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Home My WebLink AboutR-2008-172 Accounts Receivable Write-offRESOLUTION NO. R-2008-172 A RESOLUTION authorizing the write-off of certain uncollectable accounts due to various funds of the City of Yakima. WHEREAS, attached is an exhibit entitled "Accounts Receivable Recommended for Write -Off' consisting of a list of delinquent accounts due to various funds of the City to be discharged by City Council action, now, therefore. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The delinquent accounts listed on the attached Schedules 1 and 2 entitled "December 2008 PBIA Accounts Receivable Recommended for Write -Off' are hereby recognized by the City Council as uncollectable and the Director of Finance of the City is herby authorized to write-off these debts accordingly. ADOPTED BY THE CITY COUNCIL this 9th day of December, 2008. ATTEST: 111Q cL)) City Clerk David Edler, Mayor SCHE DECEMB 008 .RI F RF( flMMFNIlF11 FOR WRITE_ Invoice Date Name Invoice Statute of # Limitations Bankruptcy Uncollectable Totals Remarks `a, :. fl.� r% ......,}.. ........ } "M1,.:. x. ;i� �. yngi:, & .�V9"9 i. M, .Z."4i y ;, ..e. .. �X. ,., £ "' r{2q. ,. b..."., y,..A..• '" t A ,�'i . G 1, .,"Y`.:A.,- �i. 1 .>'•. ._ $ � , ,P.Sx 1" `,' `}. � '�- zi i"�t. �tu� -r.'-a xx( .}.... yr,q %ll'=i"'i.`� �._ , .,.. " , ��a�t�`...^ �44;yywwqqc AIVIBtI . �.,� �YAI.•h>��C 44 �'+�:�1!4`R'•''iYJI::.,.:.'.� ,r k �. K _ 2 """`"-�"'Sk ,• - ' Gia a S��", ..y+.. {t` _ i 3 �R. A .., �- . y _ q�, F... ry µx•v...4. �t• Vn9 . _.Y :,C� v:; Y i iia .yy'q^ `''ir' �4 :. (�* .,` ,� .✓ 4 E •' sA,uk, ,',,., �'�. �'}'rzF* •�'�s+t-.. ,�'r�..:.. k. ..,. 1st Qtr 2005 Gambling Taxes/YCCS Cancelled 07/05/05 Kokopelli $ 584.78 $ 584.78 11/5/07 Defunct Company Totals $ - $ - $ 584.78 $ 584.78 tHY".asse}tro "iP�C4.'u DRANT6METERHARGESfJDOUBLCHEGKVALVEA -1441 . E� � `" 4 e V . D s�W, SEMBYEST,Y•ww�R'"y, �. dwF ..�.Y,4; ,�*.. , � R rq�'f.,• , • ,y.ka ^' ,i t, '. 4�r,"°� ',ia " ��€ 9a•S•',' {.'. Hydrant Meter Charges/YCCS cancelled 05/14/01 Coronado, Johnathan 15817 21.66 21.66 11/3/08 Past Statute of Limitations Hydrant Meter Charges/YCCS cancelled 04/11/01 Coronado, Johnathan 15792 16.66 16.66 11/25/08 Past Statute of Limitations Pressure Valve Breaker Test/YCCS cancelled 08/19/97 George, Frank 14189 15.00 15.00 11/25/08 Past Statute of Limitations " Double Check Valve Assembly Test/YCCS 10/23/01 Graves, Darlene 36006 25.00 25.00 cancelled 7/2/08 Past Statue of Limitations Hydrant Meter Charges/YCCS Cancelled 01/06/05 Lampman Construction 16948 146.00 146.00 2/4/08 Defunct Company Totals $ 78.32 $ - $ 146.00 $ 224.32 'F°.>'<•...�-�. ..wpr,:• ;. i.�1i+ "�Qv, w ,Ag. :t F+•SkS _ ,F• . 1:.. 4•,: ^�t� "M1^k: 3-'f,r, h.`x` _�.. r .",y. ��"..,..'�.. :�4 . ..5. .: �l�.....;�.':4'.. . �-.''r{' A, .{ % k,:n.�,.t d -i�'z`� _.