HomeMy WebLinkAboutNorthern, Inc - Professional Services Agreement Yakima North Center ExpansionPROFESSIONAL SERVICES AGREEMENT
Special Inspection & Material Testing Services
for Yakima Center North Expansion
THIS PROFESSIONAL SERVICES AGREEMENT, entered into t day of eir 2020, between the
City of Yakima, a Washington municOal corporation r City"), and orthern, Nontractor),
WITNESSETH: The pnrties, in consideration of the terms and conditions horein, do hereby covenant and agree as
1. Statement of Work
The minimum services that the Contractor will provide include services described in the Request for Proposals which
is attached as Exhibit A hereto and incorporated herein by this reference.
2. Compensation
The City agrees to pay the Contractor according to Exhibit B, attached hereto and incorporated herein, which Exhibit
includes the Contractor's Proposal, including fee schedule of itemized prices in the manner and upon the conditions
provided for the Contract.
3. Contract Term
The period of this Contracshall be from date of execution until March 27, 2021, with the provision that the term may
be extended until such time that the project reaches completion and final acceptance.
4. Changes
Any proposed change in this Contracshall be submitted to the other party for its priorwritt8Dapprov8i If approved,
change will be made by a contract modification that will become effective upon execution by the parties hereto. Any
oral statement or representation changing any of these terms or conditions is specifically unauthorized and is not valid.
5. Agency Relationship between City and Contractor
Contractor shall, at all times, be an independent Contractor and not an agent or representative of City with regard to
performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative
of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for, or on, behalf of City.
6. Successors and Assigns
a. Neither the City, nor the Contractor, shall assign, transfer, or encumber any rights, duties, or interests
accruing from this Contracwithout the priorwhttenCOnoan\of#heothor.
b. The Contractor for himself, and for his heirs, executors, administrators, successors, and assigns, does
hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor.
7. Property Rights
All records or papers of any sort relating to the City and to the project will at all times be the property of the City and
shall be surrendered to the City upon demand. All information concerning the City and said project which is not
otherwise a matter of public record or required by law to be made public, is confidential, and the Contractor will not, in
whole or part, now or at any time disclose that information without the express written consent of the City.
G. Inspection and Production of Records
a. The records relating to the Services shall, at aD times, be subjectto in by and with the approval
of the City, but the making of (or failure or delay in making) such inspection or approval shall not relieve
Contractor of responsibility for performance of the Services in accordance with this Contract,
notwithstanding the City's knowledge of defective or non -complying performance, its substantiality or the
ease of its discovery. Contractor shall provide the City sufficient, safe, and proper facilities, and/or send
copies of the requested documents to the City. Contractor's records relating to the Services will be
provided to the City upon the Citys request.
b. Contractor shall promptly furnish the City with such information and records which are related to the
Services of this Contract as may be requested by the City. Until the expiration of six (6) years after final
payment of the compensation payable under this Contract, or for a longer period if required by law or by
the Washington Secretary of State's record retention schedule, Contractor shall retain and provide the
City access to (and the City shall have the right to examine, audit and copy) all of Contractor's bnnkG,
documents, papers and records which are related to the Services performed by Contractor under this
Contract.
C. All records relating to Contractor's services under this Contract must be made available to the City, and
the records relating to the Services are City of Yakima records. They must be produced to third parties,
if required pursuant to the Washington State Public Records Act, Chapter 42.56 RCW, or by |8w. All
records relating to Contracto/o services under this Contract must be retained by Contractor for the
minimum period of time required pursuant to the Washington Secretary of State's records retention
schedule.
d. The terms of this section shall survive any expirationOrterminoUonOf0lisCUDtract.
9. Work Made for Hire
All work the Contractor performs under this Contracshall be considered work made for hire, and shall be the property
0fthe City. The City shall own any and all data, documents, plans, copyrights, specifications, working papers, and any
other materials the Contractor produces in connection with this Contract. On completion or termination of the Contract,
the Contractor shall deliver these materials to the City.
10. Guarantee
Contractor warrants the Services will be free from defects in material and workmanship for a period of one year
following the date of completion and acceptance of the Services.
