HomeMy WebLinkAbout03/01/2011 06 Yakima Gang Free Initiative Committee Report BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6
For Meeting of: March 1, 2011
ITEM TITLE: Report on Yakima Gang Free Initiative
SUBMITTED BY: Mike Merryman, Acting Police Captain
Steve Magallan, Gang Free Initiative Consultant
CONTACT PERSON/TELEPHONE: Mike Merryman, phone 728 -3239
SUMMARY EXPLANATION:
The attached report provides an update on the overall status of the GFI implementation
strategy, development and consultant's progress to address gang violence in the City since the
last update on May 7, 2010. We will continue to provide ongoing updates to keep you advised
of assignments and activities to reduce gang - related crimes and activity within the City of
Yakima.
5 Resolution _ Ordinance_ Contract _ Other (Specify) Report
Funding Source .
APPROVAL FOR SUBMITTAL: �G / I &fM j
City Martgger
STAFF RECOMMENDATION: Accept report.
BOARD RECOMMENDATION:
COUNCIL ACTION:
•
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•
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* � ` � .' The . ted City of Yakima Gang Free Initiative was formally City rr� 'S , , N
t � # 1 � adopted as a in April of 2010. The result of
�� a �A 0 � fi l ` �. p Y Strate gY A p
F ' ., 4 M _ 4 ` growing concern over increased gang violence in late 2009,
' ' _ City Council members and the community at large sup-
,� .� ported an organized effort to reduce and/or eliminate gang
l ' �' : r violence in the City. Further, it was determined early on
�,`' * # - * • " ': ' that the focus of the Yakima GFI would be on Prevention
"` . r -0 . _. , ' y and Intervention strategies that would impact the lives of
_ 9i# m , 1 1 youth and provide positive skill - building activities for
- _ _ youth and their families.
/ / Key to the implementation of the GFI strategy were identi-
ur LSS ion feed as the following:
The City of yakima Gang Free Initiative will • Identify City staff to assist with development of GFI
engage the community to develop Proposal.
suppression, prevention and intervention • Develop working relationships with similar anti -gang
initiative efforts in the greater Yakima area.
strategies that support andpromote positive • Create a framework for a collaborative effort.
youth development • Approve a Draft GFI Plan.
• Assemble a GFI Steering Committee.
/ i • Develop sub - committees.
Our is i o n • Identify and hire a "coordinator."
• Implement an Awareness Campaign and Promotion.
• Facilitate Steering Committee "Retreats."
The vision of the Gyi is to create a safe, peaceful • Identify and make application for funding necessary to
gang free community resulting in a high quality of sustain the Yakima GFI.
life for our families. • Conduct Community Needs/Resources Assessment.
• Develop a proposed GFI annual budget.
• YAKIMA POLICE DEPARTMENT
MEMORANDUM
TO: • Honorable Mayor and Members of the Yakima City Council
VIA: Council Public Safety Committee
Kathy Coffey, Chair
Maureen Adkison
Bill Lover
Rick Ensey (alternate)
FROM: Dick Zais, City Manager
Michael Morales, Acting Assistant City Manager
Greg Copeland, Acting Police Chief
Mike Merryman, Acting Captain
DATE: March 1, 2011
SUBJECT: Yakima Gang Free Initiative Update
• Since the last City Council Update on the Yakima GFI, (May 7, 2010), much progress
has been made toward developing a successful, long -term strategy to address gang
violence in the City Staff has worked through the Public Safety. Committee in
developing this framework and over the past few months much has been
accomplished toward this goal. The City of Yakima Gang Free Initiative was formally
adopted as a City strategy in April of 2010. The proposed City of Yakima GFI is based
on the five principles of the Office of Juvenile Justice and Delinquency Prevention's
Comprehensive Gang Model. This model and other "Best Practices" are being used by
communities across the country to effectively address gang crime and violence.
