue intersection. Resolution X Ordinance _ Contract Other (Specify) Funding Source Fund 142 Arterial Streets APPROVED FOR SUBMITTAL: anager STAFF RECOMMENDATION: Adopt the resolution accepting the TIB grant. COMMITTEE RECOMMENDATION: COUNCIL ACTION: Adopt Resolution McAllister Field Yakima Regional Airport 2009 Urban Arterial Program (UAP) Application City of Yakima, WA Washington Ave & 16th Ave Intersection Upgrade August, 2007 k Transportation Improvement Board Project Funding Status Form Agency. YAKIMA Project Name Washington Avenue 16th Ave Intersection Verify the information below and revise if necessary Return to. Transportation Improvement Board PO Box 40901 Olympia, WA 98504-0901 PROJECT SCHEDULE TIB Project Number: 8-4-180(021)-1 PROJECT FUNDING PARTNERS amount - - l:l :(nom !4^ F�undin' `'F�"a�rCri"ers�: ate:: S h o wnon A l i c'a t i'o n„ %pp •1•• �R i` '.Fndin eu sed u 9. Construction Approval Date 304,060 Contract Bid Award Jan 2009 Contract Completion Jul 2009 PROJECT FUNDING PARTNERS amount - - l:l :(nom !4^ F�undin' `'F�"a�rCri"ers�: ~ moun n't` •1•• �R i` '.Fndin eu sed u 9. YAKIMA 304,060 WSDOT 0 Federal Funds 0 Yakima Transit 10,000 Yakima Air Terminal 30,000 City of Union Gap 128,000 TOTAL LOCAL FUNDS 472,060 Both agency officials must sign the form before returning it to the TIB office. Mayor or Public Works Director Signature R. A. Zais, Jr., City Manager Date Printed or Typed Name Title Financial Officer M Signature Date i' - ,1` t t Printed or Typed Name Title TIB Funding Status Report BUSINESS OF THE CITY COUNCIL, YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7 For Meeting of July 3, 2007 FILM III LE: Public Hearing to consider: A) Adoption of the Six-year Transportation Improvement Program (TTP) for years 2008 to 2013, and to amend the Metropolitan Transportation Plan; and B) Amend the Yakima Urban Area Comprehensive Plan Capital Facilities Element to incorporate the adopted Six-year Transportation Improvement Program (STIP). SUBMITTED BY: Department of Community and Economic Development - William Cook, Director CONTACT PERSON/TELEPHONE: Bob Desr, oselller, Senior Engineer, 575-6228 SUMMARY EXPLANA 110N See Attached. Resolutions X Ordinance Contract Other (Specify) STIP: Bike/Ped Committee Project List Funding Source APPROVED FOR SUBMI I 1 AI,\C_ City Manager STAFF RECOMMENDATION: 1) .Hold the Public Hearing to consider adoption of Resolution approving the Six-year TTP and amending the regional Metropolitan Transportation Plan and the Comprehensive Plan Capital Facilities Element. 2) Adopt the plan. BOARD/COMMISSION RECOAMENDATION: COUNCIL ACTION: i c7-" Washington State Department of Transportation Agency• Yakima Co. No.: 39 City No.. 1485 Co. Name. Yakima Co. MPO/RTPO: YVCOG Six Year Transportation Improvement Program From 200E to 2013 Hearing Date Amend Date: 7-3-2007 Adoption Date. 7/3/2007 Resolution No.: 2007- To V LL U .� -8-c? d Z Project Identification A. PIN/Federal Aid No. B. Bridge No. C. Project Title D. Street/Road Name or Number E. Beginning MP or Road - Ending MP or Road F. Describe Work to be Done c L'7.- v o n E E . 'Federal =° y m = y rt o 2' 5 Project Costs in Thousands of Dollars Expenditure Schedule P Local Agency) Federally Funded Projects Only N u .o o Phase Start (mm dd YYYY) Fund Source Information Funding State Fund Code State Funds Local Funds Total Funds Envir TYP e RPN Required Date (MM/YY =ederal Fund Code Federal Cost by Phase 1st 2nd 3rd 4th lhru 6th 1 14 16 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 29 30 S 4816 rive & SummifviewAve Signalizalion S 48th Ave from: S 48th Ave to: Surnmitview Ave Signalealion 12 _ P N/A P T PE RW CN 1/1/2011 6/1/2011 6/1/2012 STP(S) STP(S) STP(S) 24 24 528 4 4 77 26 28 605 - 28 28 605 CE Yes OG/01/11 Totals 576 85 661 661 S 3rd Ave 8 W Washington Ave Signal S 3rd Ave from: S 3rd Ave lo: W Washington Ave Signal Upgraoes 12 P N/A P T PE CN 4/1/2008 6!1/2008 ( I 12 204 12 204 12 204 CE No Totals 216 216 216 14 31 S 1676 Ave & WWashin,gton Ave Signal & Intersection.T 5 16th Ave front: S 16th Ave to: W Washington Ave Included in Union Gap's Valley Mall Blvd. project 12 05 P N/A P PE CN CN 1/1/2008 6/1/2008 6/1/2008 STP(S) STP(S) ( ) 12 72 650 12 72 24 144 650 24 650 650 CE No Totals 8-4 650 84 818 818 14 32 WNob Hill Blvd Sidewalks W Nob Hill Blvd from: S 16th Ave to: S. 6th St. Install missing sidewalks on Southside of Nob Hill. 12 P 2.5 P T W S PE RW CN 1/1/2009 6/1/2009 3/1/2010 STP(S) STP(S) STP(S) 52 102 306 8 18 54 60 120 360 60 120 360 CE Yes 09/01/08 Totals 460 80 540 180 360 Report Date: June 27, 2007 Page 8 v. 5.7 - Supersedes previous editions Washington State Transportation Improvement