HomeMy WebLinkAbout01/18/2011 09 Miller Park Picnic Shelter Agreement with the Yakima Southwest Rotary Club BUSINESS OF THE CITY COUNCIL
1111 YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
Meeting of: January 18, 2011
ITEM TITLE: A Resolution authorizing an Agreement with the Yakima Southwest Rotary Club
for a Picnic Shelter at Miller Park
SUBMITTED BY: Chris Waarvick, Director of Public Works
Ken Wilkinson, Parks and Recreation Manager
Mark Kunkler, Assistant City Attorney
CONTACT PERSON/TELEPHONE: Ken Wilkinson, 575 -6020
SUMMARY EXPLANATION:
Staff respectfully requests Council consideration of the attached resolution authorizing execution of an
agreement between the City of Yakima and the Yakima Southwest Rotary Club for development and
construction of a picnic shelter at Miller Park.
The Yakima Southwest Rotary Club is offering its generous assistance to the community by offering to
develop and construct a new picnic shelter at Miller Park. The new picnic shelter at Miller Park will be
• handicapped accessible and provide a park amenity for the general public to use and enjoy.
Resolution X Ordinance _Contract _ Other (Specify) Agreement
Contract Mail to (name and address):
Funding Source Parks and Recreation Ca me�ll • ital Budget
APPROVED FOR SUBMITTAL: /� ,'l � c7 1 1/1 City Manager
STAFF RECOMMENDATION: Staff respectfully requests City Council to adopt the Resolution
authorizing and directing the City Manager of the City of Yakima to execute an agreement between the
City of Yakima and the Yakima Southwest Rotary Club for development of a picnic shelter at Miller
Park.
BOARD /COMMISSION /COMMITTEE RECOMMENDATION: The Parks and Recreation Commission
recommends approval to the full City Council.
COUNCIL ACTION:
1111
mslAgen Stmt for Miller park Southwest Picnic Shelter.rtf
• RESOLUTION NO. R- 2011 -
A RESOLUTION authorizing the City Manager of the City of Yakima to execute an agreement
with the Yakima Southwest Rotary Club for development of a picnic shelter
at Miller Park.
WHEREAS, the City of Yakima operates and maintains an extensive parks system and
conducts substantial recreational programs; and
WHEREAS, the City of Yakima has an approved Parks and Recreation Comprehensive
Plan that includes projects consistent with the goals and objectives in the Plan; and.
WHEREAS, the Yakima Southwest Rotary Club is willing to provide generous assistance to
the community by providing a new picnic shelter which will have accessibility for any person with a
disability at Miller Park; and
WHEREAS, it is in the best interest of the City of Yakima to execute the attached
agreement, now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager of the City of Yakima is hereby authorized and directed to execute the
attached and incorporated Agreement between the City of Yakima and the Yakima Southwest
Rotary Club for development of a picnic shelter at Miller Park.
• ADOPTED BY THE CITY COUNCIL this day of January, 2011.
Micah Cawley, Mayor
ATTEST:
City Clerk
ms/Resolution for Southwest Rotary Picnic Shelter.rtf
• AGREEMENT BETWEEN THE CITY OF YAKIMA AND THE YAKIMA SOUTHWEST ROTARY
CLUB FOR A PICNIC SHELTER AT MILLER PARK
THIS AGREEMENT is entered into between the City of Yakima (hereinafter the "City "),
whose address is 129 North 2nd Street, Yakima, Washington 98901, and, the Yakima Southwest
Rotary Club (hereinafter the "Yakima Southwest Rotary Club "), for purposes of the development
of a picnic shelter in Miller Park (hereinafter the "Park ").
WHEREAS, the City is the owner of the Park located at N. 4 Street and East "E" Street,
Yakima, Washington; and
WHEREAS, the Park is a valuable recreational resource for the community; and
WHEREAS, the City is committed to ensuring that improvements to the Park serve the
best interests of the community; and
WHEREAS, the Yakima Southwest Rotary Club is dedicated to enhancing the Park for
the benefit of the community; and
WHEREAS, the Yakima Southwest Rotary Club is willing to contribute financial and
other resources to the City for a picnic shelter at the Park; and
WHEREAS, the City is willing to accept the financial and other resources offered by the
Yakima Southwest Rotary Club for a picnic shelter at the Park;
® NOW, THEREFORE, in consideration of the covenants and agreements contained
herein and performed by the parties hereto, it is hereby agreed as follows:
1. Purpose. The purpose of this Agreement is to define the. responsibilities of the City and
the Yakima Southwest Rotary Club in the development of a picnic shelter for Miller Park and to
provide for effective cooperation in the implementation of the provisions set forth herein.
2. Obligations of the Parties.
• The City shall perform the following obligations in regard to the Park:
A. The City shall assist in planning for a new picnic shelter in the Park;
B. The City shall oversee the site development of the area where the construction of
the picnic shelter is planned;
C. The City shall provide excavating and preparation of the picnic shelter site;
D. The City shall ensure the site has accessibility for anyone with a disability;
E. The City shall maintain and repair the picnic shelter; and
F. The City shall take other steps, as necessary, to ensure public safety in the use
and enjoyment of the picnic shelter.
The Yakima Southwest Rotary Club shall perform the following obligations in regard to
the Park:
• A. The Yakima Southwest Rotary Club shall provide the labor and materials for the
development and construction of a picnic shelter in the Park and reserves the right to
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Miller Park Picnic Shelter
voluntarily contribute additional sums as it deems necessary and appropriate, subject to
the City's approval which it•will not unreasonably withhold;
B. The Yakima Southwest Rotary Club shall assist the City in the planning and site
development of the picnic shelter;
C. The Yakima Southwest Rotary Club shall select the contractor(s) to perform the
design and construction of the picnic shelter;
D. The Yakima Southwest Rotary Club shall assist the City in the selection of
amenities for the site, including, but not limited to, benches and tables; and
E. The Yakima Southwest Rotary Club shall participate in the construction of the
picnic shelter subject to the direction of the designated contractor.
3. Term. The term of this Agreement shall commence upon execution hereof and shall
remain in effect unless the Agreement is terminated earlier by either party under Section 16 of
this Agreement. The Yakima Southwest Rotary Club shall proceed with their obligations in a
timely and diligent manner but shall not have any responsibility for . delays caused by others
beyond the control of the Yakima Southwest Rotary Club or that were not reasonably
foreseeable.
4. Administration. This Agreement shall be administered by the City's Parks and
Recreation Division.
5. Independent Contractor. The Yakima Southwest Rotary Club and the City understand
and expressly agree that the Yakima Southwest Rotary Club is an independent contractor in the
performance of each and every part of this Agreement. The Yakima Southwest Rotary Club, as
an independent contractor, assumes the entire responsibility for carrying out and accomplishing
the work /services required for its performance under this Agreement. The Yakima Southwest
Rotary Club, as an independent contractor, shall have the sole judgment of the means, mode or
manner of the actual performance of work /services required for its performance under this
Agreement. Additionally, and as an independent contractor, the Yakima Southwest Rotary Club
and their employees shall make no claim of City employment nor shall claim against the City
any related employment benefits, social security and /or retirement. Nothing contained herein
shall be interpreted as creating a relationship of servant, employee, partnership, or agency
between the Yakima Southwest Rotary Club and /or any officer, employee or agent of the
Yakima Southwest Rotary Club and the City.
6. No Third Party Rights. This Agreement is entered into for the sole benefit of the
parties. It shall confer no benefits or rights, direct or indirect, on any third parties. No person or
entity other than the City and the Yakima Southwest Rotary Club may rely upon or enforce any
provision of this Agreement.
7. Indemnification and Hold Harmless.
A. Each party hereto agrees to maintain responsibility and assume liability in the
performance of this Agreement for its own wrongful and /or negligent acts or omissions, and
those of its officers, agents or employees to the fullest extent allowed by law.
B. The provisions of this Section shall survive the termination or expiration of this
Agreement.
C. Nothing contained in this Section or this Agreement shall create a liability or a right
of indemnification in any third party.
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Miller Park Picnic Shelter
• 8. Nondiscrimination. During the performance of this Agreement, the Parties shalt not
discriminate in violation of any applicable federal, state and /or local law or regulation on the
basis of age, sex, race, creed, religion, color, national origin, marital status, disability, honorably
discharged veteran or military status, pregnancy, sexual orientation, and any other classification
protected under federal, state or local law. This provision shall include but not be limited to the
following: employment, upgrading, demotion, . transfer, recruitment, advertising, layoff or
' termination, rates of pay or other forms of compensation, selection for training, and the provision
of services under this Agreement.
•
9. Compliance With Law. The Parties to this Agreement shall comply with all applicable
federal, state and local laws, and rules and regulations, in carrying out the terms and conditions
of this Agreement.
10. No Insurance. It is understood the City does not maintain liability insurance for the
Yakima Southwest Rotary. Club or its employees and subcontractors, nor does the Yakima
Southwest Rotary Club maintain liability insurance for the City or its employees and contractors.
11. Waiver of Breach. A waiver by either party hereto of a breach of the other party hereto
of any covenant or condition of this Agreement shall not impair the right of the party not in
default to avail itself of any subsequent breach thereof. Leniency, delay or failure of either party
to insist upon strict performance of any agreement, covenant or condition of this Agreement, or
to exercise any right herein given in any one or more instances, shall not be construed as a
waiver or relinquishment of any such agreement, covenant, condition or right.
12. Dispute Resolution. The City and the Yakima Southwest Rotary Club shall meet to
negotiate any outstanding issues related to the development of the picnic shelter and the
implementation of this Agreement in order to resolve any disputes through cooperation and
negotiation to the greatest extent possible. If negotiation is not successful, the Parties may
consent to mediation or another form of dispute resolution but only if agreed to in advance in
writing.
13. Integration. This Agreement contains all of the terms and conditions agreed on by the
parties. No other understandings, oral or otherwise, regarding the subject matter of this
Agreement, are deemed to exist or to bind either of the parties.
14. Modifications. The parties may modify this Agreement but no proposed changes or
modifications shall have validity or become binding- on either party unless such changes or
modifications are in writing and executed by both parties.
15. Severability.
A. If a court of competent jurisdiction holds . any part, term or provision of this
Agreement illegal or invalid in whole or in part, the validity of the remaining provisions shall not
be affected, and the parties' rights and obligations shall be construed and enforced as if the
Agreement did not contain the particular provision held invalid.
B. If any provision of this Agreement is in direct conflict with any statutory provision of
the State of Washington, that provision which may conflict shall be deemed inoperative and null
and void insofar as it may .conflict and shall be deemed modified to conform to such statutory
provision.
•
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16. Termination. Either party may terminate this Agreement, with cause, by written notice
411
of default from the non - defaulting party to the defaulting party, if the default is not cured within
thirty (30) days following the giving of such notice. In addition, either party may terminate this
Agreement, without cause, upon thirty (30) days' written notice to the other party before either
party has incurred expenses in excess of $1,000 following the full execution of this Agreement
to perform its obligations hereunder, but not thereafter, except for cause.
17. Survival. Any provision of this Agreement which imposes an obligation after expiration
or termination of this Agreement shall survive the expiration or termination and shall bind the
parties.
18. Notices. Unless otherwise stated herein, all notices and demands are required in
written form and sent to the parties at their addresses as follows:
TO: CITY OF YAKIMA
R. A. Zais, Jr., City Manager
City of Yakima
129 North Second Street
Yakima, WA 98901
TO: YAKIMA SOUTHWEST ROTARY CLUB
JiII Falk, President
P.O. Box 1624 - Yakima, WA 98907 -1624
19. Governing Law. This Agreement shall be governed by and construed in accordance 40
with the laws of the State of Washington.
20. Venue. Venue for an action arising under this Agreement shall be in Yakima County
Superior Court.
21. Filing. Copies of this Agreement shall be filed with the Yakima County Auditor pursuant
to RCW 39.34.040 and with the City Clerk of Yakima.
CITY OF YAKIMA YAKIMA SOUTHWEST ROTARY CLUB
A. A-A
R.A. Zais, Jr., City Manager Jill GO President
13/2q/20)0,
Date Signed Date Signed
ATTEST:
Deborah Kloster, City Clerk
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