At the March 2, 2010. Yakima City Council meeting, a brief overview of the progress
towards the development of a Gang Free Initiative was presented to the full Council by
Assistant City Manager Dave Zabell, Director of Community and Economic
Development, Michael Morales and Lt. Mike Merryman. The Council directed that the
GFI effort move forward through the Council Public Safety Committee. . During the
ensuing months, considerable time and effort has been expended by staff and the Council
Public Safety Committee in developing and implementing our GFI for our City, aimed at
reducing or eliminating gang related crimes and activity and making Yakima a safer
community for all our citizens. Council Public Safety Committee (PSC) Chairperson
Coffey has provided key leadership in the development of the GFI. Acting as the first
"Chair" of the GFI Steering committee, Chairperson Coffey lead the group through the
initial implementation phase. She has since handed over the roll of GFI Steering
• Committee Chairperson to Councilman Dave Ettl, effective January, 2011
1
Background •
To understand what is needed to move our GFI to the next step requires an understanding
of what is in place now in terms of prevention, suppression and intervention. The City of _
Yakima has been engaged in gang intervention and prevention efforts for several years.
Those efforts have been implemented directly through the Yakima Police Department, or
through partnerships with agencies such as the Yakima School District (school resource
officers), OIC through the gang prevention/intervention efforts at the Southeast
Community Center, and several other programs. These programs have been successful in
reaching thousands of Yakima youth and providing them with education and experiences
designed to keep them on a productive life path.
Additionally, suppression efforts by the Yakima Police Department have been stepped up
and modified by the department over the past five years. As a result of these
enhancements to the City's suppression efforts, many successful prosecutions for crimes
related to gang activity have occurred, and more importantly, the statistics demonstrate a
continuing decline of crime per capita in most areas. Additionally, year -end statistics
show a 32.7% reduction in firearm related assaults in 2010. From a gang crime
suppression standpoint, with additional resources much more could be done to address
the near -term problem.
Given our community experience with gangs and gang related crime, we can reach
several major conclusions:
• The gang problem is not one which we can arrest our way out of and sustain
success.
• Success in addressing the gang problem will require the engagement of
community members, social service providers and the faith based community.
• Additional resources and greater coordination is required in the areas of
suppression, prevention and intervention.
• Greater coordination among the City's efforts, and those of other agencies
engaged in suppression, prevention and intervention is required.
Current Efforts in Suppression - Prevention - Intervention
Past and present suppression, prevention and intervention efforts directed at gang crime
and violence have been substantial, but unbalanced and uncoordinated. The community's
willingness and ability to adequately fund efforts intended to eliminate and /or reduce
gang activity in Yakima has presented a constant challenge. That challenge has largely
been how to effectively deploy personnel and resources in a manner that achieves the
desired outcome(s) expected by the community we serve. That being said, this snapshot
of City lead activities is intended to inform you what the City has done, and is currently
doing, to address the gang problem in Yakima.
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• Suppression: Current suppression efforts focus on the investigation of gang crimes and
the arrest(s) and prosecution of those individuals responsible. In fine tuning these efforts
the Police Department has made significant alterations to its workforce, to include the
development of a Gang Enforcement Team (2004), the use of Emphasis Patrols in high
crime areas (2005 on- going), and the development of a Proactive Team (2007). The City
of Yakima is currently investing $3M annually in staffing and other hard costs
required to perform suppression activities directed at gang enforcement.
Prevention/Intervention: The City is also engaged in prevention and intervention
activities, including;
• School Resource Officer Program
• Gang Resistance Education And Training
• Yakima Police Athletic League
• Southeast Community Center
Many of these efforts have roots dating back several years, e.g.; the initial GREAT
program implemented in 1993, the Yakima Police Athletic Association established for
youth activities in 2003. The City and the Yakima Police Department has had a long-
standing commitment to intervention and mentoring youth. The annual investment
associated in delivering current prevention and intervention services, much of it
through our Community Services Division, is substantial, at just over $1M.
• A total of nearly $4 million or approximately 20% of the Yakima Police Department
pp Y P
budget for 2010 was invested in gang suppression, intervention, and prevention
efforts.
That said, the City's current prevention and intervention programs and efforts, although
effective for their time, cannot keep pace with the current gang problem in our City. The
fact is the current level of gang related crime indicates that the City has fallen short in
developing a sufficiently funded, broad - based, and balanced and approach to the gang
problem.
