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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 11.
For Meeting of: March 3, 2020
ITEM TITLE: Resolution awarding Bid J11902 and authorizing an Agreement with
Connell Oil, Inc., for purchase and delivery of bulk fuels and
incidentals
SUBMITTED BY: Maria Mayhue,Acting City/County Procurement Manager
Susan Knotts, Purchasing Buyer I I, 575-6093
SUMMARY EXPLANATION:
The Purchasing Division and Public Works Department recommend award to Connell Oil, Inc.,
per the attached bid tabulation and recommendation of award. Connell Oil, Inc. submitted the
most responsive Bid from a responsible bidder considering:
• Pricing
• Delivery time
• Load sizes available
• Method of shipping
• Fuel types available
• Experience level
This Bid was advertised in the Yakima Herald Republic, online via the City of Yakima website, and
nationally through the City's e-Procurement System PublicPurchase.com, as well as by personal
invitation to all known vendors on the Purchasing vendor list.
This item was removed from the City Council consent agenda on February 4, 2020. The Council
asked for additional information on the procurement process.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: NA
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
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ATTACHMENTS:
Description Upload Date Type
D Resolution to Award M1902 2/24/2020 Resolution
D J11RJ2 Agreement 213/2020 Contract
D J11912 Bid Tabulation& Repoosi‘ens Oleck list 2/24/2e20 rack tip Material
D cost Analysis 2/2412a20 Backup Material
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RESOLUTION NO. R-2020-
A RESOLUTION awarding Bid J11902 and authorizing an agreement with Connell Oil, Inc.,
for purchase and delivery of bulk fuels and incidentals
WHEREAS, the City posted and published notice on November 22 and 23, 2019 in the
Yakima Herald Republic and on the City's webpage that Bid No. J11902 was available for
competitive bid; and
WHEREAS, Bids were due December 20, 2019 at 11:00 a.m.; bids that were timely
received were publicly opened in City Council Chambers in Yakima, Washington; and
WHEREAS, the following Bids were received, as evidenced by the attached Bid
Tabulation Form; and
WHEREAS, all responsive Bids were sent to the Public Works, Equipment Rental
Division for Recommendation of Award; and
WHEREAS, Connell Oil, Inc., was the lowest responsive Bid received from a responsible
Bidder; the Equipment Rental Division recommends the Contract Award be issued to Connell
Oil, Inc., and that the City Manager execute the Contract; and
WHEREAS, the Scope of Work and available budget meet the needs and requirements
of the City of Yakima for this procurement, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Bid is hereby awarded and the City Manager is hereby authorized to execute the
Contract with Connell Oil, Inc., attached hereto and incorporated herein by this reference, in the
estimated annual amount of$1,397,000.00, for the procurement of bulk fuel, Diesel Exhaust
Fluid, and incidentals.
ADOPTED BY THE CITY COUNCIL this 3' Day of March, 2020.
Patricia Byers, Mayor
ATTEST:
Sonya Clear Tee, City Clerk
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For City of Yakima Use Only:
AGREEMENT Project No.
BID No.
CITY OF YAKIMA
BID J11902
Bulk Purchase and Delivery of Gasoline, Diesel Fuels and Related Products
THIS AGREEMENT,entered into on the date of last execution, between the City of Yakima, a Washington municipal
corporation ("City"),and Connell Oil Inc., dba Co-Energy, ("Contractor").
WITNESSETH: The parties, in consideration of the terms and conditions herein, do hereby covenant and agree as
follows:
1. Statement of Work
The Contractor shall perform all work and service(s) and furnish all tools, materials, labor and equipment(collectively
referred to as"Services")according to the procedure outlined in Bid J11902 Bulk Purchased and Delivery of Fuels,"As
Needed" Diesel Exhaust Fluid (DEF) and Incidentals Specifications which are attached as Exhibit A, and the most
recent edition of the ANSI/DOT/EPA/NEC and ASTM Standards,all of which are incorporated herein by this reference,
and shall perform any alterations in or additions to the work provided under this Contract and every part thereof.
The Contractor shall provide and bear the expense of all equipment; work and labor of any sort whatsoever that may
be required for the transfer of materials and completing the services provided for in this Contract and every part thereof,
except such as are mentioned in the specifications to be furnished by the City of Yakima
2. Compensation
The City agrees to pay the Contractor according to Exhibit B, attached hereto and incorporated herein, which Exhibit
includes the specifications and payment schedule of itemized prices as listed in the Contractor's Bid submittal at the
time and in the manner and upon the conditions provided for the Contract.
3. Contract Term
The period of this Contract shall be for a period of one year from its effective date. The City may, at its option,extend
the Contract on a year to year basis for up to four additional years provided, however,that either party may at any time
during the life of this Contract, or any extension thereof, terminate this Contract by giving thirty (30) days' notice in
writing to the other party of its intention to cancel. Contract extensions shall be automatic, and shall go into effect
without written confirmation, unless the City provides advance notice of the intention to not renew.
4. Changes
Any proposed change in this Contract shall be submitted to the other party,for its prior written approval. If approved,
change will be made by a contract modification that will become effective upon execution by the parties hereto. Any
oral statement or representation changing any of these terms or conditions is specifically unauthorized and is not valid.
5. Agency Relationship between City and Contractor
Contractor shall, at all times, be an independent Contractor and not an agent or representative of City with regard to
performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative
of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for,or on,behalf of City.
6. Successors and Assigns
Neither the City, nor the Contractor, shall assign, transfer, or encumber any rights, duties, or interests accruing from
this Contract without the prior written consent of the other.
The Contractor for himself, and for his heirs,executors, administrators, successors, and assigns, does hereby agree
to the full performance of all the covenants herein contained upon the part of the Contractor.
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7. Property Rights
All records or papers of any sort relating to the City and to the project will at all times be the property of the City and
shall be surrendered to the City upon demand. All information concerning the City and said project which is not
otherwise a matter of public record or required by law to be made public,is confidential, and the Contractor will not, in
whole or part, now or at any time disclose that information without the express written consent of the City.
8. Inspection and Production of Records
The records relating to the Services shall,at all times,be subject to inspection by and with the approval of the City, but
the making of(or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility
for performance of the Services in accordance with this Contract, notwithstanding the City's knowledge of defective or
non-complying performance, its substantiality or the ease of its discovery. Contractor shall provide the City sufficient,
safe, and proper facilities,and/or send copies of the requested documents to the City. Contractor's records relating to
the Services will be provided to the City upon the City's request.