11. Compliance with Law
Contractor agrees to perform all Services under and pursuant to this Contract in full compliance with any and all
applicable laws, rules, and regulations adopted or promulgated by any governmental agency or regulatory body,
whether federal, state, local, or otherwise. Contractor shall procure and have all applicable and necessary permits,
licenses and approvals of any federal, state, and local government or governmentaf authority or this project, pay all
charges and fees, and give all notices necessary and incidental to the due and lawful execution of the work.
a. Procurement of a City Business License. Contractor must procure a City of Yakima Business License
and pay all charges, fees, and taxes associated with said license.
b. Contractor must provide proof of a valid Washington department of Revenue state excise tax registration
c. Contractor must provide proof of a valid Washington Unified Business Identification (UBI) nu0ber.
Contractor must have a current UBI number and not be disqualified from bidding on any public works
contract under RCW 39.06.101 or 36.12.065(3).
d. Contractor must provide proof of a valid Washington Employment Security Department number as
required by Title 50 RCW.
e. require foreign corporate proposers
to qualify in the City, County or State prior to submitting a proposal, it is specifically understood and
agreed that any such corporation will promptly take all necessary measures to become authorized to
conduct business in the City of Yakima, at their own expense, without regard to whether such corporation
is actually awarded the contract, and in the event that the award inmade, prior hoconducting any business
in the City.
12. Nondiscrimination Provision
During the performance of this Contract, the Contractor agrees as foliows:
The Contractor shall not discriminate against any person on the grounds of race, creed, color, religion, national origin,
sex, age, marital status, sexual orientation, pregnancy, veteran's status, political affiliation or belief, or the presence of
any S8nGory, mental or physical handicap in violation of the Washington State Law Against Discrimination (RCW
chapter 49.60) or the Americans with Disabilities Act (42 USC 12101 et seq.).
This provision shall include but not be Iimited to the foliowing: employment,upgrading, demotion, transfer, recruitment,
advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision
of Services under this Agreement.
In the event of the Contractor's noncompliance with the non-discrimination clause of this contract or with any such
rules, regulations, or orders, this Contract may be cancelled, 18rminabad, or suspended in whole or in part and the
Contractor may be declared ineligible for any future City contracts,
13. Pay Transparency Nondiscrimination Provision:
The Contractor will not dor in any other manner discriminate against employees or applicants because they
have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However,
employees who have access to the compensation information of other employees or applicants as a part of their
essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise
have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b)
in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer,
or (c) consistent with the contractor's legal duty to furnish information.
14. Indemnification and HoId Harmless
a. Contractor shall take all necessary precautions in performing the Services to prevent injurytOp8rsnn8Or
property. Contractor agrees to defend, indemnify and hold harmless the City, its elected and appointed
officials, offio8n8.employees, attorneys, agents, and volunteers from any and all claims, demands, losses,
liens, |iGbi|iti8G, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs and
expenses (including reasonable costs and attorney fees) which result or arise out of the sole negligent
acts or omissions of Contractor, its officials, officers, employees or agents.
b. If any suitjudgment, 8Cbon, claim or demand arises out of, or occurs in conjunction with, the negligent
acts and/or omissions of both the Contractor and the City, or their elected or appointed officials, officers,
amp|uyeeo, aOents, attorneys or volunteers, pursuant to this [bntran, each party shall be Iiable for its
proportionate share of negligence for any resulting suit, judgment, action, c|aim, damand, damages or
costs and expenses, including reasonable attorneys' fees.
c. Contractor's Waiver of Employer's Immunity under Title 51 RCW. If any design or engineering work is
done pursuant to this Contract, Contractor intends that its indemnification, defense, and hold harmless
obligations set forth above in Section A shall operate with full effect regardless of any provision to the
contrary in Title 51 RCW, Washington's Industrial Insurance Act, Accordingly, to the extent necessary to
fully satisfy the Contractor's indomUific@Uun, defense, and hold harmless obligations set forth above in
section A. Contractor specifically waives any immunity granted under Title 51 RCVV, and specifically
assumes all potential liability for actions brought by employees of the Contractor against the City and its
elected and appointed officials, officers, employees, attorneys, agents, and volunteers, The parties have
mutually negotiated this waiver. Contractor shall similarly require that its aubcontraCtonS. and anyone
directly or indirectly employed or hired by Contractor, and anyone for whose acts Contractor may be liable
in connection with its performance of this Agreement, shall comply with the terms of this paragraph, waive
any immunity granted under Title 51 RCW, and assume all potential Iiability for actions brought by their
respective employees. The provisions of this section shall survive the expiration or termination of this
Agreement.