�.. �� , �e:8_."i.,_.,_ ,,. INMATE MEDICA PVBILLICHARGES=.kyr„ +/ l�'` / '+.4 { y, Past City/County Inmate Medical Bills/YCCS 06/28/99` Bailey, Trina Louise 27598 $ _ 88.52 $ 88.52 Cancelled 2/4/08 Bankruptcy Past City/County Inmate Medical Bills/YCCS 01/12/00 Plygonan, Michael 30144 313.32 313.32 Cancelled 1/9/08 Past Statute of Limitations Totals $ 313.32 $ 88.52, $ - $ 401.84 .a r�C"" ` ;�-k -k. .'�•. �''�' � �' _��' .., .. k1 F: � ' 9�fi 0 "�t zn�'',m �: . t;. �= A. ;81, 'T='n•.4::. PARKING��,rBUSINESS�IMPROz •�� -' "�'. •` � �6'�ef+l. ::�£' -1.'{ h . '�b�. .�. 'tF, , �,�12: ,}5�C7}._ ,amka_ �.a•� ,-.t -ry�"'� -"`•,�"s53, 'y `^ e - 3EMEN1'ASSESSMENT�CHARGESry.,p� r '��. •�"`t;'".. �-.a.'"S. "s r. a.ii � %'-'�`. i. ..-;; � -.•;, 5.�. 4 kd .l?St^.'.� L. = > u t. Y � ¢'�,9i. i `�i 28 Accounts (See ,_{ .t a ry Parking & Business Improvement Various Attached List) $ 1 175.00 $ 2,250.00 $ 2,387.50 $ 4,812.50 Assessments/Cancelled by YCCS Cancelled Totals $ 175.00 $ 2,250.00 $ 2,387.50 : $ 4,812.50 1 OF 5 SCHEDULE I DECEMBER 2008 WRIT Invoice Date Invoice Name # .___.-.., ...-.,� .- Statute of Limitations ...-....-.-..inim=ring wv Bankruptcy v rvrx Uncollectable E -vrr Totals Remarks r •�e? . ..+.. a �� `"� . �� ,�SEIAIER�C-1 ARGES' x ��; #. "a�+�.e ��wr��'., �,4 ��• 04/30/07 Terrina Collins 53510 $ 1,230.42 .. $ 1,230.42 Unbilled Sewer Charges/YCCS Cancelled 11/3/08 Customer Filed for Bankruptcy Totals $ - $ • 1,230.42 $ - $ 1,230.42 • h ti �� .� EMISCELL�ANEO'U TI RGE x i { •s � 02/10/98 Albertson's 14512 $ 355.58 $ 355.58 Wastewater Charge/YCCS Canceled 11/25/08/ Past Statute of Limitations 09/21/05 Emerald Package Express 49034 2,704.61 2,704.61 Hydrant hit by auto/YCCS Cancelled 7/2/08 Defunct Co 04/02/04 Love's Blessing 44797 37.50 37.50 Front Street Business Improvement Assessment/YCCS Cancelled Defunct Co. 07/01/04 Love's Blessing 45343 37.50 37;50 Front Street Business Improvement Assessment/YCCS Cancelled Defunct Co. 10/04/04 Love's Blessing 46068 37.50 37.50 Front Street Business Improvement Assessment/YCCS Cancelled Defunct Co. 01/04/05 Love's Blessing 46774 37.50 37.50 Front Street Business Improvement Assessment/YCCS Cancelled Defunct Co. 04/01/05 Love's Blessing 47403 37.50 37.50 Front Street Business Improvement Assessment/YCCS Cancelled Defunct Co. 07/07/05 Love's Blessing 48068 37.50 37.50 Front Street Business Improvement Assessment/YCCS Cancelled Defunct Co. 03/08/05 Thomas, Wenda 47293 55.25 55.25 Refuse Bin Charges/YCCS Cancelled Bankruptcy Totals $ 355.58 $ 55.25. $ 2,929.61 $ 3,340.44 , f•' 7' -.-.. '.., 'h .. `,' .�' n :'�-"-� .4.' .- x,. rse[4l'tlTa.xq,"•a-r`2'. fE . ; j.n �� ,t'�YAKIM�/�CONUEN€1�ION�CEiVTa� r ~= � ER C.IsIARGS��Y�'�� 05/31/06 Gallegos, Marisela - $ 273.50 $ 273.50 Yakima Convention Center/Account Uncollectable as of 11/18/08 Totals $ - $ - $ 273.50 $ 273.50 Grand Totals $ 922.22 $ 3,624.19 $ 6,321.39 $ 10,867.80 Note: YCCS is name of the collection agency currently under contract with theme ,City of Yakima. SCHE DECEMB 008 PBIA ACCOUNTS RECOMMENDED FOR WRITE-OFF • Invoice Date Name