Board Fuel Tax Grant Distribution Agreement LEAD AGENCY: YAKIMA PROJECT NUMBER: 8-4-180(021)-1 PROJECT TITLE: Washington Avenue PROJECT TERMINI: 16th Ave Intersection 1.0 PURPOSE The Washington State Transportation Improvement Board (hereinafter referred to as "TIB") hereby grants funds for the project specified in the attacher) dontIments, and as may he subsequently amended, subject to the terms contained herein. It is the intent of the parties, TIB and the grant recipient, that this Agreement shall govern the use and distribution of the grant funds through all phases of the project. Accordingly, the project specific information shall be contained in the attachments hereto and incorporated herein, as the project progresses through each phase. This Agreement, together with the attachments hereto, the provisions of chapter 47.26 Revised Code of Washington, the provisions of title 479 Washington Administrative Code, and TIB Policies, constitutes the entire agreement between the parties and supercedes all previous written or oral agreements between the parties. 2.0 PARTIES TO AGREEMENT The parties to this Agreement are TIB, or its successor, and the grant recipient, or its successor, as specified in the attachments. 3.0 TERM OF AGREEMENT This Agreement shall be effective upon execution by TIB and shall continue through completion of each phase of the project, unless terminated sooner as provided herein. 4.0 AMENDMENTS This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 5.0 ASSIGNMENT The grant recipient shall not assign or transfer its rights, benefits, or obligations under this Agreement without the prior written consent of TIB. The grant recipient is deemed to consent to assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a waiver of the grant recipient's other rights under this Agreement 6.0 GOVERNANCE & VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington and venue of any action brought hereunder shall be in the Superior Court for Thurston County TIB Form 190-500 Page 1 of 3 Rev. 2/14/2003 j� ��\I Washington State Transportation Improvement Board \11 -Will Fuel Tax Grant Distribution Agreement 7.0 TERMINATION 7.1 UNILATERAL TERMINATION Either party may terminate this Agreement upon 30 days' prior written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 7.2 TERMINATION BY MUTUAL AGREEMENT Either party may terminate this contract in whole or in part, at any time, by mutual agreement with a 30 calendar day written notice from one party to the other 7 3 TERMINATION FOR CAUSE In the event TIB determines the grant recipient has failed to comply with the conditions of this Agreement in a timely manner, TIB has the right to suspend or terminate this Agreement. TIB shall notify the grant recipient in writing of the need to take corrective action If corrective action is not taken within 30 days, the Agreement may be terminated. TIB reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the grant recipient from incurring additional obligations of funds during the investigation of the alleged compliance breach and pending corrective action by the grant recipient or a decision by TIB to terminate the Agreement. The grant recipient shall be liable for damages as authorized by law including, but not limited to, repayment of misused grant funds. The termination shall be deemed to be a Termination for Convenience if it is determined that the grant recipient: (1) was not at fault, or (2) failure to perform was outside of the grant recipient's control, fault or negligence. The rights and remedies of TIB provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law 7.4 TERMINATION FOR CONVENIENCE TIB may, by ten (10) days written notice, beginning on the second day after the mailing, terminate this Agreement, in whole or in part, because federal or state funds are no longer available for the purpose of meeting TIB's obligations, or for any reason. If this Agreement is so terminated, TIB shall be liable only for payment required under this Agreement for performance rendered or costs incurred prior to the effective date of termination. 7.5 TERMINATION PROCEDURE Upon receipt of notice of termination, the grant recipient shall stop work and/or take such action as may be directed by TIB. TIB Form 190-500 Page 2 of 3 Rev 2/14/2003 / 4\ , Washington State Transportation Improvement Board Fuel Tax Grant Distribution Agreement 8.0 AVAILABILITY OF TIB FUNDS The availability of Transportation Improvement Board funds is a function of Motor Vehicle Fuel Tax collections and existing contractual obligations. The iocai agency shaii submit timely progress billings as project costs are incurred to enable accurate budgeting and fund management. Failure to submit timely progress billings may result in delayed payments or the establishment of a payment schedule. 