HomeMy WebLinkAbout03/01/2011 07 Report on Plan for Interim and Permanent Police Chief -4t.
MEMORANDUM
March 1, 2011
TO: Mayor Micah Cawley
Members of the City Council
FR: Dick Zais, City Manager
Michael Morales, Acting Assistant City Manager
RE: Report on plan for interim and permanent Police Chief •
On February 15, the City Council directed the City Manager's Office to provide a plan
for interim and permanent Police Chief.
I believe that the appointment of the next Chief of Police should be made by the next City
Manager. Therefore, I have asked Greg Copeland to continue serving as Interim Chief of
Police until this process is completed, and he has agreed to serve through the end of 2011
if necessary.
As you have also requested information to initiate your search for my successor, I intend
to begin the search process for permanent Chief of Police shortly after your city manager
search has begun to move forward. I also desire to use an executive search firm for this
recruitment as well.
Beginning the Chief of Police search, while the city manager process is underway will
allow the initial application period and vetting process to occur so that the next city
manager will have a short list of qualified candidates ready for his/her review upon
appointment. Assuming your process takes 4 -5 months, this should provide sufficient
time for the next city manager to make the appointment. In order to begin this process, I
have also requested statements of qualifications from executive search consultants and
will recommend a firm for selection in late April.
CITY OF YAKIMA REQUEST FOR
EXECUTIVE RECRUITMENT SERVICES — CITY MANAGER
PURPOSE OF REQUEST
The City of Yakima, Washington is requesting proposals from qualified executive recruitment consultants
to conduct a search leading to the selection of a new City Manager.
Yakima is a First Class city and operates under the Council/Manager form of govemment, with a seven
member City Council, and a Council -elected Mayor. Yakima currently employs approximately 700 FTE's,
and operates with an annual budget of $193 million , .
SCOPE OF SERVICES
The consultant will be responsible for providing the following services to the City:
1. Conduct Review of current job description, and salary and benefit package to determine job
requirements and compensations are commensurate with organization.
2. Develop a recruiting specification, in conjunction with a Yakima City Council recruitment
committee and/or the full Council, and other key individuals selected by the City that addresses
the specific duties, responsibilities, operational issues, education and training, leadership
qualities, and other factors that are relevant to the City Manager.
3. Coordinate all stages of the process with the full City Council and other parties as designated by
City Council.
4. Assist Council in the involvement of other key stakeholders in the process.
5. Translate the City Council's requirements into a detailed recruitment brochure, to encompass a
nation -wide search, with recruiting activities including targeted mailings, selected advertising,
networking and direct inquiries, and use of consultant's knowledge of candidates from other
searches.
6. Assist the City Council in screening the initial pool of applicants to an appropriate number of
semi - finalists. Provide the Council with summary reports on all semi- finalists and respond to
Council questions.
7. Work with the City Council to narrow the semi - finalist group to finalist candidates, to determine an
appropriate interview process, and to discuss preliminary terms of an employment agreement
8. Conduct in -depth interviews, detailed background investigations, and verify references and
credentials of finalists. Prepare a detailed report on each finalist. Assist the City Council with
their candidate interviews.
9. Coordinate and/or conduct any additional assessments and background investigations as
directed by the City Council. This could include a site visit to the workplace of finalist candidates
to speak to references and other relevant individuals' in- person.
10. Assist the City in the negotiation of an employment agreement with the final candidates, as
directed by the City Council and coordinated with Human Resources and the City Legal
Department
11. Consultant will provide General and Professional Insurance at $1 million each.
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INSTRUCTIONS FOR PROPOSERS
Proposers are asked to respond to the following items in the sequence presented.
1. Qualifications. Describe the background, public sector experience, and executive search
capabilities of your firm. Please give specific information regarding your qualifications to conduct
City Manager search in cities of similar size and complexity to Yakima. As part of this, provide
specific examples of recent similar searches, jurisdiction contact information and the total cost
(i.e. fees plus all other billables or reimbursable expenses) of each search.
2. Scope of Services. Provide a scope of services and a proposed outline of tasks, products, and
project schedule.
3. Consulting Staff. Name the principal or project manager in the firm who will have direct and
continued responsibility for the services provided to the City. Include the resume of the project
manager, and their specific experience relative to this type of recruitment. Identify other key
personnel and their roles. Identify any sub - consultants and the work to be assigned.
4. References. Provide a list of at least five (5) clients who can verify your firm's ability to provide
the scope of services requested. References from Mayors and City Council members in cities of
similar size and complexity who have recently hired City Managers are strongly preferred.
5. Cost. Provide a cost proposal for the overall recruitment and selection process. The proposal
should clearly delineate a fixed cost (fee) for the project, as well as a description and delineation
of any other reimbursable expenses expected to be submitted, which are not part of the fees (i.e.,
advertising, copying, consultant travel, applicant travel, etc.). Actual fees will be based on the
final negotiated contract.
6. Approach. Provide a general statement, based on experience, as to how the firm would
approach the process, including estimated timelines, and how they would involve stakeholders
and work together with the City Council towards final appointment of the successful candidate.
Include key milestones, deliverables, and "intersection points" with the City during the
recruitment. City Council meeting dates (the 1 and 3 Tuesdays of each month) should be
incorporated into the time frames for reporting purposes.
7. Sample Materials. Samples of recruiting specifications, community profiles, recruitment
brochures, invitee letters, announcements, etc. are desired.
SUBMISSION OF PROPOSALS
One original proposal, with four (4) complete copies, shall be sealed and must be delivered no later than
5:00 p.m., February 28, 2011 to:
Jeffrey R. Cutter Phone: (509) 575-6030
City Attomey Email: jcutter(a.ci.vakima.wa.us
City of Yakima Legal Department
200 South Third Street, 2 Floor
Yakima, WA 98901 -2830
Except for inquiries to City Attorney Jeffrey R. Cutter, the City requests that respondents to this request
not contact City staff and/or members of the Yakima City Council during this process.
Public Disclosure: Proposals shall become the property of the City. All proposals shall be deemed a
public record as defined in RCW 42.56, the Chapter in the Revised Code of Washington on "Public
Records ".
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