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Home My WebLink AboutR-2008-154 2008-2009 Temporary Emergency Cold Weather Shelters PolicyA RESOLUTION RESOLUTION NO. R-2008-154 of the City of Yakima, Washington, authorizing and directing the City of Yakima Department of Community and Economic Development to identify and implement a policy regarding temporary emergency cold weather shelters in the City of Yakima, and providing that such policy shall be valid only during November, December 2008, and January, February and March, 2009 WHEREAS, the City of Yakima, in conjunction with the Yakima County Homeless Network, is aware that there is within the City of Yakima a population of homeless persons who may require temporary emergency shelter from cold weather; and WHEREAS, owners of various buildings, including churches, located within the City of Yakima have indicated that they are willing and able to provide temporary emergency shelter; and WHEREAS, the City of Yakima currently has no municipal code provisions, whether under the zoning, buildings, fire, or other codes, expressly allowing, authorizing, or regulating the use of such structures as temporary emergency shelters; and WHEREAS, the City of Yakima Department of Community and Economic Development has endeavored to create interim policy guidelines to address and regulate temporary emergency. shelters; and WHEREAS, the Yakima City Council finds and determines that it is in the public interest to adopt the resolution set forth herein; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Yakima, Washington: The City of Yakima Department of Community and Economic Development is hereby authorized and directed to implement the proposed policy statement and application materials attached hereto. This resolution shall be effective after its adoption and for a period expiring on the last day of March, 2009. ADOPTED BY THE CITY COUNCIL this 21st day of • ober, 20 ATTEST: City Clerk / ,6‘A, v David 'r Mayor rf Rev. David W. Roberts Senior Pastor dave@fbcyakitua.org Dr. Estelle Schock Missionary Emeritus • First Baptist Church of Yakima A gateway community for all people 515 East Yakima Avenue — Yakima, Washington 98901-2701 (509) 248-4434 FAX (509) 248-4435 September 29, 2008 Department of Community and Economic Development 129 North Second Street Yakima, WA 98901 RE: Emergency Cold Weather Temporary Shelter The First Baptist Church has been approached by the Homeless Network to provide shelter for couples during the winter of 2007-2008. We are willing to do so, following the same standards and expectations that were in place last year, 2006-2007, when we provided shelter for single men. In that regard I certify the following: 1) The sleeping area is in the basement of the church basement with multiple exits. 2) Smoke detectors are located in the sleeping area and on all other floors within the building. 3) Please see the attached certificate of insurance. 4) There will be no cooking associated with the shelter. 5) There will be adult staff at a ratio of one staff member per eight overnight guests. On -duty staff will remain awake / alert. 6) A floor plan of the building is attached. 7) A letter from the Homeless Network indicating our participation in the Network's emergency shelter program is attached. Shelter contact: Dave Roberts office phone: 248-4434 home phone: cell phone: 949-8807 crr t Of �AKIMA CGDE ADMIN. DIVISION OCT SI 2006 REC'VC fA FYD EEOCI l PAID Sincerely, Dave Roberts ACORD TM CERTIFICATE OF LIABILITY INSURANCE PRODUCER Wendy A Heyne Church Mutual Insurance Company 3000 Schuster Lane Merrill M 54452 If calling from Washington: 1-800-554.2542 Option I If easing from Outside Washington! 