HomeMy WebLinkAboutR-2011-019 Purchase of Two Fire EnginesRESOLUTION NO. R-2011-19
A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of
Yakima to execute an Intergovernmental Agreement for Interstate
Cooperation between the City of Yakima and the Florida Sheriff's
Association, located in Tallahassee, Florida
WHEREAS, the City of Yakima, desires to arrange for making cooperative purchases of
certain goods and services with the Florida Sheriff's Association; and the City Council of the City
of Yakima deems it to be in the best interests of the City that such an arrangement be carried out
according to the provisions, terms and conditions of the attached agreement document; and,
WHEREAS, pursuant to the provisions of RCW 39.34, the City of Yakima may enter into
intergovernmental cooperative purchasing agreements with other public agencies in order to
allow the parties of said agreements to cooperatively purchase or acquire supplies, equipment,
and materials under contract and to utilize each other's contracts, as needs arise; and
WHEREAS, The Florida Sheriff's Association is a governmental agency and has agreed to
enter into the attached agreement with the City of Yakima, which will enable both entities to
purchase off each others' contracts;
WHEREAS, it is recommended to City Council that the City of Yakima enter into the
Intergovernmental Purchasing Agreement with the Florida Sheriff's Association under the terms
and conditions set forth in the attached agreement, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. The City Manager and City Clerk of the City of Yakima are hereby authorized
and directed to execute the attached agreement for the purpose mentioned above, a copy of
which agreement, entitled "Intergovernmental Cooperative Purchasing," is attached hereto and by
reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this 18th day of January, 2011.
ATTEST: Micah Ca" ey, ayor
_"6.SLATIA2k) _OCZ,75v6
City Cler
INTERGOVERNMENTAL COOPERATIVE PURCHASING
AGREEMENT
Pursuant to Chapter 39.34 RCW and to other applicable laws, the CITY OF
YAKIMA and, Florida Sheriff's Association hereby agree to cooperative
governmental purchasing upon the following terms and conditions.
(1) This Agreement pertains . to bids and contracts for supplies,
material, equipment or services that may be required from time to time by both
the City of Yakima and Florida Sheriff's Association.
(2) Each of the parties from time to time goes out to public bid and
contracts to purchase supplies, material, equipment, and services. Each of the
parties hereby agrees to extend to the other party the right to purchase pursuant
to such bids and contracts to the extent permitted by law, and to the extent
agreed upon between each party and the bidder, contractor, vendor, supplier, or
service provider.
(3) Each of the parties shall comply with all applicable laws and
regulations governing its own purchases.
(4) Each of the parties shall contract directly with the bidder,
contractor, vendor, supplier, or service provider, and pay directly in accordance
with its own payment procedures for its own purchases. Each party will
indemnify and hold the other party harmless as to any claim arising out of its
participation in this Agreement.
(5) Any purchase made pursuant to this Agreement is not a purchase
from either of the parties. This Agreement shall create no obligation to either of
the parties to purchase any particular good or service, nor create to either of the
parties any assurance, warranty, or other obligation from the other party with
respect to purchasing or supplying any good or service.
(6) No separate legal or administrative entity is intended to be created
pursuant to this Agreement. No obligation, except as stated herein, shall be
created between the parties or between the parties and any applicable bidder or
contractor.
(7) The Purchasing Manager of the City of Yakima and
Purchasing/Executive Director of Florida Sheriff's Association shall be
representatives of the entities for carrying out the terms of this Agreement.
(8) This Agreement shall continue in force until canceled by either
party, which cancellation may be effected upon receipt by one of the parties of
the written notice of cancellation of the other party.
APPROVED this 1914 day of
T NiM/ ,2011
CITY OF YAKIMA
By:
-R.A. Zais, Jr., City Manager
M7c14.e.\ Mees, Pircr►n9 q
Subcribed and sworn to me this
lei
day of Ja,n L1- , 2011
t ary Pubfic in and for the State of
Washington, residing at r A
My commission expire, ` a ' . � 6
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_ : My Comm. Expires :
ATTEST: = cn : March 15, 2014 :Z::
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Deborah J eee, City Clerk
KIerste-c
CITY CONTRAC r NO:
RESOLUTION NO:
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APPROVED this 744— day of
q-Z(At..,LL-02.1,1 , 2011
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Title:A141 c 4 . of ifµ `,Lcsi-a f' °,,
Subscribed and sworn to me
this 7.a./
day of , 2011
or the
State ublic l'`in an of
F,7iiy,244 , residing at
My commission expires .