GFI Plan & the Future
With a solid understanding of current efforts, the continued development and operation of
the GFI itself is in order. The first order of business is to continue training and
equipment our GFI Steering Committee members in order to effectively work within its
organizational framework. Our Steering Committee, comprised of approximately 27
local stakeholders, will work closely with the GFI Coordinator. The Steering Committee
will focus their efforts on furthering the GFI objectives via various tasks as they relate to
the reduction of gang related crimes and activity within the City. The City Council
continues to serve as the GFI Executive Committee. The GFI Steering Committee will
report to the Council on the progress of the GFI efforts on a regular basis. The Steering
• Committee will set policy and oversee the functions of the Suppression, Prevention and
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Intervention Committees. Each of these three committees has a Council representative •
from the PSC as a member.
The GFI Implementation Plan, which by necessity is a "living" document, provides
direction to the Steering Committee, and Sub - committees for the implementation of the
City of Yakima GFI strategy. This plan, comprised of "Areas" defined as Suppression,
Prevention and Intervention respectively, outlined our starting point for the GFI Steering
Committee to begin the work of the GFI. Currently the sub - committee members are
reviewing and updating these documents as indicated. It should be noted that aside from
the common goal of reducing gang related crimes and activity within the City of Yakima,
the steering committee and sub - committees will be empowered to develop and enhance
the various objectives, define the outcome measures and activities in order to achieve the
GFI goals and objectives.
Staff Assignments and Resources
In January, 2010, the Council considered options including, but not limited to, the
development of a new GFI project. Discussions revolved around how to staff, manage,
direct, or otherwise facilitate the development of a strategy or strategies to address gang
issues. In considering available resources and staff capabilities, the City Manager and
Police Chief determined that Lieutenant Mike Merryman be designated as the principal
staff person dedicated to the GFI effort. This was formally announced to the City
Council during the March 2 GFI briefing. •
Understanding the need for specialized expertise and additional capacity to sustain the
GFI effort, we are recommended the hiring of a GFI "Coordinator" or "consultant" to
assist with the development and implementation of the GFI strategies, including the
critical element of community engagement. As proposed, the GFI
Coordinator /Consultant, (Steve Magallan), is being funded out of the General
Contingency Fund through a Professional Services Contract, currently expected to
culminate in October 2011. An agreement for "Personal Services" was executed
outlining the approximate scope of work and outlined the terms and conditions under
which the GFI Coordinator will be retained. Mr. Magallan began his duties in October
2010 and has been working with the GFI on a regular basis since that time.
Staff will continue to maintain close contact and coordination with the PSC as the GFI
effort moves forward.
Recent GFI Related Activities
Since direction was provided by Council, the Public Safety Committee and staff have
been working to develop the GFI implementation plan as discussed above. Keeping in
mind that the City Council provided specific direction that the GFI effort is to be
developed with the purpose of impacting gang crime in the City of Yakima, efforts are
already underway. These efforts have involved numerous internal meetings and
interactions at the elected and professional staff level with the Yakima County Gang •
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commission, ESD 105, Yakima School District and several of our partner social service
agencies. These early efforts at coordination will help to ensure the success of the GFI.
Of particular note, efforts have already begun to move forward with developing a
working relationship with the Yakima County Commission as they continue to design
their Yakima County gang reduction efforts. While the County's effort is more global in
nature, it is recognized that close coordination will be to our mutual benefit.
Awareness Campaign
As part of early GFI efforts in public engagement, the City of Yakima Gang Awareness
Campaign was launched on April 10, with the showing of a one -hour TV special called,
"Gangs — Taking Back our Community" on local stations KYVE, KAPP, KNDO, KIMA,
and KCYU. A few days later, a related public service ad campaign was launched utilizing
television, radio and print media.
The idea for the Yakima Gang Awareness Campaign was developed last year as part of
an effort by Council Member Coffey to bring together representatives from local
government, non - profit agencies, schools, media, law enforcement, and other
organizations to discuss how best to inform the community about the negative impacts of
gangs in Yakima. .