d. Nothing contained in this Section or this Contract shall be construed to create a liability or a right of
indemnification in any third party.
e. The terms of this section shall survive any expirationO[termin8UunofthisCOOtr8C1
15. Contractor's Liability Insurance
At all times during performance of the Services and this ContraC. Contractor shall secure and maintain in effect
insurance to protect the City and Contractor from and against any and all claims, damages, |oaoen, and expenses
arising out of or resulting from the performance of this Contract. Contractor shall provide and maintain in force
insurance in limits no less than that stated below, as applicable. The City reserves the right to require higher limits
should it deem it necessary in the best interest of the public.
Contractor will provide a Certificate of Insurance to the City as evidence of coveragfor each of the policies and
outlined herein. A copy of the additional insured endorsement attached to the policy will be included with the certificate.
This Certificate of insurance shall be provided to the City, prior to commencement of work.
Failure of City to demand such verification of coverage with these insurance requirements or failure of City to identify
a deficiency from the insurance documentation provided shall not be construed as a waiver of Contractor's obligation
to maintain such insurance11
The foliowing insurance is required:
a. Professional Liability
The Contractor shall provide evidence of Professional Liability insurance covering professionalorrors and
omissions. Contractor shall provide the City with a certificate of insurance as proof of professional liability
insurance with a minimum liability limit of Two Million Dollars ($2,000,000.00) per claim combined single
limit bodily injury and property damage, and Two Million Dollars ($2,000000.00 aggregate. The
certificate shall clearly state who the provider is, the coverage amount, the policy number, and when the
policy and provisions provided are in effect. The insurance shall be with an insurance company or
companies rated A -VII or higher in Best's Guide. If the policy is written on a claims made basis the
coverage will continue in force for an additional two years after the completion of this contract. If
insurance is on a claims made form, its retroactive date, and that of all subsequent renewals, shall be no
later than the effective date of this Contract.
Contractor's insurance coverage shall be primaryinsurance with respect to those who are Additional tnsureds under
this Contract. Any insurance, self-insurance or insurance pool coverage maintained by the City shall be in excess of
the Contractor's insurance and shall not contribute to it.
If at any time during the life of the Contract, or any extension, Contractor fails to maintain the required insurance in full
force and effect, all work under the contracshall be discontinued immediately. Any failure to maintain the required
insurance may be sufficient cause for the City to terminate the Contract.
Should a court of competent jurisdiction determine thathis Contracis subjecto RCW 4.24.115, then, in the evenof
liability for damages arising out of bodily ijUry to persons or damages to property causeby or resulting from the
concurrent negligence of Contractor and the City, its officers, elected and appointed officials, employees, agents,
attorneys and volunteers, Contractor's liability hereunder shall be limited to the extent of the Contractor's negligence.
16. Severability
If any term or condition of this Contract or the application thereof to any person(s) or circumstances is held inv8|id,
such invalidity shaD not affectother terms, conditions or applications which can be given effecwithout the invalid term,
condition or application. To this end, the terms and conditions of this Contract are declared severable.
17. Contract Documents
This Contract, the Request for Proposals Scope of Work, onnddiono, addenda, and modifications and Contractor's
proposal (to the extent consistent with Yakima City documents) constitute the Contract Documents and are
complementary. Specific Federal and State laws and the terms of this Contract, in that order respectively, supersede
other inconsistent provisions. These Contract Documents are on file in the Office of the Purchasing Manager, 129 No.
2nd8t'Y8hi0G.VVA.S89O1,mOdanehanobyinoorpnratadhynfemnoeiOtothiSCOn1n8ct.