ATTEST:
„Nr„
i ' s MARTI MOORE
-•TA Commission # DD 878296
Expires June 24, 2013
Bonded Ilya Troy Fain 9maanoa 9003857019
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 1(
For Meeting Of January 18, 2011
ITEM TITLE: A Resolution authorizing a the City of Yakima Fire Department to
purchase two (2) Fire Engines utilizing the Florida Sheriff's
Association Bid No. 10-09-907
SUBMITTED BY: Sue Ownby, City/County Purchasing Manager - 576-6695
CONTACT PERSON: Bob Stewart, Deputy Fire Chief - 575-6079
Sue Ownby, Purchasing Manager - 576-6695
SUMMARY EXPLANATION:
Pursuant to Chapter 39.34 RCW Interlocal Cooperation Act, the Fire Department respectfully
requests approval of the attached agreement, authorizing the City of Yakima to purchase
two (2) Fire Engines utilizing the Florida Sheriff's Association competitive Bid No. 10-09-907
dated October 1, 2010. City Council funded this purchase during 2010 Budget Hearings.
The Florida Sheriff's Association is a governmental agency operating in accordance with the
provisions of Chapter 287, F.S., and 60A, Florida Administrative Code, which permits other
governmental entities located outside the State of Florida the post -award use of this
contractual document, which reduces the cost of purchased goods by leveraging their
combined purchasing power.
Resolution _ Ordinance _ Contract _ Other (Specify)Agreement
Funding Source:
APPROVED FOR SUBMITTAL: 'f)—
City Manager
STAFF RECOMMENDATION: Adopt Resolution
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION:
•
BID AWARD
ANNOUNCEMENT
10-09-0907
FIRE RESCUE VEHICLES
& OTHER FLEET EQUIPMENT
Participating Law Enforcement, Fire/Rescue
& Local Governmental
Agencies of the State of Florida
Coordinated By
The
Florida Fire Chiefs' Association
Florida Sheriffs Association,
Florida Association of Counties &
FAO:
FLORIDA
ASSOCIATION OF
COUNTIES
All About Florida
Bid Award Announcement (10-09-0907)
1
FLORIDA
ASSOCIATION OF
COUNTIES
All About Florida
FLORIDA FIRE CHIEFS' ASSOCIATION,
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
2011 LEVEL I CUSTOM PUMPER
Specification # 14
(Spartan Chassis - 4 Door)
The Custom Pumper, purchased through this contract comes with all the standard equipment as
specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements
which are included and made a part of this contract's vehicle base price as awarded by manufacturer
by specification by zone.
MODEL:
ZONE:
BASE PRICE:
BODY:
MANUFACTURER:
MODEL:
ZONE:
BASE PRICE:
BODY:
MANUFACTURER:
FSA Pumper 14
All Zones
$282,669.00
Extruded Aluminum
Rosenbauer America, LLC
FSA Pumper 14
All Zones
$251,698.00
Formed Galvanneal Steel
Rosenbauer America, LLC
FSA Pumper 14
All Zones
$251,970.00
Formed Aluminum
Rosenbauer America, LLC
FSA Pumper 14
All Zones
$255,950.00
Formed Stainless Steel
Rosenbauer America, LLC
While the Florida Fire Chiefs' Association, Florida Sheriffs Association and Florida Association of
Counties have attempted to identify equipment required to meet all current NFPA 1901, (2009 edition),
applicable for pumper fire apparatus Chapter 5 and other required chapters, FMVSS (applicable
areas) and NHTSA standards, we realise equipment needs and preferences are going to vary from
agency to agency. Any options required or changes required by purchaser shall be made through the
vendor listed.
Purchasers are advised that the above referenced vehicle specification comes equipped as a base
unit only. The Florida Fire Chiefs' Association, Florida Sheriffs Association and Florida Association
of Counties have identified and equipped the base unit with those specifications and equipment
items required to meet all current NFPA. Since equipment needs and preferences are going to
vary from agency to agency, any additional options required or changes to the base unit desired
by the purchaser shall be made through the manufacturer listed.
NOTE: An official listing of all add/delete options and their prices should be obtained from the
appropriate vendor.