1-800-5542542 Option 9, then area code 509 INSURED FIRST BAP77ST CHURCH OF YAKIMA 515 E YAKIMA AVE YAKIMA WA 98901-2774 Group DATE (MMIDDIYY) 10/01/2008 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW- INSURERS ELOW INSURERS AFFORDING COVERAGE INSURER A: Church Mutual Insurance Company INSURER B: INSURER C: INSURER D: INSURER E' COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE THE POLICY PERIOD INDICATEL MAY NOTWITHSTANDING ISSUED ORANY MAY PERTAIN, THE INSURANCE AFFORDED BY THE PONT, TERM OR CONDITION OF ANY LICIES DESCRIBED RACT OR RHEERE NNENT IS SUBJECT TO ALL THE TERMH RESPECT TO S, EXCLUSIONS THIS CATN CONDITIONS OF SUCH POLICIES. AGGREGATE UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY EFFECTIVE POLICY EXPIRATION DATE IMM/DD/YY) DATE (MMIDDIYY) INBR LTR A TYPE OF INSURANCE GENERALGELIABILITY 11 COMMERCIAL GENERAL LIABILITY CLAIMS MADEI ] OCCURRENCE GEN'L AGGREGATE LIMIT APPLIES PER: rr POLICY ❑ LOCATION PROJECT AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS ❑ NON -OWNED AUTOS GARAGE LIABILITY ANY AUTO EXCESS LIABILITY __ ❑ OCCURRENCE ❑ CLAIMS MADE DEDUCTIBLE ❑ RETENTION S WORKERS COMPENSATION AND EMPLOYERS LIABILITY OTHER OESCRIPTION OP OPERATIONS'LOCATIONBNEHICLEWEXCLUSIONS ADDED BY ENDORSEMENYSPECIAL PROVISIONS Evidence of Liability Insurance for participation in the Homeless Network E1lreme Weather Shatter Program for the anticipated heavy storm weather (November 2008 to March 2009. 101. POLICY NUMBER 0047252.02-893211 02/19/2008 0211912011 LIMITS EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE (Any ono nn) S MED EXP (Any ono person) S 10,000 PERSONAL A ADV INJURY $ 1,000,000 GENERAL AGGREGATE S 3,000.000 PRODUCTS - COMP/OPADO S 1,000,000 S COMBINED SINGLE LIMIT (EA Accident) BODILY INJURY (Per Pavan) BODILY INJURY Por Aoo(dont) PROPERTY DAMAGE 114rAcoldunt) AUTO ONLY - EA ACCIDENT $ $ OTHER THAN EA ACC AUTO ONLY: ADO EACH OCCURRENCE S AGGREGATE S $ WC STATUTORY LIMITS OTHER E L EACH ACCIDENT E.L. DISEASE. EA EMPLOYEE E.L. DISEASE- POLICY LRtIT S $ $ CERTIFICATE HOLDER E ADDITIONAL INSURED; INSURER LETTER: City or Yakima 129 North 2nd Street Yakima, WA 98901 ACORD 25-S (7/97) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAFAILURE WRITTEN NOTICE TO THE caRTIFICATE HOLDER TO NAMED DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KI 6 UPON THE INSURER ITS AGENTS OR REPRESENTATIVES AUTHORIZED REPRESE ; THE L A: • RD CO - • ORATION 1988 • ACORO 254 (7/97) IMPORTANT If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon_ o Oil 1st Baptist • • • • • SOC RECORD — 10/01/08 1 P DT: October 01, 2008 TO: City of Yakima CC: Joseph Caruso, Office of Code Administration Board of Directors Vineyard Christian Fellowship Board of Directors Sunrise Outreach Center RE: Extreme Weather Emergency Shelter for the Homeless Sunrise Outreach Center of Yakima CITY OOF YAKIMA CODE ADMIN. DIVISION OCT S 2008 ® KCVO FAXED❑ ❑ PAID FYI ❑ As of this date, all Shelter opening criteria set forth from city and county officials have been satisfied. A floor plan is attached indicating two exits, door swings and where in the building the sleeping area is. Although the sleeping area is down 9 stairs from the ground level, there are two exits well indicated with smoke detectors on each floor including the sleeping area. There will be up to 12 cots at this facility with two fully trained volunteers thus satisfying the ratio criterion. Proof of insurance carrier acknowledgment and fire coverage for this activity is attached. Let me know if there is any further information needed. „COY` e Hanson Executive Director Sunrise Outreach Assistant Pastor Vineyard Christian Fellowship of Yakima Sunrise Outreach Center of Yakima, 221 East Martin Luther King Jr. Blvd. Yakima, WA 98901 EXIT Reception IV EXIT Storage TV and Recreation Room Arir 1 I H Storage Office Meal Area Vineyard Shelter Floor Plan • • 10/01/2008 16 23 FAX 7155392938 CHURCH MUTUAL ® 002/002 ACORD TM CERTIFICATE OF LIABILITY INSURANCE PRODUCER JulleFAllf _ Church Mutual Insurance Company 9000 Schuster Lane Merrill WI 54452 If calling from Washington 1.800-551-2842 Option 1 It calling from Outside Washington 1-800-554-2642 Option 9, then area awe 509 INSURED VINEYARD CHRISTIAN FELLOWSHIP OF YAKIMA 221 E MARTIN LUTHER KING JR BLVD YAKIMA WA 98901-2344 Group DATE (MM/DD/YY) 10/01/2008 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMENQ EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURER A: Church Mutual Insurance Company INSURER B' INSURER C. INSURER D E �Vv�� COVERAGES THE NOTWITHSTANDING MAY CONDITIONS POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE THE POLICY PERIOD INDICATED. ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND OF SUCH POLICIES AGGREGATE LIMITS -SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS RASP L1 R TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE (M iJDDIYY) ulnae A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY 0184711-02-820490 08/31/2007 08/31/2010 EACH OCCURRENCE $ 1000,000 FIRE DAMAGE (Any ono MN 5 ❑ CLAIMS MADE��I OCCURRENCE MED EYP (Any ono por.op $ 10,000 GEN L AGGREGATE LIMIT APPLIES PER p1 pl POLICY ❑LOCATION ❑ PROJECT PERSONAL & ADV INJURY 5 1,000,000 GENERAL AGOREOATE 5 3,000,000 PRODUCTS • C0111p/Op A00 s 1,000,000 Prop.rly Denims Leaol LIa6IYly Any Ono Ooeurrenoo 5 300,004 ' AUTOMOBILE LIABILITY ❑ ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS ❑ HIRED AUTOS ❑ NONOWNED AUTOS COMBINED BINDLE LIMIT IBa Aooldt) a BODILY INJURY (Per P.rIon) - BODILY INJURY ( (Por Aceld.nl) 5 PROPERTY DAMAGE (Por Aecldeet) $ OARAOE LIABILITY J ANY AUTO • • AUTO ONLY • EA ACCIDENT $ OTHER THAN EA ACC i AUTO ONLY: AGO ' 1NORKERB EXCESS LIABILITY ❑ OCCURRENCE ❑ CUING MADE EACH OCCURRENCE $ _ AGGREGATE 5 El DEDUCTIBLE ❑ RETENTION $ 5 5 EMPLOYERS COMPENSATION AND LIABILITY J INC STATUTORY LIMITS J OTHER P.L EACH ACCIDENT $ L.L. EMPLOYEE DISEASE -EA • $ E.L. DISEASE. POLICY LIMIT i OTHER . $ DESCRIPTION OF OPERATIONELOCATIONB/VEH CLES/EXCLUSIONS ADDED BY ENDORSEMCNTSPECIAL PROVISIONS Evidence of Liability Insurance ►or parfieipation In the Erfreme Weather Shelter Program from 11-1-08 to 3-15-09 from 8:30 pm to 7:00 em. to be maid Luther ling Jr: Blvd. Yakima, WA. 101 at 221 E. Martin LDER ;'INSURER LETTER: CANCELLATION City of Yakima City Management orouth Second Street frna, WA 98902 ACORD 253 (7197) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF TH6 ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES AUTHORIZED R6PR[EINTATIV� ACORD CORPORATION 198E BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 2- 2 A For Meeting of October 21, 2008 ITEM TITLE: Consideration of a Resolution authorizing adoption of a policy regarding temporary emergency cold weather shelters in the City of Yakima to be valid November and December 2008, and January, February and March 2009 SUBMITTED BY: William R. Cook, Director of Community and Economic Development Department CONTACT PERSON/TELEPHONE: Joe Caruso, Acting Codes Manager -- 509-575-6257 SUMMARY EXPLANATION: In January of 2007, the City Council passed a resolution authorizing the Yakima County Homeless Network to use two churches, First Baptist Church and the Vineyard Church, in the downtown area for temporary emergency cold weather shelters. This year, the Yakima County Homeless Network has requested Vineyard Church to shelter the women and First Baptist Church to shelter the men. In addition, a need for homeless couples has developed and the First Baptist Church will be used as a shelter for approximately six (6) homeless couples. The policy is to be valid November and December 2008, and January, February and March 2009. Temporary Shelters The proposed Temporary Emergency Shelter Program sets minimum standards and requirements for cold weather emergency shelters. Requirements set out in the policy focus on the temporary volunteer managed characteristic of these shelters. The floor plan configuration of the homeless persons within each of the churches would be reviewed and approved by the Building/Fire Official. Resolution X Ordinance Other (Specify) Contract Mail to (name and address): Phone: Funding Source APPROVED FOR SUBMITTAL: % City Manager STAFF RECOMMENDATION: BOARD RECOMMENDATION: COUNCIL ACTION: • Adopt Resolution