9.0 ATTACHMENTS Attachments are incorporated into this agreement with subsequent amendments as needed. Approved as to Form This 14th Day of February, 2003 Rob McKenna Attorney General By: Signature on file Elizabeth Lagerberg Assistant Attorney General Lead Agency Signature of Chaimritn/Mayor Date R. A. Zais, Jr., City Manager Transportation Improvement Board Executive Director Date Print Name Print Name CITY CONTRAC r NO ; -,2/41"-.3 RESOLUTION NO.. TIB Form 190-500 Page 3 of 3 Rev 2/14/2003 TIB Members Councilmember Jeanne Burb•dye Char C.ty of Federal Way Commissioner Greg Partch Vice Char Whdman County Commissioner Leo Bowman Benton County Todd Coleman P E Port of Vancouver Kathleen Davis wsoor Mark Freiberger, P E. CO of Colville Councilrnember William Ganey City of Battle Ground Councdrnember CaIvm Gongs Pierce County Paula Hammond P E WSDOT Doreen Marchione Hopelink Councdmember Neil McClure Crty of Yakima Dick McKinley City of Bellingham Dave Nelson Gran( County Jill Satran (Voce of Financial Management Heidi Stamm HS Public Affairs Harold Taniguchi hung County Metro frank', Steve fhornsen Snohomish County John Vodopich City of Bonney Lake Jay Weber County Road 4dnunistration Board Ralph Wessels P E. Bicycle Alliance of Washington Mr Stevan Gorcester Executrve Director P 0 Box 40901 Olympia, WA 98504-0901 Phone 360-586-1140 Fax. 360-586-1165 www_tib wa gov Washington State Transportation Improvement Board November 19, 2007 Mr Brett H Sheffield, P E Acting City Engineer City of Yakima 129 North Second Street Yakima, WA 98901-2613 Dear Mr Sheffield Congratulations! We are pleased to announce the selection of your project, Washington Avenue, 16th Ave Intersection, TIB project number 8-4-180(021)-1 The total TIB contribution for this project is $1,083,000 Before any work is allowed on this project, you must: • Verify the information on the FY 2009 Program Funding Status form, revise if necessary, and sign, • Submit the section of your adopted Six -Year Transportation Improvement Plan listing this project, • Sign both copies of the Fuel Tax Agreement, • Return the above items to TIB, • You may begin work only after you receive notification from TIB. If you have questions, please contact John Dorffeld, TIB Project Engineer, at (360) 586- 1147 or e-mail JohnD(TIB wa.qov Sincerely, Stevan Gorcester Executive Director Enclosure Investing in your local community Attachment 1 Project Funding Summary Project Information Lead Agency YAKIMA Project Number 8-4-180(021)-1 Project Title Washington Avenue Project Termini 16th Ave Intersection TIB funds for the project are Phase TIB Funds Design 119,931 Right of Way 83,572 Construction 879,497 Total Grant 1,083,000 TIES Form 190-600 Iter 2/14/2003 (1 }i Washington State Transportation Improvement Board Fuel Tax Grant Distribution Agreement LEAD AGENCY: YAKIMA PROJECT NUMBER: 8-4-180(021)-1 PROJECT TITLE: Washington Avenue PROJECT TERMINI: 16th Ave intersection 1.0 PURPOSE The Washington State Transportation Improvement Board (hereinafter referred to as "TIB") hereby grants funds for the project specified in the attached documents, and as may be subsequently amended, subject to the terms contained herein. It is the intent of the parties, TIB and the grant recipient, that this Agreement shall govern the use and distribution of the grant funds through all phases of the project. Accordingly, the project specific information shall be contained in the attachments hereto and incorporated herein, as the project progresses through each phase This Agreement, together with the attachments hereto, the provisions of chapter 47 26 Revised Code of Washington, the provisions of title 479 Washington Administrative Code, and TIB Policies, constitutes the entire agreement between the parties and supercedes all previous written or oral agreements between the parties 2.0 PARTIES TO AGREEMENT The parties to this Agreement are TIB, or its successor, and the grant recipient, or its successor, as specified in the attachments. 3.0 TERM OF AGREEMENT This Agreement shall be effective upon execution by TIB and shall continue through completion of each phase of the project, unless terminated sooner as provided herein. 4 0 AMENDMENTS This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are, in writing and signed by personnel authorized to bind each of the parties. 5.0 ASSIGNMENT The grant recipient shall not assign or transfer its rights, benefits, or obligations under this Agreement without the prior written consent of TIB The grant recipient is deemed to consent to assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a waiver of the grant recipient's other rights under this Agreement. 