Bid Award Announcement (10-09-0907) 174
•
FA %7
FLORIDA
ASSOCIATION COP
COUNTIES
All About Florida
FLORIDA FIRE CHIEFS' ASSOCIATION,
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
Base Specifications
SPECIFICATION # 14 - LEVELI CUSTOM PUMPER
ALL ITEMS FACTORY INSTALLED UNLESS OTHERWISE INDICATED
THE CUSTOM CAB AND CHASSIS SHALL BE PROVIDED BY THE BODY MANUFACTURER
1. CHASSIS
a. 110,000 psi heat treated steel frame rail system
b. 10 gauge polished stainless steel 16" to 24" extended front bumper with aluminum diamond
plate gravel shield
c. Tow hooks or eyes front and rear attached to the frame
d. 18,000 pound minimum front axle, suspension, tubeless radial tires, steel disc wheels
e. 24,000 pound minimum rear axle, suspension, tubeless radial tires, steel disc wheels
f. Front and rear mud flaps
g. NFPA 1901 Chater 4.15.3 top speed rating requirement
h. S -cam air brakes or equivalent, as large as possible, with automatic slack adjusters
i. Manufacturer's standard compressor
j. Minimum 5000 cubic inch air reservoir capacity
k. Air dryer, color coded air lines, turn drain valves on reservoirs
1. ABS brakes
m. Power steering with tilt/telescopic wheel
n. Vehicle data recorder (VDR) in compliance with Chapter 4.11 with required software meeting
4.11.8
o. Electronic Stability Control shall be provided in compliance with NFPA 1901 Chapter 4.13.1.2
if the manufacturer cannot comply with Chapters 4.13.1.1 through 4.13.1.1.3.2.
p. Tire pressure monitoring system with Chapter 4.13.4
2. POWERTRAIN
a. Minimum 330 high torque horsepower turbocharged diesel engine
b. Engine exhaust at front of right rear wheels
c. Secondary engine braking
d. Engine manufacturer's statement of engine installation approval with approved cooling sys-
tem
e. Drivelines to meet engine torque rating.
f. Silicone coolant hoses with constant torque clamps
Bid Award Announcement (I0-09-0907) 165
Base Specifications #14 - Levet I Custom Pumper
g. ` Automatic transmission
h. 50 gallon minimum fuel tank
i. OEM oil, fuel, transmission filters
3. CAB
a. Manufacturer's standard medium length tilt aluminum cab meeting NFPA 1901 Chapter
14.3.2
b. Seating for four, three in SCBA seats with SCBA brackets
c. Air ride driver seat, all others fixed position .
d. All persons in 3 -point seat belts per Chapter 14, seats equipped with seat belt/occupant
detection/warning system per Chapter 14
e. Electric over hydraulic cab tilt
f. Single tone cab paint finish with 10 year paint warranty pro -rated
g. Air conditioning and heating
h. Remote controlled mirrors (from driver's position) with separate flat and convex sections
i. DOT compliant headlights
j. Forward facing turn and warning lights
k. Cornering turn and warning lights
1. Minimum four (4) dome lights with red and clear bulbs
m. Minimum four (4) under cab step lights.
n. Cab and compartment door ajar light and buzzer
o. One (1) engine compartment light
p. Color coded and function coded wiring
q. Alternator sized according to amp draw report
r. Minimum four (4) 750 CCA batteries
s. Load manager with automatic high idle function
t. Dual air horns with dual in -cab controls
4. LIGHTS AND SIRENS
a. NFPA compliant upper and lower level warning light package
b. Siren/PA - 200 watts
c. 100 -watt speaker
d. Two rear deck lights
5. BODY
a. Bidders to bid on each of their offered construction types:
• Extruded aluminum
• Formed aluminum
• Formed galvanneal steel
• Formed stainless steel
b. Bidders to state thicknesses, alloys and construction methods of all materials used in body
construction
c. Minimum of 3 compartments driver side of body, full height compartments
d. Minimum of 2 low side compartments right side of body
e. Lights in compartments to meet NFPA 1901 Chapter 13.10.5
f. One (1) full height, full depth compartment rear of body
g. Back up alarm
h. Right side brackets for 24' 2 -section, 14' roof, 10' attic ladders and 2 pike poles, ladders to
be included
i. Hose bed with hose restraints to be NFPA compliant; including one (1) adjustable divider
Bid Award Announcement (10-09-0907) 166
•
Base Specifications #14 - Level I Custom Pumper
j. Steps and handrails for climbing from ground to hose bed - bidders to state exact design
k. Lights at each step
1. Stop/turn/back up lights
in. DOT clearance and marker lights
n. License plate light
o: Two (2) rear deck lights
p. Rub rail along each side of body and rear of body
q. Running boards at each pump panel
r. Brushed stainless steel or duranodic black aluminum pump panels
s. Hose bed lighting must be provided per NFPA 1901 Chapter 13.10.2
t. Minimum 4" reflective stripe on cab and body, chevron striping on rear of body per NFPA
1901
6. PUMP
a. 1250 gpm drive shaft driven split shaft pump per NFPA 1901 Chapter 16
b. One 3" deck gun discharge
c. Four 2.5" discharge outlets (includes one (1) rear 2-1/2" discharge)
d. One 2.5" suction inlet on left pump panel
e. Two 6" steamer inlets with caps
f. Discharge and inlet pressure reliefs
g. Two 1.75" crosslays with 2" piping
h. One 3" tank to pump line
i. One 2" tank fill line
j. 30 degrees turn downs
k. Anti -vibration guages
1. Color coded pump panel tags
m. Stainless steel plumbing with 10 -year warranty
n. Side mount pump panel with all pump controls, instruments, and gauges located on the
drivers side pump panel (not in a compartment)
o.' 15 ft. of soft suction hose sized for capacity of fire pump
7. WATER TANK
a. 750 -gallon T-type tank (U.S.) poly.