With a raised level of community awareness regarding the status of gangs and gang
410 activity in Yakima, the timing was right to take the next logical step, and launch the City
if Yakima Gang Free Initiative.
Current efforts are underway to continue with development of "branding" and
"awareness" efforts for the GFI.
Next Steps
At this time the PSC and staff assigned to the GFI effort require clear direction from the
full City Council with respect to the GFI efforts. The attached "Organizational Chart"
and "Implementation Plan" have served well as a starting point for the GFI Steering
Committee to utilize as they have moved this project forward.
Stepped up efforts in the area of training and equipping our Steering Committee and Sub-
committee members are currently under way. Mr. Magallan has recently been given
direction to increase his "hands on" leadership and guidance to our committees with a
focus on ensuring our committee members develop a clear understand of what their
duties and responsibilities are within the framework of the GFI.
Additionally, identification of possible funding sources for various components of the
GFI strategy continues to be explored. We are currently in the application process for an
OJJDP grant in cooperation with the Yakima County Gang Commission and Sunnyside's
Promise. This grant opportunity for Comprehensive Anti -Gang Strategies and Programs
r was announced January 10, 2011, with an application deadline of March 11, 2011.
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This grant, should we receive an award, will net the GFI in excess of 241,000.00 over
•
three (3) years. GFI Chair Dave Ettl and Director Mike Merryman worked in
cooperation with the Yakima County Gang Commission and Sunnyside's Promise
representatives to develop the budget for the grant which is being written by Steve
Magallan.
The development and implementation of a strategy as complex as the Yakima GFI
requires implementation in phases.
The implementation schedule has been developed as follows:
Phase 1: within 0 - 6 months
• City council authorizes the City Manager to utilize up to $75,000 in
contingency funds this year to execute a personal contract as presented in
Addendum D to assist in the initial phases of plan development. This
contractor /coordinator should be an expert . in the field of community
mobilization and partnerships.
• Continue the current marketing campaign aimed at informing residents,
current and potential partners, and residents of the GFI (on -going in all
phases).
• Recruitment of community partners and residents to serve on the Steering
Committee.
• Steering Committee members, Council, and city staff receive community
mobilization training (should be conducted by contractor /coordinator).
• Continue to identify and apply for outside grant funding (on -going in all
phases).
• Develop a Memorandum of Understanding between City and partners.
• Continue current, suppression, prevention, and intervention activities (on-
going in all phases).
• City Council formally appoints Steering Committee members.
• Initiate the development of a Community Needs Assessment (on -going in all
phases and necessary for future funding opportunities).
• Identify neighborhoods in need of assistance using Crime Analysis.
• Identify neighborhood residents, leaders, and business owners to support the
GFI.
• Direct that monthly updates of the GFI be presented to the Council Public
Safety Committee and quarterly to the full Council.
Phase 2: 7 —12 months (in addition to completion of any activities in Phase 1)
• Steering Committee members recruit sub - committee members.
• City Council formally appoints sub committee members.
• • Sub- committee members trained in community mobilization.
•
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• Steering Committee, sub - committee, contractor, staff, and GFI . Director
develop goals, objectives, measurements, and tasks for the Implementation
Plan.
• Put into practice activities and tasks as identified in the Implementation Plan
(on- going)
• Continue to identify funding sources.
• Recruitment of Project Coordinator (original contractor may fill this role).
• Identification of measurement tool for GFI evaluation (will be necessary when
applying for certain grant funding).
• Steering and sub - committee members, City staff, Project Director, and
Contractor /Coordinator receive training on OJJDP's "A Guide to Assessing
Your Community's Youth Gang Problem ".
• Create a Data Collection Plan and appoint the Assessment - Work Group
Members
Phase 3: 13 months — ongoing (in addition to completion of any activities in Phases
1 and 2).
• Hire evaluator.
• Continue on -going activities from Phases 1 and 2.
• Celebrate successes.
