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Home My WebLink About12/14/2010 09 Yakima Public Works Complex Plumbing Repair • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No For Meeting of 12/14/10 ITEM TITLE Consideration of a Resolution declaring an emergency and ratifying the City Manager's approval of all applicable documents to allow for the repair of a section of the existing plumbing located at the City of Yakima Public Works Complex. SUBMITTED BY Chris Waarvick, Director of Public Works CONTACT PERSON /TELEPHONE Richard Wonner, Fleet & Facilities Manager 576 -6412 Maria Mayhue, Senior Buyer, 575 -6093 SUMMARY EXPLANATION Public Works respectfully requests City Council consideration of a resolution declaring an emergency condition and waiving the formal bid process in order to repair deteriorated water main lines, which have been exposed during construction History: The City of Yakima Public Works complex was developed in 1974 Installation of the domestic water supply lines to all of the buildings in the complex was completed at that time using underground galvanized pipe Over the years, underground electrolytic activity has been taking 111 place eroding the pipes from without and within A primary indicator of the worsening situation has been discoloration of the water in the drinking fountains To allay any concerns from staff as to the health safety of drinking this water, water filters were installed throughout the complex. Due to the continuous deterioration of the pipes, a catastrophic failure can be anticipated at any time (Continued on next page ) Resolution X Ordinance _ Contract Other (Specify)Aqreement Funding Source Transit Capital APPROVED FOR SUBMITTAL. ' J� City Manager STAFF RECOMMENDATION Staff recommends approval BOARD /COMMISSION RECOMMENDATION COUNCIL ACTION 111 Emergency Repair December 14, 2010 Page two 4111 Current Conditions. In the summer of 2009, in anticipation of a potential failure, two new water meters were installed to supply two of the three major buildings An existing water meter is available to supply a third major building Due to collapse of a section of flooring in the parking garage, a construction project was approved to replace the damaged floor During excavation, many of the domestic water supply lines serving the complex buildings were uncovered The exterior condition of the pipes is deteriorated to the point that the pipes must be replaced Because the condition of the remaining pipes is the same as the exposed pipes, a replacement strategy must be developed The apparent least cost strategy would be to establish different supply sources and install new piping overhead, inside the buildings, and connect existing fixtures to the new supply source Adopt resolution declaring an emergency and ratifying the City Manager's approval of all applicable documents to allow for the repair of existing water main lines located at the City of Yakima Public Works Complex. Quotes have been received for repair of the water main system The total cost of repair is estimated to be $73,000 exclusive of tax, with $10,000 reserved for contingencies The water main system is critical to the operation of the Public Works complex. We are requesting approval for emergency repairs so we may proceed with the necessary repairs as soon as possible, to ensure that a catastrophic failure does not occur RESOLUTION NO R -2010- A RESOLUTION declaring an emergency and ratifying the City Manager's approval of all applicable documents to allow for the repair of a section of the existing plumbing located at the City of Yakima Public Works Complex. WHEREAS, Article VI, Section 6 of the City of Yakima Charter and Yakima Municipal Code Chapter 1 80 provide that the City Council may declare an emergency dispensing with the necessity for bidding for services, material, and equipment and supplies costing more than $25,000, and WHEREAS, the domestic water supply lines serving the complex are deteriorated and in need of replacement; and WHEREAS, due to the continuous deterioration of the pipes, a catastrophic failure can be anticipated at any time, and b, during construction to repair collapsed flooring at this location, said pipes have been uncovered, and WHEREAS, the apparent least cost