HomeMy WebLinkAboutR-2011-036 Black & Veatch Engineering Services Agreement Funding RESOLUTION NO. R- 2011 -36
A RESOLUTION authorizing the City Manager to approve use of budgeted funds for the
completion of the Engineering Services described in the April 23, 2003
Agreement between City of Yakima and Black & Veatch Corporation for
Professional Services.
WHEREAS, the 2004 City of Yakima Wastewater Facility Plan identifies the
requirements by regulatory mandates, growth (capacity) issues, replacement of aging facilities,
and improved efficiencies that are going to be needed over the next 20 years; and
WHEREAS, Black & Veatch Corporation completed the Facility Plan, Phase One Pre -
Design, Phase One Final Design, Phase One Bid Phase Services, NPDES Permit Services and
Metals Studies, began the Collection System Evaluation, and continues providing Construction
Services for the Digester Cover Replacement Project, as described in the Agreement between
the City of Yakima and Black & Veatch Corporation made and entered into on April 23, 2003;
and
WHEREAS, Council authorized execution of budgeted funds for Work Packages 1
through 5 on 2/23/03, 5/18/04, and 7/7/04 for Engineering Services. On 12/13/05 an
amendment to the Professional Services Agreement with Black & Veatch Corporation was
authorized by Council for implementation of the Phase One WWTP Improvements and has
approved additional requests for use of budgeted funds for the Professional Services of Black &
Veatch on 11/17/06, 10/19/07 and 7/15/08; and 10/6/09; and
WHEREAS, additional compensation for completion of the Tasks described in the 2003
Agreement between the City of Yakima and Black & Veatch Corporation is required; and
WHEREAS, this additional request for compensation is due to delays and factors
beyond the Engineers control or factors which could not reasonably have been foreseen ; and
WHEREAS, any additional Professional Engineering Services required hereafter for
future improvements to the City of Yakima Wastewater Treatment Facility and Collection
System will be provided under new Professional Services Agreements; and
WHEREAS, authorizing the use of budgeted funding for completing the Engineering
Services described in the 2003 Agreement is in the best interest of the City of Yakima, now,
therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is authorized to approve the use of budgeted funds, described in Work
Package 14, to complete the Engineering Services described in the April 23, 2003 Agreement
between City of Yakima and Black & Veatch Corporation for Professional Services.
ADOPTED BY THE CITY COUNCIL this 15th day of Februa , 011.
i/
ATTEST: Micah Cawley, ayor
City Clerk
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Exhibit A •
Summary of Work Packages
Work Package Approved Approved Approved Amendment #1 Approved Approved Approved Approved Request . TOTAL
4/23/2003 5/18/2004 7/7/2004 12/23/2005 11/7/2006 10/;19/2007 7/15/2008 10/6/2009 2/15/2011
WP #1 Prepare Final WWTP Facility Plan $608,000 $608,000
' I I
WP #2 WWTP Design & Bid Phase Assistance $1,800,000 $1,800,000
I I
WP #3 Quantify WW Flows throughout Collection System $400,000 $400,000
WP #4 Mandated Metals Stud & additional NPDES studies ' $200,000 $200,000
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1 I .
WP #5 SR 24 Permit Review I Monitoring Plan Support $150,000 $150,000
WP.#o Speedway Interceptor Route Eval. Design & Bid Phase $450,000 $450,000
I I 1
WP #7 Risk Management Plan Development & Assistance $50,000 $50,000
1 1
WP #8 Human Machine Interface (HMI) Software Up rades $221,000 $100,000 $321,000
WP #9 Odor Evaluation and S $70,000 ' $70,000
I
WP #10 Construction Phase 1 and Operation and Maintenance Manual $809,000 $500,000 $1,309,000
I 1 1 I
WP #11 Phase 1 Construction & Administration Services, Commissioning & Record Drawings $1,070,000 $1,070,000
I 1 I I I •
WP #12 Design Centrate Equalization, additional services(DYSTOR & DAFT repairs), SCADA Upgrades, UV Construction Administration $1,180,000 $1,180,000
I I I I 1 1 1
WP #13 Continuation of existing Construction Services, support for S i d Upgrades, additional o Associated Suppo and Design Improvements $350,000 $450,000
WP #14 Completion of existing1Construction Services and Engineerin. Services described in the 2003 Agreement between the COY and Black & Veatch $70,000 $70,000
TOTAL $608,000 $2,200,000 $350,000 $1,600,000 $600,000 $1,070,000 $1,180,000 $350,000 $70,000 $8,028,000
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• WORK PACKAGE 14
Owner: CITY OF YAKIMA, WASHINGTON
ENGINEER: BLACK & VEATCH CORPORATION
Project: WASTEWATER COLLECTION AND TREATMENT CONSULTING SERVICES
1. OBJECTIVE — WORK PACKAGE 14
These BASIC SERVICES include completion of the Engineering, Consulting and Construction
Administration Services related to the following:
• Continuation of current Construction Services.
• Completion of all Record Drawings
2. TIME OF PERFORMANCE
The time of performance for Work Package 14 is through June 31, 2011.
3. COMPENSATION
CITY shall pay ENGINEER for performance of BASIC SERVICES. Compensation for Work
Package 14 shall be paid to ENGINEER on the basis of labor plus reimbursable expenses.
e l Total compensation to ENGINEER for the Scope of Services defined for Work Package 14 shall
not exceed $ 70,000, plus any applicable taxes, unless specifically authorized by CITY in
accordance with subsection 5.2 of the AGREEMENT BETWEEN CITY OF YAKIMA,
WASHINGTON AND BLACK & VEATCH CORPORATION FOR PROFESSIONAL
SERVICES.
WORK PACKAGE 1 Amount
Task Description Not to Exceed
Task Series 5000, 6000, 9000— Continue Construction Services for the $ 70,000
Digester Cover Replacement Project.
4. SCOPE OF SERVICES
The BASIC SERVICES for Work Package 14 will be executed in tasks summarized as follows:
• Task Series 5000 — Digester Cover Replacement Project Construction Services
• Task Series 5010 — Record Drawings
• Task Series 6000 — Commissioning Services
• Task Series 9000 — Project Management
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WORK PACKAGE # 14
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TASK SERIES 5000 — CONSTRUCTION ADMINISTRATION SERVICES
ENGINEER shall provide final Construction Services for Work Package 14. Work Package 14
consists of the ongoing Construction Services for Digester Cover Replacement Project. It also
consists of completion of all Record Drawings for construction projects administered by the
Engineer and scoped in Work Packages 1 through 14 per the 2003 Agreement between the City of
Yakima and Black & Veatch Corporation.
ENGINEER shall provide Construction Administration Services for Work Package 14 as needed
in accordance with Task Series 5000, 6000 and 9000 of the AGREEMENT BETWEEN CITY OF
YAKIMA, WASHINGTON AND BLACK & VEATCH CORPORATION FOR
PROFESSIONAL SERVICES. ENGINEER shall continue to provide services as needed through
June 31, 2011.
Task 5010 — Construction Services and Record Drawings
ENGINEER shall complete all Construction Phase Services for the completion of the Digester
Cover Replacement Project. ENGINEER shall provide a revised set of all construction contract
Record Drawings for all construction projects completed in accordance with Task Series 5010 of
the AGREEMENT BETWEEN CITY OF YAKIMA, WASHINGTON AND BLACK &
VEATCH CORPORATION FOR PROFESSIONAL SERVICES.
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TASK SERIES 6000: COMMISSIONING /OPERATIONS ASSISTANCE
ENGINEER shall assist the City in commissioning the new equipment including blowers, Dystor
and Daft upgrades. Primary work shall be performed by Conley Engineering in support of the new
SCADA system and controls for the new equipment.