It should be noted the activities within the various Phases may be updated as necessary
by the City, steering committee, and City Council. It is important to continuously test the
validity of activities and/or strategies, eliminate those which are not successful or
achievable and inject new ones as appropriate. The marketing plan should be an on-
going activity not only to inform the residents and stakeholders, but to also ensure GFI
successes are acknowledged.
Summary:
The effort to address gang crime and violence in the City of Yakima and make our
community safer must be multi- faceted involving members of the community and
representatives of our social network, and will require a clear long -term' vision and
commitment on what needs to be done to make that happen. The role of those involved
in this effort must primarily be that of "Vision Casters" and policy setters: The proposed
GFI framework outlines the structure in which a Steering Committee will work to carry
out the direction of the Council, to "Reduce gang related crimes and activity within the
City of Yakima."
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Yakima Gang Free Initiative
S 1st Quarter Preliminary Progress Report
January 6, 2010
The following report covers the period of October 1, 2010 through December 31, 2010 and represents
the accomplishments to date, identifiable barriers to successful completion, and recommendations for
improving the overall efficacy of the initiative.
Project Management: Coordinate meetings and activities of the GF1 Steering Committee and prepares
appropriate materials for meetings.
The project management tasks include:
• Develop operational framework.
• Adopt a timeline for completion of remaining strategic planning tasks and delivery of products.
• Establish strategic planning workgroups and meeting schedule.
• Initiate search for Program Director /Coordinator
• Hire Program Director /Coordinator.
• Adopt a timeline for plan implementation.
• Create short- and long -term sustainability strategy.
• Secure commitments of resources to support implementation.
• Execute required service contracts, agreements, and /or MOUs.
The GFI Steering Committee led by the Strategic Consultant has completed the following deliverables
associated with the tasks listed above:
• 1. Completed GFI Strategic Planning Timeline
2. Completed GFI Organizational Chart
Several deliverables are nearing completion but require additional deliberation at the Steering
Committee level. These include:
1. GFI Bylaws
2. GFI Policies & Procedures
3. Steering Committee Job Descriptions
4. Committee Involvement Agreements
5. Memorandum of Understanding and Agreements with partner agencies
6. Confidentiality Statement
7. Information sharing protocols
8. Static GFI meeting schedules, and
9. Project Director /Coordinator job description
Each of the deliverables in this list have been or are nearing completion but require final approval from
the Administrative Workgroup and Steering Committee. It is anticipated that these items will be
completed by the February GFI Steering Committee meeting.
Additional consultant activities have included routine management and coordination meetings. The
following is a list of the project management meetings that took place in the f Quarter of the project.
10/14 Admin Workgroup Meeting
10/18 GFI Management Meeting
10/20 Bill Lover Meeting
S .
10/20 Public Safety Committee Meeting
10/28 Pastors Round Table Meeting
10/28 YPAL Boys & Girls Club Meeting
11/30 Administrative Workgroup Meeting
12/13 ACLU Meeting •
12/17 Yakima Gang Commission (Randy Town) Meeting
Process Facilitation (Planning): Work as a liaison between Research Partners, Steering Committee, and
Assessment Work Group, updating personnel on progress and challenges and arranging joint meetings.
The process facilitation tasks involving planning include:
• Identify and mobilize key stakeholders under a shared vision.
• Empower steering committee with clear mission and directives.
Process Facilitation (Implementation): Confers with participating agencies, including schools, juvenile
courts, law enforcement officials, probation officers, government agencies, local elected officials,
grassroots groups, and others.
The process facilitation tasks involving implementation include:
• Secure commitments of capital to support strategic planning.
o Human Capital
o Social and Cultural Capital
o Physical Capital
o Financial Capital
• Routine Meeting Facilitation
• Solicit community input through neighborhood specific town hall meeting series.
In addition to the routine meeting facilitation conducted by the Strategic Consultant the following
deliverable associated with the tasks listed above was completed in the 1 Quarter:
1. Completed unifying GFI Vision & Mission statements
Several deliverables are nearing completion but require additional deliberation at the Steering
Committee level. These include:
1. Committee Involvement Agreements
2. Static GFI Meeting Schedule
3. GFI MOUs /MOAs
Each of the deliverables in this list have been or are nearing completion but require final approval from
the Administrative Workgroup and Steering Committee. It is anticipated that these items will be
completed by the February GFI Steering Committee meeting.