18. Termination
Termination for Cause: The City may terminate the Contract after providing the Contractor with thirty (30
calendar days written notice of the Contractor's right to cure a failure of the Contractor to perform under the
terms of this Contract.
The Contractor may terminate the Contract after providing the City sixty (60) calendar days' notice of the City's
right to cure a failure of the City to perform under the terms of the Contract.
Upon the termination of the Contract for any reason, or upon Contraciration, each party shall be released
from all obligations to the other party arising after the date of termination or expiration,axcuu for those tha
by their terms survive such termination or expiration
Termination for Convenience: Either party may terminate the Contract at any time, without cause, by providing
a written notice; the City by providing at least thirty (30) calendar days' notice to the Contractor, and the
Contractor providing at least sixty (60) calendar days' notice to the City in advance of the intended date of
termination.
In the event of termination for convenience, the Contractor shall be entitled to receive comfor any
fees owed under the Contract. The Contractor shall also be comfor partially completed services. In
this event, compensation for such partially completed services shall be no more than the percentage of
completion of the services mquaated, at the sole discretion of the City, multiplied by the corresponding
payment for completion of such services as set forth in the Contract. Alternatively, at the sole discretion of the
City, the Contractor may be compensated for the actual service hours provided. The City shall be entitled to
a refnd for goods or services paid for but not received or implemented, such refnd to be paid within thirty
(30) days of written notice to the Contractor requesting the refnd.
Contract Cancellation: The City reserves the righth000nco the Contracin whole or in part without penalty if
the Contractor:
a. Breaches or defaults an obliation under the Contract;
b. Fails to perform any material obligation required under the Contract;
c. Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal
entity;
d. Aliows any final judgment not to be satisfied or a lien not to be disputed after a egally-imposed,
30 -day notice;
e. Makes an assignment for the benefit of creditors;
f. Fails to follow the sales and use tax certification requirements of the State of Washington
g. Incurs a delinquent Washington tax Iiability;
h. Becomes a State or Federaily debarred Contractor;
i. Is excluded from federal procurement and non -procurement Contracts;
j Fails to maintain and keep iri force all required insurance, permits and licenses as provided in
the Contract'
.
k. Fails to maintain the confidentiality of the City information that is considered to be Confidential
|nfOrmaboO, proprietary, or containing Personally Identifiable Information, or
I. Contractor performance threatens the health or safety of a City, County or municipal employee
m. Change in Funding: If the funds upon which the City relied to establish this Contract are
withdrawn, reduced, or Iimited, or if additional or modified conditions are placed on such funding,
the City may terminate this Contract by providing at least five business days written notice to the
Contractor. The termination shall be effective on the date specified in the notice of termination.
19. Dispute Resolution
In the event that any dispute shall arise as to the interpretation of this agreement, or in the event of a notice of default
as to whether such default does constitute a breach of the contract, and if the parties hereto cannot mutually settle
such differences, then the parties shall first pursue mediation as a means to resolve the dispute. If the afore mentioned
methods are either not successful then any dispute relating to this Agreement shall be decided in the courts of Yakima
County, in accordance with the laws of Washington. If both parties consent in writing, other available means of dispute
resolution may be implemented.
20. Re -Award
When the contracis terminated by the Contractor upon providing the written notice as herein rerquired, the City,
pursuant to City ordinance, may re -award the contract to the next most responsible Proposer.
When a Contractor is unable to supply goods and/or services to the City and is in breach of the contract, or when the
contract is terminated by the City for cause as herein provided, the City reserves the right to re -award the contract to
the next most responsible Proposer
21. Substitution
The Contractor shall not substitute or deviate from said specifications of this Contract without a written amendment,
signed by the City Manager, or pursuant to Section 58 below entitled "Change or Notice". Any violation of this procedure
22. Contractor Shall Furnish
Except as otherwise specifically provided in this Contract, Contractor shall furnish the foliowing, all as the same may
be required to perform the services described in accordance with this Contract: personnel, labor and supervision; and
0oohniva|, professional and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed or required to be performed, by Contractor under this Contract
are sometime collectively referred to in this Contract as the "(Services)."
