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Home My WebLink About02/04/2020 06H Write-Off of Uncollectable Central Accounts Receivables a\'4\lyy bxk ik 1 1-:41 PPPPPP+Pd s' lii it tYlltYlA.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.H. For Meeting of: February 4, 2020 ITEM TITLE: Resolution authorizing the write-off of certain uncollectable central accounts receivables SUBMITTED BY: Steve Groom, Director of Finance and Budget James Dean, Utility Customer Services Manager SUMMARY EXPLANATION: Attached is a Resolution authorizing the annual write-off of certain uncollectable accounts. Outstanding central receivable accounts remain in the City's accounts receivable records until such time as they are paid or written off according to state regulation. The attached write-off list includes 66 accounts totaling $9,457.52. Following city staff collection efforts and collections notice, accounts were sent to collections agency; these are what remain unpaid after six years. Delinquent accounts for which collection efforts have been terminated are analyzed at the end of each year to determine eligibility for write- off.Accounts meeting the criteria listed below are included on the proposed write-off list which is attached: 1. The Statute of Limitations (six(6)years or older) has been met; $8,618.94 2. Bankruptcy(discharge of debt); $293.96 3. Deceased; $216.14 4. Other; $328.48 With approval of this Resolution by Council, these accounts will be removed from the City's accounts receivable records. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability STAFF RECOMMENDATION: Adopt Resolution 2 BOARD/COMMITTEE RECOMMENDATION: ATTACHMENTS: Description Upload Date Type D 2019 Res 0ft4ion ror Accounts Roc ci*Thic Vrile Off 1/22/2020 Resolution 0 2019 Accounts Receivable Write Offs 1/142020 Backup Material 3 RESOLUTION NO. R-2020 A RESOLUTION Authorizing the write-off of certain uncollectable central accounts receivables for the City of Yakima. WHEREAS, the attached listing of accounts is recommended for write-off by the City of Yakima in connection with central accounts receivable of the City. These past due accounts of the general fund of the City have been deemed ready for write-off due to: (1) the age of the account is past the statute of limitations for collecting such accounts; (2) bankruptcy; (3) deceased; (4) the account is otherwise uncollectable. It is recommended that these accounts be written-off (removed from the accounts receivable of the City) by City Council, now, therefore. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The attached "Central Accounts Receivable 2019 Write-Off List", is hereby approved, and the past due accounts receivable, consisting of 94 invoices and 66 accounts totaling an original amount of$9,457.52 are hereby written off and cancelled. ADOPTED BY THE CITY COUNCIL this 4th day of February, 2020. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk 4 2019 Accounts Receivable Write-Offs (As of 10/30/19) Invoice Fund Account Name Amount Invoice Date Status DYBID-Annual 161 750398 1031 Asset Exchange $ 200.00 68284 03/29/11 Statute of Limitations 161 750050 2nd St Market Deli 100.00 68372 04/06/11 Statute of Limitations 161 750891 A Street Auction(SEID) 100.00 70726 01/18/12 Statute of Limitations 161 750454 Alternative Custody Solutions 100.00 73724 01/11/13 Statute of Limitations 161 750895 Always in Fashion Boutique (Godoy) 100.00 70732 01/18/12 Statute of Limitations 161 750897 Alyah's Boutique 100.00 70733 01/18/12 Statute of Limitations 161 750023 Antiques on the Ave (Olson) 100.00 70661 01/18/12 Statute of Limitations 161 750889 Bella Fiore Floral&Gift 200.00 70740 01/18/12 Statute of Limitations 73648 01/11/13 Statute of Limitations 161 750965 Broken Heel Ranch(Black) 100.00 72426 08/21/12 Statute of Limitations 161 750911 Calypsos (Cardenas) 100.00 70748 01/18/12 Statute of Limitations 161 750401 Chacharas Mas 100.00 70751 01/18/12 Statute of Limitations 161 751271 Chartconnect Inc 200.00 62165 03/12/10 Statute of Limitations 67434 03/07/11 Statute of Limitations 161 750400 Cisneros Tile 200.00 68309 04/01/11 Statute of Limitations 70695 01/18/12 Statute of Limitations 161 751273 Citigroup Global Markets 100.00 67439 03/07/11 Statute of Limitations 161 750998 D&D Enterprize/Miz Dees (Rome) 200.00 70932 02/22/12 Deceased 73677 01/11/13 Deceased 161 750900 Deportes Monreal 100.00 73655 01/11/13 Statute of Limitations 161 750959 Devine Design 100.00 73704 01/11/13 Statute of Limitations 161 751322 Elizabeth(Fiquenoa) 100.00 70727 01/18/12 Statute of Limitations 161 750396 Friendship Diversion Svcs 100.00 67486 03/07/11 Statute of Limitations 161 751368 Hispanavision(Bevins) 200.00 62241 03/12/10 Statute of Limitations 67502 03/07/11 Statute of Limitations 161 750113 Hummingbird Cafe (Bruce) 100.00 73580 01/11/13 Statute of Limitations 161 750037 INR I Rec-N-Co (Skeen) 200.00 68305 04/01/11 Statute of Limitations 70690 01/18/12 Statute of Limitations 161 750003 Kristie Burrell Designs 100.00 70634 01/18/12 Statute of Limitations 161 750393 Mariscos El Nayarit(Puebla) 300.00 62296 03/12/10 Statute of Limitations 67556 03/07/11 Statute of Limitations 70519 01/18/12 Statute of Limitations 161 750014 Martin Howell Consulting 50.00 67720 03/07/11 Statute of Limitations 161 750062 Mental Health Counselor (Haffner) 200.00 67563 03/07/11 Statute of Limitations 70778 01/18/12 Statute of Limitations 161 750465 Mortons Restoration Antiques 100.00 5091 01/02/15 Bankruptcy 161 750035 Peaceful Solutions (Gonzalez) 200.00 70694 01/18/12 Statute of Limitations 73621 01/11/13 Statute of Limitations 161 750028 RST Sales 100.00 70662 01/18/12 Statute of Limitations 161 750077 Sell it Fast Here (Thompson) 70.55 362407 02/27/18 Statute of Limitations 62361 Statute of Limitations 161 751261 Senator Apartments/Aaron Stewart 100.00 67612 01/11/13 Statute of Limitations 161 750938 Shorty Sweet Treats N Cakes (Davis) 100.00 73696 01/11/13 Statute of Limitations Page 1 2019 A/R Writeoffs 5 Invoice Fund Account Name Amount Invoice Date Status 161 750898 Sunrays Hydroponics&Indoor Grdns 100.00 70788 01/18/12 Statute of Limitations 161 750115 Tower Cafe 100.00 73581 01/11/13 Statute of Limitations 161 750091 Yakima Mixed Mrtl Arts (Guerin) 400.00 62431 03/12/10 Statute of Limitations 67684 03/07/11 Statute of Limitations 70622 01/18/12 Statute of Limitations 73573 01/11/13 Statute of Limitations Total DYBID Annual 4,820.55 DYBID-Quarterly 161 751414 Barry,Aaron&Vicki 35.04 72064 07/02/12 Statute of Limitations 72692 10/02/12 Statute of Limitations 161 751365 Bevins,Ron(Hispanavision) 352.14 62459 03/22/10 Statute of Limitations 63225 04/21/10 Statute of Limitations 64723 07/12/10 Statute of Limitations 66032 10/20/10 Statute of Limitations 66990 02/02/11 Statute of Limitations 68010 03/24/11 Statute of Limitations 68765 06/24/11 Statute of Limitations 70108 01/13/12 Statute of Limitations 71307 04/03/12 Statute of Limitations 72067 07/02/12 Statute of Limitations 72695 10/02/12 Statute of Limitations 161 A06201 DLM Properties LLC 456.67 63378 04/21/10 Statute of Limitations 64874 07/12/10 Statute of Limitations 66182 10/20/10 Statute of Limitations 67118 02/02/11 Statute of Limitations 68138 03/24/11 Statute of Limitations 68891 06/24/11 Statute of Limitations 70229 01/13/12 Statute of Limitations 161 751253 Jacobs,Sharon 16.14 72816 10/02/12 Deceased 161 751255 Matthews,Delwayne 42.91 64894 07/12/10 Statute of Limitations 66202 10/20/10 Statute of Limitations 67133 02/02/11 Statute of Limitations 161 751185 Morris, Alan 17.71 72122 07/02/12 Statute of Limitations Total DYBID Quarterly 920.61 Fire Inspections 001 744507 Mattress Firm 165.00 345370 01/25/18 Bankruptcy 393271 04/02/18 Bankruptcy 396038 04/09/18 Bankruptcy Front Sheet Business Improvement 163 750405 Lunch Box 50.00 67281 02/07/11 Statute of Limitations Refuse 471 750849 Avila, Sabrina 155.76 69175 08/05/11 Statute of Limitations 471 750185 Corin Graham 33.86 52471 12/19/06 Statute of Limitations Page 2 2019 A/R Writeoffs 6 Invoice Fund Account Name Amount Invoice Date Status 471 751351 Crooker,Kathy 45.00 55483 01/23/08 Statute of Limitations 471 750968 Kintner,Johnny 48.96 72431 08/24/12 Statute of Limitations 471 750514 Luna,Jorge 28.96 75530 12/10/13 Bankruptcy 471 750130 Madrical, Maria 94.80 66958 01/31/11 Statute of Limitations 471 750109 Yakimex (Nafso) 175.00 61322 02/22/10 Statute of Limitations 61377 03/02/10 Statute of Limitations 65254 08/11/10 Statute of Limitations 65600 09/23/10 Statute of Limitations Total Refuse 582.34 Water/Wastewater 473 750461 McDonald, Sandy 407.50 73327 01/02/13 Statute of Limitations 473 750955 Spratt,Cynthia 436.51 71869 06/20/12 Statute of Limitations 473 750956 Spratt,Cynthia 453.87 71870 06/20/12 Statute of Limitations 473 750945 Tabor,David 911.68 71772 05/30/12 Statute of Limitations 473 750479 Torrez,Matthew 380.98 74501 05/01/13 Statute of Limitations Total Water/Wastewater 2,590.54 Miscellaneous Grant,Creston 328.48 Billing Error Total A/R 2019 Write-offs: $ 9,457.52 Page 3 2019 A/R Writeoffs