Additional consultant activities have included routine management and coordination meetings. The
following is a list of the project facilitation meetings that took place in the 1st Quarter of the project.
10/18 Intervention Committee Meeting
10/18 Prevention Committee Meeting
10/20 Steering Committee Meeting
11/8 YSD Parents Forum
11/15 Gang Legislation Forum & Press Conference
12/2 Steering Committee Meeting
Training: Trains staff, volunteers and community and /or neighborhood groups to sustain
implementation of the GFI. •
The training tasks include:
• Initiate training series in comprehensive strategic planning, community mobilization and
III assessment.
• Steering Committee Training including preparation
• Assessment Workgroup Training including preparation
• Intervention Team Training including preparation
• Outreach Workers Training including preparation
• Project Director Training including preparation
While training has been conducted the deliverables have not yet been completed due to the complexity
of the content and pace of the project. Additional training opportunities will be available in the 2 and
3rd Quarters in the form of Steering Committee Retreats.
Several deliverables are nearing completion but require additional deliberation at the Steering
Committee level. These include:
1. Finalizing the 2011 training. schedule
2. Strategic Planning Training
It is anticipated that these items will be completed by the end of the 2 Quarter.
The following is a list of the training activities that took place in the f Quarter of the project.
10/28 Retreat Planning Meeting
11/8 GFI Retreat Planning Meeting
11/13 GFI Retreat including preparation
III Data Collection & Analysis: Coordinates, monitors, and assists with all data collection by the
Assessment Workgroup and assists with compiling of information required for Assessment work.
The data collection and analysis tasks include:
• Creating an epidemiologic profile of the community to better understand the source and cause
of the youth gang problem
• Data Collection
o Community Demographic Data
o Law Enforcement Data
o School Data
o Community Perceptions
• Conducting comprehensive inventory of existing community resources
• Identifying root causes (risk factors)
• Draft categorical Problem Statements
• Analyze resources for appropriateness, cultural competency, and sustainability.
Data collection has been a focus of the ft Quarter. The Steering Committee has appointed a
Community Assessment Workgroup to direct data collection and analysis activities supported by the
Consultant. Several data sources have been identified with the support of the YPD Crime Analyst Cesar
Abreu. Mr. Abreu is currently compiling a comprehensive data workbook encompassing crimes and calls
spanning the past 5 years. The 2010 Census data has only recently been released and is being compiled
for inclusion in the Community Profile. The Community Assessment Workgroup has prepared a survey to
• be administered in each of the YSD middle and high schools; however, the partner agreement with YSD
is still pending. Finally, a comprehensive analysis of the behavioral health system available to the City of
Yakima has been initiated and preliminary results are available and will be presented at the January 6th
Steering Committee meeting.
Several data collection and analysis deliverables are nearing g completion. They include:
1. Finalize data collection protocols
2. Completion of community data profile
3. Completion of law enforcement (crime) data profile
The youth survey has posed a barrier to the completion of the community assessment. The YSD has not
yet responded to the Workgroups request to negotiate the youth survey partnership and to complete
school data profiles. The Workgroup will continue to reach out to YSD to accomplish this task by the
end of the 2 " Quarter.
The following is a list of data collection and analysis activities that took place in the 1 Quarter:
10/28 Prevention Committee Listening Session
11/23 4QTRS web -based data management
11/23 Community Assessment Workgroup Meeting
11/30 Community Assessment Workgroup Meeting
12/2 Behavioral Health Services Analysis Meeting
12/17 Community Assessment Workgroup Meeting
12/28 Behavioral Health Service Analysis Meeting
Strategic Planning: Strategic planning and consulting services that may include conducting and /or
analyzing community needs assessment(s) that relate to the GFI.
• Acknowledgement of the youth gang problem.
• Review and analyze accomplishments to date.
• Educate and inform the community.
• Align current suppression, intervention, and prevention efforts with identifiable needs.