23. Complementary Provisions
All provisions of this Contract are intended to be complementary, and any services required by one and not mentioned
in another shall be performed to the same extent as though required by all. Details of the servics that are not
necessary to carry out the intent of this Contract, but that are not expressly required, shall be performed or furnished
by Contractor as part of the services, without any increase in the compensation otherwise payable under this Contract.
24. Invoices
The City will use its besefforts to pay each of Contractor's invoices within thirty (30days after the City's receipt and
verification thereof; pmvided, hovw»ver, that all such payments are expressly conditioned upon Contractor providing
services hereunder that are satisfactory to the City. The City will notify the Contractor promptly if any problems are
noted with the invoice. To insure prompt paymon1, each invoice should cite purchase order number, RFQP number,
detailed description of work, unit and total price, discount term and include the Contractor's name and return remittance
address.
Contractor will mail invoices to the City at the following address:
Yakima Convention Center
Attn: Connie Upton, General Manager
10 North 8th Street
Yakima, WA 98901
25. Credit Card Acceptance
The City, in its sole discretion, will determine the method of payment for goods and/or services as part of this
agreement. The City's preferred method of payment is by procurement (credit) card. Proposers may be required to
have the capability of accepting the City's authorized procurement card as a method of payment. No price changes or
additional fee(s) may be assessed when accepting the procurement card as a form of payment.
26. Prime Contracto
Contractor is the Prime Contractor hereunder. The Prime Contractor shall be the sole point of contact with regard to
all contractual matters arising hereunderincluding the performance of services and the payment of any and all charges
resulting from its contractual obligations.
27. Delegation of Professional Services
The services provided for herein shall be performed by Contractor, and no person other than regular
associates or employees of Contractor shall be engaged on such work or services. Contractor shall not (by
contract, operation of law or otherwise) delegate or subcontract performance of any services to any other
person or entity without the prior written consent of the City. Any such delegation or subcontracting
without the City's prior written consent shall be voidable at the City's option.
No delegation of subcontracting of performance of any of the services, with or without the City's prior
written consent, shall relieve Contractor of its responsibility to perform the services in accordance with
this Contract. Contractor shall be fully responsible for the performance, acts and omissions of
Contractor's employees, Contractor's subcontractors, and any other person who performs or furnishes
any services (collectively, the "Support").
Contractor shall at all times be an independent contractor and not an agent or representative of the City
with regardto performance ofthe services. Contractorshall not representthat it is, nor hold itselfoutas,
an agent or representative of the City. In no event shall Contractor be authorized to enter into any
agreement or undertaking for or on behalf of the City. Neither the Contractor nor any employee of the
Contractor is entitled to any benefits that the City provides its employees. The Contractor is solely
responsible for payment of any statutory workers compensation or employer's liability insurance as
required by state law. The Contractor will have an active account with the Department of Revenue, other
state agencies as needed, and a separate set of books or records that reflect all items of income and
expenses ofthe business that the Contractor is conducting.
Contractor shall perform the services in a timely manner and in accordance with the standards of the
profession. At the time of performance, Contractor shall be properly licensed, equipped, organized, and
financed to perform the services in accordance with this Contract. Subject to compliance with the
requirements of this Contract, Contractor shall perform the services in accordance with its own methods.
28. Licenses
If applicable, Contractor shall have a valid and current business license per Chapter 5.02 Section 5.02.010 of the
Yakima Municipal Code covering this type of business and shall satisfy all applicable City Code provisions. Said license
shall be obtained prior to the award of any contract. Inquiries as to fees, etc., should be made to the Office of Code
Administration, telephone (509) 575-6121.
In addition, Contractors are required to be registered by the State per Chapter 18.27 of the Revised Code of Washington
and their registration number must be Iisted on the bid/RFP/quote.
Contractor shall take all reasonable precautions to protect against any bodily injury (including death) or property
damage that may oocur in connection with the services.
29. Taxeand Assessments
Contractor shall be solely responsible for and shall pay all taxes, deductions, and assessments, includibut not Iimited
to federal income taxFICA, social security tax, assessments for unemployment and industrial injury inuunanoo, and
other deductions from income which may be required by law or assessed against either party as a result of this Contract.
In the event the City is assessed a tax or assessment as a result of this Contract, Contractor shall pay the same before
it becomes due.
The City and its agencies are exempt from payment of all federal excise taxes and, but not saletax at 8.2%).
Tax will not be considered in determining which proposal is the lowest or bes, however RCW 39.30.040 allows the
City to take any sales tax and B&O tax that is will receive from purchasing supplies, materials and equipment within its
boundaries into consideration when determining the lowest responsible Proposer.
30. Contractor Tax Delinquency
31. Inspection: Examination of Records
The Contractor agrees to furnish the City with reasonable periodic reports and documents as it may request and in
such form as the City requires pertaining to the work or services undertaken pursuant to this Agreement. The costs
and obligations incurred or to be incurred in connection #)emwKh, and any other matter are to be covered by this
Agreement.
The records relating to the services shall, at all times, be subject to inspection by and with the approval of the City, but
the making of (or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility
for performance of the services in accordance with this Contract, notwithstanding the City's knowledge of defective or
non -complying pertormance, its substantiality or the ease of its discovery. Contractor shall provide the City sufficient,
safe, and proper facilities and equipment for such inspection and free access to such facilities.
32. Recordkeepingmnd Record Retention
The Contractor shall establish and maintain adequate records of all expenditures incurred under the contract. All
records must be kept in accordance with generally accepted accounting procedures. All procedures must be in
accordance with federal, state and Iocal ordinances.
The City shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents relating
to any contracresulting from this proposal held by the Contractor. The Contractor will retain aPI documents applicable
to the contract for a period of not less than three (3) years after final payment is made.
33. Confidential, Proprietary and Personally Identifiable Informatio
Contractor shall not use Confldential, Proprietary Proprietary or Personaily Identifiable Information of City for any purpose other
than the limited purposes set forth in this Contract, and all related and necessary actions taken in fulfillment of the
obligations there under. Contractor shall hold all Confidential Information in confidence, and shall not disclose such
Confidential Information to any persons other than those directors, officers, employees, and agents ("Representatives")
who have a business-related need to have access to such Confidential Information in furtherance of the limited
purposes of this Contract and who have been apprised of, and agree to maintain, the confidential nature of such
information in accordance with the terms of this Contract.
Contractor shall institute and maintain such security procedures as are commercially reasonable to maintain the
confidentiality of the Confidential Information while in its possession or control including tn8nSpDrtatiVn, whether
physically or electronically.
Contractor shall ensure that all indications of confidentiality contained on or included in any item of Confidential
Information shall be reproduced by Contractor on any reproduction, 0Odifinati0n, or translation of such Confidential
Information. If requested by the City in writing, Contractor shall make a reasonable effort to add a proprietary notice
or indication of confidentiality to any tangible materials within its possession that contain Confidential Information of the
City, as directed.
Contractor shall maintain all Confidential Infomiation as confidential for a period of three (3) years from the date of
termination of this Contract, and shall return or destroy said Confidential Information as directed by the City in writing.
Contractor may disclose Confidential Information in connection with a judicial or administrative proceeding to the extent
such disclosure is required under Iaw or a court order, provided that the City shall be given prompt written notice of
such proceeding if giving such notice is legaily permissible.
34. Suspension of Work
The City may suspend, in writing by certified mail, all or a portion of the Service under this Agreement if unforeseen
circumstances beyond the City's control are interfering with normal progress of the Service. The Contractor may
suspend, in writing by certified mail, all or a portion of the Service under this Agreement if unforeseen circumstances
beyond Contractor's control are interfering with normal progress of the Service. The Contractor may suspend Service
on the Project in the event the City does not pay invoices when due, except where otherwise provided by this
Agreement. The time for completion of the Service shall be extended by the number of days the Service is suspended.
If the period of suspension exceeds ninety (90) days, the terms of this Agreement are subject to renegotiation, and
both parties are granted the option to terminate the Service on the suspended portion of Pject in accordance with
88C1|nn18.
