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HomeMy WebLinkAbout01-08-20 YBPAC MinutesYakima Bicycle Pedestrian Advisory Committee Minutes January 8, 2020 10:00 - 11:30 AM Yakima City Council Hall Committee Members Staff Public Phil Mattoon, Vice Chair Trevor Martin, Associate Planner Robert Desgrosellier, Chief Engineer Shirley Strader, Secretary Sean Davido, Community Relations Jennifer Gindt ( 3 y) Paul Cook (3 y) Will Hollingbery CALL TO ORDER: Phil Mattoon, Vice Chair @ 10:00 AM. There were no additions or changes to the agenda. 1. Approved minutes from December meeting. 2. Title 12 Bob D. brought schematics representing the different arterial roadways. This was information gleaned from Brett Sheffield former city Chief Engineer working with the Bicycle Pedestrian Committee. Bob D. will update drawings needed to properly represent schematics (include bike lanes) to update Title 12. There was inquiry as to the channel of communication between Bicycle Pedestrian Committee with newly elected City Council and how that will go forward since the Neighborhood Building Committee has been dissolved. Deliverable: Trevor and Bob D. will clarify communication protocol with City Council Bicycle Pedestrian Committee would like recommendations to Title 12 be an agenda item for the next meeting. Bob D. added that he fell into unfamiliar ground replacing Brett Sheffield. Phil M. clarified that our Bicycle Pedestrian Committee's initial work project began with the 2040 Transportation Plan; discovery lead that Title 12 needed updates to coordinate, match, and align with the 2040 Transportation Plan and the Complete Street Ordinance. What BPC understood is that Title 12 needed to be cleaned up. Bob D. suggested the first step would be to get linked to the Development Standards Manual and then broaden to understand the Development Service Team (DST) process of inhouse logistics. Phil M. requests agenda item for February meeting: Review process and discuss how to carry forward Title 12 updates to city council. 3. ADA Bob D. outlined transition plan for presentation to City Council. Preliminarily set to present before City Council on Tuesday February 18th, 2020. A combined presentation of explanation will be made by Bob D. Chief Engineer, Neil M. BPC Chair, and Joseph C. Senior Planner. Then there will be a regroup to finalize information for second presentation before City Council, the date to be decided. The BPC committee would also like to bring the Self -Evaluation Plan of 2015/16 up to 2020 standards. Request for hard copy(s) of 2015/16 plan for new BPC members for review. Bob D. and Trevor M. will have hard copies available for pickup at the Permit Dept. counter, second floor across from Engineering. 4. Pedestrian Master Plan Next Steps Evaluation of the Scope of Services reveals that 99% of it could be brought forward to the Pedestrian Master Plan through easily adaptable wording and also integrate the 7 goals. Trevor M. explains for the BPC who on city staff would formulate the scope of practice; usually falling under the jurisdiction of planning and engineering departments using the RFPFQ process; tweaking dictated by available moneys and the goal processes. Trevor M. suggests to create best comprehensive goals might be to have committee and staff working together. Phil M. inquired, "would it be feasible for a working draft from the staff's viewpoint (outlined from the highlighted sheet prepared by me) for next meeting?" Trevor, understandably, made no promises but would check with Joseph C. The committee would most appreciate such a document to work from and use as our lead. Neil M. was also going to work on input as well. 5. Cowiche Canyon Project Short Update: Scheduled City, Perteet Meeting Bob D. met in early December 2019 with engineers working on the project. The recap: The Perteet engineers will repackage the design contract for Phase 1 (Powerhouse to Cowiche Canyon Lane) to full bid ready design. The Phase 2 portion, north, draft scope needs more work for 2021. Phase 1, confident with existing right of ways, to show progress, we felt it important to demonstrate work moving forward while we await Phase 2 logistics. Prior to any construction, Public Works director wants to have a maintenance agreement in place to be good neighbors with those adjoining property owners. Updates since December 2019 meeting with engineers are: Preparing scope for project, Update finance and budget, Geotech and structural sub- contractors, analysis of budget -cost stay in line for full project, package for maintenance with local independent group. No road blocks at this point with Phase 1. Questions regarding facilities of benches, restrooms, and trash cans to be discussed with Perteet as well as right of way of Phase 2. Bob D. suggests BPC attend second meeting with Perteet. Deliverable: Bob D. will line up proposal of date for 2nd meeting with Perteet. 6. Drop Dead Dates and Timely Relevance of Funding Sources City sends Engineering and or Planning staff (that can provide information or bring information back) to the Technical Advisory Committee (TAC) meeting also involved is a City Council member and the Mayor. General announcements from TAC, DOT, and/ or TIB/YVCOG; training meetings which focus on efficiency criteria or direction in funding format presenting and answering questions. March is usually the month for available funding sources. Other funding sources are staggered throughout the year. Funding is "globally" e-mailed, includes anyone having past contact; those sources then distribute information of funding availabilities as grant opportunities. Question, who on staff reviews for Active Transportation, Complete Street, and or Safe Routes to School viabilities? Bob D. and Trevor M. clarifies, it is the individual which handles most of the action for that particular grouping or category. Another issue which effects funding is competition with other municipalities. Example, Legislative Gas Tabs/1976 suspended funds which had availed itself for Yakima at 48th and Washington and the construction of a round -a -bout at 72nd and Washington; local benefits from the state legislation which had requested information on problematic intersections. Boom Nada! Gone. Bob G. suggests proactively adding BPC committee member names to the "call for projects" lists with TIB, PUBLIC WORKS TRUST FUND, YVCOG, SAFE ROUTES TO SCHOOL and other sourcing's. Deliverable: Bicycle Pedestrian Committee will collectively research funding sources and collaborate for February meeting. 7. Bicycle Pedestrian Committee Annual Accomplishments 1. Stakeholder collaboration for Pedestrian Master Plan. 2. Bringing forward the Pedestrian Master Plan for funding. 3. Stakeholder collaboration for Pedestrian Master Plan. 4. Map study ongoing analysis of Bicycle storage racks (5 per year installation). 5. Public Service announcement collaboration with YVCC students and Sean Davido, Community Relations. 6. Spring Creek Rd. design standards with Public Works 7. 5 mile per year bike lanes as recommended by the Bicycle Master Plan a. North First Street b. Spring Creek c. River Rd. 8. DELIVERABLES: 1. Trevor and Bob D. will clarify communication protocol with City Council. 2. Bob D. will confirm ADA on City Council agenda for Feb. 18th, 2020. 3. Trevor M. to correlate between Bicycle Master Plan and Pedestrian Master Plan a working draft for BPC (if time permits). 4. Neil M. to draft an update letter to Pedestrian Master Plan Stakeholders. 5. Bob D. will line up proposal of date for 2nd meeting with Perteet. 6. Bicycle Pedestrian Committee will collectively research funding sources and collaborate for February meeting. 7. Bicycle Pedestrian Committee members to review ADA Self -Evaluation for discussion. 8. Bob D. will provide arterial cross sections that will be adopted into Title 12. Meeting was adjourned at 11:32 AM