HomeMy WebLinkAbout02/15/2011 11 YAKCORPS Fund Creation [Yakima Consortium for Regional Public Safety] BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
• Item No. ' --Af." 11
For Meeting Of Feb. 15, 2011
ITEM TITLE: An Ordinance creating the Yakima Consortium for Regional Public
Safety (YAKCORPS) Agency Fund.
SUBMITTED BY: Finance Department
CONTACT PERSON/TELEPHONE: Cindy Epperson, Dep. Director of Accounting &
Budgeting/575-6070
SUMMARY EXPLANATION:
The Yakima Consortium for Regional Public Safety (YAKCORPS) is the governance
structure for operating and maintaining the county-wide multi-discipline public safety
system which is the results of the Integrated Public Safety System (IPPS) project. The
Inter-Local Agreement (ILA) establishing YAKCORPS defines the structure and
purpose and authority of YAKCORPS. Council approved the ILA by Resolution 2010-
84 at their July 6, 2010 meeting.
ARTICLE 11 Fiscal Agency of the ILA states that the City of Yakima shall act as
0 fiscal agent for YAKCORPS. Since the resources the City is holding for YAKCORPS
are not available to support City operations and programs, an Agency Fund is the
appropriate fund type to be set up. The Finance Department is proposing that a new
agency fund should be established to account for the financial activity for
YAKCORPS. The proposed new fund would be Fund 632-Yakima Consortium for
Regional Public Safety (YAKCORPS) and would be authorized by the attached
ordinance. Since the budget is the responsibility of YAKCORPS, an appropriation
ordinance is not required. The new fund's budget will be maintained as set forth in the
ILA.
Resolution Ordinance 1 Other (Specify)
Contract Mail to (name and address):
Phone:
Funding Source Member and non- ,a ber fees,. Grants, gifts, loans if any.
APPROVED FOR SUBMITTAL: Cit Mana • er
STAFF RECOMMENDATION: Pass Ordinance establishing the new fund.
• COUNCIL ACTION;
ORDINANCE NO. 2011-
• AN ORDINANCE relating to funds and accounts; creating YAKIMA
CONSORTIUM FOR REGIONAL PUBLIC SAFETY
(YAKCORPS) Fund; designating the sources of revenue
and permissible expenditures from such fund; and
enacting Chapter 3.120 "YAKIMA CONSORTIUM FOR
REGIONAL PUBLIC SAFETY (YAKCORPS) Fund" as a
new Chapter and Sections 3.120.010, 3.120.020 and
3.120.030 as new sections of the City of Yakima Municipal
Code.
WHEREAS, per Chapter 3, Section A of the Budget, Accounting and
Reporting System (BARS) manual, since the resources for YAKCORPS being
held by the City of Yakima as their Fiscal Agent are not available to support City
operations and programs, an Agency Fund will be established for the financial
operations of YAKCORPS.
WHEREAS, by RESOLUTION NO. R-2010-84 the City Manager was
authorized to sign the "YAKIMA CONSORTIUM FOR REGIONAL PUBLIC
SAFETY INTER AGREEMENT" including authorization to approve
and execute the AGREEMENT as revised or amended hereafter in
• consultation with other participating jurisdictions.
WHEREAS, per ARTICLE 11- FISCAL AGENT of the "YAKIMA
CONSORTIUM FOR REGIONAL PUBLIC SAFETY INTER-LOCAL
AGREEMENT" the City of Yakima shall act as fiscal agent for
YAKCORPS.
WHEREAS, at the November 4, 2010 Executive Board meeting the
Executive Board directed all expenditure requests to be forwarded to, and
approved by, YAKCORPS Fiscal Agent prior to any member, or any IPSS
project team member, making a purchase, placing an order and/or
incurring a debt or liability to YAKCORPS.
WHEREAS, at the November 4, 2010 Executive Board meeting the
Executive Board authorized YAKCORPS's Fiscal Agent to take whatever
actions are necessary to ensure that all payments made on behalf of
YAKCORPS are in compliance with the requirements of applicable
regulating agencies.
WHEREAS, per Article 12 Annual Budget of the "YAKIMA
CONSORTIUM FOR REGIONAL PUBLIC SAFETY INTER-LOCAL
Cepperson YAKCORPS ORDINANCE NO (3).docx 2/9/2011 1
AGREEMENT" under the direction of the Operations Board an annual
budget for YAKCORPS will be prepared. •
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. Chapter 3.120 "YAKIMA CONSORTIUM FOR REGIONAL
PUBLIC SAFETY (YAKCORPS) Agency Fund" 3.120.010, 3.120.020 and
3.120.030 thereof are hereby enacted as a new chapter and new sections of the
City of Yakima Municipal Code to read as follows:
Chapter 3.120
Yakima Consortium for Regional Public Safety (YAKCORPS) Agency Fund
Sections:
3.120.010 Fund created – Purposes.
3.120.020 Source of Funds
•
3.120.030 Expenditures
3.120.010 Fund created—Purposes. There is created an agency fund to
be known as the "Yakima Consortium for Regional Public Safety
(YAKCORPS)". Money in this fund shall be collected and used for
financial operations of YAKCORPS. Financial transactions for
YAKCORPS shall comply with the Inter-Local Agreement establishing
YAKCORPS and any decisions made by the Executive Board and/or
General Membership Board.
3.120.020 Source of Funds. Funding sources for the operations of
YAKCORPS will include sources listed in Article 10, Section A,
Consortium Resources and Expenditures of the Inter-Local Agreement for
the establishment of YAKCORPS
3.120.030 Expenditures. Expenditures from such fund shall be for the
purposes listed in Article 10, Section B, Consortium Resources and
Expenditures of the Inter-Local Agreement for the establishment of
YAKCORPS.
•
Cepperson YAKCORPS ORDINANCE NO (3).docx 2/9/2011 2
• Section 2. This ordinance shall be in full force and effect thirty (30) days
after its passage, approval and publication as provided by law and by the
City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this day
of .2011
MICAH CAWLEY, MAYOR
ATTEST:
CITY CLERK
First Reading:
Publication Date:
Effective Date:
•
•
Cepperson YAKCORPS ORDINANCE NO (3).docx 2/9/2011 3