35. Provision of Services
The Contractor shall provide the services set forth herein with all due skill, care, and diligence, in accordance with
accepted industry practices, standards and legal requirements, and to the City 's satisfaction; the City decision in that
regard shall be final and conclusive. The City may inupenL, observe and examine the performance of the services
performed on the City premises at any time. The City may inmpoot, observe and examine the performance of
Contractor's services at reasonable times, without notice, at any other premises.
a. If the City notifies the Contractor that any part of the services rendered are inadequate or in any way differ
from the Contract requinemontsfnronyreoann.utharthanaoaremu8ofthaCity'mdefauborneg|' ence, the
Contractor shall, at its own expenae, reschedule and perform the services correctly within such reasonable
time as the City specifies. This remedy shall be in addition to any other remedies available to the City by Iaw
or in equity.
b. The Contractor shall be solely responsible for controlling the manner and means by which it and its Contracted
Personnel or its subcontractors perform the services, and the Contractor shall observe, abide by, and perform
all of its obligations in accordance with all legal requirements and City work rules.
36. Assignment
This Contract, or any interesherein, or claim hereunder, shall not be assigned or transferred in whole or in part by
Contractor to any other person or entity without the prior written consent of the City. In the event that such priorwritteO
consent to an assignment is granted, then the assineuohaUamnunmaUdudao'nbligaUoms,and|iabi|itiaoofCuntraotor
stated herein.
37. No Conflict of Interest
Contractor represents that it or its employees do not have any interest and shall not hereafter acquire any interest,
direct or indirect, which would conflict in any manner or degree with the performance of this Contract. Contractor further
covenants that it will not hire anyone or any entity having such a conflict of interest during the performance of this
Contract.
38. Contract Preservation
If any provision of the Agreement, or the application of such provision, shall be rendered or declared invalid by a court
of competent jurisdiction, or by reason of its requiring any steps, actions or results, the remaining parts or portions of
this Agreement shall remain in full force and effect.
39. Promotional Advertising / News Releases
Reference to or use of the City, any of its dopedmants, agencies or other uubunits, or any official or employee for
commercial promotion is prohibited. News releases pertaining to this procurement shall not be made without prior
approval of the City. Release of broadcast e-mails pertaining to this procurement shall not be made without prior
written authorization of the contracting agency.
40. Time is of the Essence
Timely provision of the services required under this Contract shall be of the essence of the COntract, including the
provision of the services within the time agreed or on a date specified herein.
41. Expansion clause
Any resultant contract may be further expanded by the Purchasing Manager in writing to include any other item normally
offered by the Contractor, as long as the price of such additional products is based on the same formula as
the listed item/service. At any time during the term of this contract, other City departments may be added to this
contract, if both parties agree.
42. Ownership
All material produced as a result of this Contract shall be the exclusive property of the City. Additionally, the City shall
have unrestricted authority to reproduce, distribute, and use any submitted report, template, data, or material, and any
associated documentation that is desined or developed and delivered to the Agency as part of the performance of the
Contract.
43. Safety Requirements
All materials, equipment, oUmdie8, and services provided to the City must comply fully with all safety requirements,
federal, state and local laws, ordinances, rules, regulations as set forth by the State of Washington RCW's, WAC's and
all applicable OSHA Standards.
44. Warranty
Unless otherwise sstated by the Proposer, Contractor warrants that all goodand servicefurnished under
this contract are warranted against defects by the Proposer for one (1) year from date of receipt, are new, conform
strictly to the specifications henain, are merohontable, good workmanship, free from defeot, are fit for the intended
purpose of which such goods and services are ordinarily employed and if a particular purpose is stated in a Special
Condition, the goods are then warranted as for that particular purpose. Contractor further warrants that no violation of
any federal, state or local law, statute, rule, regulation, ordinance or order will result from the manufacturer, production,
sale, shipment, installation or use of any other goods. Contractor's warranties (and any more favorable warranties,
service po|icieo, or similar undertaking of Contractor) shall survive de|ivery, iDGp8ctiOn, and acceptance of the goods
or services.
45. Access and Review of Contractor's Facilities
The City may visit and view any of the offices, premises, facilities and vehicles of the Contractor and/or Contractor's
Subcontractor upon request and reasonable notice during the term of the Contractand Contracrenewals/extensions.