Contractor shall promptly furnish the City with such information and records which are related to the Services of this
Contract as may be requested by the City. Until the expiration of six(6)years after final payment of the compensation
payable under this Contract, or for a longer period if required by law or by the Washington Secretary of State's record
retention schedule, Contractor shall retain and provide the City access to(and the City shall have the right to examine,
audit and copy)all of Contractor's books,documents, papers and records which are related to the Services performed
by Contractor under this Contract.
All records relating to Contractor's services under this Contract must be made available to the City, and the records
relating to the Services are City of Yakima records. They must be produced to third parties, if required pursuant to the
Washington State Public Records Act, Chapter 42.56 RCW, or by law. All records relating to Contractors services
under this Contract must be retained by Contractor for the minimum period of time required pursuant to the Washington
Secretary of State's records retention schedule.
The terms of this section shall survive any expiration or termination of this Contract.
9. Work Made for Hire
All work the Contractor performs under this Contract shall be considered work made for hire, and shall be the property
of the City. The City shall own any and all data,documents, plans,copyrights,specifications,working papers,and any
other materials the Contractor produces in connection with this Contract. On completion or termination of the Contract,
the Contractor shall deliver these materials to the City.
10. Guarantee
Contractor warrants the Services will be free from defects in material and workmanship for a period of one year
following the date of completion and acceptance of the Services.
11. Compliance with Law
Contractor agrees to perform all Services under and pursuant to this Contract in full compliance with any and all
applicable Federal, State, and local laws, rules, regulations, and executive orders adopted or promulgated by any
governmental agency or regulatory body,whether federal,state,local,or otherwise which are incorporated by reference
herein. This Contract will be used by various divisions that are partially federally funded,and,therefore, must adhere
to the following federal regulations,such as DBE, Lobbying and Debarment.
Contractor shall procure and have all applicable and necessary permits, licenses and approvals of any federal,state,
and local government or governmental authority for this project,pay all charges and fees,and give all notices necessary
and incidental to the due and lawful execution of the work.
a. Procurement of a City Business License. Contractor must procure a City of Yakima Business License
and pay all charges,fees,and taxes associated with said license.
b. Contractor must provide proof of a valid Washington department of Revenue state excise tax registration
number,as required in Title 85 RCW.
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c. Contractor must provide proof of a valid Washington Unified Business Identification (UBI) number.
Contractor must have a current UBI number and not be disqualified from bidding on any public works
contract under RCW 39.06.101 or 36.12.065(3).
d. Contractor must provide proof of a valid Washington Employment Security Department number as
required by Title 50 RCW.
e. Foreign(Non-Washington)Corporations: Although the City does not require foreign corporate proposers
to qualify in the City, County or State prior to submitting a proposal, it is specifically understood and
agreed that any such corporation will promptly take all necessary measures to become authorized to
conduct business in the City of Yakima at their own expense,without regard to whether such corporation
is actually awarded the contract,and in the event that the award is made,prior to conducting any business
in the City.
12. Compliance with FTA Requirements
The Contractor shall at all times comply with all applicable Federal Transit Administration (FTA) regulations, policies,
procedures and directives. Attached to this bid specification are the Federal Transit Administration 3rd Party
Contracting Clauses. Where applicable, Contractor shall comply with the section(s) that apply to this bid call. The
Contractor's failure to so comply shall constitute a material breach of this agreement.
13. Federal Funding
On the basis of the federal funding that may part of the funding for the goods and services provided by the Contractor
under the Agreement,and to assure compliance with all federal regulations associated with services compensated with
federal funds, in addition to the terms of the primary Agreement, upon notification and instruction by the ordering
department,the Contractor must also comply with the specific provisions of Common Rule,the Office of Management
and Budget (OMB) Circular A-102, which is fully incorporated herein. If there is any conflict between the terms
expressed in the primary Agreement and those set forth in Circular A-102, the terms and conditions of Circular A-102
shall prevail. See http://www.WhiteHouse.Gov/OMB/Circulars a102#Main-Content.
14. Nondiscrimination
During the performance of this Contract,the Contractor agrees as follows:
The Contractor shall not discriminate against any person on the grounds of race, creed,color, religion, national origin,
sex,age, marital status,sexual orientation, pregnancy,veteran's status, political affiliation or belief,or the presence of
any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (RCW
chapter 49.60)or the Americans with Disabilities Act(42 USC 12101 et seq.).
This provision shall include but not be limited to the following: employment, upgrading,demotion,transfer,recruitment,
advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision
of Services under this Agreement.
In the event of the Contractors noncompliance with the non-discrimination clause of this contract or with any such
rules, regulations, or orders, this Contract may be cancelled, terminated, or suspended in whole or in part and the
Contractor may be declared ineligible for any future City contracts,
15. Indemnification and Hold Harmless
a. Contractor shall take all necessary precautions in performing the Services to prevent injury to persons or
property. Contractor agrees to defend, indemnify and hold harmless the City/County, its elected and
appointed officials, officers, employees, attorneys, agents, and volunteers from any and all claims,
demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments,
awards, costs and expenses (including reasonable costs and attorney fees) which result or arise out of
the sole negligent acts or omissions of Contractor, its officials,officers,employees or agents.
b. If any suit,judgment, action, claim or demand arises out of, or occurs in conjunction with,the negligent
acts and/or omissions of both the Contractor and the City/County,or their elected or appointed officials,
officers,employees, agents,attorneys or volunteers, pursuant to this Contract,each party shall be liable
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for its proportionate share of negligence for any resulting suit,judgment,action,claim,demand,damages
or costs and expenses, including reasonable attorneys'fees.
c. Contractor's Waiver of Employer's Immunity under Title 51 RCW. If any design or engineering work is
done pursuant to this Contract, Contractor intends that its indemnification, defense, and hold harmless
obligations set forth above in Section A shall operate with full effect regardless of any provision to the
contrary in Title 51 RCW, Washington's Industrial Insurance Act. Accordingly,to the extent necessary to
fully satisfy the Contractors indemnification, defense, and hold harmless obligations set forth above in
Section A, Contractor specifically waives any immunity granted under Title 51 RCW, and specifically
assumes all potential liability for actions brought by employees of the Contractor against the City/County
and its elected and appointed officials, officers, employees, attorneys, agents, and volunteers. The
parties have mutually negotiated this waiver. Contractor shall similarly require that its subcontractors,
and anyone directly or indirectly employed or hired by Contractor,and anyone for whose acts Contractor
may be liable in connection with its performance of this Agreement, shall comply with the terms of this
paragraph,waive any immunity granted under Title 51 RCW,and assume all potential liability for actions
brought by their respective employees. The provisions of this section shall survive the expiration or
termination of this Agreement.
d. Nothing contained in this Section or this Contract shall be construed to create a liability or a right of
indemnification in any third party.
e. The terms of this Section shall survive any expiration or termination of this Contract.