strategy is to establish different supply sources and install new piping overhead, inside the buildings, and connect existing fixtures to the new supply source immediately, while the floor is currently excavated, and 4110 and WHEREAS, due to inclement weather and exposure, immediate repairs are required, WHEREAS, quotes have been obtained, and the total cost is estimated to be $73,000 exclusive of tax, with $10,000 reserved for contingencies, and WHEREAS, the City Council finds that it is in the best interest of the City to declare an emergency and authorize the execution of all necessary documents to repair the existing water supply lines at this location, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA. An emergency is hereby declared and the City Manager's authority is hereby ratified, for the approval of all applicable documents required to repair the existing water main lines at this location, without calling for bids ADOPTED BY THE CITY COUNCIL this 14 day of December, 2010 Micah Cawley, Mayor ATTEST City Clerk DEC -09 -2010 THU 01:39 PM YAKIMA PUBLIC WORKS FAX NO 509 5756233 P, 02 IS 36 44 Dec 87 2918 REQUISITION ENTRY RND NRINTENRNCE (DIRECT) REQUISITION 67208 (ORIGINRTED 12/97/18 BY R WINNER) 1 YORK ORDER NO PROJ NO EQUIPMENT NO ACTION, CREW; ER1 RELEASE REQ Y [AWAITING RPPROURL BY CHRISTOPHER WRRRUICK) BLANKET ORDER LINE 1 OF 1 DESCRIPTION Aoplulbing of Public Works Complex domestic uater system per quotation dated Houember 29, 2010 Lowest qualified bidder 4 EMB N 5 ACCOUNT MO 364518- 59447638 CAPITAL IPPROUEMENT, IIIPROUEME 6 BUYER HUMBER 92 MARIA MAYNUE 7 UNIT OF ISSUE £A 8 OTY REQUIRED 1 14 INSPECTION REQO M 9 EST UNIT COST 83088 88880 10 DATE REQUIRED 12/89/18 11 RCMD UENDOR 01762 CENTRAL MECHANICAL SERUICES 12 DEL I UER TO P u b l i c Yorks Total Includes $10,088 contingency not In quote Sales Tex must be added WHICH ONE:?( F EW EkIT,A =A0D,DE =DEL,L* =L11,50=5CRL DSC,9=CHG) DEC -09 -2010 THU 01:39 PM YAKIMA PUBLIC WORKS FAX NO, 509 5756238 P. 03 Central Mechanical Services P.0 Box 86 619 W. .1 Street • Yakima, WA 98907 Yakima, WA 98902 509 -248 -5944 office 509- 453 -9818 fax NOVEMBER 29, 2010 YAKIMA CITY SHOPS ATTN: RICHARD RE• BUILDING NUMBER 2, 4 AND 5 MEN'S TOILET AND SHOWER ROOM ONLY DOMESTIC WATER PIPING REPLACEMENT WE HAVE COMPLETED OUR ON -SITE REVIEW OF THE SUBJECT BUILDINGS AND CALCULATIONS OF THE DOMESTIC WATER PIPE SIZES REQUIRE FOR PROPER OPERATION OF PLUMBING FIXTURES BEEN SERVICE AS PREVIOUS DISCUSS SOME PIPING WILL BE EXPOSED TO VIEW, THIS PIPING WILL BE COVERED UP WITH A STAINLESS STEEL PLATE. COLD AND HOT WATER PIPING WILL BE INSULATED WITH FIBERGLASS MATERIALS EXCLUSION: REMOVAL OR REPLACEMENT OF HARD CEILING AREAS > REPLACEMENT OF HOT WATER RECIRCULATION PUMPS OUR PRICE FOR THE ABOVE DESCRIBE WORK IS SET FORTH BELOW FOR YOUR REVIEW AND ACTION BUILDING #2 $ 18,958 00 BUILDING #4 $23,457 00 92,91c BUILDING #5 $30,298 00 72,7/ 3 p-M. Er 2 SALES TAX ARE NOT INCLUDE IN THE ABOVE QUOTED PRICES WE TRUST OUR PROPOSAL MEETS WITH YOUR APPROVAL AND THANK YOU FOR THE OPPORTUNITY ILLIAM AS I DATE CONTRACTORS' # CENTRMS972CL • DEC -09 -2010 THU 01:39 PM YAKIMA PUBLIC WORKS FAX NO. 509 5756238 P. 04 1)3 i t ,F ; � { Ji `i t1 r jr.: 1 t 3 j �9 gel I! 1 �� ' ( / S« I r ■, , JJ 1 3 PO F34x F` 1450 GATT GROUND WA 98604 5 F / e' 41 i f n, is ' r f ' ,,I P't-t 360 666 0330 Fx 360 666 0830 I I 1.; i JRT MECHANICAL Inc. proposes to furnish for the City of Yakima Mlles Work ?Shop Domestic Water Linea Replacement labor tie material in accordance with the specitications and drawings submitted, and to tour is it in a workrnsnlike manner according to atandar+d praotioes and local coda. ._� _ Included In o ._�..,, Lobar agontthi btatorigtil tie taisstral MEM Domestic Wat r Mains or Job tits Wendt rae losalate Mow anwootic Water Mains Scissor Lpitt. nostital ete sm to amass Plpa Ming Remove kfreo011 Cain Won ass R#gsi ,..rod 6 Camelot* Coro Halos ss sm. ,.._∎._ Chlorlaoastiaaaa aaf env *later Malin 4110 1■.■ ■•■■ RASE ';;;it : Time and Material not to Exceed $103 NILO° Labor Rater with Overhead and Profit L 9 A -66114.03. Material awl Rental 12116 PrnmtL Foes 1. oNlity t E I';dng Conallens er Piping Now P loreaaimgt Fot o Cuttirala or 6afhing cd CaM ** Q■Klolition of ExJs1ing Plumb Ma roll