• Determine goals & objectives for:
o Suppression,
o Social Intervention,
o Opportunities Provision, and
o Organizational Change and Development.
• Identify and /or tailor strategy(ies) to each objective and assess cultural competency.
• . Identify implementation activities and determine measurable outcomes for each strategy.
• Identify and prioritize required resources for implementation.
• Draft preliminary Comprehensive Plan and solicit input through town hall meetings.
• Finalize Comprehensive Strategy for a Gang -Free Yakima (The Plan).
Strategic planning in the first quarter has focused on establishing a foundation from which to build a
comprehensive anti -gang strategy. The City of Yakima had addressed the primary readiness issues
including acknowledging the problem and establishing common definitions for gangs and their activities.
The Strategic Consultant led the steering committee in a comprehensive review of accomplishments to
date and created a graphical representation (Histography).
Activities:
11/13 Histography
• Marketing & Development: Develops public awareness campaign.
• Launch public awareness campaign.
• Educate & Inform the Public
• Incorporate The Plan into the public awareness campaign.
• Update public awareness campaign to educate and inform the community on implementation
activities.
• Incorporate evaluation findings into public awareness campaign.
Marketing'activities have no yet begun and are scheduled to take place in the 2 Quarter following the
completion of the community profile and emphasizing the strategic planning process. Development
activities are also planned for the 2 quarter and beyond and include several grant and earmark
opportunities.
Evaluation & Reporting: Coordinates and /or performs the completion and submission of quarterly and
annual reports.
• Establish process evaluation protocols.
• Establish outcome evaluation protocols. •
• Establish impact evaluation protocols.
• Conduct ongoing evaluation activities
• Complete and submit Routine Progress Reports
• Process evaluation activities are ongoing. A steering committee survey was conducted to establish a
baseline from which to track growth in capacity and functionality. Figure 1 and 2 are the results of the
baseline survey.
Figure 1: GFI Capacity Baseline Assessment
GFI Capacity Baseline Survey
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• 1.5
• 1.0
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Figure 2: GFI Functionality Baseline Assessment
GFI Functionality Baseline Assessment
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1 Quarter Evaluation Activities:
11/13 Steering Committee Baseline Surveys
12/30 1 Quarter Report
Table 1: 1 Quarter Timeline Progress: (Yellow highlights indicate in progress; Green highlights indicate
completed task; Red highlights indicates significant delay.)
Project Management
Deliverables Timeline
Bylaws May 30, 2011
Policies & Procedures May 30, 2011
Job Descriptions
• Lead Agency
• Committee Members
• Admin Workgroup May 30, 2011
• Assessment Workgroup
• Intervention Workgroup
• Outreach Workers
Lead Agency Agreement May 30, 2011
Committee Involvement Agreement (CIA) November 30, 2010
Memorandum of Understanding (MOU) November 30, 2010
Memorandum of Agreement (MOA) November 30, 2010
Confidentiality Statement November 30, 2010
Information Sharing Protocols November 30, 2010
Referral & Screening Protocols September 30, 2011
Client Consent Authorization Form September 30, 2011
Client Needs Assessment (GAIN) September 30, 2011
Intervention Plan Form September 30, 2011
Client Tracking Form September 30, 2011
Outreach Protocols
• Supervision September 30, 2011
• Reporting
Execute CIA/MOU /MOAs November 30, 2010 and ongoing
• Lead Agency
• Committee Members
• Admin Workgroup
• Assessment Workgroup
• Intervention Workgroup
Meeting Schedules November 30, 2010
PD Job Description November 30, 2010
Program Director September 30, 2011
GFI Implementation Plan September 30, 2011
Sustainability Strategy September 30, 2011
Process Facilitation
Deliverables Timeline
Committee Involvement Agreements November 30, 2010