The level of effort will be determined based upon coordination with the City during construction
and startup.
TASK SERIES 9000 — PROJECT MANAGEMENT / CITY COORDINATION
The ENGINEER shall manage the work of its project team and conduct activities to maintain
coordination of the work with the CITY.
Task 9300: Monthly Progress Reports. ENGINEER will submit monthly reports summarizing
the progress of the project by Task, for its duration. The reports will be submitted along with
ENGINEER's monthly invoices. The progress reports will document progress made toward
completion of the project, and provide updated information on budget and schedule. It is
anticipated that 15 such reports will be provided during this Work Package.
Task 9400: Project Administration. ENGINEER will perform the general administrative duties
associated with the project, including preparation of correspondence, office administration,
administration of contracts with subconsultants, monthly invoicing, and progress monitoring.
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. ?*
For Meeting of February 15, 2011
ITEM TITLE: Request approval of a resolution authorizing the City Manager to approve use of
budgeted funds for the completion of the Engineering Services described in the
April 23, 2003 Agreement between City of Yakima and Black & Veatch
Corporation for Professional Services.
SUBMITTED BY: Scott Schafer, Wastewater Division Manager
Max Linden, Utility Engineer
CONTACT PERSON/TELEPHONE: Max Linden/575-6077
SUMMARY EXPLANATION:
The 2004 City of Yakima Wastewater Facility Plan identifies the requirements by regulatory
mandates, growth (capacity) issues, replacement of aging facilities, and improved efficiencies
required over the next 20 years. The engineering consulting firm of Black & Veatch Corporation
provided NPDES Permit Services, began the Collection System Evaluation, completed a Metals
Study, Facility Plan, the Pre-Design, Final Design, Bid Phase Services, and continuing
• Construction Services for the current mandated Wastewater Improvements as described in the
April 23, 2003 Agreement between City of Yakima and Black & Veatch Corporation for
Professional Services.
The Engineer's Services have been authorized and performed in a series of Work Packages of
which the terms and conditions of the Agreement applied to each Work Package except as
amended.
(... continued on next page)
Resolution X Ordinance Other (Specify) to authorize use of budgeted funds for completion
of WWTP Improvements
Contract Mail to (name and address):
Funding Source WW Facilities Protect (478 Fund) Budgeted
APPROVED FOR SUBMITTAL: 4 4.144/ Acting City Manager
STAFF RECOMMENDATION: Staff respectfully requests City Council approve the resolution.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION:
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(...continued from front page.)
The Agreement between the City of Yakima and Black & Veatch Corporation for Professional
Services has authorized expenses for completing the mandated Facility Plan, mandated
NPDES permitting requirements for Collection System Infiltration and Inflow Evaluation,
required regulatory compliance evaluations and plans, Odor Evaluation and Survey, Collection
System and VVVVTP Project Design, Construction and Construction Services totaling over
$26,000,000. The additional $70,000 requested to complete the required Task Items included
in the 2003 Agreement with Black & Veatch Corporation will bring the total for Engineering
Services to $8,028,000. See Exhibit A (Summary of Work Packages).
This additional request for compensation is due to delays beyond the Engineer's control or
factors which could not reasonably have been foreseen at the time of the Agreement or
development of additional Work Packages. The Engineer and City Project Manager have
agreed to compensation not to exceed $70,000 to complete Task Series 5000, 6000 and 9000
of the 2003 Agreement for all construction projects completed and ongoing to date. See Work
Package 14.
This additional compensation will conclude the 2003 Agreement between the City of Yakima
and Black & Veatch. Any additional Professional Engineering Services required hereafter for
future improvements to the City of Yakima VVVVTP and Collection system will be provided under
new Professional Services Agreements and will be funded as resources become available.
The 478 Wastewater Facility Project Fund (project # 2221) in the 2011 adopted budget includes
appropriations to accommodate the expenditures required to complete these remaining tasks.
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