Invoice # Statute of Limitations Bankruptcy Uncollectable Totals Remarks ' 11/14/05 Buffet Los Tres Mariachis 49705 $ 12.50 $ 12.50 Parking & Business Improvement Assessment 7/2/08 Business Defunct 04/06/06 Buffet Los Tres Mariachis 50729 37.50 37.50 Parking & Business Improvement Assessment 7/2/08 Business Defunct 07/06/06 Buffet Los Tres , Mariachis 51324 37.50 37.50 Parking & Business Improvement Assessment 7/2/08 Business Defunct 07/03/01 RML Orchards 34835 25.00 25.00 Parking & Business Improvement Assessment YCCS Cancelled 1/9/08 Past Statute of Limitations 10/01/01 RML Orchards 35777 25.00 25.00 Parking & Business Improvement Assessment YCCS Cancelled 1/9/08 Past Statute of Limitations 02/26/07 Russillo's Pizza 52954 - 250.00 250.00 Parking & Business Improvement Assessment 12/11/07 Business Closed/Bankrupt 04/02/07 Russillo's Pizza 53283 - 250.00 250.00 Parking & Business Improvement Assessment 12/11/07 Business Closed/Bankrupt 07/06/07 Russillo's Pizza 54110 - 750.00 750.00 Parking & Business Improvement Assessment 12/11/07 Business Closed/Bankrupt 10/04/07 Russillo's Pizza 54713 - 1,000.00 1,000.00 Parking & Business Improvement Assessment 12/11/07 Business Closed/Bankrupt 07/03/01 Schmidt, Kenneth 34761 5.00 5.00 Parking & Business Improvement. Assessment YCCS Cancelled 4/8/08 Past Statute of Limitations 10/01/01 Schmidt, Kenneth 35706 5.00 5.00 Parking & Business Improvement Assessment 12/11/07 Business Closed/Bankrupt 12-09-08 Sched Acct Rec Write Off 12/3/2008 CRP 3 OF 5 SCHEDULE 2 DECEMBER 2008 PBIA ACCOUNTS RECOMMENDED FOR WRITE-OFF Invoice Date Name. Invoice # Statute of Limitations Bankruptcy Uncollectable Totals Remarks 01/03/02 Schmidt, Kenneth . 36409 5.00 5.00 Parking & Business Improvement Assessment 12/11/07 Business Closed/Bankrupt 05/11/07 Sun Tower 53583 - 460.00 460.00 Parking & Business Improvement Assessment/Uncollectable 07/06/07 Sun Tower 54118 - 460.00 460.00 Parking & Business Improvement Assessment/Uncollectable 10/04/07 Sun Tower 54721 - 460.00 460.00 Parking & Business Improvement Assessment/Uncollectable 01/10/08 Sun Tower 55327 - 460.00 460.00 Parking & Business Improvement Assessment/Uncollectable 04/07/08 Sun Tower 55924 - 460.00 460.00 Parking & Business Improvement Assessment/Uncollectable 10/01/98 TDS Jewelers 25603 10.00 10.00 Parking & Business Improvement Assessment YCCS Cancelled 4/9/08 Past Statute of Limitations 07/01/98 TDS Jewelers 24883 10.00 10.00 Parking & Business Improvement Assessment YCCS Cancelled 4/9/08 Past Statute of Limitations 04/01/98 TDS Jewelers 24248 10.00 10.00 Parking & Business Improvement Assessment YCCS Cancelled 4/9/08 Past Statute of - Limitations 01/06/98 TDS Jewelers 23586 10.00 10.00 Parking & Business Improvement Assessment YCCS Cancelled 4/9/08 Past Statute of Limitations 10/01/97 TDS Jewelers 22915 10.00 10.00 Parking & Business Improvement Assessment YCCS Cancelled 4/9/08 Past Statute of Limitations 12-09-04110 Acct Rec Write Off 