Meeting Schedule November 30, 2010
Strategic Plan September 30, 2011
MOUs /MOAs November 30, 2010 and ongoing
Meeting Facilitation Ongoing
Town Hall Meetings Schedule TBD
Training
Deliverables Timeline
Training Schedule November 30, 2010
SC Training November 13, 2010
AW Training November 30, 2010
IT Training March 30, 2011
OW Training July 31, 2011
PD Training September 30, 2011
Data Collection & Analysis
Deliverables Timeline
Epidemiologic Profile (Data workbook) March 30, 2011
Data Collection Protocols November 30, 2010
Information Sharing Protocols November 30, 2011
Community Data Profile March 30, 2011
Law Enforcement Data Profile December 30, 2010
School Data Profile December 30, 2010
Resource Inventory May 30, 2011
Risk Factor Profile March 30, 2011
Problem Statements March 30, 2011
Strategic Plan September 30, 2011
Strategic Planning
Deliverables Timeline
Definitions November 30, 2010
Incorporate history with updated timelines November 30, 2010
Strategic Plan September 30, 2011
Categorical Goal Statements May 30, 2011
Primary Prevention Objectives May 30, 2011
Secondary Prevention Objectives May 30, 2011
Intervention Objectives May 30, 2011
Suppression Objectives May 30, 2011
Social Intervention Strategy August 31, 2011
Suppression Strategy August 31, 2011
Opportunities Provision Strategy August 31, 2011
Organizational Change & Development Strategy August 31, 2011
Strategic Plan September 30, 2011
Marketing & Development
Deliverables Timeline
MOAs January 30, 2011
Marketing Plan January 30, 2011
Evaluation & Reporting
Deliverables Timeline
Evaluation Plan September 30, 2011
Quarterly Progress Reports December 30, 2010; March 31, 2011; June 30, 2011; September
30, 2011
Table 2: 2" Quarter Timeline Preliminary Progress: (Yellow highlights indicate in progress; Green
highlights indicate completed task; Red highlights indicates significant delay.)
Project Management
Deliverables Timeline
Bylaws May 30, 2011
Policies & Procedures May 30, 2011
Job Descriptions
• Lead Agency
• Committee Members
• Admin Workgroup May 30, 2011
• Assessment Workgroup
• Intervention Workgroup
• Outreach Workers
Lead Agency Agreement May 30, 2011
Information Sharing Protocols November 30, 2010
Referral & Screening Protocols September 30, 2011
Client Consent Authorization Form September 30, 2011
Client Needs Assessment (GAIN) September 30, 2011
Intervention Plan Form September 30, 2011
Client Tracking Form September 30, 2011
Outreach Protocols
• Supervision September 30, 2011
• Reporting
Execute CIA/MOU /MOAs
• Lead Agency
• Committee Members
• Admin Workgroup November 30, 2010 and ongoing
• Assessment Workgroup
• Intervention Work.rou.
Program Director September 30, 2011
GFI Implementation Plan September 30, 2011
Sustainability Strategy September 30, 2011
Process Facilitation
Deliverables Timeline
Strategic Plan September 30, 2011
Town Hall Meetings Schedule TBD
Training
Deliverables Timeline
IT Training March 30, 2011
OW Training July 31, 2011
PD Training September 30, 2011
Data Collection & Analysis
Deliverables Timeline
Epidemiologic Profile (Data workbook) March 30, 2011
Information Sharing Protocols November 30, 2011
Survey Reports January 30, 2011
Resource Inventory May 30, 2011
Risk Factor Profile March 30, 2011
Problem Statements March 30, 2011
Strategic Plan September 30, 2011
Strategic Planning
Deliverables Timeline
Strategic Plan September 30, 2011
Categorical Goal Statements May 30, 2011
Primary Prevention Objectives May 30, 2011
Secondary Prevention Objectives May 30, 2011
Intervention Objectives May 30, 2011
Suppression Objectives May 30, 2011
Social Intervention Strategy August 31, 2011
Suppression Strategy August 31, 2011
Opportunities Provision Strategy August 31, 2011
Organizational Change & Development Strategy August 31, 2011
Strategic Plan September 30, 2011
Marketing & Development
Deliverables Timeline
MOAs January 30, 2011
Marketing Plan January 30, 2011
Evaluation & Reporting
Deliverables Timeline
Evaluation Plan September 30, 2011
Quarterly Progress Reports December 30, 2010; March 31, 2011; June 30, 2011; September
30, 2011