6.0 GOVERNANCE & VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington and venue of any action brought hereunder shall be in the Superior Court for Thurston County. TIB Form 190-500 Page 1 of 3 Rev 2/14/2003 Washington State Transportation Improvement Board k Fuel Tax Grant Distribution Agreement 7.0 TERMINATION 7.1 UNILATERAL TERMINATION Either party may terminate this Agreement upon 30 days' prior written notice to the other party If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination 7.2 TERMINATION BY MUTUAL AGREEMENT Either party may terminate this contract in whole or in part, at any time, by mutual agreement with a 30 calendar day written notice from one party to the other 7.3 TERMINATION FOR CAUSE In the event TIB determines the grant recipient has failed to comply with the conditions of this Agreement in a timely manner, TIB has the right to suspend or terminate this Agreement. TIB shall notify the grant recipient in writing of the need to take corrective action If corrective action is not taken within 30 days, the Agreement may be terminated. TIB reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the grant recipient from incurring additional obligations of funds during the investigation of the alleged compliance breach and pending corrective action by the grant recipient or a decision by TIB to terminate the Agreement. The grant recipient shall be liable for damages as authorized by law including, but not limited to, repayment of misused grant funds. The termination shall be deemed to be a Termination for Convenience if it is determined that the grant recipient: (1) was not at fault, or (2) failure to perform was outside of the grant recipient's control, fault or negligence The rights and remedies of TIB provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law 7 4 TERMINATION FOR CONVENIENCE TIB may, by ten (10) days written notice, beginning on the second day after the mailing, terminate this Agreement, in whole or in part, because federal or state funds are no longer available for the purpose of meeting TIB's obligations, or for any reason. If this Agreement is so terminated, TIB shall be liable only for payment required under this Agreement for performance rendered or costs incurred prior to the effective date of termination. 7.5 TERMINATION PROCEDURE Upon receipt of notice of termination, the grant recipient shall stop work and/or take such action as may be directed by TIB TIB Form 190-500 Page 2 of 3 Rev 2/14/2003 Washington State Transportation Improvement Board Fuel Tax Grant Distribution Agreement 8.0 AVAILABILITY OF TIB FUNDS The availability of Transportation Improvement Board funds is a function of Motor Vehicle Fuel Tax collections and existing contractual obligations. The local agency shall submit timely progress billings as project costs are incurred to enable accurate budgeting and fund management. Failure to submit timely progress billings may result in delayed payments or the establishment of a payment schedule. 9.0 ATTACHMENTS Attachments are incorporated into this agreement with subsequent amendments as needed Approved as to Form This 14th Day of February, 2003 Rob McKenna Attorney General By. Signature on file Elizabeth Lagerberg Assistant Attorney General Lead Agency Transportation Improvement Board -s\\\ Signature of Cairan/Mayor Date Executive Director Date R. A. Zais, Jr., City Manager Print Name Print Name RESOLUTION NO TIB Form 190-500 Page 3 of 3 Rev 2/14/2003 DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT 110 42.2:52 - William. R. Cook, Director Engineering Division 129 North Second Street Yakima, Washington 98901 Phone: (509) 175-6111 Fax (509) .776-6305 February 8, 2008 Transportation Improvement Board Attn: Mr. John Dorffeld, P.E, P.O. Box 40901 Olympia, WA 98504-0901 Re: Urban Arterial Program Washington Avenue, 16"' Avenue Intersection TIB Project No. 8-4-180(021)-1 City of Yakima Project No. 2232 Dear Mr. Dorffeld: Please find enclosed two (2) originals of the signed FY2009 Program Funding Status form, the appropriate section of our currently adopted Six -Year TIP listing showing this project, the TIB Fuel Tax Grant Distribution Agreement for the above referenced project and City Resolution 2008-25 authorizing execution of the attached agreements. Should you have any questions, please do not hesitate to call me at (509) 576-6797. Sincerely, Brett H. Sheffield, PE Chief Engineer enclosure cc Wendy Leinan, Contract Specialist Debbie Baldoz, Finance files Yakima MI -America Qty 1994