HomeMy WebLinkAboutR-2008-075 Vehicle Wash SystemRESOLUTION NO. R-2008-75
A RESOLUTION authorizing the sole source purchase of a new patented HYDROPAD
TM vehicle wash fluid containment system provided by Hydro
Engineering Inc. without calling for bids.
WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima
Municipal Code Chapter 1.80 generally requires that purchases over $25,000 be done by
competitive bidding, subject to certain exceptions; and;
WHEREAS, the law recognized a "sole source" exception from these competitive bid
requirements when, due to unique service requirements, it would be futile to utilize
competitive bidding; and
WHEREAS, RCW 70.95A.090 provides an exception from these competitive bidding
requirements for the sale and purchase of pollution control facilities; and
WHEREAS, Yakima desires to purchase one Hydro Engineering, Inc. HYDROPAD
TM vehicle wash fluid containment system during 2008; and
WHEREAS, the Hydro Engineering, Inc. HYDROPAD TM vehicle wash fluid
containment system is protected by U.S. Methods Patent 7,258,749 manufactured
exclusively by Hydro Engineering, Inc.; and therefore it would be futile to utilize a
competitive bidding process for this product; and
WHEREAS, Hydro Engineering, Inc. is willing to provide one HYRDOPAD TM
vehicle wash fluid containment for $80,000 (plus sales tax); and
WHEREAS, the quoted pricing is comparable to federal G.S.A. (General Services
Administration) discounted contract pricing that is lower than retail pricing; and
WHEREAS, the City Council finds that it is in the best interest of the City to authorize
the purchase of one HYDROPAD TM vehicle wash fluid containment system from Hydro
Engineering, Inc. as a sole source purchase without calling for bids; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to purchase one Hydro
Engineering, Inc. HYDROPAD TM vehicle wash fluid containment system as a sole source
purchase without calling for bids. The City Manager is further authorized to execute all
necessary documents to effect said sales transaction with Hydro Engineering, Inc.
ADOPTED BY THE CITY COUNCIL this 6th day of i _ 2008.
ATTEST:
avid Edler, Mayor
City Clerk
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ITEM TITLE:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 13
For Meeting of: May 6, 2008
A Resolution authorizing sole source procurement of a Vehicle Wash Fluid
Containment System for use in the Public Works Complex to avoid
environmental risk
SUBMITTED BY: Chris Waarvick, Director of Public Works
CONTACT PERSON/TELEPHONE: Chris Waarvick, Director of Public Works 576-6411
Richard Wonner, Fleet & Facilities Manager 576-6412
SUMMARY EXPLANATION:
Solids and debris cleaned from City of Yakima vehicles and construction equipment are classified a
moderate risk waste and must be carefully collected to prevent pollution to surface water and the
wastewater treatment facility. The volume of solids and debris collected has grown to such a
significant level that the existing collection system becomes overloaded very frequently and removal by
the Wastewater Division becomes problematic due to scheduling and workload conflicts.
0 Staff respectfully requests Council approval of the attached resolution authorizing procurement of a
new, patented HYDROPAD TM vehicle wash fluid containment system provided by Hydro Engineering,
Inc.
Funds for this project have been budgeted in the 2008 Environmental Fund. The purpose of this fund
is to provide a funding source for complying with rules and regulations imposed by Federal and State
mandates regarding underground storage tank operations, hazardous waste disposal, site cleanup,
and other environmental compliance issues. The cost of the equipment portion of this sole source
request is $93,000. Installation is estimated to be another $12,000, for a total project cost of $105,000.
(Continued on next page.)
Resolution 1 Ordinance _ Agreement _ Other (Specify)
Mail to (name and address):
Funding Source Environment Fund (Budgeted)
APPROVED FOR SUBMITTAL: �� City Manager
STAFF RECOMMENDATION: Adopt Resolution authorizing the sole source purchase of a new
patented HYDROPAD TM vehicle wash fluid containment system provided by Hydro Engineering Inc.
without calling for bids and to take such additional actions as may be necessary, including the
execution of all related documents to effect said sales transaction with Hydro Engineering, Inc.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
• COUNCIL ACTION:
Vehicle Wash System
May 6, 2008
Page 2
Requesting sole •
q g source is appropriate because bidding would be futile. Only one qualified bidder
would be able to supply this patented equipment. Further, this device, see attached, is allowed to be
procured without normal bidding processes because of provisions of State Pollution Prevention
Exemption laws (RCW 70.95A.090) allowing for the purchase of equipment for the purpose of abating,
controlling, or preventing pollution without utilizing the formal bid process.
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