12/3/2008 CRP SCHE DECEMBE 2008 PBIA ACCOUNTS RECOMMENDED FOR WRITE-OFF Invoice Date Name Invoice # Statute of Limitations Bankruptcy Uncollectable Totals Remarks 04/01/97 TDS Jewelers 21517 10.00 10.00 Parking & Business Improvement Assessment YCCS Cancelled 4/9/08 Past Statute of Limitations 01/07/97 TDS Jewelers 20928 10.00 10.00 Parking & Business Improvement Assessment YCCS Cancelled 4/9/08 Past Statute of Limitations 07/03/01 TDS Jewelers 34749 10.00 10.00 Parking & Business Improvement Assessment YCCS Cancelled 4/9/08 Past Statute of Limitations 10/01/01 TDS Jewelers 35694 10.00 10.00 Parking & Business Improvement Assessment YCCS Cancelled 4/9/08 Past Statute of Limitations 01/03/02 TDS Jewelers 36397 10.00 10.00 Parking & Business Improvement Assessment YCCS Cancelled 4/9/08 Past Statute of Limitations 04/01/02 TDS Jewelers 37236 10.00 10.00 Parking & Business Improvement Assessment YCCS Cancelled 4/9/08 Past Statute of Limitations Totals 28 Accounts $ 175.00 $ 2,250.00 $ 2,387.50 $ 4,812.50 Note: YCCS is the name of the collection agency currently under contract with the City of Yakima. 12-09-08 Sched Acct Rec Write Off 12/3/2008 CRP 5 OF 5 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7/1` 9 G For Meeting of: 12/09/08 ITEM TITLE: A Resolution Authorizing Certain Uncollectable Central Accounts Receivable to be Written Off. SUBMITTED BY: Rita DeBord, Finance Direct Cindy Epperson, Deputy Director of Accounting & Budgeting CONTACT PERSON / TELEPHONE: Cindy Epperson, 575-6070 SUMMARY EXPLANATION: Attached is a Resolution authorizing the write-off of certain uncollectible accounts. The write- off list includes 47 accounts totaling $10,867.80. Typically, once an item has been billed, it takes Council action to remove it from our records. There are several reasons that accounts are considered uncollectable. The most common include: (1) the statute of limitations time limit for collecting the debt has passed; (2) when 0 bankruptcies occur, and we have an unsecured interest, write-off is recommended; and (3) when the collection agency is not able to actively pursue collection or a court action dismisses the liability. The attached schedules detail the accounts recommended for write-off and identify the type of transaction that originally generated the billing. (Note: the City does not normally record revenue until the time of collection; therefore, this write-off does not "reverse" any revenue already booked.) Staff respectfully submits the attached Resolution, which if approved by Council, would authorize the write-off of the uncollectable accounts included on Schedules 1 and 2, attached. Resolution X Ordinance Other (Specify) Report Contract Mail to (name and address): Phone: Funding Source N/A APPROVED FOR SUBMITTAL: City Manager r STAFF RECOMMENDATION: Adopt Resolution BOARD/COMMISSION RECOMMENDATION: COUNCIL ACTION: \\Apollo\Users\rdukart\City Council\2008\12-09-08 AS - Acct Rec Write-off Bad Debt .doc