16. Contractor's Liability Insurance
At all times during performance of the Services and this Contract, Contractor shall secure and maintain in effect
insurance to protect the City/County and Contractor from and against any and all claims, damages, losses, and
expenses arising out of or resulting from the performance of this Contract. Contractor shall provide and maintain in
force insurance in limits no less than that stated below, as applicable. The City/County reserves the right to require
higher limits should it deem it necessary in the best interest of the public.
Contractor will provide a Certificate of Insurance to the City/County as evidence of coverage for each of the policies
and outlined herein, A copy of the additional insured endorsement attached to the policy will be included with the
certificate. This Certificate of insurance shall be provided to the City/County, prior to commencement of work.
Failure of CitylCounty to demand such verification of coverage with these insurance requirements or failure of
City/County to identify a deficiency from the insurance documentation provided shall not be construed as a waiver of
Contractor's obligation to maintain such insurance.
The following insurance is required:
a. Commercial Liability Insurance: Before this Contract is fully executed by the parties, Contractor shall
provide the City/County with a certificate of insurance as proof of commercial liability insurance with a
minimum liability limit of Five Million Dollars($5,000,000.00)per occurrence,combined single limit bodily
injury and property damage, and Five Million Dollars ($5,000,000.00) general aggregate. If Contractor
carries higher coverage limits, such limits shall be shown on the Certificate of Insurance and
Endorsements and the City/County,its elected and appointed officials,employees,agents,attorneys and
volunteers shall be named as additional insureds for such higher limits. The certificate shall clearly state
who the provider is, the coverage amount, the policy number, and when the policy and provisions
provided are in effect. Said policy shall be in effect for the duration of this Contract. The policy shall
name the City of Yakima/Yakima County, its elected and appointed officials, employees, agents,
attorneys and volunteers as additional insureds,and shall contain a clause that the insurer will not cancel
or change the insurance without first giving the City/County prior written notice. The insurance shall be
with an insurance company or companies rated A-VII or higher in Best's Guide and admitted in the State
of Washington,The requirements contained herein,as well as City of Yakima/Yakima County's review or
acceptance of insurance maintained by Contractor is not intended to and shall not in any manner limit or
qualify the liabilities or obligations assumed by Contractor under this contract.
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b. Automobile Liability Insurance: Before this Contract is fully executed by the parties, Contractor shall
provide the City/County with a certificate of insurance as proof of automobile liability insurance with a
minimum liability limit of Five Million Dollars($5,000,000.00)per occurrence. If Contractor carries higher
coverage limits, such limits shall be shown on the Certificate of Insurance and Endorsements and the
City/County, its elected and appointed officials, employees, agents, attorneys and volunteers shall be
named as additional insureds for such higher limits. The certificate shall clearly state who the provider
is, the coverage amount, the policy number, and when the policy and provisions provided are in effect.
Said policy shall be in effect for the duration of this Contract. The policy shall name the City of
Yakima/Yakima County,its elected and appointed officials,employees,agents, attorneys and volunteers
as additional insureds, and shall contain a clause that the insurer will not cancel or change the insurance
without first giving the City/County prior written notice. The insurance shall be with an insurance company
or companies rated A-VII or higher in Best's Guide and admitted in the State of Washington. The
requirements contained herein, as well as City of Yakima/Yakima County's review or acceptance of
insurance maintained by Contractor is not intended to and shall not in any manner limit or qualify the
liabilities or obligations assumed by Contractor under this contract. The business auto liability shall
include Hired and Non-Owned coverage if necessary.
c. Employer's Liability (Stop Gap): Contractor and all subcontractor(s)shall at all times comply with all
applicable workers' compensation, occupational disease, and occupational health and safety laws,
statutes, and regulations to the full extent applicable, and shall maintain Employer's Liability insurance
with a limit of no less than $1,000,000,00. The City/County shall not be held responsible in any way for
claims filed by Contractor or its employees for services performed under the terms of this Contract.
Contractor agrees to assume full liability for all claims arising from this Contract including claims resulting
from negligent acts of all subcontractor(s). Contractor is responsible to ensure subcontractor(s) have
insurance as needed, Failure of subcontractors(s)to comply with insurance requirements does not limit
Contractor's liability or responsibility.
d. Pollution Liability Coverage: Contractor shall provide the City/County with a certificate of insurance as
proof of pollution liability insurance with a minimum liability limit of One Million Dollars ($1,000,000.00)
per occurrence and at least as broad as that provided under ISO Pollution Liability-Broadened Coverage
for Covered Autos Endorsement CA 99 48 shall be provided and the Motor Carrier Act Endorsement
(MCS 90) shall be attached and required after award and must cover all vehicles to be used with this
contract.
e. Miss Delivery of Product: Coverage refers to an endorsement(often called other things more formal)
that is added to the General Liability(GL)policy of a fuel distributor. This endorsement covers damages
caused by an error in distributing the wrong product to a tank.
Contractor's insurance coverage shall be primary insurance with respect to those who are Additional Insureds under
this Contract. Any insurance, self-insurance or insurance pool coverage maintained by the City/County shall be in
excess of the Contractor's insurance and shall not contribute to it.
If at any time during the life of the Contract,or any extension, Contractor fails to maintain the required insurance in full
force and effect, all work under the contract shall be discontinued immediately. Any failure to maintain the required
insurance may be sufficient cause for the City/County to terminate the Contract.
Should a court of competent jurisdiction determine that this Contract is subject to RCW 4.24.115,then, in the event of
liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of Contractor and the City/County, its officers, elected and appointed officials, employees,
agents, attorneys and volunteers, Contractor's liability hereunder shall be limited to the extent of the Contractor's
negligence.
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17. Severability
If any term or condition of this Contract or the application thereof to any person(s) or circumstances is held invalid,
such invalidity shall not affect other terms,conditions or applications which can be given effect without the invalid term,
condition or application. To this end,the terms and conditions of this Contract are declared severable.