46. Notice of Change in Flnancial Condition
If, during the ContracTerm, the Contractor experiences a change in its financial condition that may affecits ability to
perform under the Contract, or experiences a change of ownership or control, the Contractor shall immediately notify
the City in writing. Failure to notify the City of such a change in financial condition or change of ownership or control
shall be sufficient grounds for Contract tnmninmkion.
47. Facility Security
The City may prohibit entry 10 any secure facility, or remove from the facility, a Contract employewho does not perform
his/her duties in a professional manner, or who violates the secure facility's security rules and procedures. The City
reserves the right to search any person, property, or article entering its facilities.
48. Waiver of Breach
A waiver by either party hereto of a breach of the other party hereto of any covenant or condition of this Contractshall
not impair the right of the party not in default to avail itself of any subsequent breach thereof. Leniency, delay or failure
of either party to insist upon strict performance of any agreement, covenant or condition of this Contract, or to exercise
any right herein given in any one or more instances, shall not be construed as a waiver or relinquishment of any such
agreement, covenant, condition or right.
49. Integration
This Contract, along with the City of Yakima's RFQ 11920Q and the Contractor's response to the Request for
Qualifications (^RP(]"), represents the entire understanding of the City and Contractor as to those matters contained
herein. No prior oral or written understanding shall be of any force or effecwith respect to those matters covered
herein. This Contract may not be modified or altered except in writing signed by both parties.
50. Force Majeure
Contractor will not be responsible for delays in delivery due to acts of Godfire, strikesepidemics, war, riot, delay in
transportation or railcar transport shortages, provided Contractor notifies the City immediately in writing of such pending
or actual delay. Normally, in the event or any such delays (acts or God, etc.) the date of delivery will be extended for
a period equal to the time Iost due to the reason for delay.
51. Governing Law
This Contract shall be governed by and construed in accordance with the laws of the State of Washington.
52. Venue
The venue for any judicial action to enforce or interpret this Contract shall lie in a court of competent jurisdiction in
Yakima County, Washington.
53. Authority
The person executing this Contract, on behalf of Contractor, reand warrants that he/she has been fully authorized
by Contractor to execute this Contract on its behalf and to legally bind Contractor to all the VurOS, performances and
provisions of this Contract.
54. Change or Notice
Any alterations made to the Contract shall be rendered in writing and signed by both responsiblepartiau|noohonoou
without such signeddocumontabunoha|bava|id. No alterations outside of the general scope and intenof the oriina
Request for Proposals or in excess of allowable and accepted price changes shall be made.
In no event shall the Contractor be paid or be entitled to payment for services that are not authorized herein or any
properly executed amendment,
Notice of Business Changes: Contractor shall notify the City in writing within three (3) business days of any change in
ownership of the facilities of the Contractor or of the facilities of any subcontractor. The Contractor shall notify the City
in writing as soon as possible, and in no event later than three (3) business days, after any decision by the Contractor
to change or discontinue service that will affect services provided to the City under this Contract.
The City shall have the right to renegotiate the terms and conditions of this Contract to the extent required to
accommodate a change in governing law or poHcy that, in the sole discretion of the City, either substantially and
unreasonably enlarges the Contractor's duties hereundar, or renders performance, enforcement or compliance with
the totality of the Contract impossible, patently unreasonable, or unnecessary. Notices and demands under and related
to this Contract shall be in writing and sent to the parties at their addresses as follows:
TO CITY:
Connie Upton
General Manager
Yakima Convention Center
10 North 8th Street
Yakima WA, 98901
AND ALSO TO:
Maria Mayhue
Acting Purchasing Manager
City of Yakima
129 North 2nd street
Yakima, WA 98901
TO CONTRACTOR:
55. Survival
The foregoing sections of this Contract, 2-54 inclusive, shall survive the expiration or termination of this Contract in
accordance with their terms.
IN WITNESS WHEREOF, the parties hereto execute this Contract as of the day and year first above written.
CITY OF YAKIMA
ex Meyer off, Interim C
Date: nroirc,
Attest:
\
onager
21.:1-aD
Cif 'Clerk
ni Northern, Inc.
By:
Date:
*46.
r.„ I
CITY CONTRACT NO'
RESOLUTION NO: