HomeMy WebLinkAboutR-2011-001 Uncollectible Central Accounts Receivables Write Off RESOLUTION NO. R- 2011 -01
A RESOLUTION authorizing the write -off of certain uncollectable central accounts
receivables for the City of Yakima.
WHEREAS, attached is a listing of accounts recommended for write -off by the City of
Yakima in connection with central accounts receivable within the City. These are past due
accounts of the general fund of the City that have been deemed ready for write -off due to: (1)
account is past the statue of limitations for collecting such accounts, (2) bankruptcy, and /or (3)
account is otherwise uncollectible. It is recommended that these accounts be written -off
(removed from the accounts receivable of the City) by City Council, now, therefore.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The attached "Accounts Receivable 2010 Write- Offs ", is hereby approved, and the past
due accounts receivable, consisting of 65 invoices and,37 accounts totaling an original amount
of $7,760 are hereby written off and cancelled.
ADOPTED BY THE CITY COUNCIL this 4 day of January, 2011.
ce
Micah Cawl
, or
ATTEST
City Clerk ,
• Accounts R iv -
ccounts ece a010 Write Offs •
As of November 30, 2010 .
Date of Statute of
Fund Account Invoice Name Invoice Limitations Bankruptcy Misc. Remarks
Inmate Medical Reimbursement
000 3508 28333 Bozick, John Benjamin 07/30/99 193.20 - Not in collection - Write off
000 3663' 30161 Solis, Jose Herrera 01/12/00 107.60 - - Not in collection - Write off
000 3785 30938 Graham, Yvette Patrice 04/27/00 269.86 - - Not in collection - Write off
000 3785 30116 Graham, Yvette Patrice 01/12/00 54.85 - - Not in collection - Write off
000 3798 30135 Meltingtallow, Michelle Marie 01/12/00 311.89 - Not in collection - Write off
000 3912 30948 Lake, Andrew Leroy 04/27/00 217.74 - - Not m collection - Write off
1,155.14 - -
Parks Rentals .
131 5170 42587 Fort Simcoe Job Corps 09/30/03 300.00 - - YCCS Cancelled 2/1/10 SOL
Fire Alarm Monitoring (FAM)
151 2206 39069 Jennings, Charles 10/02/02 52.50 - . - Not in collection - Write off
Parking and Business Improvement (PBIA)
161 1200 41648 TDS Jewelers 07/03/03 10.00 - - YCCS Cancelled 5/11/10
161 1200 40763 TDS Jewelers 04/03/03 10.00 - - YCCS Cancelled 1/4/10
161 1200 40009 TDS Jewelers 01/07/03 10.00 - - YCCS Cancelled 1/4/10
161 1200 22239 TDS Jewelers 07/01/97 10.00 - - YCCS Cancelled 1/4/10
161 2858 47535 Besame Mucho Mexican Grill 04/04/05 - - • 10.00 YCCS Cancelled 11/1/10
161 2858 46908 Besame Mucho Mexican Grill 01/05/05 - - 10.00 YCCS Cancelled 11/1/10
161 2858 46202 Besame Mucho Mexican Grill 10/05/04 - - 10.00 YCCS Cancelled 11 /1/10
161 2858 45478 Besame Mucho Mexican Grill 07/01/04 - - 10.00 YCCS Cancelled 11/1/10
161 3852 41709 Brown, Matt 07/03/03 2.50 - - YCCS Cancelled 1/4/10
161 3852 40824 Brown, Matt 04/03/03 2.50 . - - YCCS Cancelled 1/4/10
161. 3852 40074 Brown, Matt 01/07/03 2.50 - - YCCS Cancelled 1/4/10
161 - 3852 39292 Brown, Matt 10/02/02 2.50 - - YCCS Cancelled 1/4/10
161 3852 38249 Brown, Matt 07/12/02 2.50 - - YCCS Cancelled 1/4/10
12/9/2010 2010 Writeoffs Page 1 of 4
•
Accounts Receivable 2010 Write -Offs
As of November 30, 2010
Date of Statute of
Fund Account Invoice Name Invoice Limitations Bankruptcy Misc. Remarks
161 3860 41711 RML Orchards 07/03/03 4.92 - - YCCS Cancelled 1/4/10
161 3860 38252 RML Orchards 07/12/02 5.00 - - YCCS Cancelled 1/4/10
161 3860 37314 RML Orchards 04/01/02 25.00 - - YCCS Cancelled 1/4/10
161 3860 36479 RML Orchards 01/03/02 25.00 - - YCCS Cancelled 1/4/10
161 4129 35787 Edgley, Ryan 10/01/01 5.00 - - Not in collection - Write off
161 4160 43955 Fike, Bob 01/07/04 2.50 - - YCCS 2/1/10 & 7/8/10
161 4160 43180 Fike, Bob. 10/02/03 2.50 - - YCCS 2/1/10 & 7/8/10
161 4160 42045 Fike, Bob 08/07/03 2.50 - YCCS 2/1/10 & 7/8/10
161 4193 38279 Commerce Investment 07/12/02 2.50 - - YCCS Cancelled 1/4/10
161 4193 37341 Commerce Investment 04/01/02 2.50 - - YCCS Cancelled 1/4/10
161 4193 36510 Commerce Investment 01/03/02 2.50 - - YCCS Cancelled 1/4/10
161 4193 35811 Commerce Investment 10/01/01 2.50 - - YCCS Cancelled 1/4/10
161 4442 40888 Western Lights 04/03/03 2.50 . - - YCCS Cancelled 1/4/10
161 4442 40240 . Western Lights 02/06/03 2.50 - - YCCS Cancelled 1/4/10
161 4486 38291 Maxxis & Arizona 07/12/02 5.00 - - YCCS Cancelled 1/4/10
161 4486 37353 Maxxis & Arizona 04/01/02 5.00 - - YCCS Cancelled 1/4/10
161 4486 36523 Maxxis & Arizona 01/03/02 5.00 - - YCCS Cancelled 1/4/10
161 4910 41769 J.H. Production 07/03/03 2.50 - - YCCS Cancelled 1/4/10
161 4910 40884 J.H. Production 04/03/03 2.50 - - YCCS Cancelled 1/4/10
161 4910 40358 J.H. Production 03/06/03 2.50 - - YCCS Cancelled 1/4/10
161 5242 44541 A Scholarship Fund 04/04/04 - - 2.50 YCCS Cancelled 7/8/10
161 5242 44247 A Scholarship Fund 02/06/04 - - 2.50 YCCS Cancelled 7/8/10
162.42 - 45.00
Front Street Business Improvement (FSBI)
163 3202 44813 04/02/04 - - 37.50 YCCS Cancelled 7/8/10
T
12/9/2010 riteoffs Page.
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• Re 1 Write-Offs ID Accounts ce v 2010 Write Offs
•
As of November 30, 2010
•
Date of Statute of
Fund Account Invoice Name Invoice Limitations Bankruptcy Misc. Remarks
Refuse Services (RSPE)
471 4874 40940 Rangel, Cipriano 04/22/03 19.95 - - YCCS Cancelled 1/4/10
471 4875 44304 Cardenas, Julie 02/20/04' - - 87.61 YCCS Cancelled 7/8/10
471 4992 41289 Degrosellier, Robert 06/18/03 47.61 - - YCCS Cancelled 1/4/10
471 5003 41334 ' Willis, Joe 06/25/03 74.47 - - YCCS Cancelled 2/1/10
471 5039 41963 Rogers, Art 07/31/03 .31.86 - - YCCS Cancelled 2/1/10
471 5040 41962 Schockley, Betty 07/31/03 117.18 - - YCCS Cancelled 1/4/10
291.07 - 87.61
Wastewater Services (SSPT /473, SPER/472, WDP /473)
472 5311 45090 ECA & Associates 05/14/04 - - 4,194.85 YCCS Cancelled 7/8/10
473 5870 54397 Butler, Gary 08/22/07 - ' 96.62 - YCCS Cancelled 6/10/10
473 6300 57619 Barnstormers 11/24/08 - 58.60 - YCCS Cancelled 4/5/10
473 6300 57618 Barnstormers 11/24/08 - • 107.56 - YCCS Cancelled 4/5/10
- 262.78 4,194.85
Water Services (WPER)
474 2826 A14628A Ponce, Gabriel 06/01/98 174.85. • • - . - Not in collection - Write off -
474 3326 42121. Sherwin Williams 08/20/03 25.00 - • - YCCS Cancelled 2/1/10
474 4802 WS16170 Coronado, Angel 08/27/02 9.57 - - YCCS Cancelled 1/4/10
474 4803 WS16171 Rodriguez, David 08/27/02 45.16 - - YCCS Cancelled 1/4/10
474 • 4837 42498 Quail Ridge 09/24/03 25.00 - - YCCS Cancelled 2/1/10
474 5094 • W16505 Camberos, Juan 08/26/03 • 17.10 - - YCCS Cancelled 1/4/10 SOL
474 5131 W16665 Silva Auto Wash 01/14/04 - - 134.91 YCCS Cancelled 7/8/10
474 5228 W16699 Gonzalez, Ruben 01/14/04 - - 118.00 YCCS Cancelled 7/8/10
W16699A 01/14/04 - - 185.00 YCCS Cancelled 7/8/10
296.68 - 437.91
12/9/2010 2010 Writeoffs Page 3 of 4
Accounts Receivable 2010 Write -Offs
As of November 30, 2010
Date of Statute of
Fund Account Invoice Name Invoice Limitations Bankruptcy Misc. Remarks
Fruitvale Canal (FC)
475 1484 40487 Briceno, Freddy 04/01/03 12.50 - - YCCS Cancelled 1/4/10
475 1484 37070 Briceno, Freddy 04/01/02 12.50 - - YCCS Cancelled 1/4/10
25.00 . - -
Risk Management
515 5180 43425 Scribner, Michelle 10/16/03 . 411.06 YCCS Cancelled 1/4/10
Total Accounts Receivable 2,693.87 262.78 4,802.87
Grand Total 7,759.52
1
12 /9 /201eWriteoffs p ® ,
BUSINESS OF THE CITY COUNCIL
• YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No 74.
For Meeting Of January 4, 2011
ITEM TITLE. A Resolution Authorizing Certain Uncollectible Central Accounts
Receivables to be Written Off
SUBMITTED BY Cindy Epperson, Deputy Director of Acct. & Budgeting (7_.
Rita M DeBord, Finance Directo
CONTACT PERSON Cindy Epperson, Deputy Director of Acct. & Budgeting
575 -6070
SUMMARY EXPLANATION
Attached is a Resolution authorizing the write -off of certain uncollectible accounts The write -off list
includes 37 accounts totaling $7,759 52. Typically, once an item has been billed, it takes Council action
to remove it from City records (The Municipal Court Judge has authority to write -off delinquent court
S related accounts.)
There are several reasons that accounts are considered uncollectable The most common include (1)
the statute of limitations time limit for collecting the debt has passed, (2) when bankruptcies occur, and
we have an unsecured interest, write -off is recommended, and (3) when the collection agency is not
able to actively pursue collection or a court action dismisses the liability The attached schedule details
the accounts recommended for write -off (Note the City does not normally record revenue until the
time of collection, therefore, this write -off does not "reverse" any revenue already booked )
Staff respectfully submits the attached Resolution, which if approved by Council, would authorize the
write -off of these uncollectable accounts on the Schedule attached
Resolution X Ordinance Other (Specify)
Contract Mail to (name and address)
Phone
Funding Source
APPROVED FOR SUBMITTAL. („/ f Cit Mana•er
STAFF RECOMMENDATION Adopt Resolution
• BOARD /COMMISSION /COMMITTEE RECOMMENDATION.
COUNCIL ACTION