18. Contract Documents
This Contract, the Invitation to Bid No. J11902; Scope of Work, conditions, addenda, and modifications, and
Contractor's proposal(to the extent consistent with City of Yakima documents)constitute the Contract Documents and
are complementary. Specific Federal and State laws and the terms of this Contract, in that order respectively,
supersede other inconsistent provisions. These Contract Documents are on file in the Office of the Purchasing
Manager, 129 No. 2^d St.,Yakima, WA,98901,and are hereby incorporated by reference into this Contract.
19. Termination•Convenience
This Contract may be terminated by either party by giving sixty(60)days written notice of such intent and will become
effective sixty(60) days from the date such written notice is delivered to the applicable party to the Contract.
20. Termination-Cause
The City reserves the right to terminate this Contract at any time, upon written notice, in the event that the Services of
Contractor are deemed by the City to be unsatisfactory, or upon failure to perform any of the terms and conditions
contained in this Contract. The effective date for such termination shall be upon receipt of the notice, or three days
after the notice is mailed first class mail,certified with return receipt requested.
21. Force Majeure
Contractor will not be responsible for delays in delivery due to acts of God,fire, strikes, epidemics, war, riot, delay in
transportation or railcar transport shortages,provided Contractor notifies the City immediately in writing of such pending
or actual delay. Normally,in the event or any such delays (acts or God,etc.) the date of delivery will be extended for
a period equal to the time lost due to the reason for delay.
22. Governing Law
This Contract shall be governed by and construed in accordance with the laws of the State of Washington.
23. Venue
The venue for any judicial action to enforce or interpret this Contract shall lie in a court of competent jurisdiction in
Yakima County, Washington,
24. Authority
The person executing this Contract,on behalf of Contractor,represents and warrants that he/she has been fully authorized
by Contractor to execute this Contract on its behalf and to legally bind Contractor to all the terms, performances and
provisions of this Contract.
25. Notice
Any notice required or permitted to be given under this Contract shall be in writing and deemed effective if either delivered
in person or by overnight courier,facsimile or first class mail,certified wtth return receipt requested. Notices to the parties
shall be delivered to:
TO CITY: City Manager TO CONTRACTOR: C G rl n P. li 1 a r
City of Yakima
City Hall—First Floor CAI 13KAD GoNID
129 North Second Street
Yakima,WA 98901 t1
�02,5 N. 011 /-1VVE-
COPY TO: City of Yakima/Yakima County Purchasing S o2
City Hall—First Floor
129 North Second Street
Yakima,WA 98901
io
26. Survival
The foregoing sections of this Contract, 2-24 inclusive, shall survive the expiration or termination of this Contract in
accordance with their terms.
IN WITNESS WHEREOF,the parties hereto execute this Contract as of the day and year first above written.
CITY OF YAKIMA CONNELL OIL, INC.
By: G1'L. t . l:-tr -mi
Alex Meyerhoff, Interim City Manager
Date: Date: ( - 2,8. Z 0 n,0
►BgAD BOND
Attest: (Print name)
City Clerk
Bid Tabulation - J11902 Page 3
Vendor Name Vendor Name Vendor Name
SCHEDULE II Christensen Coleman Oil Connell Oil
Unleaded Ethanol(10%) Unleaded Ethanol(10%) Unleaded Ethanol(10%)
+1-Price Differential Total Price Per Gallon +Multi•lier Total Price Per Gallon +Multi•lier Total Price Per Gallon
OPIS OPIS OPIS
2,500 2,500 2,500 2,600 , 00 2,500
No. Rack Fuel Type Average Full Full Average Average Full 1/2 Load Gallons 112 Load Gallons Load Gallons Load Gallons Load GallonsFull
Load Gallons
12/10/19 Load Load 12/10/19 Load Load 12/10/19 Load Load
or Less or Less or Less or Less or @SS or @SS
Unleaded 1.6446 10022 1.00831.0100 :64008 :6 086 11..76613150
1.6965
. 0 1.7849
1 Moses Lake,WA Mid
1.7673 1.0022 1.00831.0100
1.7712 . 8 0 1.7850
1.8244 1.8284 1.8395 1.8426
Premium
1.9212 1.0022 1.00831.0100 1.9254 1.9371 1.9404
1.9783 1.9827 1.99471.9981
Unleaded 1.7130 0.0680 0.1080 0.2280 1.7810 18210 1 9410 1.7130 1.0024 1.0087 1.0120 1.7171 1,7279 1.7336
1.7266 1.7946 1.8346 1.9546 1.7266 1.7307 1.7416 1.7473 Pasco,WA Mid 1.8948 0.0680 0.1080 0.2280 1.9628 2.0028 2.1228 1.8948 1.0024 1.0087 1.0120 1.8993 1.91131.9175
1.9034 1.9714 2.0114 2,1314 1.9034 1.9080 1.9200 1.9262
Premium 2.0339 0.0680 0.1080 0.2280 2.1018 2.1419 2.2618 2,0339 1.0024 1.0087 1.0120 2.0387 2.05152.0582
2.0458 2.1138 2.1538 2 2738 2.0458 2.0507 2.0636 2.070
Unleaded 1.8092 0.0950 0.1350 0.2550 1.9042 1.94422,0642 1.8188 1.0050 1.0170 1.0230 1.8279 1.8497 1.860. 1.8188 1.0070 1.0170 1.0370 1.8315 1.84971.8861
1.8046 1.8996 1.9396 2.0596 1.8046 1.8136 1.8353 1.8461 1.8046 1.8172 1.;' 3 1.8714
Mid 1.9920 0.0950 0.1350 0.2550 2.0870 2.1270 2.2470 2.0000 1.00 0 1.0170 1.0230 2.0100 2.0340 2.0460 2.0000 1.0400 1.0500 1.0700 2.0800 2. 000 2. 400
Seattle,WA
1.9894 2.0844 2.1244 2.2444 1.9894 1.9993 2.02322.0352 1.9894 2.0690 2.0889 2.1287
. 6 . 69
Premium 2.1134 0.0950 0. 0 0.2550 2.1211 ,00 0 .0 0 1.0230 2.1211 1.0400 .0 00 1.0700
2. 084 . 484 2.3684 2.1699 . 0 9 2.2272 2.2696
2.1086 2.1086 2.1086 2.1086 2.1086 2.1191 2.1444 2.1571 2.1086 2.1929 2.2140 2.2562
1.6779
Unleaded 1.6721 1.0035 1.00751.0140
1.6780 1.6846 1.695
1.6937 1.6996 . 064 1.7174
Spokane,WA
.8 84
Mid
1.8221 1.0035 1.00751.0140
1.8285 1.8358 1.8476
1.8459 1.8524 1.8597 1.8717
Premium
1.9525 1.0035 1.00751.0140 1.9593 1.96711.9798
1.9740 1.9809 1.9888 2.0016
Unleaded
Tacoma,WA Mid 1111111111.111111.111.111.11.111.1111111.11111.1=11111==.111.11.11.1
Premium
MEIMMIIIMIIMINEIMI
Unleaded
Other Mid 111111.11111
Premium
MOURIVOS,IIT not an.sitly euueu into
the 'rice above Additives: 0.0150 Additives: None Additives: 0.0000
Bid Tabulation -J11902 Page 4
-
Vendor Name Vendor Name Vendor Name
SCHEDULE II Cougar Den Mansfield Energy Petroleum Traders
Unleaded Ethanol(10%) Unleaded Ethanol(10%) Unleaded Ethanol(10%)
-
+/-Price Differential Total Price Per Gallon +/-Price Differential Total Price Per Gallon +/-Price Differential Total Price Per Gallon
OPIS OPIS OPIS
2,600 2,500 2,500 2,500 2,500 2,500
No. Rack Fuel Type Average Full Full Average Full Full Average Full Full
1/2 Load Gallons 1/2 Load Gallons 12/10/19 Load Load 12/10/19 Load 1/2 Load Gallons Load 1/2 Load Gallons 12110/19 Load Load 1/2 Load Gallons 1/2 Load Gallons
or Less or Less or Less or Less or Less or Less
..-Unleaded 1.6446 0.0250 0.0500 0.0750 1 6696 1.6946 1.7196 "
1.6965 , 1.7215_ 1.7465 1.7715
•.
'
1 Moses Lake,WA Mid 1.7673 0.0250 0.0500 0.0750
1.7923 1.8173 1,8423
1.8244 1.8494 1.8744 1.8994.
Premium 1.9212 0.0250 0.0500 0.0750 1.9462 1 9712 1 9962
1.9783 2,0033 2.0283. 2.0533
Unleaded 1.7088 0.0150 0.0350 0.0550 1 7238 1.7438 1 7638 1.7088 0.0237 1.7325 1,7088 0.1165 0.2366 0.3200 1,8253 1.9454 2 0288
1.7266 , 1.7416. 1.7616 1.7816 1.7266 1.7503 .. 1,7266 1.8431 1,9632 2.0466
2 Pasco,WA Mid 1.8918 0.0150 0.0350 0.0550 1.9068 1 9268 1.9468 1.8918 0,0322 _
1.9240 1.8918 0.1790 0.2992 0.3700 2.0708 2 1910 2 2618
1.9034 , 1.9184 1.9384 1.9584 1.9034 1.9356 1.9034 2.0824 2.2026 2.2734
Premium 2.0296 0.0150 0.0350 0.0550 2.0446 2 0646 2.0846 2.0296' 0.0322 2.0618 2.0296 0.1790 0.2992 0.3700' 2 2086 2 3288 2.3996
2.0458 2.0608 2.0808 2.1008 2.0458 . 2.0136 2.0458 2.2248 2.3450, 2.4158
Unleaded 1,8188 0.0475 0.0775 0.0975 1 8663 1.8963 1.9163' .
1.8046 1.8521 1.8821 1.9021
. _Mid 2.0000 0.0475 0.0775 0.0975 2.0475 2 0775 2.0975
3 Seattle,WA
1.9894 2.0369 2.0669 2.0869
Premium 2.1211 0.0475 0.0775 0.0975
2.1686 2.1986 2.2186
2.1086 2.1561, 2.1861 2.2061
... -
Unleaded 1.6721 0.0600 0.0800 0.1000
1.7321 1.7521 1.7721
. 1.6937 1.7537, 1.7737, .1.7937
'' -
4 Spokane,WA
Mid 1.8221 0.0600 0.0800 0.1000
1.8821 1.9021 1.9221
1.8459. 1.9059 1.9259 1.9459,
Premium 1.9525 0.0600 0.0800 0.1000 2 0125 2.0325 2.0525 , ,
1.9740, , 2.0340 2.0540 2.0740
Unleaded 1,7998 0.0499 0.0799 0.0999 1.8497 1.8797 1.8997
1.7979 1.8478 1.8778 1.8978,
• _
5 Tacoma,WA Mid 1.9963 0.0499 0.0799 0.0999 2,0462 2.0762 2.0962 . .
1.91385. 2.0384 2.0684 2.0884
Premium 2,1188 0.0499 0.0799 0.0999 2.1687 2.1987 2.2187 " , ,
2.1226, 2.1725. 2.2025 2.2225
...
Unleaded
. . .
. . .
6 Other Mid
, .. ..
Premium
macntivus, IT not al uduy aoaua ' ,
7 into the price above) Additives: N/A Additives: N/A Additives:
Bid Tabulation -J11902 Page 9
Vendor Name Vendor Name Vendor Name
SCHEDULE V Christensen Coleman Oil Connell Oil
RED DYED Ultra Low Sulfer Distillate-2%Biodiesei RED DYED Ultra Low Suitor Distillate RED DYED Ultra Low Suffer Distillate-2%Biodieset At Times
+1-Price Differential Total Price Per Gallon +Multiplier Total Price Per Gallon +Multiplier Total Price Per Gallon
OPIS OPIS OPIS
2,500 2,500 2,500 2,500 2'5002,500
No. Rack Fuel Type Average . Full Full Average Full Full Average Full
1/2 Load Gallons 1/2 Load Gallons 1/2 Load Gallons 1/2 Load Gallons 1/2 Load Gallons Full1/2 Load Gallons
12/10/19 Load Load 12/10/19 Load Load 12/10/19 Load Load
or Less or Less or Less or Less or Less or Less
'
No.2
1,9009 1.0190 1.0280 1.0360 1-.9-370d i.9541' 1.96-931
1 Moses Lake,WA 1.8556 1.8909 1.9076 1.9224,
No. 1
No.2 2.0137 0.0790 0.1190 0.2390 2 0927 2,1327- 2.2527 2.0087 1.0210 1.0310 1.0406 2.0509 2.0710 2.0896
, 1.9850 2.0640_ 2.1040 2.2240_ 1.985 2.0267 2.0465 2.0644,
2 Pasco,WA
No. 1 2.3900 0.0790 0.1190 0.2390 2,5923 1.0210 1.0310 1,0400 2.6726
2.4690 2.5090 2.6290 2.6467 2.6727 2.6960
2.2775 2.3565 2.3965 2.5165, 2.2775 2.3253 2.3481 2.3686
1,9739
No.2 1.8967 0.1100 0.1500 0.2700 1.8997 1.0391 1.0460 1.0510 1.9740 1,9871 1.9966 1.8850 1.0350 1.0400 1.0600 1.9510 1.960 1.9981
2.0067 2.0467 2.1667
3 Seattle,WA 1.8538 , 1.9638 2.0038. 2,1238 1.8538 1.9263. 1.9391 1.9483. 1.8538, , 1.9187, 1.928 1.9650.
2.2484
No. 1 2.1760 0.1100 0.1500 0.2700 2.1569 1.0391 1.0460 1.0510 2.1619 1.0400 1.0500 1.0700 2 2880 2.3280 2.4480 2.2412 2.2561 2.2669 2.248-4 2.2700, 2.3132
2.1305 2,2405 2.2805, 2.4005 2.1305 . 2.2138, 2.2285, 2.2392, 2.1305 2.2157 2.2370 2.2796
..
1.9881
No.2 1.9378 1.0260 1.0390 1.0460
1.9882 2,0134 2.9838
4 Spokane,WA
. . 1.9073 . 1.9569 1.9817 1.9950,
.. -
2.3746
No. 1 2.3145 1.0260 1.0390 1.0460
2.3747 2.4048 2.4210
2.3095 ' 2.3695 2.3996 2.4157
No.2 ,
5 Tacoma,WA
. . . .
. . .
No.1
No.2
6 Other
-. , . - ..
.
.No. 1
motntives, IT not airtsaay aaueu Imo
7 the price above) Additives: 0.0150 Additives: 27.00 Additives: 0.0200
Bid Tabulation - J11902 Page 10
Vendor Name Vendor Name Vendor Name
SCHEDULE V Cougar Den Mansfield Energy Petroleum Traders
RED DYED Ultra Low Suffer Distillate RED DYED Ultra Low Suffer Distillate-2%Biodles& RED DYED Ultra Low Suffer Distillate
4-Price Differential Total Price Per Gallon +/-Price Differential Total Price Per Gallon +/-Price Differential Total Price Per Gallon
OPIS OPIS OPIS
2,500 2,500 2,500 2,500 2,500 2,500
No. Rack Fuel Type Average Full Full Average Full 1/2 Load Gallons FullAverage Full Full
1/2 Load Gallons 1/2 Load Gallons 1/2 Load Gallons 1/2 Load Gallons
12J1W19 Load Load 12/10/19 Load Load 1/2 Load Gallons 12/10/19 Load Load
or Less or Less or Less or Less or Less or Less
No. 2 1.9211 0.0800 0.1000 0.1200 2.0011 2 0211 2,0411
1 Moses Lake,WA L8556 1,9356 1.9556 1.9756
. .
. .
No. 1
No.2 2.0061 0.0600 0.0750 0.0900 2.0661 2 08114 2.0961 2.0061 0.0628 2.0689 ' 2.0061 0.1159 0,1917 0.4100 2.1220 2.1978 2.4161
1.9850 2.0450 2.0600 2.0750 1.9850 2.0478 1.9850. 2.1009 2,1767 2.3950
2 Pasco,WA
No. 1 2,3775 0.0600 0.0750 0.0900 2.3775 0.0818 2.3775 0.1749 0.2517 0.4500
2.4375 2.4525 2.46752.4593 2.5524 2.6292 2.8275
2.2775 2.3375 2.3525 2.3675 2.2775 . 2.3593 2.2775 2.4524 2.5292 2.7275
No.2 1.8850 0.0825 0.0925 0.1025
19675 1.9775 1.9875
3 Seattle,WA 1.8538, 1.9363 1.9463 1.9563
.
No. 1 2.1619 0.0825 0.0925 0.1025 .
2.2444 2.2544 2.2644
2.1305 2.2130 2.2230, 2.2330.
. , .
No.2 1.9621 0.1200 0,1300 0.1500
2.0821 2.0921 2.1121
4 Spokane,WA 1.9073 2.0273 2.0373 2.0573
, , _
No. 1 2,3195 0.1200 0.1300 0,1500
2.4395 2.4495 2.4695
2.3095 2.4295 2.4395 2.4595
No.2 1.8902 0.0825 0.0925 0,1025 1,9727 1,9827 1.9927
5 Tacoma,WA , 1.8339 1.9164 1.9264 1.9364
..
No.1
No.2
4 • _
•6 Other - - -
.
No. 1
ROCIIIIVI3S,tIT rim at•eaciy ammo ,
7 Into the price above)
Additives: 0.0250 Additives: N/A Additives: 0.0150
Bid Tabulation -J11902 Page 11
Vendor Name Vendor Name Vendor Name
SCHEDULE VI Christensen Coleman Oil Connell Oil
WINTER RED DYED Ultra Low Sulfur Distillate WINTER RED DYED Ultra Low Sulfur Distillate WINTER RED DYED Ultra Low Sulfur DletIllate
+/-Price Differential Total Price Per Gallon + Multiplier Total Price Per Gallon +Multiplier Total Price Per Gallon
OPIS - OPIS OPIS
2,500 2,500 2,500 2,500 2,500
Full Average Full 2,500
Full Average Full Full
No. Rack Fuel Type Average Full
1/2 Load Gallons 112 Load Gallons 1/2 Load Gallons 1/2 Load Gallons 1/2 Load Gallons 1/2 Load Gallons
or Less
12/10/19 Load Load 17/10/19 Load Load 12110/19 Load Load
or Less or Less or Less or Less or Less
. ,
No.2
1 Moses Lake,WA
-
. _ .
No. 1
' .
,
No.2
2 Pasco,WA
No. 1
, .
No.2
3 Seattle,WA
No. 1
•
No.2
4 Spokane,WA
.
_
No. 1
— . .No.2
5 Tacoma,WA
No. 1
No.2
6 Other
,
.
. ,. . .
'
'
No. 1
.SCHEDULE VII Diesel Exhaust Fluid(DEF) Diesel Exhaust Fluid(DEF) , Diesel Exhaust Fluid(DEF)
Per Drum 149.88 88.00 114.95
1 Per 55 Gallon Drum Is Drum Returnable Yes . Yes Yes
Returnded Drum Deposit None 0.00 0.00
, .
Per Gallon 2.15 412.50 1.09
_
Price Include Tote? Yes No Yes
2 Totes Price to LEASE Tote , N/A .. 20,00 a Month 0.00
.,
Price to BUY Tote N/A 475.00 225.00
_
Size of Tote(s) 275 Gallon or 330 Gallon 330 Gallon , 330 Gallon
Emergency Delivery Fee:
250.00 85.00 After Business Hours 0.00
For Delivery within 24 Hours
. . ..Payment Discount/Terms: N/A N/A 0.00
Delivery Time: MAX 2 Business Days ARO MAX 2 Business Days ARO , MAX 2 Business Days ARO
Freight FOB destination: Included Included Included
Comments: DEF;Storage tanks and delivery is dependant on a number Premium Unleaded Gasoline;92 Octane not requested 91 octane. Credit Card;Connell Oil will charge a 2.5%admin.Fee.
of factors including size of tank requested. Use of certified dispensing meters and delivery volumes not Diesel;May contain up to 2%biodiesel at times.
Volume Verification;monitor readings are available and temperatured corrected;Only on tank wagons. Additives/Conditioners;Not included in price. Power Service will be
may take place of stick readings unless requested in Contractor to perform back-ground check on drivers used to added per contact or request and billed separate.
advance, service this contract an provide to City/County;With driver's Racks&Billing;Connell purchases off fixed forwards 8.rail car delivery
Subcontractor(s);None. permission. Subcontractor(s); so all billing will be based off Seattle OPIS only.
None. Subcontractor(s); No
Bid Tabulation -J11902 Page 12
Vendor Name Vendor Name Vendor Name
SCHEDULE VI Cougar Den Mansfield Energy Petroleum Traders
WINTER RED DYED Ultra Low Sulfur Distillate WINTER RED DYED Ultra Low Sulfur Distillate-2%Biodiesel WINTER RED DYED Ultra Low Sulfur Distillate
+/-Price Differential Total Price Per Gallon +/-Price Differential Total Price Per Gallon +/-Price Differential Total Price Per Gallon
OPIS OPIS OPIS
2,500 2,500 2,500 2,500 2,500 Full 2,500
No. Rack Fuel Type Average Full Full Average Full Full Average Full 1/2 Load Gallons 1/2 Load Gallons 1/2 Load Gallons 1/2 Load Gallons 1/2 Load Gallons 1/2 Load Gallons
12/10/19 Load Load 12/10/19 Load Load 12/10/19 Load Load
or Less or Less or Less or Less or Less or Less
. . . .
No.2 1.9512 0.1100 0.1300 0.1500 2.0612 2.0812 2.1012/
1 Moses Lake,WA , 1.8858 1.9958 2.0158 2.0358 . . .
No. 1
No.2 ,
' 2.0599 0.0868 2.1467
2 Pasco,WA
. 4 ' _
No.1
No.2 `
3 Seattle,WA . -
No. 1
No.2 1.9795 0.1100 0.1300 0.1500 2,0895 2.1095 2.1295
4 Spokane,WA 1.9243 , i 2.0343 2.0543 2.0743 _
No. 1
No.2
5 Tacoma,WA , , . .
' " -
No.1
No.2 .
6 Other . , , ,.. • . - -
No. 1
SCHEDULE VII Diesel Exhaust Fluid(DEF) Diesel Exhaust Fluid(DEF) ' Diesel Exhaust Fluid(DEF)
Per Drum 177.54 No Bid
Per 55 Gallon . . . . .1 Is Drum Returnable Yes
Drum
Returnded Drum Deposit 20.00 No Bid
. ,
Per Gallon 2.03 No Bid
. .
Price Include Tote? Yes
'
2 Totes Price to LEASE Tote N/A .. No Bid
Price to BUY Tote 200.00 No Bid
Size of Tote(s) 330 Gallons
Emergency Delivery Fee:' '
75.00 150.00
For Delivery within 24 Hours
Payment Discount/Terms: 0.00 0.0045 Per Gallon
. .
Delivery Time: MAX 2 Business Days ARO MAX 2 Business Days ARO . MAX 2 Business Days ARO
Freight FOB destination: Included Included Included
Comments: DEF Totes;There is not a charge to swap totes but,there is Additives/Conditioners;#1 blended is subject to terminal availability. Volume Verification;Per addenda,metered trucks are no longer
a fee of$200 if a tote is damaged or not returned. Winterized premium dyed diesel provided if#1 isn't avaiable. rquired.
Subcontractor(s);Bretthauer Oil Subcontractorls); None Suticontractor(s); Does not own it's own trucks. Uses Texslar Crude
Transport and other common carriers
17
City of Yakima and Yakima County
Bid J11902
Bulk Purchase and Delivery of Fuels, "As Needed" Diesel Exhaust Fluid (DEF), and Incidentals
Bidders Responsiveness Checklist
. . .
BIDDERS
REQUIRED FORMS Coleman Mansfield Petroleum
Christensen Connell Oil Cougar Den
Oil Energy Traders
Signature Form
11 11 11
Acknowledgement
-\./ NI -V "Ni 11 11
of Addenda
Bid Form Ai -V V N' V N'
Technical V
Specifications •Common
Carries are used
and Cannot
1i1 11 N' 1 guarantee Trucks
are Radio-Equip 11
• Driver's
Emergency
Training can be
provided prior to
award.
Exceptions to Bid Yes Yes Yes Yes Yes Yes
Specifications • DEF Storage • Premium is Cred Card 2.5% a There is no in tfl blended is •Will not provide
tanks&Delivery is unleaded is 92 Charge charge to swap subject to metered trucks
dependent on a octane not w Diesel may totes but,there is terminal per addendum,
number of factors. requested 91 contain 2%Bio- a$200 fee if a tote availability.
• Doesn't own it's
• Monitor octane. Diesel, is damaged or not Winterized
own trucks. Uses
readings are w Certified • Connell returned, premium dyed
Texstar Crude
available and may dispensing purchases off fixed • Use of diesel provided if
Transport and
take place of stick meters& forwards&rail car subcontractor ft isn't available,
other common
readings unless delivery volumes delivery so all billing Bretthauer Oil.
carriers.
requested in only used on will based off
advance, tank wagons. Seattle OPIS only.
•Will only •Additives&
perform back- Conditioner not
grown checks included in pricing.
. ' with driver's
permission.
Questionnaire -V -V N' V -V -V
FTA Requirements
A.9 Disadvantaged
Ni Yes N' Yes •\i Yes -\i Yes -Ni Yes -\!Yes
Business Enterprise
(DBE)
A.14 Lobby
11 1( 11 1'
,
1 "NJ
Restrictions
Bid Bond
1 Yes I _
Business License Yes No
Fuel Tax Lic. Fuel Tax Lic.
ReSellers
Permit
Insurance .V Needs AIE N' Needs AIE
18
City of Yakima
Bid 111902 Bulk Purchase and Delivery of Fuel, Diesel Exhaust Fluid (DEF), and Incidentals
PRICE ANAYSIS OVERVIEW
Back Ground Information
Pricing for fuel is based off a fuel index, the Oil Price Information Service (OPIS) that serves as a bench mark for fuel
pricing. Each bidder was to propose a fuel bid multiplier or differential that was either multiplied or added/subtracted
to the OPIS benchmark.This means that as the price of fuel escalates/de-escalate according the published OPIS report,
so does the price the City pays in the exact proportion using the multiplier or differential in the bid by the awarded
Vendor.
The City of Yakima currently buys and stores only two type of Fuel in our tanks(the same is true for the Yakima County),
Dyed Diesel #2 and Regular Unleaded (10% Ethanol) Gasoline. The City has nine locations with fuel storage tanks and
a total of 13 tanks for fueling City owned vehicles and equipment and 3 tanks for generators. The fuel storage tanks
(not including the generators) range in size from 15,000 gallons to 250 gallons and are all on a "Keep Full" service. A
"Keep Full" service is where the Vendor is responsible for monitoring the fuel level in the tanks and makes sure the
tanks don't fall below a minimum level that is set by the City to ensure we always have fuel to meet our demand. The
three tanks for generators are set on a "Will Call" service meaning that those tanks are monitored by a City employee
and when fuel is needed the City employee will place an order for a certain number of gallons to be delivered.
The fuel type that is used,the City's tank locations,tank size and estimated yearly usage and type of service required
for the tanks is listed on pages 75 and 76 of the Bid specifications. The minimum fuel amount for each tank is listed
on the following pages 77-83 labeled "Site Worksheet & Delivery Profile" for each location.
In comparing the pricing of the bids received and the estimated future use of fuel there were many things to take into
consideration.
FUEL
Fuel Type
All major fuel types were requested in the bid specifications and solicitation in the case, at some point in the future,
they would be purchased. In evaluating and comparing vendors pricing for the best price and value for the City, we
only compared the two types of fuel that the City currently use; Dyed Diesel #2 and Regular Unleaded (10% Ethanol)
Gasoline.
Combined City/County Usage City Only Usage
Dyed Diesel #2 609,325 gallons Dyed Diesel #2 325,530 gallons
Regular Unleaded Gasoline 285,253 gallons Regular Unleaded Gasoline 189,253 gallons
Load Size
Our next major consideration of determining the best pricing and value for the City was to look at the load size. We
asked for pricing based on three different load sizes; full load of 8,000 gallons or more,%A load being 2,501 gallons to
7,999 gallons, and 2,500 gallons or less. When reviewing the average load size the City received over the past year,
due to the different tank sizes and minimum levels requirements,the majority of the City's deliveries were the%A load
size. The next most common delivery size was 2,500 gallons or less size.
Terminal Locations
19
Different terminal location have different pricing on any given day. Because of this we decided to start our pricing
comparison with the most common terminal location which is Seattle. The Seattle terminal also has the lowest pricing,
on average,throughout the year.
When evaluating the two types of fuel that the City uses along with the two most common load sizes utilizing the
Seattle terminal,you will see that Connell Oil is lowest on two of the four. Cougar Den was not low on either types of
fuel.
Diesel Exhaust Fluid (DEF)
The next item that we evaluated was the use is DEF. All City locations are currently using totes for their DEF with the
exception of the Airport and one fire station who purchase their DEF in portable 55 gallon drums. Because all other
locations are currently using DEF and are already set up with totes,there is no need to rent or purchase totes (except
for replacement purpose). When evaluating how the City purchases the majority of its DEF by gallons to refill existing
totes, it was the tote per gallon pricing that was considered.
Connell Oil was the lowest bidder at$1.09 per gallon for delivery of DEF fluid to refill totes. Cougar Den bid$2.09 per
gallon.
Emergency Delivery Fee
The emergency delivery fee was considered in the evaluating Vendors pricing.
Connell Oil does not charge for emergency delivery fee. Cougar Den charges a$75 fee per emergency delivery.
Shipping and Delivery of Fuel
How fuel is delivered and by whom is very important. Because fuel is flammable liquid and considered hazardous,the
awarding Vendor must carry extra insurance pertaining to the shipping and delivery fuel. All Bidders had to provide
safety information containing how their trucks are equipped for emergencies and what protocol they use. This
information is not always attainable when using a common carrier. Because of the shortage of truck drivers and due
to the fact that delivery of fuel requires a certain type of truck and trailer for transport and delivery,the City took into
account if the bidder had their own fleet of trucks/trailers and drivers or if they subcontracted this part of the service
out. The City has in the past had issues were an awarded Vendor who had plenty of product to sell but when an order
was placed they could not deliver when needed because they didn't have a dedicated fleet with drivers. They
subcontracted the delivery of their product out and had a hard time procuring a common carrier that could meet the
specific requirements necessary for delivery of their product.
Connell Oil has their own fleet of drivers with trucks and trailer that are equipped with radios and salty equipment.All
drivers attend safety training, among other training pertinent to fuel delivery and carry the required amount of
insurances. Cougar Den subcontracts the shipping and delivery of fuel.
Oil Price Information Service (OPIS) Rack Pricing
OPIS Rack pricing has become the standard, especial here in the Pacific Northwest, for the basis or recording fuel
prices. OPIS Rack pricing reports are divided up by location. When you order a location (i.e.Seattle,Spokane, Pasco),
you get the pricing for all the fuel types that are provided at that location. OPIS rack pricing is$145 a month per rack.
If three or more locations are ordered the price is$111.00 a month per rack.
20
The City evaluated if it would be cost effective to award to a vendor who could provide fuel from multiple racks, with
the idea that the Vendor would price our fuel order and delivery off the lowest priced rack that they bid. It was decided
that this type of award would be a heavy burden when auditing. Extra time would be needed in verifying pricing on
each invoice and for contract administration personnel. The City also considered the price of the OPTS rack reports for
several locations. If the City were to award to Cougar Den, the OPTS subscription would cost the city and extra$6,252
a year.