b. Lifetime warranty
c. 12" x 12" fill tower
8. COMPARTMENTS
a. Manufacturer will submit cubic feet and size of compartments with bid.
9. WARRANTY
a. 1 year bumper to bumper mechanical, excluding normal wear and tear items
b, 10 year cab and body structural
c. 10 year paint pro -rated
d. 10 year corrosion perforation on cab and body
e. Lifetime frame warranty
f. 2 year axle warranty
g. 5 year engine warranty
h. 5 year transmission warranty
i. 5 year fire pump warranty
j. Lifetime booster tank
Bid Award Announcement (10-09-0907) 167
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MAIN WAREHOUSE I FABRICATION PLANT SERVICE CENTER ( 400.1 E. 1r1.AvF_,, Spokar-,e::, WA 99202'
P (509) .. 53b-1255 1 r (509) 534,8529 1 Tr: 1-800-511-421 8 1,>www_,geneialhre. COrfl
Bid Prepared For:
City of Yakima Fire Department
401 North Front Street
Yakima, Washington 98901
Interlocal Agreement with the Florida Fire Chiefs & Sheriff's Association Award #10-09-0907
We hereby propose and agree to furnish, after your acceptance of our proposal and the proper execution proposal/contract by City of Yakima Fire
Department and an officer of Central States Fire Apparatus, LLC and / or General Fire Apparatus, Inc. the following apparatus and equipment: Two (2) or More
Rosenbauer Fire Apparatus. •
All of which are to be built in accordance with the specifications, clarifications and exceptions attached, and which are made a part of this agreement and
contract, for the sum of: Five hundred Fifty -Two Thousand dollars plus applicable Washington state sales tax.
Chassis & Apparatus body Per GFA specifications: $552 000.00
Plus Applicable Washington State Sales Tax: Not Included
Delivery: The estimated delivery time for the completed apparatus, is to be made approximately 120 days after receipt and approval of this contract, with delivery
scheduling based on the completion of all required preconstruction, documentation and the arrival of the chassis to our plant. This shall be duly executed, subject to all
causes beyond the Company's control. The quoted delivery time is based upon our receipt of the specified materials required to produce the apparatus in a timely
manner. The Company cannot be held responsible for delays due to Acts of God, Labor Strikes, or Changes in Governmental Regulations that result in delayed
delivery to our manufacturing facilities of these specified materials. This delivery estimate is based on the Company receiving complete and accurate paperwork from
the Buyer and that no changes take place during pre -construction, midpoint inspections or final inspections. Changes required or requested by the Buyer during the
construction process may be cause for an increase in the number of days required to build said apparatus.
The chassis in this proposal shall remain on hold for the City of Yakima. These chassis are subject to the availability of a 2007 EPA emissions compliant engine.
Payment Terms: Final payment for the apparatus shall be made at time of delivery or pick up of the completed vehicle. It is the responsibility of the Buyer to have
full payment ready when the apparatus is complete and ready to deliver. If payment is delayed or delivery is delayed pending payment, a daily finance and storage fee
may apply. Upon delivery of the apparatus or upon pickup of the apparatus by the Buyer, Buyer agrees to provide all liability and physical damage insurance. It is
further agreed that if on delivery and test, any defects should develop, the Company shall be given reasonable time to correct same. Guarantee of the chassis is subject
to the guarantee of the chassis manufacturer.
Please Note:
YES / NO 1.) Final payment amount as per our proposal contract for the completed Fire apparatus will be due at the time of the physical possession of the completed
apparatus.
YES / NO 2.) If the chassis are not paid for within 30 days from contract signing date, please add $5,480.00 to the above.
Respectfully submitted, We agree to accept the above proposal
and enter into contract with signature below.
Dealer: General Fire Apparatus Inc. City of Yakima Fire Department
X
Title: X Title:
X Title:
Date: Date:
After company receipt of this document signed by the Buyer, the document will be reviewed and upon approval, countersigned by
Central States Fire Apparatus, LLC and / or General Fire Apparatus, Inc. putting the document in force.
X Title: Date Accepted: